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HomeMy WebLinkAboutMinutes 1998-06-24Mayor Eugene R. Mullin Council: James L. Datzman Joseph A. Fernekes Karyl Matsumoto [ohn R. Penna MINUTES City Council Municipal Services Building Community Room June 24, 1998 CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) PLEDGE OF ALLEGIANCE: INVOCATION: PRESENTATIONS --a~oclamation for Flag Day to the Elks Lodge of SSF Proposed Play Area and Facility Improvement Projects - Director of Parks, Recreation & Community Services Nagel 6/24/98 Page 1 ACTION TAKEN 7:34 p.m. Mayor Mullin presiding. Council Present: Council Absent: Datzman, Fernekes, Matsumoto, Penna and Mullin None The Pledge was recited. Invocation was given by the Reverend Francisco Baltadano of Mision del Espirito Santo. PRESENTATIONS Mayor Mullin read and presented the proclamation to three representatives of the Elks Lodge of SSF. Art Wilman, Elks Lodge #2091, stated it gave him a great pleasure to accept the proclamation on behalf of the Elks Lodge and to be able to represent 560 members this evening. He thanked the Council for the chance to receive the proclamation at the Coun- cil meeting. Director of Parks, Recreation & Community Ser- vices Barry Nagel made a PowerPoint presentation on potential projects between the City of South San Francisco and the SSF Unified School District. He stated that Assistant City Manager Russ Moss, Com- munity Outreach Director Heather Quinn and SSF High School Graduate and Student Intern Able Machado were helping him in the presentation. The presentation was entitled, The City and School District Reaching Out. The City is seeking a part- nership with the SSFUSD for enhancement and expanded utilization of community facilities. The four specific site for discussion were Alta Loma Park/Middle School, Sunshine Gardens Elementary School, Spruce Elementary School Gymnasium and Adult Education Campus. Each of these sites offer unique opportunities to provide improved services to residents. Alta Loma Park is approximately 10.6 AGENDA ACTION TAKEN 27/ PRESENTATIONS roposed Play Area and Facility Improvement Projects - t.ontinued. PRESENTATIONS acres and will include 2 Peewee and Midget League Baseball Diamonds, 1 Basketball Court, 1 Tennis Court, a play area, picnic areas, a restroom and concession stand structure and parking for approxi- mately 170 vehicles. The park will be constructed by Greystone Homes at a cost of about $1.6 million. This is their recreation obligation for the McLellan site nursery development of their homes. The City has expressed a commitment of $300,000 to $500,000 to renovate the existing ballfields and surrounding play areas at Alta Loma School in conjunction with the construction of Alta Loma Park. The City is requesting that the School District fund the installation of additional parking on Alta Loma Middle School to service both the school and the park. The cost of the additional parking is ap- proximately $75,000 - $170,000 depending upon the number of stalls placed on the site. A basic rule of thumb is about $1,000 per stall for construction. It is anticipated that construction of the park and school improvements will commence in August with completion by the end of the year. He proceeded to show a rendition of the Alta Loma Park and School improvements. This is in direct correlation with what was approved in the 1990 Park and Recreation master plan as well as the 1997 update, to not only acquire the Alta Loma Triangle and improve upon it. Also to improve the existing ball fields and play areas at Alta Loma Middle School. The next area is Sunshine Gardens Elementary School. The City Council, Parks and Recreation Commission, and members of the community have expressed a desire for a neighborhood park in Sunshine Gardens, hence Sunshine Gardens Elementary School provides the open space necessary open space necessary for such an endeavor. The City has secured the landscape architectural services of Callender Associates to develop conceptual alternatives for review by the City Council, School Board, and members of the community. He showed a map of a rendition of what could be placed out at Sunshine Gardens Ele- mentary School. The City is looking at renovating the existing ball fields on the upper portion, and one of the most dramatic improvements would be to take a portion of the school which is currently turf and create a Tot Lot. The whole community would have access to it, even when school is in session. It would be situated and secured so the community could enjoy that during the school operating hours 6/24/98 Page 2 AGENDA ACTION TAKEN 272. PRESENTATIONS roposed Play Area and Facility Improvement Projects - uontinued. PRESENTATIONS and also the school could have access to it, if it was laid out appropriately. It is very early in this proc- ess and he will be sharing it with the Parks and Recreation Commission the next evening, and look- ing to refine these alternatives. The goal of this effort will be to renovate and enhance the school site for the benefit of the students, as well as the entire community. It costs approximately $1 to $1.5 mil- lion. The next site is Spruce Elementary School Gymnasium, there is approximately 10,000 square feet adjacent to the gymnasium that is currently used for storage by both the District and the City. The City envisions an opportunity to renovate this space for a variety of youth and community programs and activities. He wants the City to fund the initial exploratory work and construction documents prep- aration at a cost of $163,000. Once approved, the City would fund the completion of the work which is estimated at approximately $1.4 million. In re- turn, the City would request a 15 year lease of the site with the option to renew at the end of the term. These proposed improvements would complement existing programs through a Community Learning Center, while the City and School District continue to offer several programs throughout the area. Such as the Children's Center, Siebecker Center Pre- School, the Health Clinic, which will come on line shortly, and of course the Boys and Girls Club. He showed another map of what the exterior of the facility would look like. Presentation continued by Community Outreach Director Quinn who gave a quick overview on the City's plan for improving community health, and their partnerships with the School District and the community at large. The City and the School Dis- trict are working together to enhance job training. The City is working with the School District, Cham- ber of Commerce, San Mateo County Community College District and various industries including hospitality, biotech and freight forwarding, to en- courage students to enter growing industries while furthering their education. Another project that is being worked on in the School District is counselors in the schools. The City has budgeted about $45,000 to share the program costs with the School District, should the District choose to fund expanded school base counseling. Another project that the Council is aware of is Families on Track. City 6/24/98 Page 3 AGENDA ACTION TAKEN PRESENTATIONS roposed Play Area and Facility Improvement Projects - ~ontinued. PRESENTATIONS management work closely with the School District administration, and San Marco County Supervisor Mary Griffin is to encourage the Bothine Foundation to fund this innovative program for our youth and families. The City provided financial support to this program by $35,000 towards the purchase of our Families on Track site. Police Chief Raffaelli, Leslie Sheldon of Project Read and Ms. Quinn have been actively involved with the Families on Track partners which includes the School District to assist in implementing the program. The City and School connections that exist around City programs that are currently being formulated, 1 is social entrepreneur- ship. The City is working in collaboration with the Regional Occupational Program of San Mateo Coun- ty, the San Francisco League of Urban Gardeners, which is a non-profit organization, takes forward the concept of operating a job training program out of one or two of the greenhouses at the Mazzanti nurs- ery site for nontraditional high school students. The City wants to put an entrepreneurial spin on the pro- gram where students are to grow and market one or more products, while simultaneously getting instruc- tions on small business operations. She has infor- mally spoken with some School District personnel regarding this, and there is interest and enthusiasm for building a partnership around this program. Council is aware of the Community and Family Learning Center, which will support the joy and value of learning from birth throughout life. The City has earmarked $100,000 for this program and it already has received $60,000 in corporate and foun- dation support and other Bay Area foundations have expressed their interest in supporting this project. Obvious School District and City connection with the learning center, as Barry mentioned, are the space for Spruce Gym, as well as the possibility of the adult school classes being held there, and then referrals from and to Families on Track. Families on Track will only support 50 students and families the first year. Students that cannot get their services met there can also go to the learning center. Anoth- er project that the City is working on is City Com- munity Health Collaboration and the Health Clinic is one of them. Well over 20% of South San Francis- cans are medically under served and have not re- ceived the appropriate health care. Since the County Health Department moved its north San Mateo County Services to Daly City -- in response to this 6/24/98 Page 4 nRESENTATIONS roposed Play Area and Facility Improvement Projects - tzontinued. PRESENTATIONS In response to this situation the City is working with the County Public Health Department to reopen a health clinic at Spruce and Grand. The County is collaborating with the City to achieve this goal which is expected to be realized