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HomeMy WebLinkAboutMinutes 1998-09-23 Mayor Eugene R. Mullin Council: James L. Datzman Joseph A. Fernekes --Karyl Matsumoto John R. Penna MINUTES City Council Municipal Services Building Community Room September 23, 1998 CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) PLEDGE OF ALLEGIANCE: PRESENTATIONS Certificate of Appreciation - Mary Meissner Follow-up to S.S.F. Day In the Park and 90th Anniversa- ry - Councilman Fernekes Code Enforcement Efforts - Fire Marshall Assistant Laura Mapes ACTION TAKEN 7:35 p.m. Mayor Mullin presiding. Council Present: Council Absent: Datzman, Fernekes, Penna and Mullin. Matsumoto. City Clerk Battaya stated Councilwoman Matsumoto was out of town on City business. She introduced Deputy Mary Bolt who will function as City Clerk tonight as a training assignment. The Pledge was recited. Mayor Mullin stated, tonight is the first night TCI has installed an automated system with cameras controlled from a control room in the back. So, either this is a major advance or he will be talking and you will look at John. PRESENTATIONS He stated that due to a conflict of interest of Ms. Meissner at her school, her Certificate of Apprecia- tion and the follow-up to S.S.F. Day in the Park and 90th Anniversary by Councilman Fernekes will be held over for two weeks for more information. Fire Marshall Assistant Mapes related: code en- forcement efforts have included weed abatement and those efforts have been more aggressive due to E1 Nino weather; another program is the window secu- rity bar program which is nearly complete in remov- al of the bars to allow an escape during a fire; num- ber of calls of complaintS to Code Enforcement; code enforcement has been working with short staff for many months, and are hoping for two new en- forcement officers at the end of the month. Discussion followed: code enforcement will come 9/23/98 Page 1 AGENDA ACTION TAKEN PRESENTATIONS AGENDA REVIEW Acting City Manager Moss Requested: - Item #5 be put under Administrative Business. uRAL COMMUNICATIONS COMMUNITY FORUM/COUNCIL SUBCOMMITTEE REPORTS PRESENTATIONS back in two months with the numbers on the win- dow bars remaining, and give a new recommenda- tion to Council; expanding enforcement for buildings not being maintained through a new ordinance; there are 49 calls to code enforcement per month and the amount of time spent with the various types of complaints have a maximum of two to three weeks; Vice Mayor Datzman recalled the window bars issue going back to a year ago, discussions were held and he was under the impression that September was the month to get a canvas, and say these are a problem and we want you to comply; that is correct, and staff finished the canvas of the City and of the ad- dresses; 138 are already in compliance and they had difficulty in contacting others at home; etc. AGENDA REVIEW So ordered. Mayor Mullin noted there was a slight change in the resolution for Item 6 as well as 5. ORAL COMMUNICATIONS No one chose to speak. COMMUNITY FORUM/COUNCIL SUBCOM- MITTEE REPORTS Councilman Penna related: he attended a retreat of the San Mateo County Visitors & Convention Bu- reau last weekend; it was basically a review of what the Bureau should do and the reorganization of the Board and restructuring. Vice Mayor Datzman related: the Harbor District Liaison just had their meeting last week; the meeting was well attended, it included representatives of the Red and White Fleet who have indicated an interest in water transit; the Commodore has gone further and signed an agreement to start the dinner cruises at the first of the year; the next thing to do is have a Subcommittee meeting in the near future with the Harbor District Liaison to make sure we are in agreement and then have a meeting with the Harbor District and the City Council; they are moving along and are happy; they are started on the 14th 9/23/98 Page 2 AGENDA ACTION TAKEN COMMUNITY FORUM/COUNCIL SUBCOMMITTEE EPORTS CONSENT CALENDAR 1. Motion to approve Minutes of the Special Meeting of 9/2/98 and Regular Meeting of 9/09/98. .