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HomeMy WebLinkAboutMinutes 1999-01-27~P__ECIAL MEETING SOUTH SAN FRANCISCO CAPITAL IMPROVEMENT FINANCING AUTHORITY OF THE CITY OF SOUTH SAN FRANCISCO January 27, 1999 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, and pursuant to the Resolution of the City of South San Francisco, The Capital Improvements Financing Authority of the City of South San Francisco South San Francisco will hold a Special Meeting on Wednesday, the 27th day of January 1999, at 6:45 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: Call to order 1. Motion to approve the Minutes of Special Meeting of 12/9/98. Resolution authorizing and directing execution of certain lease financing documents for the Conference Center. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SOUTH SAN FRANCISCO CAPITAL IMPROVEMENTS FINANCING AUTHORITY APPROVING, AUTHORIZING AND DIRECTING EXECUTION OF CERTAIN LEASE FINANCING DOCUMENTS, APPROVING THE FORM AND AUTHORIZING DISTRIBUTION OF A PRELIMINARY OFFICE STATEMENT, AND AUTHORIZING AND DIRECTING CERTAIN ACTIONS WITH RESPECT THERETO, AND RESCINDING RESOLUTION NO. 170-96 Adjournment. cting/C~rk Capital Improvement Financing Authority City of South San Francisco Dated: January 6, 1999 Chairman James L. Datzman Boardmembers: Joseph A. Fernekes Karyl Matsumoto Eugene R. Mullin John R. Penna MINU!ES Special Capital Finance Authority Municipal Services Building Community Room January 27, 1999 AGENDA CALL TO ORDER: (Cassette No. 1) Motion to approve Minutes of the Special Meeting of 12/9/98. Resolution authorizing and directing execution of certain lease financing documents for the Conference Center. ADJOURNMENT RESPECTFULLY SUBMITFED, Mary l.~Bolt, Secretary City of South San Francisco ACTION TAKEN 6:56 p.m. Chairman Datzman presiding Boardmembers present: Fernekes, Matsumoto, Mullin and Penna. Boardmembers absent: None MIS Mullin/Fernekes - To approve minutes of 1219/98. Carried by unanimous voice vote. Finance Director Brooks gave the staff report. He stated the 1996 original resolution passed for $6 million, at present we may exceed, however he requested a cap at $6.5 million. Boardmember Penna felt reservations due to the flexuons mar- ket. Jeff Hyman gave a presentation on the rates, investments, where other municipalities are. The market is good at this time. Boardmember Matsumoto concurred and have faith of the City, the expertise of the Finance Director and Payne Webber. Boardmember Mullin also concurred to move with the current rate. MIS Fernekes/Mullin - To approve the Resolu- tion. Resolution No. CIFA No. 1-99 Carried by unanimous voice vote. Time of adjournment 7:26 p.m. APPROVED. tsmaann~yah~n The entries of this Council meeting show the action taken ~y the City Council to dispose of an item. Oral communications, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 1/27199 Page 2 Mayor James L. Datzman Council: Joseph A. Fernekes Karyl Matsumoto Eugene. R. Mullin John R. Penna AGENDA CALL TO ORDER (Cassette No. 1) ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS R.O.P./Hospitality Lauren McDade, Teacher MINUTES City Council Municipal Services Building Community Room January 27, 1999 ACTION TAKEN 7:40 p.m. Present: Councilmembers Femekes, Mullin, and Penna, and Mayor Pro Tem Matsumoto and Mayor Datzman. Absent: None. Chaplain Catherine Avanel, Good News Chapel. Ms. McDade stated, she is a vocational teacher for ROP Hotel and Hospitality Services for adult and high school students. They are planning a new location in South San Francisco. She has been located at South San Francisco High School for three semesters, although she holds one class in Millbrae. Her classes are offered through County of San Mateo Office of Education. She has classroom theory then takes the students into "hands-on" training with the hotels, guest services, sales, and engineering. They basically have consideration for employment, some students are adults and they all get placement. She said she would leave some packets, and asked if there were any questions. Councilman Penna asked if she worked with the Convention and Visitors Bureau as well as local industries. Ms. McDade stated, yes, she is new to South San Francisco, but in Millbrae she had had more contact with hotels. She is here tonight to do a presentation and gain support. Director of