before the end of the year. She has been in contact with the Health Department about putting a health care worker at the Families on Track site. So there is an obvious connection with the School District. Another collab- oration is child care, they are working with Child- care Coordinating Council of San Mateo County to develop new facilities both east and west of 101, to train and license current at-home child care provid- ers, to upgrade their skills and encourage entry into the child care market. Assistant City Manager Moss continued the present- ation by stating, that he was addressing the West Orange Library parking lot expansion into the Sout- hwood campus, which is currently adult education for the School District, and the City is going to ask the School District to assist them. There is a study being worked on for the West Orange Library for the feasibility of expansion. The parking lot is much to small to accommodate the facility. The City would be asking the School District for the opportunity to encroach upon a 91 X 94' feet section of the campus that extends from the rear of the library to the Southwood campus. The City would also ask for permission to remove the fence and the current landscaping that is out there. By providing a new parking lot, the benefits that would come back to the community and to the School District would be allowing additional parking for public use of 28 new stalls. Also shared parking and access for the for school events for the use of the soccer field that is currently in use at the Southwood campus. This soccer field would be improved by relocating it and making a better use for community access. This should also allow for continued cooperation to ad- dress community needs for the City, participate with the school and address the use for the community. He proceeded to show a map of the parking lot where the parking lot would be extended. He men- tioned that the stalls would be diagonal parking to increase the amount of use on the lot, and scope the area. The City will contribute to the School District the cost of paving and lighting, which is estimated to be approximately $58,000, relocation of the soccer 6/24/98 Page 5 AGENDA ACTION TAKEN PRESENTATIONS roposed Play Area and Facility Improvement Projects - ~ontinued. PRESENTATIONS field approximately $2,500, installation of new fencing and landscaping approximately $8,000, and restriping of stalls approximately $1,500 for a total contribution by the City of SSF for the use of this property of $70,000. This would be of no cost to the School District but allows them the additional parking for the recreational facilities. Director of Parks Recreation and Community Ser- vices Nagel concluded by saying that the City and School District have an excellent opportunity to utilize existing resources to enhance the quality of life for the citizens of SSF. The City is prepared to spend up to $3.7 million on School District facili- ties. In return, the City requests that the District spend $75,000 to $170,000 for additional parking on Alta Loma Middle School Campus, allow the devel- opment of a neighborhood play area at Sunshine Gardens Elementary School, provide the City with a renewable 15 year lease of Spruce Elementary Scho- ol Gymnasium, and approve expanded parking on Adult Education Campus. He mentioned that they had a chance to meet with the School Board and gave them the same presentation. They will be agendising the items and hopefully taking action in July 16, 1998. Then the Council will be able to take action at that time. He thanked the Council for continuous support. He also thanked Mike Wilson, Russ Moss, Heather Quinn and Able Machado for their assistance in the presentation. Richard Ochsenhirt, 323 Holly Avenue, stated his property backs up to the school site, allowing him to observe the activities of the school yard. He is acti- ve in fundraisers, PTA, school carnivals, academia and the children. As an active realtor in SSF and specializing in Sunshine Gardens, has been able to develop an accurate reading of neighborhood con- cerns. They are similar to other neighborhood concerns such as traffic, safety, school, housing, and on the most recent development, a park. Many neighbors have mentioned that they see these en- hancing developments being done around the City, and asked if something could be done for Sunshine Gardens. As a resident of Sunshine Gardens and a Park and Recreation Commissioner he is telling the Council that his community will really benefit from such a facility in their neighborhood. He thanked the Council for considering the plan for the Sunshine 6/24/98 Page 6 AGENDA ACTION TAKEN PRESENTATIONS roposed Play Area and Facility Improvement Projects - uontinued. 6/24/98 Page 7 PRESENTATIONS Gardens area, as well as all the other areas. Councilmember Fernekes stated that it was a fine presentation and a great opportunity for the commu- nity for some great additional services. He also attended the School District meeting and thought it was a fine presentation and represented the City very well. Councilmember Penna reiterated that it was a great presentation and had a question for Heather on the job training issue and who would the students go to if they are interested in the job training program. Director of Community Outreach Director Quinn replied that the students would contact the school counselors. She is working with the counselors at the schools, the Chamber and various industries to try to create a training loop. They are not there yet but they are actively sowing the ground to see what sprouts up next year. With freight forwarding one employer, Air Ground, has already developed a scholarship program, because they are loosing a high rate of employees every four months. There is a huge turn around where their employees are going further down the peninsula where they can make more money. Air Ground has decided it would be in their best interest to provide a scholarship pro- gram, and can pay students $8.00 an hour, but will pay their school for 2 years for them to further their education. That is one thing that the City has worked on throughout the School District and it is an established program. She believes the firm is offering 25 scholarships this year. Discussion continued: Councilmember Penna ques- tioned, where would the private school students go to apply -- to the Chamber of Commerce. Director of Community Outreach Quinn replied they can go to the Chamber and see what is available or to their high school counselors, but they are out for the summer. Councilmember Penna asked who they would go to when the program goes into effect. Director of Community Outreach Quinn replied that they would go to the high school counselors that she has been talking to in the School District. Council- member Penna asked where the site for Families on Track would be. Director of Community Outreach Quinn replied that it would be at Parkway Heights Middle School. It has not been purchased yet, the AGENDA ACTION TAKEN _PRESENTATIONS roposed Play Area and Facility Improvement Projects uontinued. PRESENTATIONS School District is in the process of purchasing it and it would be on part of the field adjacent to the school. Councilmember Penna questioned who the high school students contact on the social enterprise. Director of Community Outreach Quinn replied that it would also be the high school counselors. They had a survey that Mayor Mullin was gracious enough to get going at both high schools, on who would be interested in such a program and there was an overwhelming response. Councilmember Penna thought it was a great program to get involved in and wanted to know if the Chamber would be in- volved. Director of Community Outreach Quinn replied that they were not at this point, but they would contact the Chamber because this is very much in need. They are in the early stages and hope to be up and running in the Spring of 1999. Discussion continued: Vice Mayor Datzman ques- tioned, the diagram is difficult to recognize because it is not at scale it is just a drawing but wants to know if the turning movements are standard approx- imately around the library; to make sure that they are talking about the same ground rules for a public facility as they would be for a private applicant; Assistant City Manager Moss replied that they would all conform to that, as these were all set by the Engineering Division; they put the drawings together based upon the size; there is also some consideration looking to see if we can reconfigure this to get some additional parking in there and make the turning radiuses the proper amount, be- cause they want the public access in there, as well as, the handicap stalls and other areas located within this; so, yes the standards would be the same; Vice Mayor Datzman commented, one term that the City Manager has used consistently is making investments in a residence of a community; he thought that Commissioner Ochsenhirt was right on target with his comment as it related to his particular neighbor- hood; it is a fact that when they went over the Gen- eral Plan, recently, it does not take much to recog- nize that SSF is not over served as it relates to the number of parks and recreational areas that the City has and he thinks it represents an exciting opportuni- ty to show that when City personnel and School Dis- trict personnel work together the citizens benefit from that process; he thinks it is a classic example of that, and is pretty excited about it; Councilmem- 6/24/98 Page 8 AGENDA ACTION TAKEN PRESENTATIONS roposed Play Area and Facility Improvement Projects - t~ontinued. PRESENTATIONS bet Matsumoto stated that it is a wonderful program, on the entrepreneurship have they enlisted the Vol- unteer Executive Job Corp to help when they get further on down the line; Community Outreach Director Quinn replied that they are in the process of doing a feasibility study for the City; Council- woman Matsumoto had a comment for Councilman Fernekes and knew that he has had this project, which