__2. Motion to confirm expense claims of 10/14/98. Resolution approving the Final Map for El Rancho Highland Subdivision. ~.,~'~ ~,~ COMMUNITY FORUM/COUNCIL SUBCOM-. MITTEE REPORTS Genentech Goes To Town; there was a tremendous turn out from the employees at the City Hall and they made a major promotion; the downtown mer- chants all had signs in their windows saying "Thank You Genentech", and the merchants are smiling. Councilman Fernekes gave a brief report on Day In The Park: it was a great day for the City; a lot of staff time went into the event and it was first class for the community; there was great praise from the community for the event that went from 10:00 a.m. to 4:00 p.m. after having the pancake breakfast and the police and firemen served 550 breakfasts without charge and allowed the community to see the Corpo- ration Yard before going to the Park; he looks for- ward to bringing the results for all the non-profit organizations in two weeks. Mayor Mullin related: he represented the City at the North County Cities on Friday, the 18th, at the Hyatt for the runway feasibility meeting and about 100 representatives were there from a variety of airlines and transportation related organizations; they met to begin preliminary discussions on whether or not a new runway is feasible, how that runway will be situated and the effect on cities in the County; it was an all day meeting and there will be subsequent meetings as well; today he received a large packet from Assistant City Manager Moss for the ALUC meeting which is tomorrow, and has 46 pages in the packet; the meeting is at 3:00 p.m., but he is in school, so he asked the Assistant City Manager to call Carol Blank for it to be set back to 3:30 p.m.; he does not know how he is supposed to be able to read those pages before tomorrow so, he is going to raise some issues about the lateness of the packet - which has to stop; etc. CONSENT CALENDAR Approved. Approved in the amount of $1,851,607.86. 9/23/98 Page 3 .AGENDA ACTION TAKEN CONSENT CALENDAR Resolution - Continued. A RESOLUTION APPROVING THE EL RANCHO HIGHLANDS FINAL MAP, ACCEPTING OFFERS OF DEDICATION, APPROVING A SUBDIVISION IMPROVEMENT AGREEMENT AND AUTHO- RIZING THE RECORDATION OF THE MAP, DCC&R'S AND RELATED DOCUMENTS Resolution awarding contract to G & G Builders, Inc., in the amount of $221,186.00 as the lowest responsible bidder, for the ADA Play Area Renova- tions Project, Phase II. ..~0'~ A RESOLUTION AWARDING A CONTRACT IN AN AMOUNT NOT TO EXCEED $221,186.00 TO G & G BUILDERS, INC. FOR THE AMERICANS WITH DISABILITIES ACT PLAY AREA RENO- VATIONS AT CITY HALL PLAY AREA, SIEBECKER CENTER, CLAY AVENUE PARK, AND FRANCISCO TERRACE PLAY AREA Resolution awarding contract to Satterfield and Com- pany, in the amount of $86,587.00, for 432 Baden Ave., Parking Lot No. 14. A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO EXCEED $86,587.00 TO SATTERFIELD AND COMPANY FOR THE 432 BADEN AVENUE, PARKING LOT NO. 14, PROJECT AND APPROVING A PROJECT BUDGET OF $99,087.00 Resolution authorizing an application for grant funds for the environmental enhancement and mitigation program for the EEMP Grant Oyster Marina Bike Trail. ~//~ A RESOLUTION APPROVING THE GRANT AP- PLICATION FOR THE OYSTER POINT MARINA BIKE/PEDESTRIAN TRAIL FOR THE ENVIRON- MENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER STREET AND HIGHWAY CODE SECTION 164.56, AND AUTHORIZING THE CITY MANAGER TO SIGN THE GRANT APPLICATION CONSENT CALENDAR RESOLUTION NO. 114-98 Removed from the Consent Calendar for discussion by Mayor Mullin. Removed from the Consent Calendar and placed under Administrative Business for discussion by Acting City Manager Moss. RESOLUTION NO. 115-98 M/S Fernekes/Penna - To approve the Consent Calendar with the exception of Items No. 4 and 5. 