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HomeMy WebLinkAboutMinutes 1998-03-11 Mayor Eugene R. Mullin Council: James L. Datzman -~-loseph A. Fernekes Karyl Matsumoto John R. Penna MINUTES City Council Municipal Services Building Community Room March 11, 1998 CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. I) PLEDGE OF ALLEGIANCE: INVOCATION: '-~RESENTATIONS ltroduction of Assistant Fire Chief Ron Sciandri Proclamation - Girl Scout Week March 8-14, 1998 - Sydney Greenburg Families on Track by Heather Quinn and Paul Hamann ACTION TAKEN 7:49 p.m. Mayor Mullin presiding. Council Present: Council Absent: Datzman, Fernekes, Matsumoto, Penna and Mullin. None. The colors were presented by Girl Scout Troops 842, 33 and 721 and the Pledge was recited. Rev. Kendall Jones, Good News Chapel, gave the invocation. PRESENTATIONS Fire Chief Russell Lee introduced Assistant Fire Chief Ron Sciandri and related his twenty nine year service record in the Fire Department. Mayor Mullin read the Proclamation aloud and presented it to Ms. Sydney Greenburg. Mr. Paul Hamann related: the Foundation devel- oped, after eight months of research, the greatest need for employment and educational opportunities; the lack of this leads to problematic activity; if families are at risk, the Bothin Foundation has a focus on education and social services at the middle school level; he said if you want to get some- thing done come to San Mateo County, and they looked to S.S.F. as the City with the S.S.F.U.S.D. and social organizations; Parkway School could be the on-track academy with intensive social services as developed in N.Y.; the model requires a strong partnership from the City, the School Dis- trict, the County and Hothra and this is a gutsy way to meet the needs and have the whole community behind it; there will be a $307,000 budget with an assured grant of $50,000; Phase I, 7/1/97-2/28/98, covers research and recommendations; Phase II, 3/11/98 Page 1 A~ENDA ACTION TAKEN PRESENTATIONS amilies on Track by Heather Quinn and Paul Hamann - Continued. Girl From Kishiwada from Joe Hunsiker AGENDA REVIEW City Manager Wilson Requested: - Put Item No. 4 under Administrative Business because there is a change in the recommendation. ORAL COMMUNICATIONS COMMUNITY FORUM/SUBCOMMITTEE REPORTS PRESENTATIONS 3/1/98-7/31/99, will be for community development planning and design; Phase III is the implementation in 8/1/99. Director of Community Outreach Heather Quinn stated they will look for funding from corporations. Mayor Mullin stated this is a wonderful collaboration between the entities, and gave thanks to Supervisor Griffin and Lyman Casey. He stated his mother was corporate secretary for the Bothin Foundation and looked forward to the next phase. Adult Recreation Coordinator Hunsiker thanked Council and the Recreation Director for allowing him to go to Kishiwada and compete in the run on 2/15/98 and act as this City's ambassador. He met with the Sister City officials and the Mayor of Kishiwada gave a present to him for Mayor Mullin. He stated they made him feel very comfortable with their kindnesses and concern. Mayor Mullin stated the scarf will be put in the display case at City Hall. AGENDA REVIEW So ordered. ORAL COMMUNICATIONS No one chose to speak. COMMUNITY FORUM/COUNCIL SUBCOM- MITTEE REPORTS Vice Mayor Datzman congratulated Jean Stuart, a crossing guard at Martin School, on her retirement. Councilman Fernekes related: on 3/21/98 there will be the S.F. PAL installation dinner at the MSB and see Tom Sutter or Sandy Datzman for tickets; on 3/27/98 ArtRise will hold a Rock Around the Clock event at the MSB and contact Sandy Datzman or Denise Fernekes for tickets; 4/18/98 Soroptomist dinner brunch at the Elks Club. 3/11/98 Page 2 AGENDA ACTION TAKEN COMMUNITY FORUM/SUBCOMMITTEE REPORTS CONSENT CALENDAR Motion to approve Minutes of the Special Meeting of 1/29/98, the Regular Meeting of 2/11/98, Special Meeting of 2/18/98 and Regular Meeting of 2/25/98. ._~2. Motion to confirm expense claims of 3/11/98. 