is near and dear to his heart, and thanks him for being tenacious and bringing this so far and thanked him once again. Discussion continued: Mayor Mullin commented primarily to the community that Council had a study session with this last week and several of them were at the School Board meeting and this is the third time they have seen it; even now it is still taking time to sink in, a series of community based projects are represented by this plan; in his over 30 years with the School District and the City this is poten- tially the greatest degree of collaboration in his period of time; they probably have not seen the potential for such an intricately entwined collab- orative effort between the District and the City that we are viewing at the onset now; he thinks the word breathtaking is quite true for this represents an expenditure of over three and a half million dollars on the part of the Council and the residents of this City; it is money that is being turned back into the City to enhance the quality of life; as the Vice May- or suggested, and those things only become possible because we have in the City an excellent balance between revenue generating resources, an outreach program represented by our Community Outreach Director, a new position created to facili- tate these kinds of items. If one were to look at the entire region, he would suggest that the City is probably at the leading edge of doing the kind of community activities that are going to make this a better place for all of the residents in which they will be able to reside; the City is really capturing the moment; these represent the most visible projects among a variety that are currently under way and he guesses that the old expression "You ain't seen nothing yet" -- the City is putting money into all sorts of highrises but it is not the only thing that is being done; he thinks that the staff deserves to receive a series of accolades on the part of the elect- ed officials on the part of the entire community for 6/24/98 Page 9 AGENDA ACTION TAKEN 2.-7 PRESENTATIONS roposed Play Area and Facility Improvement Projects tzontinued. AGENDA REVIEW ORAL COMMUNICATIONS 6/24/98 Page 10 PRESENTATIONS the City is doing outreach in its purest form and he thanked them for the presentation. AGENDA REVIEW City Manager Wilson stated there were no changes to the agenda. ORAL COMMUNICATIONS Mr. Ferrell Stiltner, 146 Gardiner Avenue #6A, stated that he wanted to address the situation of Butler and Airport. On Monday night an ambulance went on Airport, had the siren on, and when it got to about Chapman it cut the siren off. It came on Airport, came on Oyster Point Blvd., turned around, and came up Butler Avenue, went up Randolph and then went up left. He believes that is putting their lives in danger, fire trucks and all, because the streets are motorcycle streets not auto streets, beca- use the only thing that can pass are two motorcycles. If a car breaks down, breaks an axle, what are they going to do with the interchange closed when they go out of Butler and make a left. What do they do. The ambulance could not get up through there. They are just cut off, it is like the City turned their back on them in closing Butler Avenue. He is blind, 66 years old and stays active and he is still getting around. He believes his life is worth more than a hotel and a convention center to keep the traffic flowing through there. He would like for the Council to consider taking up on opening Butler Avenue back up. They need that, those streets are small and it is just like they do not mean nothing in Pecks Lot. They pay taxes the same as other people do and they would like for the Council to consider opening that back up. They have to take other channels if it is not opened up, because they feel their life is in danger. A lot of people talk against it and say it is a monster, but they are afraid to come down to the Council to say it. His wife is getting petitions and they intend to get petitions and come back before the Council again. He thanked them for their consideration. Irma Stiltner, 146 Gardiner Avenue #6A, stated she was concerned about the safety of their neighbor- hood because of the situation that they have had twice, about the fire trucks as he mentioned. She thinks it is very important to them as property AGENDA ACTION TAKEN _-GRAL COMMUNICATIONS 6/24/98 Page 11 ORAL COMMUNICATIONS owners there, in case of fires or if there are emer- gencies that they will be able to go into her neigh- borhood, with at least two openings. They first had two open streets and now only one open street. On one they can only make a right on, if they are com- ing from Brisbane, and one back street out the back. Council knows that neighborhood and she thinks they should have two openings and that the petition is really important to be taken out for their safety, and for the whole neighborhood. She does not know why the fire trucks do not cut up Chapman, and even if they did the cars are parked on both sides of the street and getting through that is a prob- lem. When they are passing a car they have to pull over and the City Engineer was nice enough to call her and her friend back and she appreciates that. They also said that there is not enough traffic to worry about coming out of Chapman, and she has had people telling her that they have to leave early to get there. Maybe they checked at the wrong time like 7:00 or 7:30 in the morning right on their way to work. To her the most important thing is the safety of her neighborhood. This street should be opened back up. She cannot believe that they only had two openings to Airport, and then it was closed up, for what reason she does not know. She thinks it is very important for the whole neighborhood. Everyone is expressing how upset they are about it. She does not know how many signatures she needs to get for someone to listen. She does not know why it cannot be taken out. The trees look nice but she thinks opening the street is very important and she wants to know if anyone can tell her how many signatures she needs. Does she see the City Manag- er or what does she do. Mayor Mullin replied there is no magic number. When you hit that number all of a sudden something happens, and what Mrs. Stiltner is doing now is indicating to Council the concerns that she has. Two weeks ago staff was directed to go and do a study in that area. He thinks Council has been in that area. He walked it earlier Wednesday, got into his car and had a terrible time getting across from Chapman going north on Airport Blvd. in the middle of the day. Council is clearly hearing what they are saying and is also looking at the area. The signal on Butler makes no sense when there is not traffic that is going to go across and cannot make a left hand AGENDA ACTION TAKEN .-~RAL COMMUNICATIONS 6/24/98 Page 12 ORAL COMMUNICATIONS turn, there are some engineering things that need to be looked at. He expects that Council will be get- ting a report, he does not think it ever hurts to have a show of support by the residents. There is no percentage that Mrs. Stiltner should have, as they would to get an initiative on the ballot, it is an expression of concern that the residents in the neigh- borhood have. It certainly would not hurt to have that, but there is no particular number. Discussion continued: Mrs. Stiltner stated that someone told her she needed 2,000 and she is not understanding now; Mayor Mullin stated that she actually does not need any signatures; Council's decisions are not based on the numbers, they make the decisions on what is best for the community; Mrs. Stiltner stated that most of the people in the neighborhood say "I don't understand why they did that, we only have two ways out of here and it is very important to us." She does not want to keep coming back to bother Council and wants to know where she can go to get the information; Mayor Mullin stated that she is not bothering them because it is her government; Vice Mayor Datzman stated that he would hate to see a person unnecessarily gather signatures until Council knows what the response is from staff; he is saying that it might be best served if she waited to see the response for Council does not know where they stand on the issue until they have had a chance to look at it; Mrs. Stiltner stated her concern was, if no one said any- thing nothing would be done and if she got signa- tures Council would take a better look at the situa- tion; Councilman Penna stated that the Stiltner's presence and their presence at the last meeting, as the Mayor has indicated, is enough for Council to look into it; what Council is doing now is waiting for a report to come back; Mrs. Stiltner thanked the Council. John Stein, 4 Star Automotive and 4 Star Truck Repair, stated that he would like to qualify his pres- ence that he should have won the Christmas tree contest, and a government agency took it as a result of our fair Mayor judging it. Mayor Mullin stated he lost sleep over that vote. Mr. Stein continued, that it is his first appearance at a City Council meet- ing and Vice Mayor Datzman is familiar with his speeches and does not need to qualify that. One of AGENDA ACTION TAKEN ~_..~,,~.. .