9/23/98 Page 4 AGENDA ACTION TAKEN CONSENT CALENDAR Resolution awarding contract to G & G Builders, Inc., in the amount of $221,186.00 as the lowest responsible bidder, for the ADA Play Area Renova- tions Project, Phase II. ~ ~O A RESOLUTION AWARDING A CONTRACT IN AN AMOUNT NOT TO EXCEED $221,186.00 TO G & G BUILDERS, INC. FOR THE AMERICANS WITH DISABILITIES ACT PLAY AREA RENO- VATIONS AT CITY HALL PLAY AREA, SIEBECKER CENTER, CLAY AVENUE PARK, AND FRANCISCO TERRACE PLAY AREA PUBLIC HEARING 7. Public Hearing - Consideration of Comprehensive Annual Performance and Evaluation Report, amend- ment to CDBG 1998-99 one year action plan, and Section 108 Loan Action Plan to the Department of ..... Housing & Urban Development; Conduct Public Hearing; adopt resolution authorizing submittal of the CAPER Amendments, and other documents to the Department of Housing and Urban Development. CONSENT CALENDAR Carried by unanimous voice vote. Mayor Mullin stated, when we originally advertised the bid in July, and it came in at $400,000, we readvertised and the next came in at one half of the cost. He asked, did we change the bid package for the engineers estimate or how can we have a bid that low. Director of Parks, Recreation & Community Services Nagel stated staff took a look, and talked to the one contractor, looked to see if there was confu- sion, for we felt it was way out of line. He thinks the contractor submitted a high number thinking it would stick. Mayor Mullin stated the thing he found curious, there was such a tremendous difference on such a small project. He stated he was at the Historic Preservation Commission meeting when the plans for the ADA upgrade project came up, and was impressed with what he saw, but questioned if that was going to be changed. Director of Parks, Recreation & Community Services Nagel stated no, we are going to expand the play areas because we have a little bit of land. One of the things we are looking at is to have a wall included that is historic in nature to depict various things. He stated, with the smaller bid, staff will be able to add a few extras. M/S Datzman/Fernekes - To adopt the Resolution. RESOLUTION NO. 116-98 Carried by unanimous voice vote. PUBLIC HEARING Mayor Mullin opened the Public Hearing. CDBG Coordinator Fragoso explained that the De- partment of Housing and Urban Development re- quires that CDBG prepare, on an annual basis, a program and financial report and the public hearing requirements have been met. She spoke briefly of the activities attributed to the block grant funds in commercial and community improvements that high- 9/23/98 Page 5 AGENDA ACTION TAKEN PUBLIC HEARINGS 7. Public Hearing - Continued. A RESOLUTION AUTHORIZING SUBMITTAL OF THE 1997-98 CONSOLIDATED ANNUAL PER- FORMANCE AND EVALUATION REPORT, AMENDMENT TO THE SECTION 108 LOAN GUARANTEE PROJECTS, AND THE AMENDED CONSOLIDATED PLAN'S ONE YEAR ACTION PLAN ADMINISTRATIVE BUSINESS Resolution awarding contract to Satterfield and Com- pany, in the amount of $86,587.00, for 432 Baden Ave., Parking Lot No. 14. .ff'~ SO A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO EXCEED $86,587.00 TO SATTERFIELD AND COMPANY FOR THE 432 BADEN AVENUE, PARKING LOT NO. 14, PROJECT AND APPROVING A PROJECT BUDGET OF $99,087.00 PUBLIC HEARINGS light disabled access for both City and community facilities. She stated there is one caveat this year, and that is an amendment that is required due to the fact of the improvement to the new Commu- nity Center, and in order to do that she must have the one year action plan amended. She spoke of the funds being used for Willow Gardens and its financ- ing, wherein staff will come back to Council to draw down on the funds, but right now she wants to include it in this fiscal year, as well as, in the next couple of years. Vice Mayor Datzman complemented Ms. Fragoso, for a lot of very positive things that have occurred as a result of the funding. He questioned, page 4, if the Historical Society's Museum improvements were finished. Discussion followed: yes, they are finished up, the restroom remodeling that was last year's funding; any other items that are targeted as part of the pro- ject; it did have a number of projects for landscap- ing and some remodeling on the second floor, but this is