5'0 I ~ Resolution of award of contract to Marcy Li Wong · ~ for fire stations study. 5'0 q to A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH MARCY LI WONG, ARCHI- TECT, FOR A FIRE STATION STUDY IN THE AMOUNT OF $29,360 AND AMENDING THE 1997-98 CAPITAL IMPROVEMENT PROGRAM BUDGET (98-18) Resolution awarding the construction contract for ADA Miscellaneous Accessibility Upgrades Phase II to G. K. Construction in the amount of $47,000. _q-tO ~ ~ A RESOLUTION AWARDING THE CONSTRUC- TION CONTRACT TO G.K. CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $47,000 FOR PHASE II ADA UPGRADES 5. Resolution authorizing an agreement with the County of San Mateo for construction of channel improve- ~ ments and the So. Airport Blvd. Bridge as part of the Colma Creek Flood Control Project. ~6-t9/~' A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE SAN COMMUNITY FORUM/COUNCIL SUBCOMMIT- TEE REPORTS Councilwoman Matsumoto announced that the Roundtable meetings are being moved to the Millbrae Recreation Center. She stated she and the Mayor, as a subcommittee, met with the noise con- sultant, Sandy Fidel, then the public met him and the Subcommittee will soon have a report to Coun- cil. Mayor Mullin related: there was a study session with the Scavengers on the MRF; met with ABAG and discussed transit; BART trying to reduce the bay trail; Tom Robertson gave a talk on transition from homelessness to housing. CONSENT CALENDAR Mayor Mullin stated he did not have a chance to digest the minutes and wants them continued to the next meeting. Approved in the amount of $2,073,053.50. Removed from the Consent Calendar for discussion by Vice Mayor Datzman. Removed from the Consent Calendar by City Man- ager Wilson and it will be heard under Administra- tive business. RESOLUTION NO. 21-98 3/11/98 Page 3 AGENDA ACTION TAKEN CONSENT CALENDAR i. Resolution - Continued. MATEO COUNTY FLOOD CONTROL DISTRICT FOR THE CONSTRUCTION OF CHANNEL IM- PROVEMENTS AND THE SOUTH AIRPORT BOULEVARD BRIDGE Resolution modifying job specifications for the posi- tions of Fire Marshal/Chief Building Official and i0~000 Assistant Fire Marshal. A RESOLUTION AUTHORIZING CHANGES TO THE FIRE MARSHAL/CHIEF BUILDING OFFI- CIAL AND ASSISTANT FIRE MARSHAL CLAS- SIFICATIONS FROM A NON-SAFETY TO SAFE- TY DESIGNATION AND UNIT DESIGNATIONS FOR THESE CLASSIFICATIONS 7. Resolution in support of Families on Track. A RESOLUTION AUTHORIZING THE CITY'S SUPPORT OF THE DEVELOPMENT OF FAMI- LIES ON TRACK AT PARKWAY HEIGHTS MID- DLE SCHOOL o Resolution authorizing acceptance of "Equipped for the Future" grant funds and amending the Operating Budget for Project Read. .o~ I ZO A RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT OF $3,650 FOR THE EQUIPPED FOR THE FUTURE FIELD TEST AND APPROV- ING AN AMENDMENT TO THE 1997-1998 OP- ERATING BUDGET (NO. 98-9) TO ADD $1,700 FOR PROJECT READ 3. Resolution of award of contract to Marcy Li Wong for fire stations study. A RESOLUTION AUTHORIZING EXECUTION OF A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH MARCY LI WONG, ARCHI- TECT, FOR A FIRE STATION STUDY IN THE AMOUNT OF $29,360 AND AMENDING THE 3/11/98 Page 4 CONSENT CALENDAR RESOLUTION NO. 22-98 RESOLUTION NO. 23-98 RESOLUTION NO. 24-98 M/S Fernekes/Penna - To approve the Consent Calendar with the exception of Items 1, 3 and 4. Carried by unanimous voice vote. Vice Mayor Datzman stated last year in the budget they were putting money aside for central station, but not necessarily for all other stations and questioned if the consultant meets with impacted people. Director of Public Works Gibbs stated the meetings are on-going during the feasibility process. He AGENDA ACTION TAKEN Resolution - Continued. 