Community Outreach Heather Quinn stated she has watched Lauren in action with the hotel directors. She thought it would be good to have her in front of the viewing community to let any student see the program and they can get involved and get the education to move smoothly from school into working. All they need to do is contact their high school counselor located at South San Francisco High School. They can call 802-5400 at R.O.P. or they can just show up at class at South San Francisco from 1:00 p.m. to 3:30 p.m., Monday through Thursday. PRESENTATIONS - continued Councilman Mullin stated he is in support of her program. Mayor Datzman stated he, as well, supports her program as careers are better rather than jobs in the industry. School Liaison by Police Corporal Mike Brosnan. Corporal Brosnan and Officer Jeff Azzorpardi made the presentation, however, Police Officer Max Fonda was mentioned as Jeff is in training as of February 1, he will begin classroom training on his own. He indicated in the 1970's there was a rise in juvenile, and gang related crimes started to climb outside the school and inside the schools. In August 1981, when our Mayor was one of the driving forces to start the program and build a relationship with the school district to combat the problems. It was started with two officers to go into the schools to teach and educate. It has now reached 18 years and the program has grown to 18 school sites including adult education, children's center, and three parochial school. Programs consist of Officer Bill, which is Pre-K through fourth grade, the D.A.R.E. program, which is taught to all twenty, fifth grade classes, the Rights and Responsibilities class throughout the high schools ninth and tenth grade. Prior to graduation all high school seniors are taught about responsible behavior and also during the summer after graduation. In middle schools they have started a course on dating and domestic violence issues, gang awareness to teachers, students and parents. There has been such success with the D.A.R.E. program and the gang issues; they live in our community, but are not active and that is due to a very effective and very supportive District Attorney's office. The patrol units have been effective with the elementary schools to achieve a positive relationship. Proclamation Westborough Jr. High School Stock Club - Steve Patane Mr. Patane was not present and they will present it at a later date. Vice Mayor Matsumoto discovered the article and gave her recognition. AGENDA REVIEW City Manager Wilson requested an adjustment to the agenda of Items 11 and 12, allowing the Conference Center Authority to take action before the Council on the lease. Council has some latitude, Item 11 is the actual document needing approval by the Authority. Item 12 is immediately related, but does not relate to the authority and he gave them the choice to hear or continue both items. Council consented to continue both items to February 10, 1999. ORAL COMMUNICATION Cultural Arts Commissioners Joy-Ann Wendler and Dennis Crossland presented a rendering of a mural painted by Commissioner Ron Burgess that will be duplicated on the handball wall at Clay Park for the Annual Arbor Day Celebration. The Winston Manor Homeowners Association will be planting trees, doing a general clean-up, and having a barbecue for the community. 1/27/99 Page 2 of 13 Pages ORAL COMMUNICATION - continued COMMUNITY FORUM COUNCIL SUBCOMMITTEE REPORTS Mayor Datzman commended the homeowners for getting involved and congratulated a job well done. None Councilman Fernekes stated he met with the Winston Manor Homeowners Association and they are concerned about a potential development behind their homes on Hickey Boulevard. He suggested that a staff member attend the upcoming Daly City Planning Commission meeting next week. The second item is TCI. He has a folder of complaints growing as late as this evening at 6:00 p.m. from one of our Commissioners complaining about the continued stopping of their television programming. This resident lives close to thirty people. At City Hall he spoke to another resident about TCI and his daughter, as well. He spoke to the City Manager about a letter to cover all residents' requests for rebates and is it is nearly drafted. He asked if it could be presented at the next meeting. Councilman Mullin stated