--ORAL COMMUNICATIONS 6/24/98 Page 13 ORAL COMMUNICATIONS their concerns -- and of course he is speaking for 4 Star Automotive located at 113 South Linden Ave- nue in SSF and 4 Star Truck Repair located at 1405 San Mateo Avenue in SSF. They have been an avid supporter of the City for 20 to 29 years, he is before the Council primarily for Atlas Heating which he understands is not on the agenda and has to do with the rezoning of East of 101. The Council is probably wondering why his company would be interested since they are on the west of 101. They make their money in servicing automobiles, trucks, trailers, and a good percentage of their business relates to freight forwarders, the airport and private automobiles. He wants to know how much money it takes to run the government in the City, the after effect of rezoning the impact that it is going to have on industries that have not even come up before Council and spoken. Atlas Heating is a good example, it is probably a $100,000 account, that is privileged information, if they go $100,000 goes. They already service Genentech, some biotech in- dustries, and their company equipment, as well as their automotive business. The reality is that his company is on that list, and if companies like Atlas Heating go, and freight forwarders go. He spoke to Vice Mayor Datzman at a mixer earlier in the day, the airport association which is comprised of air- lines, freight forwarders, etc have already estab- lished contingency plans because the word is out that SSF through their rezoning does not want certain types of business such as freight forwarders. He believes that they should take a look at how much money -- they don't want to compete against the government because they support it, it would be like competing against themselves. He thinks they can take a realistic look at the business established in South City and protect it. There are new industries that come to South City Council should figure out how they fit in, but do not push out those esta- blished, for ultimately it would affect the 29 year old company like 4 Star Automotive. Mayor Mullin asked if there were any plans to rezo- ne the area south of East Grand. City Manager Wilson replied that there were no plans to rezone the area. Discussion continued: Mayor Mullin stated that this was to make Mr. Stein know that the City is not in AGENDA ACTION TAKEN --ORAL COMMUNICATIONS 6/24/98 Page 14 ORAL COMMUNICATIONS the business to try to push out existing firms, either north or south of East Grand Avenue, and there are not plans to rezone any of the areas of East Grand to the airport; which happens to be where Atlas Heat- ing is located; just so this is out in the open; Councilman Penna added to the Mayor's comment by saying that all firms in the area that are going to other freight forwarding facilities; Mr. Stein added that he was changing oil coolers on his motor yacht the past weekend and a general manager of a compa- ny that provides personnel internationally, including in San Francisco, happened to be in the engine room with him; he was telling Mr. Stein how the airport is using the words that SSF does not want freight forwarders as an excuse to get approval to fill the bay; not fill the bay but to add runways, as well as building a government island out of Southern Cali- fornia, so the word is out that SSF does not want certain types of business; it seems strange to him be- cause the trucks run over the road, and this is where they get involved because they service trucks; they own the properties on the west side of the freeway, so they do not anticipate any condemnation pro- ceeding but look at what is happening to Atlas; he is not at the meeting totally for Atlas, he is expressing an interest; they are active in the community, he is in the Chamber of Commerce on the board, he is with Rotary on the board, and they get involved in the Christmas tree decorations, and things of that nature; he thinks that they have to take an honest look at the industries that are supported; to him freight forwarding, and a truck repair facility is a lot nicer than a ship building facility that was there; they all graduate, but the reality is they generate a certain amount of money for tax base; it only takes $70.00 to support the government and the reality is that they should be in harmony rather than worrying about ten years from now, when 4 Star is not in business because the industries they service are gone. Discussion continued: Vice Mayor Datzman stated, regarding Mr. Stein's comments maybe the City Manager could do a follow up; if people hear things like the airport is concerned or the airport is saying, where does the City start. If they are going to talk about a conversation, then they can talk about certain people that Mr. Stein has interacted with, so the Manager can make contact with those people and then fact can be separated from rumor; Mayor AGENDA ACTION TAKEN ORAL COMMUNICATIONS COMMUNITY FORUM COUNCIL SUBCOMMITTEE REPORTS 6/24/98 Page 15 ORAL COMMUNICATIONS Mullin stated that the building of an island is news to him and he would not live long enough to see it happen, they may build an airstrip and Council is very concerned about that; he too is very interested in who at the airport is suggesting what Mr. Stein is reporting; the City has absolutely no plans current or in the General Plan revision to do any changes of zoning in the area that were just indicated or in the areas of his concern; Mr. Stein stated he would give the City Manager a list of the names. COMMUNITY FORUM Councilman Fernekes stated that something hap- pened at about 6 p.m. that a lot of the residents alo- ng Poplar, and his youngest daughter told him that something happened, and whether it was a power surge or whatever. TVs were blown and micro- waves were blown, he wanted to know if that can be looked into by PG&E and find out what happened. Mayor Mullin stated that Friday night would be community night at 3 Com Park at Candlestick Point. There may not be any more tickets yet. Some may have the opportunity to see the Mayor get the ball from the mound to home plate to begin the ceremony. He has been working out and found that the fast ball of 1955 has lost a little steam till 1998. Likewise that evening the Park and Recreation Com- munity Chorus will sing the Star Spangled Banner to begin the event. We will go from the ridiculous to the sublime. The Vice Mayor will be joining them that evening and the other three members of Council will be at a Council of Cities meeting that evening representing the City. So they will all be busy this weekend. COUNCIL SUBCOMMITTEE REPORTS Councilwoman Matsumoto stated that the Cultural Arts Commission and Grand Auto has approved the mural design. She is taking input from Council- members to address Council's concerns. There is a possibility, they are working with Peter Grennel at the Harbor District, a possible mural site at Oyster Point on the Bait and Convenience store. June's Council of Cities Legislation meeting was canceled. The Airport Subcommittee met to discuss the noise the noise consultants proposal to prioritize the scope and cost of his work and it is currently planned to AGENDA A_C!!Q_N IA_KEN · COUNCIL SUBCOMMITTEE REPORTS 6/24/98 Page 16 COUNCIL SUBCOMMITTEE REPORTS bring before the Council and the general public at large at a study session July 28 with the subcommit- tees recommendations. Everyone will be noticed and she encouraged the general public to come. Councilmember Fernekes had a brief update on SSF Day in the Park, it is going to be on September 19, and it is also the City's 90th birthday, response has been tremendous from the City in wanting to attend and participate. It is much easier this year than last year, we have some great sponsors who have donated money to make this a great success. He is looking forward to a great day and more information will be brought forward by the subcommittee which is Vice Mayor Datzman, himself. Park and Recre- ation personnel is meeting regularly as this progress- es. As time goes by they will be meeting every week to assure that once again this is a very success- ful day. The second item is where is the status for the cable TV subcommittee. City Manager Wilson replied yes they are in contact with TCI and Allene was getting back with the subcommittee with some dates to see if it was ac- ceptable to them. Councilmember Penna stated that at the Multi-City TSM meeting last Wednesday an interesting pro- posal was discussed that had to do with tax credit for public transit. While public transit is not in need of any tax credits a $35 million annual tax credit for purchasing new buses or rail systems has been approved and the idea is that the manufacturer distributor or vendor of the new buses or rail sys- tems can apply for the tax credit. These tax credits will cover the difference between the price of a new diesel bus and a new natural gas powered bus. These savings will be passed on to the transit agen- cy, thus reducing the cost of the buses. Natural gas is cheaper to operate and in the long term pro- vides additional savings to the transit agencies. He thought that was an interesting idea that had to be forwarded. Vice Mayor Datzman stated that Mayor Mullin appointed him and Councilman Fernekes to a subc- ommittee called Centralized Museum Committee, this occurred because former Mayor Jack Drago and a number of citizens sat down with the execu- tive board from the Historical Society and they AGENDA ACTION TAKEN , ~OUNCIL SUBCOMMITTEE REPORTS CONSENT CALENDAR Motion to approve Minutes of the Regular Meeting of 6/10/98 and Special Meeting of 6/17/98. Motion to confirm expense claims of 6/24/98. ~-tg/3 Motion to adopt a zoning amendment ordinance for a 6/24/98 Page 17 COUNCIL SUBCOMMITTEE REPORTS talked about the fact that they have various historical exhibits scattered in various locations throughout the City. The heart of the matter is that there is no centralized location for these kinds of things. That was that it would be a very positive thing from a City standpoint, that they could come up with a centralized location. They have had three meetings and they are talking about cost access and remod- eling issues and other kinds of issues. The City staff is doing a survey of various facilities that might be given further considerations and they have a meeting of July 9, so they are making progress and he appreciates Staff's assistance with that. Mayor Mullin stated that he would answer Mr. Stein's comments, for he is on the budget subcom- mittee, it costs $37 and a half million to run this City, through the general fund revenue and almost $55 million of all fund revenues -- those are the budget figures that they will be using in the evening. It is an extensive operation. He also serves on the airport subcommittee, and they will be having a study session with Sanford