1997-98 CAPITAL IMPROVEMENT PROGRAM BUDGET (98-18) PUBLIC HEARINGS Public Hearing - 1998-99 Community Development Block Grant Program; conduct Public Hearing and record public comment regarding the City's Housing and Community Development needs and provide direction to staff on 1998-99 program year. ,3~'t9 ~ stated staff and the architect have two to three meet- ings and there is some cost involved, for they need tO meet with the Fire Department and City Manager, but depending on the study they could use more meetings. Discussion followed: Vice Mayor Datzman does not have a problem if the Fire Chief is happy, but it does not seem to be enough meetings; Mayor Mullin asked why Terrabay is included when it is a new station; staff wants the architect to look at that as a model, to a degree; Fire Chief is quite comfortable with this to address the issues; City Manager's recall of the budget session was they needed a master plan for all fire houses, for at least three need work. M/S Datzman/Fernekes - To adopt the Resolution. RESOLUTION NO. 25-98 Carried by unanimous voice vote. PUBLIC HEARINGS Mayor Mullin opened the Public Hearing. CDBG Coordinator Fragoso explained: this Public Hearing is to hear from applicants, some of which are funded by Redevelopment; the funding will be done in April; there is a 3% reduction from last year's funding; there is a significant loss in the public service category, i.e., child care and emer- gency food has a reduction of $3,500; 20% of the entitlement was cut of City budget; there are six new agencies making applications which the Sub- committee has to look at; the Council is being asked to take input into consideration and have the Sub- committee recommend to Council at the second meeting in April; she asked for Council to submit their concerns or recommendations to the Subcom- mittee members. The following non-profit agencies requested funding from the Council: Selma Copado, Child Care Coor- dinating Council; Paul Coher, La Raza Centro Legal Inc.; Esther M. Chacon, No. Peninsula Neigh- borhood Services; Rick Fritsche, PARCA; Jan Agosta, Center for Domestic Violence Prevention; Norm Martin, Boys and Girls Club; Cassandra Ben- jamin, Shelter Network; Judy Stogner, Baden High School Age Mothers Program; Dale Borland, Sot 3/11/98 Page 5 AGENDA ACTION TAKEN PUBLIC HEARINGS ~. Public Hearing - Continued. RECESS: RECALL TO ORDER: 10. Public Hearing - Draft Mitigated Negative Declara- tion for the proposed Water Quality Control Plant 5~0~? Improvement Project at the terminus of Belle Air Road, east of So. Airport Blvd. for proposed up- grades and improvements to the existing So. San Francisco/San Bruno Water Quality Control Plant, allowing for better accommodation of wet weather peak to 13.0 million gallons per day, consistent with previous permits; Conduct Public Hearing; Motion to adopt Mitigated Negative Declaration. 11. Public Hearing - To consider the appeal of the City Manager's denial of the business license application of Avis Rent A Car Systems, Inc. to operate a distri- bution center and regional office at the 513 Eccles Avenue facility; Conduct Public Hearing; Request to continue the item to the 3/25/98 meeting. .5'O ~] ADMINISTRATIVE BUSINESS Resolution awarding the construction contract for ADA Miscellaneous Accessibility Upgrades Phase II to G. K. Construction in the amount of $47,000. 