that the airport runway and reconfiguration study and partnership is meeting this Friday. This will be the decision meeting and a report will be made at the next City Council meeting. Vice Mayor Matsumoto stated that the Terrabay Gymnasium and Recreation Center open house was very nice. During the absence of the Mayor she attended a Families on Track Luncheon and they were pleased with the cooperation of the City, especially Community Outreach Director Heather Quinn, Parks, Recreation and Community Services Director Barry Nagel, and City Manager Mike Wilson. Mayor Datzman stated he also had comments regarding TCI. TCI was blamed two weeks go for a poor microphone that was not the problem, it had been pushed aside. He was bothered about a news article headline saying South San Francisco TCI dispute ends. He said he is not sure a dispute started or ended, but many variations on appropriate service levels. He implied the article was erroneous in many ways due to the fact that the party who wrote it was relating to a party that the subcommittee did not meeting with. Councilman Mullin stated he had a few more items to discuss. Monday, February 1, 1999, the West Orange Library will have a ribbon cutting ceremony to celebrate the new morning hours. Friday, February 5, 1999, ArtRise is going to have their fundraising dinner/dance event with music from the Forties to the Nineties. On Sunday, February 7, 1999, will be the luncheon for the retired City Clerk Barbara A. Battaya. Councilman Fernekes said he had one more item, he met last Wednesday on two subcommittees, one was for senior 1/27/99 Page 3 of 13 Pages COUNCIL SUBCOMMITTEES - continued housing they are seeking sites. The second item is Day in the Park for 1999, would like the date of September 18, 1999 and allocated $30,000, with proceeds going back to the community as last time, and same time 10:00 a.m. to 4:00 p.m. Mayor Datzman replied that since that is what was done last year there is no reason not to continue. CONSENT CALENDAR Motion to approve Minutes of Regular Meeting of 12/9/98 and Special Meeting of 12/15/98. Approved with corrections 2. Motion to confirm expense claims of 1/27/99. Approved in the amount of $1,823,643.06. 3. Resolution to Support a Ferry Terminal at Oyster Point Marina. Pulled from the Consent Calendar for discussion by Councilman Mullin. A RESOLUTION RECOMMENDING THAT THE BAY AREA BLUE RIBBON TASK FORCE AND ALL INTERESTED PERSON AND ORGANIZATIONS TAKE REASONABLE ACTIONS TO BRING WATER TRANSIT SERVICES TO THE OYSTER POINT MARINA PARK Resolution authorizing a 1998-99 operating budget amendment from the vehicle replacement fund (fund 79) to the Fire Department's capital outlay account to replace the emergency generator at Station 2. Pulled for discussion by Mayor Datzman. A RESOLUTION AUTHORIZING A BUDGET AMENDMENT O THE 1998-99 OPERATING BUDGET (NO. 99-11) TO TRANSFER $30,446 FROM THE VEHICLE REPLACEMENT FUND (FUND 79) TO THE FIRE DEPARTMENT OPERATIONS BUDGET FOR THE REPLACE OF AN EMREGENCY GENERATOR AT STATION 2 o Resolution authorizing the City Manager to approve a construction contingency to the construction budget for WQCP. A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE A 5% CONSTRUCTION CONTINGENCY TO THE CONSTRUCTION BUDGET FOR THE WATER QUALITY CONTROL PLANT IMPROVEMENT PROJECT RESOLUTION NO. 5-99 1/27/99 Page 4 of 13 Pages CONSENT CALENDAR - continued o Motion to accept Removal/Replacement of underground fuel tanks as complete in accordance with the plans and specifications. Pulled for a question by Councilman Mullin. M/S Fernekes/Mullin - To approve the Consent Calendar with exceptions of Items 3, 4, and 6. Carded by unanimous voice vote. ° Resolution o Support a Ferry Terminal at Oyster Point Marina. Councilman Mullin wanted the language to read, add demographics to and from the Oyster Point Marina Point Park. Mayor Pro Tem Matsumoto wanted clarification that Mayor Datzman and Mr. Grennel are on the task force. M/S Mullin/Penna: To adopt the resolution. A RESOLUTION RECOMMENDING THAT THE BAY AREA COUNCIL BLUE RIBBON TASK FORCE AN ALL INTERESTED PERSONS AND ORGANIZAIONS TAKE REASONABLE ACTIONS TO BRING WATER TRANSIT SERVICES AT OYSTER POINT MARINA PARK. RESOLUTION NO. 6-99 Resolution authorizing a 1998-99 operating budget amendment from the vehicle replacement fund (fund 79) to the Fire Department's