Fidel. Dr. Fidel, who is the consultant retained to provide services to the City relative to Council's concerns and those of the residents regarding the airport. In that context the newspaper, some people may have noticed, the fed- eral government has allocated $11.4 million to the airport of which amount $4 million is scheduled for San Bruno and SSF for additional noise insulation. He is not sure if these are monies already allocated and he sees the City Manager nodding and it already is monies allocated. City Manager Wilson stated the FAA -- that is part of the money that surplant the MOU funds. CONSENT CALENDAR Before reading the Consent Calendar Deputy City Clerk Hernandez stated that City Clerk Battaya was sick in bed under doctor's supervision. Removed from the Consent Calendar by Councilmember Fernekes and continued for two weeks. Approved. AGENDA AC_TIQN TAKEN 7_- ~ "~ CONSENT CALENDAR Motion - Continued. childcare center. AN ORDINANCE AMENDING SECTION 20.16.030 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE Resolution awarding construction contract for Shaw Road Sanitary Sewers and Newman Drive Storm Sewer Rehabilitation to Insituform West, Inc. in the amount of $123,310.00. .5'0~ A RESOLUTION AUTHORIZING AN AWARD OF CONTRACT TO INSITUFORM WEST, INC., IN THE AMOUNT OF $123,310 FOR THE SHAW ROAD SANITARY SEWER AND NEWMAN DRIVE STORM SEWER REHABILITATION PRO- JECT Resolution approving an amendment to the Operating Budget for the City Attorney's Department for litiga- tion expenses associated with condemnation and personnel actions. ,ff / 2_ O A RESOLUTION APPROVING AN AMENDMENT TO THE 1997-98 OPERATING BUDGET (NO. 98- 13) TO ADD $400,000 TO THE CITY ATTORNEY'S DEPARTMENT BUDGET FOR LITIGATION EXPENSES ASSOCIATED WITH CONDEMNATION AND PERSONNEL ACTIONS RECESS RECALL TO ORDER PUBLIC HEARINGS Public Hearing - Consideration of Stormwater Man- agement Program fees for Fiscal Year 1998-99; Con- duct Public Hearing; adopt resolutions establishing Stormwater Management Program charges for FY 1998-1999, and adopting the Finance Director's Report of FY 1998-1999 Stormwater Management 6/24/98 Page 18 CONSENT CALENDAR ORDINANCE 1223-98 RESOLUTION NO. 75-98 RESOLUTION NO. 76-98 M/S Penna/Fernekes - To approve the Consent Cal- endar with the exception of Item Number 1. Carried by unanimous voice vote. Mayor Mullin called a recess at 8:30 p.m. Mayor Mullin recalled the meeting to order at 8:44 p.m. PUBLIC HEARINGS Mayor Mullin opened the Public Hearing. Director of Public Works John Gibbs stated the 1998/99 Fiscal Year marks the sixth year of SSF's participation in the Stormwater Pollution Prevention Program mandated by federal and state govern- AGENDA ACTION TAKEN , PUBLIC HEARINGS Public Hearing - Continued. Service Fees. A RESOLUTION APPROVING STORMWATER MANAGEMENT SERVICE CHARGES FOR FIS- CAL YEAR 1998-1999 A RESOLUTION ADOPTING A REPORT OF STORMWATER MANAGEMENT SERVICES FEE FOR FISCAL YEAR 1998-99 PURSUANT TO SOUTH SAN FRANCISCO MUNICIPAL CODE SECTION 14.04.110 PUBLIC HEARINGS ments. The current program fee structure was adopted by Council on July 19, 1995, and remains the same. It represent an equitable distribution of costs taking into consideration the size and use of the parcel, and the estimated amount of stormwater runoff generated by the parcel. This fee calculation strategy is similar to the process used by other stormwater management programs, including the San Mateo County General Program. This staff report is the same, the fees are the same as were adopted last year and there has not been an increase in fees. He would jump to the conclusion of the staff report whereby the Finance Director, pursuant to the Muni- cipal Code requirements, has forwarded to the City Clerk a Report of Stormwater Management Fees for Fiscal Year 1998/99. The fees have not changed. That report summarizes the annual charges by clas- sification and is attached. Mayor Mullin closed the Public Hearing. Councilwoman Matsumoto commented that she would like to see this included in the SSF Newsletter -- where it says educating the public -- she would like to see an article to encourage the residents to adopt less polluting and environmentally beneficial practices. She thinks that would be absolutely worthwhile to see that it gets into one of the News- letters. Mayor Mullin questioned the $8.72 rate which is the residential rate, this is a federally mandated program with the goal to upgrade the runoff and stormdrains into SF Bay. The City is part of a consortion, for lack of the accurate title, of communities on the Peninsula that participate in an overall program and is the City's proportional share. He noticed that the rate is the same, but the budget is up a little bit this year from last year. 387 to 406 the difference in that amount, if the rate stays the same what is the difference. The budget was 387 for 97/98 and it is 405.9 for 98/99. He wanted to know if there was any adjustments in the rates for anyone to make up the under $20,000 difference. Storm Water Management Coordinator/Source Con- trol Supervisor Ray Honan replied that they are using a carryover from the previous year to offset the additional. 6/24/98 Page 19 AGENDA ACTION TAKEN 2..~'~ ._P_UBLIC HEARINGS Public Hearing - Continued. Public Hearing - Consideration of annual Sewer service charges for Fiscal Year 1998-99; Conduct Public Hearing; adopt resolutions establishing rate schedules for sewer service charges and imposing the FY 1998-1999 fees on the property tax rolls and adopting the report of sewer rentals and charges for FY 1998-1999. A RESOLUTION APPROVING SEWER RATES EFFECTIVE FISCAL YEAR 1998-99 AND AMENDING THE MASTER FEE SCHEDULE TO INCLUDE THE RATES A RESOLUTION ADOPTING REPORT OF AN- NUAL SEWER RENTALS AND CHARGES FOR 1998-99 PURSUANT TO CHAPTER 14.12 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE 6/24/98 Page 20 PUBLIC HEARINGS Councilman Fernekes stated that he thinks part of the increase has to do with C/CAG's fee. Mayor Mullin stated for this money the City would be a laundry list of activities that are designed to reduce the pollutant runoff into the stormdrains which go directly unto the bay without being treated at the waste water treatment plant. So they need to get source control after the runoff into the storm drains. The City does have a very active program with the multiple facets and we would include what Councilwoman Matsumoto indicated, although he recalls reading that and it could be continued. Director of Public Works Gibbs stated that there is an educational program in place. M/S Fernekes/Datzman - To adopt the Resolutions. RESOLUTION NO. 77-98 RESOLUTION NO. 78-98 Carried by unanimous voice vote. Mayor Mullin opened the Public Hearing. Director of Public Works Gibbs stated that in 1996 they came before the Council and the Council subc- ommittee regarding the necessity to improve the Water Quality Control Plant and expand its capacity to 13 million gallons a day. At that time they esti- mated the cost of the construction and the necessary improvements and they also brought before the Council their financial advisors to explain to them why it was necessary to raise the rates and by what amount. Subsequent to that time last week the City had their loan approved by the State. The interest rate on the loan is 2.6%, the amount that is funded is $45 million. The estimated cost of construction is $40 million, this will bring the plant up to its NPDES permit. Construction is expected to start in September. Discussion followed: Mayor Mullin questioned if it goes from 9 million gallons to 13 million gallons a day; Director of Public Works Gibbs stated that the 9 million gallons getting through the plant now is an artificial number because as they discussed last time, they are reaching 9 million gallons a day because of AGENDA ACTION TAKEN · PUBLIC HEARINGS r. Public Hearing - Continued. 6/24/98 Page 21 PUBLIC HEARINGS the artificial chemicals they are putting in for pre- treatment; that cost will go away once the plant is expanded; they have set out the program to include and bring before them the rate structure; basically the amount of increase this year per household, per residential is 75 cents per month; the rate will be $168 and they expect this to be the last major in- crease, but there will be a higher increase next year which they will bring before the Council; the in- crease next year will be the balancing act that they need to put together once they find out what the costs are for the expansion; basically that is what the staff report recommends to Council, the actual fig- utes are in front of them if they wish to look at them; next year's staff report will be somewhat similar, but of course, the costs will be considerably less. Mayor Mullin asked how the City's rates compare with other cities on the peninsula. Discussion continued: Director of Public Works Gibbs responded that he has a list of at least a dozen of neighbors from Hillsborough to Burlingame, Daly City, Brisbane, San Carlos, and the City is right at the bottom of the list at $168; the next closest is Burlingame to the City; Burlingame is at $173, Redwood City at $203 and Hillsborough at $527 -- that tops out the list; Mayor Mullin stated so, of 17 communities 16 are higher than the City, it is the lowest of that list; Director of Public Works Gibbs stated that is correct and this, of course includes, the cost of some $45 million of expansion. Mayor Mullin closed the Public Hearing. Councilwoman Matsumoto asked how, is the City the lowest, by what mechanism did the City get there. Discussion continued: Director of Public Works Gibbs suggested it was good management by the City Council and City Staff; Councilman Penna stat- ed that the City has been there most of the time, and it is management; Mayor Mullin stated that they are pleased that it is a very slight increase and that they continue to be frugal in the expense that is imposed upon them singularly, and as a community at-large. M/S Fernekes/Penna - To adopt the Resolutions. AGENDA ACTION TAKEN PUBLIC HEARINGS r. Public Hearing - Continued. Public Hearing - Consideration of changes to the Master Fee schedule for charges for various depart- ments in the City; open Public Hearing, Motion to continue the Public Hearing to 7/22/98. 