the only thing unfinished; is there any funding for the fire museum; at this time Ms. Fragoso could not tell the Vice Mayor; the Vice Mayor would like to find that out. Mayor Mullin closed the Public Hearing. M/S Penna/Fernekes - To adopt the Resolution. RESOLUTION NO. 117-98 Carried by unanimous voice vote. ADMINISTRATIVE BUSINESS Councilman Penna stated he will be abstaining from this vote because he has property close to this pro- ject, and he left the podium. City Engineer Kianpour stated, ordinarily this item would be on the Consent Calendar, however, the Capital Improvement Program has not been ap- proved and that is why it was put under Adminis- trative Business. The property at 432 Baden Avenue will become Parking Lot No. 14 with handicapped space. He stated staff was recommending approval 9/23/98 Page 6 AGENDA AC!IQN TAKEN ADMINISTRATIVE BUSINESS 5. Resolution - Continued. Councilman Penna Returned to the Podium: Resolution approving $50,000.00 for the Convention & Visitors Bureau for Fiscal Year 1998-1999. ~VqD A RESOLUTION APPROVING FUNDS FOR THE SAN MATEO COUNTY CONVENTION & VISI- TORS BUREAU AT $50,000.00 FOR FISCAL YEAR 1998-1999 ADMINISTRATIVE BUSINESS of the resolution to award the contract to Satterfield and Company. Discussion followed: is the funding eventually going to come from the Parking District; yes, and there will be a reimbursement agreement between the two Agencies; $80,000 had been set aside in the Capital Improvement Program and that was increased to $100,000.00, thinking the bid would come in high- er; the CIP will be adopted at the next meeting and will show the project at $100,000.00. M/S Fernekes/Datzman - To adopt the Resolution. RESOLUTION NO. 118-98 Carried by majority voice vote, Councilman Penna did not take part in the discussion or vote on this item due to a conflict of interest. Councilman Penna returned to the podium. Acting City Manager Moss stated, it is recommend- ed that the Council approve the resolution to fund the Convention & Visitors Bureau at $50,000.00. The Council previously reduced the funding from $125,000.00 based on the inequitable funding from other cities and proceeded to read the staff report aloud. Discussion followed: Vice Mayor Datzman stated this has been a thorny issue ever since he was elect- ed; what are we getting for our money, and valid things have been raised, but it is like trying to fix something that was broken; we talked about the fair share and what the 4% of the T.O.T. would amount to and we are going to give you $50,000; that cre- ates a scenario with the other cities and we had discussions on maybe doing it on our own and we created the Conference Center and put that into play with $20,000; when we did that we said, how do we gauge its effectiveness - and found that was not easy to effect; he likes the idea that the organization stepped back, instead of being in a vacuum, and include other events and said what are we doing wrong and what can we do better; one of the things they are doing with water transit is getting people to and from work which may or may not have a bear- ing; if we are to be successful we must bring in as 9/23/98 Page 7 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ]. Resolution - Continued. LEGISLATIVE BUSINESS Motion to waive reading and introduce an ordinance effecting a meeting time change for the Personnel Board. AN ORDINANCE AMENDING MUNICIPAL CODE SECTION 2.62.050 REGARDING MEET- INGS OF THE PERSONNEL BOARD ADMINISTRATIVE BUSINESS many people as we can to become partners; if we are in a position where we are saying we want you to work with us, but we are paying $50,000 and others are paying more - it makes it difficult; he would encourage sending the $50,000 and the letter, that we try to do everything to put our best foot forward, because there are so many good things that do come out of this which make this seem a drop in the bucket; Councilman Fernekes stated there were restrictions on those monies where regular reports are to be given back to the Council on its progress, and on how the