capital outlay account to replace the emergency generator at Station 2. Mayor Datzman questioned a 44 year old generator is giving out now? Director Brooks explained that the funds in an account for this purpose, was forgotten. Mayor Datzman requested a brief update from Director of Public Works Gibbs. Director Gibbs said an award update went through the City Attorney's Office, the program should be complete in 10-12 weeks. M/S Fernekes/Penna - To adopt the resolution. Carried by unanimous vote. A RESOLUTION AUTHORIZING A BUDGET AMENDMENT O THE 1998-99 OPERATING BUDGET (NO. 99-11) TO TRANSFER $30,446 FROM THE VEHICLE REPLACEMENT FUND (FUND 79) TO THE FIRE DEPARTMENT OPERATIONS BUDGET FOR THE REPLACE OF AN EMREGENCY GENERATOR AT STATION 2 RESOLUTION NO. 7-99 o Motion to accept Removal/Replacement of underground fuel tanks as complete in accordance with the plans and specifications. M/S Mullin/Penna - To approve the motion. Carded by unanimous voice vote. Mayor Pro Tem Matsumoto had a question on Item//5, and addressed it to Director of Public Works Gibbs on when the construction for this item would begin. He told her now, 1/27/99 Page 5 of 13 Pages CONSENT CALENDAR - continued PUBLIC HEARINGS Public Hearing - To consider ZA-96~113 Amendments to the Zoning Ordinance of the City of South San Francisco (Chapter 20 of the Municipal Ordinance) Zoning text amendments including: establishing six new districts use regulatory chapters and three overlay districts use regulatory chapters (Title 20 Chapters 23, 28, 29, 32, 33, 35, 42, 44, and 46 respectively). Amending the existing tables of planning standards for structure heights, required yards and lot coverage and dimensions by including the new zoning districts (Title 20 Chapters 70, 17, and 72.) Establishing a new chapter, Floor Area Ratio Regulations, (Title 20 Chapter 8) which sets forth standards for floor ratios (FAR). Amending or adding to the definitions contained in Chapter 20.06. Open Public Hearing, Conduct Public Hearing, motion to waive reading and introduce an ordinance. immediately. Her second question was on the preparation of the Year Y2K, he replied all his staff have had special training. All equipment has been inspected. There will be additional man power at hand just in case with hoses and shovels. Councilman Penna stepped down and abstained on Items 7 and 8. He did not participate on the vote of these due to the FPPC regulations. Chief Planner Harnish stated this is a product of the East of 101 plan adopted 4 1/2 years ago. Them are nine zoning district amendments, six districts and three combining districts that have grown out of the policy of the East of 101 area plan. They consist of freeway commercial, coastal commercial, research and distribution, light industrial bayside open space, and the airport related zoning district. The three combining are freeway commercial research distribution, coastal commercial, light industrial and coast commercial research distribution. We are not relating to any property at this time, you are just adopting the zoning districts within the zoning codes after the general plan is adopted. This is to make the zoning consistent with the land use. The EIRs are done, as well as a new traffic study due to a change in the law. We also waited until the general plan was adopted in case of any changes in the East of 101 area that would alter application of the zoning districts. We are not rezoning we are just entering the zoning into the ordinance so it is available at another time. Mayor Datzman said there were no speaker cards and closed the public hearing. Mayor Pro Tem Matsumoto asked for clarification on the matrix on page 10, what is the strike out in the columns and is it related to the airport? Chief Planner Harnish said yes, they were taking the term conditional out. He also said it is his goal to do a comprehensive revision that does not change the standards, but make it clearer. Mayor Datzman pointed out we have a member on Council who has been on the Planning Commission who understands, but when you have a layman and 31 pages on land use policy; are these guides to use as a walk through to measure a project against them and to make commentary? Chief Planner Harnish said there are two classes; there is a set that is mandatory and is a written project, shall and will is another set that is advisory. Generally the phraseology is should or could. 