5't9~ A RESOLUTION AWARDING A CONSTRUC- TION CONTRACT TO G.K. CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $47,000 FOR PHASE II ADA UPGRADES 2. Resolution approving a budget transfer from the Capital Improvement Program for the move to the PUBLIC HEARINGS Juana Ines; Mr. Emman, Belmont House; Janice Smith, S.S.F.U.S.D., Families on Track; Steve Eckert, No. Peninsula Family Alternatives; Irene Papan, John's Closet; Wendy Nichols, Redevelop- ment Funds for HIP; Kent Michelson, CID; Jan Wilburn, Poplar. Mayor Mullin called a recess at 9:30 p.m. Mayor Mullin recalled the meeting to order at 9:40 p.m., all Council was present. Mayor Mullin opened the Public Hearing. Director of Public Works Gibbs stated this was ap- proved in December 1997, and was brought before the Council again because it was only advertised for 10 days and must be advertised for 14 days. Mayor Mullin closed the Public Hearing after no one chose to speak from the audience. M/S Penna/Matsumoto - To adopt the Mitigated Negative Declaration. Carried by unanimous voice vote. Mayor Mullin opened the Public Hearing. M/S Fernekes/Datzman - To continue the item to 3/25/98. Carried by unanimous voice vote. ADMINISTRATIVE BUSINESS City Attorney Mattas stated there was a protest filed on the DDE requirement, which was mistakenly added as a provision which caused confusion. His recommendation is for the Council to reject all bids and readvertise. M/S Fernekes/Datzman - To reject the bids and readvertise. Carried by unanimous voice vote. Director of Public Works Gibbs related: there was a need for City staff to be more responsive and act 3/11/98 Page 6 AGENDA AC_TIQN TAKEN ADMINISTRATIVE BUSINESS 2. Resolution - Continued. Annex in the amount of $352,601.00. A RESOLUTION APPROVING AN AMENDMENT TO THE 1997-98 CAPITAL IMPROVEMENT PRO- JECT BUDGET (98-19) TO ADD $152,601 FOR THE SOUTH SAN FRANCISCO PERMIT CENTER PROJECT ADMINISTRATIVE BUSINESS in a cohesive way; he looked at the annex to move staff, for the costs got out of hand and they found another method and looked at the permitting process as a one stop permit process; staff visited RedWood City and San Mateo and looked at computer pro- grams which even had kid games for when families came in; they looked at the annex again, moved staff around to accommodate a one stop process; engi- neering and planning work together and will share a secretary and on some days will stay open to 7:00 p.m. or 8:00 p.m.; they will get all executives in City Hall except Park & Recreation; he showed a conceptual drawing for the basement and first floor of City Hall; the central part of the annex will be widened with the lunchroom smaller; there will be two entrances; planning, building and engineering staff will always have adequate administrative help; conference room can be made into one or two easi- ly; there will be work stations; they will wire the building and have space for expansion with updated technology; engineering has 24 consultants now and with the new location he plans to do more work in- house. Discussion followed: $129,000 for furniture and installation - is that modular; it is inefficient furni- ture with modular; will the meter man stay in the annex and are you going to cable for TCI with fiber optics; yes, not running cable, but that is not major and could be put in throughout; how is it making it better by spending $30 million; there are 150 draw- ings today for Terrabay, this set of drawings were superseded and needed no action, so this is what we are trying to award and it will keep the line of com- munication totally open; Vice Mayor does not have a problem with the concept, but it needs to be explained to the public; he wanted to know who the key person is; there will be supervisors, however, Mr. Gibbs is responsible for it all; Mayor Mullin stated the largest expense is for furniture, but he wants the electric needs to carry us into the 20th century; City Manager Wilson stated that computer- ization and the internet are being addressed, and being planned; the Assistant City Manager is seeking a firm to work with the departments to implement a modern computer system; etc. M/S Penna/Fernekes - To adopt the Resolution and include cabling. 3/11/98 Page 7 AGENDA AC~!QN TAKEN ADMINISTRATIVE BUSINESS 2. Resolution - Continued. 