5.B '7'7 A RESOLUTION APPROVING AMENDMENTS TO THE MASTER FEE SCHEDULE ADMINISTRATIVE BUSINESS 9. Resolution of petition for inclusion of the property located at 432 Baden Avenue into Parking District No. 1. D--/~ I A RESOLUTION OF PETITION FOR INCLUSION OF THE PROPERTY LOCATED AT 432 BADEN AVENUE INTO PARKING DISTRICT NO. I 6/24/98 Page 22 PUBLIC HEARINGS RESOLUTION NO. 79-98 RESOLUTION NO. 80-98 Carried by unanimous voice vote. Mayor Mullin opened the Public Hearing. City Manager Wilson asked that all comments be deferred and continue the item, so that the meetings can be held by a couple of the Commissions. They are going to be conducting Public Hearings under prospective fees. M/S Penna/Matsumoto - To continue to the Public Hearing to July 22, 1998. Carried by unanimous voice vote. ADMINISTRATIVE BUSINESS Councilman Penna stated that he would be abstain- ing from the item and he would be stepping down because of ownership of property in the proximity. City Manager Wilson stated, just to refresh Coun- cil's memory, there was a need to try to increase the parking capability servicing the 400 block of Grand Avenue. To accomplish this they purchased a piece of property at 432 Baden Avenue which when devel- oped will be able to provide 21 new additional parking spots to service the business community dur- ing a business day. That parking lot will also be available to the Baden residents during the evening hours. This simply would be to petition the Parking District to accept this parcel of land. It is immedi- ately adjacent to it. They would bring it in once the property was developed and would fall under the auspices of the Parking Place Commission, as the other parking lots. Discussion continued: Mayor Mullin questioned that this is not in the parking district, but they did go out and petition that there was an interest in picking up the whole area, and putting it in the Parking Dis- trict; there was a relatively slight response so they are going to construct the parking lot; it still is not going to be in the Parking District; City Manager Wilson stated that yes, it would be; they would take the parcel, join it to the District, so that it will be AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS }. Resolution - Continued. Councilman Penna returned to the podium. Resolution approving the Operating Budget for Fiscal Year 1998-1999 and adopting corresponding appro- priations. ,~6"/2.0 A RESOLUTION APPROVING THE FISCAL YEAR 1998-1999 OPERATING BUDGET FOR THE CITY OF SOUTH SAN FRANCISCO AND ADOPTING CORRESPONDING APPROPRIA- TIONS 6/24/98 Page 23 ADMINISTRATIVE BUSINESS under the auspices and control of the authority; Mayor Mullin questioned if the City was going to continue with their outreach to see if the entire block can be included; City Manager Wilson stated yes, but as the Mayor may recall under the laws and regulations controlling this, all parcels have to affir- matively want to join. City Attorney Mattas stated that for Council's cons- ideration the action that they are taking is because the City Council actually owns this piece of property now. So they are petitioning for its inclusion in the Parking District. M/S Datzman/Fernekes - To adopt the Resolution. RESOLUTION NO. 81-98 Carried by majority voice vote, Councilman Penna abstained. Councilman Penna returned to the podium at 9:03 p.m. Director of Finance Mike Brooks gave a PowerPoint presentation which covers the 1998/99 budget for the City of SSF. Prior to this date they have had two meetings with the City Council subcommittee on the finance and they have had a full study session with the City Council regarding this budget. What he would like to do is a presentation which covers the 1998/99 budget and gives them a brief overview of some of the critical numbers involved in both revenue and expenditure side of the budget. The total budget for 1998/99 on all operating funds is $54,080,297. This is composed of the General Fund which is $37,534,301; Sewer Fund is $10,197,200, Internal Service Fund that being Com- munications, Building and Vehicle Maintenance is $3,716,483, Community Development Block Grand Fund is $733,000 and other miscellaneous funds comprising about $1,853,313. The expenditures by type for all funds for the next year. Several things of interest for the first time salaries and benefits for the City of SSF compromised less than 60% of the budget itself, being 58.5%. The reason is because the material and services this year have added devel- oper fees as a revenue and developer expenditures as an expense. So, it has increased that percentage in materials and services to 35% of the budget. The AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ~}. Resolution - Continued. 6/24/98 Page 24 ADMINISTRATIVE BUSINESS other reason why it shows this way is because next year they intend to retire some debt in the area of the WQCP on an old bond issue. Plus, there is the additional interest being paid on bond issues and loans that they will be receiving and that is up to about 5.3%. The overall budget is $54 million and is up about $6 million from last year. General Fund Revenue, that will be looked at for the next fiscal year, the general fund is balanced in terms of the revenue versus expenditure. Talking about a $37,534,301 general fund budget, both on the reve- nue side and the expenditure budget side. Some of the chief sources of revenue are sales and use tax that are expected to be at $11,166,562, property tax at 7 % next year. The reason being that they have a reasonable turnover in residential properties which means higher assessed valuations are going on the roles, there is a significant amount of construction that will be on the tax roles during the next year that occurred last year, and there is a significant amount of new home sales in the community. For the first time in several years the survey from the State shows that population is up 2 1/2 Percent from last year. TOT should be up about 18.5% next year. The City is fazing in a couple of the new motels. Charges and services are up 34.4%, that being the accounting change made where they include $1 million of developer fees in that revenue and offset $1 million dollars for developer expenditure. As far as total expenditures are the 37.5 million, which is an increase of 10.8%. On an adjusted basis that is a 7.9% increase excluding the new accounting for the million dollars in developer expenditures. One of the reasons for that amount of an increase is because last year the budget figures represented the salary figures before they gave the additional salary in- creases to the employees in the MOUs. The in- crease shows last years increase and this years incr- ease for actual salaries per the agreements that are now in place. Councilman Penna questioned if this was a true budget. Finance Director Brooks mentioned that last year's budget allocated a reserve in the non-departmental account to accommodate the MOU and the increases were paid for the last year. However the budgets for each department did not show what the overall AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ~). Resolution - Continued. 6/24/98 Page 25 ADMINISTRATIVE BUSINESS increase was. This year the budget for each of the departments that budget shows the overall increase from last year and this year. The non- departmental will how the corresponding decrease. Finance Director Brooks continued: the City Coun- cil budget is up a small amount to accommodate some additional expenditures, travel expenses and allowances for the Council; plus additional money for the sister cities; the City Clerk's budget shows a decrease because this is a non-election year and so the budget is down about the amount of an expense for a given election during the year; the City Treasurer's budget is the same from last year to this year; the City Attorney's budget shows a decrease as far as his services charges are concerned, that is a projection that they receive from the City Attorney and he believes to be very reasonable compared to the expenditures when the City had their own City Attorney on board; the City Manager's Office re- flects the fact that this year they are showing the Assistant to the City Manager, Director of Commu- nity Outreach, and between the increases in the MOUs and salaries plus the additional persons in the City Manager's Department it is up to a larger amount than this last year; Finance Department is about the same the only reason for an increase is the the MOU agreements and the salaries for employees; Non-Departmental has the corresponding decrease that he mentioned, before last year they had about $650,000 reserve in there for increases; they have taken that money out and this reflects the expenses for the memberships and the various organizations that the City participates in and other charges that are not charged to a specific department and that has dropped down by $599,000; Human Resources is about the same, they have provided an additional amount of money for leadership training, and for other consultant resources that the Human Resources Director wishes to do this next year; Econ. & Comm. Dev. shows a large increase, because built into this is $100,000 worth of developer and expen- diture fees; overall, the department did not go up much maybe $100,000 for the year; the rest of it is basically changing the accounting principle they were using this year; the Fire Department has an increase in the MOUs for there they are working on the completion of their Paramedic Program, which means there are 4 less Firefighters, and are replaced AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 9. Resolution - Continued. 