1/27/99 Page 6 of 13 Pages PUBLIC HEARINGS - continued AN ORDINANCE AMENDING TITLE 20 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE TO IMPLEMENT THE EAST OF 101 PLAN BY CREATING SIX NEW ZONING DISTRICTS AND THREE NEW ZONING OVERLAY DISTRICTS. Public Hearing. Consideration of Oyster Point Marina Resort, King Ventures SPA-96- 079, ZA-96-079, RZ-96-079, PM-96-079, and PP-96-079, to allowing shared parking, re- designating a portion of parcel 15 from public park use to private restaurant, to amending Zoning District SSFMC Chapter 20.59 allowing shared parking on parcel 5 re- configuring boundaries on sites (1, 2, 4 and 5), and Precise Plan for office and restaurant SSFMC Title 19 and 20. Open Public Hearing, Conduct Public hearing, Motion to approve parcel map and precise plan, Motion to continue this item to February 10, 1999. Mayor Pro Tem Matsumoto asked about the summary of the plan policies and it was related to the recycling plant? Chief Planner Harnish answered definitelyr M/S Mullin/Femekes - To waive reading of the ordinance and to introduce the ordinance amending Title 20 of the Municipal Code. Carded by unanimous voice vote. Page Mayor Datzman opened the second public heating. City Manager Wilson said typically when an agenda item is continued we prefer not giving testimony at the fkst meeting. The reason to continue is because it is a lease document, with use accompaniments and should be approved at the same time. However, there will be a heavy public hearing agenda in February and very intense subjects, therefore, it is requested at this time to allow staff to give a full presentation. On the next agenda the leases and joinder will be ready for approval and the City Attorney's focus will be on answering questions. We will be continuing items 11 and 12 as well. Councilman Mullin had a concern and commented that he would have appreciated a report prior to hearing a presentation at this time. Mayor Pro Tem Matsumoto had the same concem. Chief Planner Harnish's presentation dealt with the King Ventures expansion at the Oyster Point Marina. This location is at Oyster point and Marina Boulevard, currently there is a hotel and the old Pasta Moon restaurant a caf6 and an office building. There was an illustration of the finished product. It will encompass the old Rod and Gun Club, an area across and an area north east of it. Phase I consists of two hotels, a restaurant within one hotel and a 1700 square foot office building. All will have a cape cod style. One hotel will have 34 units and the other 45. Phase II will have a hotel of 50 units and an office building. Phase III a floating hotel and restaurant, which may not go through as the Harbor District has had a change of decision due to rental increases. The development will be a "Time Share" type idea and corporate owned. Councilman Mullin asked for a better description in location, as behind existing buildings. Chief Planner Harnish replied yes. Councilman Fernekes asked if existing sites will be changed 1/27/99 7 of 13 Pages PUBLIC HEARINGS - continued with the expansion, and what are the hotel ratings, example' star, etc. Chief Planner Harnish stated the expansion will actually be the Pasta Moon restaurant, no changes to the existing sites, and he has not heard about the ratings, but are not considered full service. Councilman Fernekes asked him to get a description. Mayor Pro Tem Matsumoto asked why the small hotel groupings? Like boutiques as seen in San Francisco? Chief Planner replied the developer has a boutique style and he is not acquainted with tandems, but the developer will be in town next week for answering questions. Councilman Mullin wanted to confu'm if they were a San Luis Obispo finn and if so, could we get more slides, brochures and information? He was also concerned about the view, will the office building block the view? Chief Planner Harnish said it may, to some degree, but will not impact the entire area. Due to the roadway expansion the building was moved and re-designed by three thousand feet. There will a re-designated park. Councilman Mullin asked what is the public health issue? Chief Planner Harnish said they have been working with the County due to a sump. Meaning the area was a dumpsite for liquid contaminated waste. However, the area has been