13. Resolution award a contract to Mark Thomas & Co., Inc. as design consultants in an amount not to exceed $188,684.00 for the Chestnut Widening Project. A RESOLUTION APPROVING AN AGREEMENT WITH MARK THOMAS & COMPANY INC. IN THE AMOUNT NOT TO EXCEED $183,684, AP- PROVING THE PLANS AND SPECIFICATIONS FOR THE WIDENING OF CHESTNUT AVENUE BETWEEN HILLSIDE BOULEVARD AND COM- MERCIAL AVENUE, AND APPROVING THE CALL FOR BIDS FOR DESIGN OF WIDENING CHESTNUT AVENUE BETWEEN HILLSIDE BOULEVARD AND COMMERCIAL AVENUE 14. Resolution to approve submittal of joint application for municipal stormwater NPDES permit for San Mateo Countywide Stormwater Management Plan for 1998-2003. A RESOLUTION AUTHORIZING THE SUBMIS- SION OF JOINT REAPPLICATION FOR THEIR MUNICIPAL STORMWATER NPDES PERMIT DATED JULY 1998 THROUGH JUNE 2003, UN- DER THE AUSPICES OF THE SAN MATEO NPDES TECHNICAL ADVISORY COMMITTEE ADMINISTRATIVE BUSINESS RESOLUTION NO. 26-98 Carried by unanimous voice vote. Director of Public Works Gibbs related: signal at Chestnut is a dedicated left turn; there is a retaining wall to build; Nursery Way is lined up with Sunset to make a stop sign; Treeside Court has a dedicated turn on property we purchased and will take some 5' from people's property from Treeside to Grand; there will be an interconnect between Hillside and El Camino Real, however, no parking will be allowed. Discussion followed: there should be some educa- tion for the people that they cannot park in front of their homes; Mayor Mullin directed notification be put out in a hurry; the Director of Public Works will put out a flyer and see what response staff gets and come to Council. Mr. Ralph Hutchinson, 110 Chestnut Ave., stated he lives between Second Lane and Commercial and is concerned the City is taking away his land. Director of Public Works Gibbs stated no, this is just to widen Chestnut. City Manager Wilson suggested awarding the con- tract, but not execute it until Mr. Gibbs has a neighborhood meeting. M/S Matsumoto/Fernekes - To adopt the Resolution, plus canvas the homes. RESOLUTION NO. 27-98 Carried by unanimous voice vote. Storm Water Mgmt. Coord./Source Control Super- visor Honan gave background information on the NPDES permit. Mayor Mullin stated this was a cooperative effort to meet the discharge and cleaning of the bay which is an unfunded State mandate. M/S Penna/Matsumoto - To adopt the Resolution. RESOLUTION NO. 28-98 3/11/98 Page 8 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS Resolution - Continued. 15. Resolution approving a fourth amendment to the City Manager's contract. A RESOLUTION APPROVING THE AMEND- MENT NO. 4 TO THE EMPLOYMENT AGREE- MENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND MICHAEL A. WILSON ITEMS FROM COUNCIL GOOD AND WELFARE CLOSED SESSION 16. Closed Session pursuant to GC 54957.6, labor nego- __ tiations for the City Manager. ECALL TO ORDER: 15. Resolution approving a fourth amendment to the City Manager's contract. A RESOLUTION APPROVING THE AMEND- MENT NO. 4 TO THE EMPLOYMENT AGREE- MENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND MICHAEL A. WILSON ADJOURNMENT: \%% ADMINISTRATIVE BUSINESS Carried by unanimous voice vote. City Attorney Mattas asked the Council not to take action until after the Closed Session. ITEMS FROM COUNCIL No one chose to speak. GOOD AND WELFARE No one chose to speak. CLOSED SESSION Council entered a Closed Session at 10:45 p.m. to discuss the item noticed. Mayor Mullin recalled the meeting to order at 10:58 p.m., all Council was present, no action was taken and direction was given. City Manager Wilson stated the amendment extends the agreement through Jan. 22, 2000; it amends the compensation by 8.3% and it was a positive evalua- tion. M/S Datzman/Penna - To adopt the Resolution. RESOLUTION NO. 29-98 Carried by unanimous voice vote. M/S Fernekes/Penna - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 11:00 p.m. 3/11/98 Page 9 A~ENDA ACTION TAKEN R~ESPECTFULLY SUBMITI~ED, APPROVED. ~a, City~ ' City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 3/11/98 Page 10