6/24/98 Page 26 ADMINISTRATIVE BUSINESS by 4 Paramedic/Firefighters; the number of per- sonnel stays the same and the salary structure re- flects only the increase in the MOUs this next year; the PD shows a substantial increase for two reasons, there is a new activity called the Information Technology Division which handles all the computer activities and the telephone communications systems for the City; that budget is in the administrative area of the PD; as an increase over their prior operations that of about a half million dollars; they are also incorporating the MOU agreement, as far as increas- es for the Police Officers are concerned; the depart- ment has an additional number of personnel. Mayor Mullin asked if the City was going to keep the newly created Information Technology Division in the Police Department for its entire life span. Finance Director Brooks stated that yes, the inten- tion is to keep it in the PD. Public Works shows an increase and reflects about $300,000 in developer fees and activities. Parks, Rec. & Maint. Svcs. reflects an increase, which is a combination of the MOU incorporation and they are recognizing addi- tional personnel many of these being added in mid year. They will be adding new ones because of the Terrabay recreation center. The increase in the Library reflects a couple of factors, they had to approve the additional hours of the Grand Avenue Library, and the additional hours of West Orange Library which were approved to go on board in FY 98/99. Plus increases in the MOU, as far as the salaries are concerned, and a small amount of mon- ey on the increase of collections of the library and Project READ budget. The budget includes a $300,000 transfer, the same as last year to the CIP. He made a brief summary on the personnel additions in the City Manager's office there is the Assistant to the City Manager, for one additional person. Police Dept. -- there are the Police Clerk, Police Officer and the Police Technician. In Public Works there are the Asst. Civil Engr., Apprentice Operator a part time position. Park, Recreation and Mainte- nance there are Bldg. Maint. Cust., Park Maint. Worker, Sr. Center Coord., Sr. Typist Clerk, and Public Maintenance Worker. The grand total for additional personnel this year is 10. Councilmember Penna stated that it was an excellent ADMINISTRATIVE BUSINESS [}. Resolution - Continued. 6/24/98 Page 27 presentation but the colors of blue and purple are beautiful colors but they cannot be read. Discussion continued: Finance Director Brooks stated that the presentation was done on his com- puter and the colors can be seen there, but they will stick to lighter colors. Vice Mayor Datzman stated that he had a comment, and thought that it was im- portant that people see it in the light, and it is a tribute to the work force in total. He mentioned that if they look back into the early 80s the total number of the personnel work force is about the same as it is today. So when you are talking about additions -- departments do not do work the people do work. He thinks that people pulled the wagon when things were tough and he is glad to see that they are doing the right thing in terms of bringing the staffing back to the level where it was years ago and should be again now. Finance Director Brooks added that department heads were very aggressive about the additions that they wanted to make either last year or this year. Mayor Mullin echoed what the Chief said that the City is now at 59,200 in terms of popu- lation. The population is showing growth and the services are matching. He referred to his reading of the newspaper in the struggles that some of the neighboring cities are having in terms of balancing their budget and in continuing to look for sources of revenues. It is a tribute to our employees for carry- ing out the programs and to the executives being able to generate the kinds of levels that make MOU increases in employee wages. Adding the amounts of people in those departments and adding to the programs that are available to the residents. It is a pleasure to work on budgets when they are increas- ing revenues, he has been fortunate to have that in his tenure to have that as a task. His heart goes out to those that had to cut positions and costs. It has certainly been an interesting experience for him to be able to add two programs where those needs have existed. Discussion continued: Councilmember Fernekes would like to complement staff on the presentation given to the subcommittee and also at the meeting. He was there when they had to make some of those cuts as a subcommittee, and it was not a good feel- ing and he is really excited on the growth of the City and how far it has come along in being able to AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 3. Resolution - Continued. 11. Resolution approving Mid-Management salary sched- ule and job descriptions for Capital Project Coordina- tor, Executive Assistant to the City Manag- er, Recreation & Community Services Supervisor and Assistant Director of Finance. A RESOLUTION APPROVING MID-MANAGE- MENT SALARY SCHEDULE AND JOB DE- SCRIPTIONS FOR CAPITAL PROJECT COOR- DINATOR, EXECUTIVE ASSISTANT TO THE CITY MANAGER, ASSISTANT DIRECTOR OF FINANCE ADMINISTRATIVE BUSINESS add personnel. As they saw with Park & Rec. presentation the additional enhancements that will be brought on board. Karyl Matsumoto stated that as an individual who had to review budgets from $450 million down to $25,000 this is one of the best. It is clean cut and responsible for understanding and reviewing it to make decisions. Director of Finance Brooks stated that he did not point out that last year they had a discussion on the contingency reserve and he wanted to note to the Council that he did increase the contingency reserve to the 10% recommended level for this budget. This means that there is ap- proximately $3.5 million set aside for emergencies and economic disasters, etc. M/S Penna/Matsumoto to adopt the Resolution. RESOLUTION NO. 82-98 Carried by unanimous voice vote. Human Resources Director Bower stated that these are the personnel actions discussed in the budget study session and with the subcommittee. Mayor Mullin questioned the addendum received. Human Resources Director Bower stated that she did not realize that positions that had class description changes, titles or salaries went to the Council, so these are positions that are changing from one cur- rent classification of the City to another. Mayor Mullin questioned, Exhibit A has salary ranges for the Mid-Management salary schedule and the addendum does not have the salary schedule, but the classification was changed for the position of executive assistant to the City Manager and there is no salary range shown for that. Human Resources Director Bower stated that he was correct. In the classification and compensation study it was found that the position was within market. M/S Datzman/Fernekes - To approve the Resolu- tion. RESOLUTION NO. 83-98 6/24/98 Page 28 ADMINISTRATIVE BUSINESS !. Resolution - Continued. 12. Resolution adjusting part-time hourly employee sala- ries annually for non-represented part-time hourly and contract workers. ~- O,0cO A RESOLUTION TO ADJUST PART-TIME HOURLY EMPLOYEE SALARIES LEGISLATIVE BUSINESS 13. Motion to waive reading and introduce an ordinance _-_ adding and deleting certain positions to and from the competitive and non-competitive service. AN ORDINANCE AMENDING CHAPTER 3.12.010 OF THE MUNICIPAL CODE BY ADD lNG, DELETING AND AMENDING SPECIFIED 6/24/98 Page 29 Carried by unanimous voice vote. Human Resources Director Bower stated that this was a repeat of the last one that went to the Council and it is adjusted based upon the Mayor's request that no positions be linked to minimum wage. Mayor Mullin thanked Human Resources Director Bower for making the change. M/S Fernekes/Datzman - To waive reading and introduce the ordinance. Deputy City Clerk Hernandez stated that the motion was for item number 13 and not for item number 12. City Attorney Mattas stated that there was a motion on the floor and it has been seconded and it had to be withdrawn. Mayor Mullin asked that the maker of the motion withdraw his motion. Councilman Fernekes withdrew his motion. Mayor Mullin asked that the seconder to the motion withdraw his second. Councilman Penna withdrew the second to the mo- tion. City Attorney Steve Mattas stated that there is no honor of motion on the floor the Council is appro- priate for a motion on item number 12. M/S Fernekes/Penna to adopt the Resolution. RESOLUTION NO. 84-98 Carried by unanimous voice vote. LEGISLATIVE BUSINESS Human Resources Director Bower stated that the item is to amend the Municipal Code to reflect the current job titles in the City, and it is amending a number of them that were never incorporated into the Municipal Code and no longer exist, and those positions that have been recently changed. AGENDA ACTION TAKEN ~_..,::]~ LEGISLATIVE BUSINESS ~). Ordinance - Continued. POSITIONS ADMINISTRATIVE BUSINESS 14. Resolution of necessity determining that the public interest and necessity require the acquisition of certain land and directing the filing of eminent domain pro- ceedings (015-010-330). ,~"2.'7 A RESOLUTION OF NECESSITY DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION OF CERTAIN LAND AND DIRECTING THE FILING OF EMI- NENT DOMAIN PROCEEDINGS (015-010-330) 6/24/98 Page 30 LEGISLATIVE BUSINESS Mayor Mullin stated that the Council has the long list of titles, some of which no longer exist. Councilwoman Matsumoto questioned that under item 11 there are a lot of fancy titles, on this one are they pretty well standardized, the job descrip- tions when they compare within like cities. Are they comparing apples with apples. Human Resources Director Bower stated that they attempt as much as possible to have job titles that are relevant in the field that they are consistent with other public sectors. They are not always 100% consistent but they are very close, for example they are changing the Department of Personnel to Human Resources, it is standard in the industry to call an Analyst a Personnel Analyst and Technician a Per- sonnel Technician not Human Resources Analyst or a Human Resources Technician. They are not try- ing to change those titles and when possible they try to standardize. When they do classification and compensation studies they not only look at the job title but the job duties. It is more important that job duties be compared than job titles. Mayor Mullin questioned if those studies were done by Obenhuber. Human Resources Director Bower replied yes, Jack Obenhuber of Employee Relations Service. M/S Fernekes/Penna - To waive reading and intro- duce the Ordinance. Carried by unanimous voice vote. ADMINISTRATIVE BUSINESS City Attorney Mattas stated that the Council has before them a Resolution of Necessity for a portion of land owned by the Sheldon, for the Oyster Point Widening project. He pointed out the last page of staff report, which identified the property, approxi- mately 5400 square feet that is the subject of this condemnation action. He would advise the Council that since the staff report has been prepared, they have received further correspondence from the property owner and it is his belief that they are getting closer to a negotiated resolution of this item, based on some correspondence that came in as early AGENDA A.CTION TAKEN _ADMINISTRATIVE BUSINESS ¢. Resolution - Continued. ITEMS FROM COUNCIL 15. City Selection Committee Transit Authority appoint- ment by the Mayor with the concurrence of Council. 