studied, cleaned and capped. City Attorney Mattas said there was a Kleinfelder report, which came before Council recently, and the study was conducted and deemed safe. Councilman Fernekes asked on if there would be a return of money? Who is liable? City Attorney Mattas said there may be some from the guarantee transferring occupancy tax coming from the developer. The City is liable, shared with the Harbor District, who has the joint powers agreement. City Manager Wilson said as a reminder we are talking about the sump, which is capped and safe. We will do additional piping and burning off of the methane. After receiving direction from counsel, Mayor Datzman suggested a motion to recess the meeting until 9:30 p.m. 1/27/99 Page 8 of 13 Pages ADMINISRATIVE BUSINESS M/S Femekes/Mullin - To continue the item to February 10, 1999. Carded by unanimous voice vote. Council recessed at 9:30 p.m. and reconvened at 9:33 p.m. 10. Resolution authorizing the City Manager to execute a program supplemental agreement to Administering Agency-State Agreement for Federal Aide Project//045177 for the California State Department of Transportation of Seismic Program. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE PROGRAM SUPPLEMENT AGREEMENTS TO ADMINISTERING AGENCY STATE AGREEMENT FOR FEDERAL AID PROJECTS NO. 04-51577 FOR CALIFORNIA DEPARTMENT OF TRANSPORTATION STATE SEISMIC PROGRAM Motion to accept the Annual Financial Report for Fiscal Year 1997-98. Director of Public Works Gibbs gave a staff report on $2,000,000 three pedestrian bridges for repair and retrofit, stating it is a 20% projected cost, using the New Learning Center as a comparison. M/S Fernekes/Penna - To adopt the resolution. Carried by unanimous voice vote. RESOLUTION NO. 8-99 Director of Finance Brooks gave a verbatim staff report on the financial reserves. It was the fourth report. No management funding. No major change to the audit thanks to Stella Huey and Alison Freeman help from $15.4 million from the prior year. $123.9 million increase at 12.4%, two- thirds of a million dollar in excess. Councilman Mullin complemented on the clean bill of health, but had expected a fund break out. Director Brooks said he will provide a detailed break out, for example, $1 million increase redevelopment bond, $10 million proceeds series fund surplus and minus. Mayor Pro tem Matsumoto also thanked him, but is still concerned about Y2K with computer compliance and the vendors. Director Brooks assured her that situation is covered and has received assurance letters. Mayor Datzman said San Bruno has a back-up plan and felt we had a secure procedure. M/S Penna/Matsumoto - To accept the annual report. 1/27/99 Page 9 of 13 Pages ADMINISTRATWE BUSINESS - continued 11. Resolution authorizing a ground lease between the Conference Center Authority and the City of South San Francisco. A RESOLUTION APPROVING A GROUND LEASE WITH THE CITY OF SOUTH SAN FRANCISCO AND THE SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY. Continued. 12. 13. Resolution authorizing and directing execution of certain lease financing documents for the Conference Center. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO APPROVING, AUTHORIZING AND DIRECTING EXECTION OF CERTAIN LEASE FINANCING DOCUMENTS, APPROVING AND AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT, APPROVING THE FORM AND AUTHORIZING DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT IN CONNECTION WITH THE OFFERING AND SALE OF CERTIFICATES OF PARTICIPATION RELATING THERETO, AND RESCINDING RESOLUTION NO. 190-96 Resolution commending the former City Clerk. A RESOLUTION COMMENDING BARBARA A. BATTAYA FOR HER SERVICE AND COMMITMENT TO THE CITY AND THE CITIZENS OF SOUTH SAN FRANCISCO Continued. Mayor Datzman said a presentation will be presented February 7, 1999 at her retirement event. M/S Femekes/Penna - To adopt the resolution. Carried by unanimous voice vote. RESOLUTION NO. 9-99 14. Resolution increasing the settlement authority of the City Manager for workers' compensation claims. Page Human Resources Director Jennifer Bower, gave the staff report, state laws handling workers compensation claims are very complex with time lines, $15,000 is the usual for about a two per year. You do not know when they will come up, you attempt to settle immediately, but you need authorization o move on. The employer can not