lady is performing which he wants to see; the City Attorney will confirm that with the Director of the Conference Center; Mayor Mullin asked the total amount of T.O.T. from the Director of Finance; approximately $4 million; Mayor Mullin stated the Council could direct a letter and work in concert as a Council; he is pleased the Council gets monthly reports on the business generated and no- ticed in the last one there was more business in our hotel business; that is obviously because the S.F. Hilton has closed and that gives us the opportunity to capture and retain hotel business; he is prepared to continue the funding at $50,000, keeping in mind as we move more towards water transit we will move cooperatively in making the venture success- ful; Councilman Penna will not be in town until after the 14th; Councilman Penna stated he can support this, but the letter should say we want a change in the composition of the Board; etc. M/S Fernekes/Datzman - To adopt the Resolution. RESOLUTION NO. 119-98 Carried by unanimous voice vote. LEGISLATIVE BUSINESS City Clerk Battaya read the title of the ordinance in its entirety. Director of Human Resources Bowers gave a brief staff report: this changes the meeting time from 7:30 p.m. to 6:30 p.m. to allow more time for personnel hearings and more participation from members of the public and employees; etc. Discussion followed: are the meetings still at the 9/23/98 Page 8 AGENDA ACTION TAKEN LEGISLATIVE BUSINESS }. Motion- Continued. ITEMS FROM COUNCIL 10. Appointment of the restaurant position to the S.S.F. Conference Center Authority. ,5'~t> ~ GOOD AND WELFARE LEGISLATIVE BUSINESS bank; the meetings have been held at City Hall since the last meeting; do any of the Commissioners have a problem with it; she brought it to their attention at their August meeting. M/S Datzman/Penna - To waive reading and intro- duce the ordinance. Carried by unanimous voice vote. ITEMS FROM COUNCIL Acting City Manager Moss stated staff was recom- mending that the Council review the one application for the appointment to the restaurant position. Even though the position was advertised and mailed to local restaurants, the Council may want to interview the applicant at a future date and then make the appointment. City Attorney Mattas stated the Executive Director of the Conference Center was under the weather and unable to attend tonight's meeting. Discussion followed: Vice Mayor Datzman wanted a clarification on the policy, for there are variations from one Board to another and we sat down and talked about the policy; he could see the logic if someone is continuing, then there is not a need to interview them; but he sees a difference in inter- viewing a single candidate, and would like to talk about issues and goals; Councilman Fernekes con- curred with the Vice Mayor; Mayor Mullin stated, well then if we can schedule an interview with the applicant as soon as possible to fill the position, he then directed the Acting City Manager to schedule an interview at the next meeting before the regular meeting; Acting City Manager Moss stated the application is dated back in November, so this fell through the cracks. GOOD AND WELFARE Mayor Mullin stated the first meeting in November is Veterans Day, 11/11/98, so he recommended cancelling the 11/11/98 regular meeting and calling a special meeting on 11/10/98. Councilman Penna stated he will not be here on the 9/23/98 Page 9 AGENDA ACTION TAKEN GOOD AND WELFARE ADJOURNMENT: GOOD AND WELFARE 10th or the 1 lth of November. Mayor Mullin directed the City Clerk to research, go back four or five years, and see whether second meetings in November are normally held or cancel- led due to Thanksgiving. Councilman Penna stated he comes back on the 14th of October and is not sure he will make the meeting that night. M/S Penna/Datzman - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 8:40 p.m. RESPECTFULLY SUBMITTED, i arbara A. Battaya, City Clerk · ~ity of South San Francisco APPROVED. City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 9/23/98 Page 10