6/24/98 Page 31 ADMINISTRATIVE BUSINESS as yesterday. It is staff's recommendation that the Council hear any testimony, if the property owner is present, and if you recall on condemnation hearings -- this is a hearing, a process only for the property owner would allow staff to stay on the time sched- ule. If Council remembers from the last meeting, they are moving towards commencing activities out there. It is necessary that they have possession of the properties by August 1, to allow the Oyster Point Widening Project to move forward. Mayor Mullin asked if the property owner and/or a representative was present this evening. Discussion followed: Mayor Mullin asked if this required a 4/5 vote; City Attorney Mattas stated that this requires a 4/5 vote and that he will advise the Council that should they be able to conclude the negotiations within the next couple of days the Reso- lution will be of no effect and they will not file a condemnation. M/S Datzman/Matsumoto - To adopt the Resolution. RESOLUTION NO. 85-98 Carried by unanimous roll call vote. ITEMS FROM COUNCIL Mayor Mullin stated that this weekend is the San Mateo County Cities Selection Committee meeting, and there is an issue with respect to membership. A A competitive position for one Councilman to serve on the Peninsula Corridors Joint Powers Board CalTrain on behalf of the Council of Cities for a term that begins July 1, 1998 and ends on June 30, 2001. The current appointee and a candidate for reelection is Adelle DelSantina, a Belmont Councilmember, and there is another candidate for that position and that is Steve Smitt, who is a Councilmember in Menlo Park. As he has indi- cated, Friday night he will be occupied, and they will have one of the three Council people who are planning to attend the Council of Cities be his desig- nated alternate, and they need to give direction. Historically this is a Mayor's choice but it seems it is best to reach a consensus as they have done with past elections with respect to who will receive the vote on behalf of the City of SSF. He will open AGENDA ACTION TAKEN ITEMS FROM COUNCIL 5. City Selection Committee Transit Authority appoint- ment - Continued. 6/24/98 Page 32 ITEMS FROM COUNCIL this up for discussion and said that he has been contacted by both Councilmembers with respect to their both wishing to receive his vote or his designee's. Councilmember Penna stated that in his experience with both candidates, he has noticed in the past where our City's interest was at stake -- Adelle DelSantina did not support our City's interest, where Councilmember Steve Smitt did. He also pointed out that in speaking with Pam Rianda who is the Mayor of Belmont, as well, as the representative who is going to be voting on Friday night's meeting they will not be voting for Adelle DelSantina. Her Council will not be supporting her because she has been inconsistent in her support for the CalTrain. One of the issues that Adelle seems to be in favor of is CalTrain to the Millbrae Station and that would severely curtail CalTrain service into SSF. This seems to be an issue that is surfacing and has sur- faced in the past. Adelle has taken positions on this in the past and so the third reason of whY the sup- port is not there for her is because at best she has not been very strong in supporting a good Cai-Train through the Peninsula Corridor. Which is critical to SSF's interest in BART. Vice Mayor Datzman respectfully differs in the perspective of the two candidates. He hates depend- ing on the positioning of Belmont City Council to determine what would be the appropriate thing in SSF. If they look at where there have been a num- ber of issues when they talked about CalTrain versus BART. The positions have varied widely and ap- preciably. He has found Adelle DelSantina to be -- in his travels up and down the County -- visible, very straight forward, in looking over support for the Oyster Point Blvd. project, in support for BART, even support for the grade crossing on South Linden, and the kind of things they have talked about recently. He sees her as being where they need to be and he supports her nomination. Mayor Mullin stated that if the Council saw the two letters addressed to him in their packets. Everyone stated that they had received them. Mayor Mullin stated that he did not have to read the letters which they outline particular stances on some AGENDA ACTION TAKEN ITEMS FROM COUNCIL 5. City Selection Committee Transit Authority appoint- ment - Continued. 6/24/98 Page 33 ITEMS FROM COUNCIL of the issues that face this particular position. Councilwoman Matsumoto stated that she is some- what disappointed in her not supporting the SSF member's positions. She has known her through her work with Senator Kopp and Supervisor Anna Eshoo and has great faith in her. She liked what she said in her letter, as a new person on the Council she is not familiar with a lot of work recently, but she would support her nomination. Councilman Fernekes stated that he originally was disappointed in some of the past votes that happened against the City as result of Belmont, that they were not supportive of our City, two selections of which he knows. His first reaction was non-supportive of Adelle, but looking into her further, and further discussions with other members who are quite in- volved with that agency, and how supportive she has proven, as well as, one big factor that is important to this City -- coming forward is BART and his sup- port would go with Adelle instead of Mr. Smitt. Mayor Mullin stated that he does not know either one of these people but he has spoken to them and they both seem like good candidates. In terms of the duties that are required of this particular posi- tion, he has been contacted by people in other cities with respect to the vote on behalf of this City, and to him either one of them would be an excellent representative. He thinks that the idea, that if you have an incumbent that seems to be meeting the interest of the Agency, then you stay with the in- cumbent. He is also disappointed that they did not have support of the City of Belmont. He senses a consensus that they support Adelle DelSantina. He then asked Councilman Fernekes, if he would like to take the vote for he would give him his proxy for Friday night, he will sign it and give it to him before he leaves. He thanked everyone for the discussion, it was informative and important to them. The City Selection Committee has additional appointees to the Criminal Justice Committee but he does not believe there is any competition for those positions. He has not been contacted, so they will simply roll over the current incumbents. Vice Mayor Datzman stated that it is a strange configuration having two elected representatives from one City and having voids in other cities, there AGENDA ACTION TAKEN ITEMS FROM COUNCIL 5. City Selection Committee Transit Authority appoint- ment - Continued. GOOD AND WELFARE ADJOURNMENT ITEMS FROM COUNCIL are some other exception situations there, and he did not sense anyone had any burning desire to serve at this point in time. City Manager Wilson stated that for the next agenda they will have a change of date of the Council meet- ing. Mayor Mullin stated that the normal July 22nd meeting, second meeting on the 4th Wednesday, will be moved up one day, from a Wednesday night the 22nd of July to a Tuesday night the 21st of July to accommodate the fact that there will be some Coun- cil people out of town on a conference on that Wednesday in Monterey. So they will notice that, and they will make the appropriate notification. City Manager also stated that the Council has had a practice of cancelling the 2nd meeting in August. Councilman Fernekes pointed out that the Public Hearing continued to the 22nd would have to be moved to the 21st. City Attorney Mattas stated that earlier in the eve- ning the Council made a motion to continue the meeting to the 22nd. It would be appropriate for the Council if they would continue that to the 21st. He stated that the later motion would take precedence over the earlier one. M/S Matsumoto/Datzman - To continue the Master Fee public hearing to July 21, 1998 GOOD AND WELFARE Councilman Penna stated that he is attending a 7:30 meeting the next morning for San Mateo Visitors and Convention Bureau and he wanted to know if there were any comments that Council wanted to send. M/S Penna/Datzman to adjourn the meeting. Time of adjournment was 9:50 p.m. 6/24/98 Page 34 AGENDA ACTION TAKEN RESPECTFULLY SUBMITI'ED, City of South San Francisco Clerk APPROVED. City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/24/98 Page 35