be assessed penalties. We can be requested to make advanced payment, with increases, 1/27/99 10 of 13 Pages ADMINISTRATIVE BUSINESS - continued so there is a need to move quickly. She gave three examples of hand arm injuries in three stages of trauma, just be body movement. Repetitive motion, by jackhammer, the library shelving. When asked she said the fire department has the most injuries. They have safety programs on how to avoid injury, and safety discussions. A RESOLUTION DESIGNATING SETTLEMENT AUTHORITY FOR CITY MANAGER. M/S Mullin/Femekes - To adopt the resolution. Carded by unanimous voice vote. RESOLUTION NO. 10-99 15. Resolution to award contract to Dillingham and Associates for Avalon park for a fee not to exceed $41,826. Director of Public Works Gibbs gave the staff report, and stated that the Capital Improvement Program is covering the cost design. M/S Penna/Matsumoto - To adopt the resolution. Carried by unanimous voice vote. A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO DILLINGHAM AND ASSOICAIES FOR A FEE NOT TO EXCEED $41,826 TO PREPARE PLANS SPECIFICATIONS AND ENGINEERING SERVICES FOR CONSTRUCTION OF AVALON PARK RESOLUTION NO. 12-99 16. Resolution re-designating a Survey Area- Amendment of E1 Camino Corridor Councilman Penna stepped down and did not vote due to FPPC regulations. The Redevelopment Project Manager Bob Beyer gave the staff report. This relates to the Commercial/Chestnut area and California Water property. Councilman Femekes said why not tie in the high school to the agency, meaning the district property on the other comer. The reply was the school is showing interest and that we originally did not include. City Manager Wilson added it ties into the BART extension. Mayor Pro Tem Matsumoto said it could be an advantage, we will have more control. California water is vacant today, we have city owned property across the street. The comer apartments could be upgraded. Now is the time to look at the community garden site. We can purchase Mazzanti property for space and the fire training center in the future. M/S Femekes/Mullin - To adopt the resolution. Carried by unanimous voice vote. A RESOLUTION DESIGNATING A SURVEY AREA RESOLUTION NO. 11-99 1/27/99 Page 11 of 13 Pages ADMINISTRATIVE BUSINESS - continued 17. Motion to adopt the Process for Board and Commission appointments. Director of Human Services Jennifer Bower gave the staff report. The Boards and Commission process started with Council January 15, 1999. We requested some options on interviewing and the mayor requested this placement to get a better feel. Some appointments continue to be mayoral only. Council Penna strongly supported Option 2a. Councilman Mullin did not favor Options 1, 2 or 3, as was too much time constraint involved, and the Design Review Board is by Planning Department solely. Cultural Arts and Parking are mayor only. Appointments to the Historical Preservation Commission are questionable, and that the Library Board should be by full Council. He further commented that the process used for appointments to boards and commissions should be changed. City Attorney Mattas said you can come back with ordinance changes later. Councilman Penna said the Cultural Arts had three appointments available and so it is by mayor only. City Attorney advised the process will take two months plus 30 days for adoption of the ordinance, and there are 28 applicants. It was decided to fill the vacancies at present. Mayor Datzman read off a list, Parks and Recreation had five applicants with two positions open to schedule for Wednesday, February 3. The Historic has five vacancies and no applicants. Councilman Mullin said there are Commissioners filling the slots until people apply and are chosen. Councilman Penna asked if we have to go through this process when there is a reappointment? He was answered yes because this is a new Council process, no longer City Clerk. Councilman Mullin would rather have Jennifer Bower schedule this on appropriate unfilled Wednesdays to streamline the process. M/S Penna/Fernekes - To accept the motion. 1/27/99 Page 12 of 13 Pages RESPECTFULLY SUBMITTED, Mary l_~fine Bolt Acting City Clerk/Deputy City Clerk The entries of this Council meeting show the action APPROVED. ~lTe~. Datzmae'~-~~ ~~'~ taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 1/27/99 Page 13 of 13 Pages