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HomeMy WebLinkAbout2012-04-25 e-packet PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber’s and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO Mayor PEDRO GONZALEZ Vice Mayor MARK N. ADDIEGO Councilman KARYL MATSUMOTO Councilwoman KEVIN MULLIN Councilman RICHARD BATTAGLIA City Treasurer KRISTA MARTINELLI City Clerk BARRY M. NAGEL City Manager STEVEN T. MATTAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM WEDNESDAY, APRIL 25, 2012 7:00 P.M. REGULAR CITY COUNCIL MEETING APRIL 25, 2012 AGENDA PAGE 2 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS • Certificates of Recognition presented to Cheerleaders • Farmer's Market Presentation • Streets Alive Proclamation AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL • Announcements. • Committee Reports. • Appointment of a representative to the Community Action Agency Board CONSENT CALENDAR 1. Motion to approve the minutes of meetings of January 17, 2012 and March 28, 2012. 2. Motion to approve expense claims of April 25, 2012. 3. Resolution authorizing the acceptance of $40,000 from Woodlawn Foundation to support Project Read and amending the Library Department's 2011/2012 Operating Budget. 4. Resolution Adopting a Policy Concerning the distribution of Tickets and/or passes pursuant to Fair Political Practices Commission regulation 18944.1. 5. Resolution awarding a Consulting Services Agreement to MCC Control Systems of Vacaville, CA, to perform necessary work for the Water Quality Control Plant (WQCP) Supervisory Control and Data Acquisition (SCADA) System Upgrade Project in an amount not to exceed $292,470. 6. Resolution supporting the City’s participation in the League of California Cities Healthy Eating Active Living Campaign (HEAL). 7. Resolution awarding the construction contract to BBJ Electric Inc. of South San Francisco, CA, for the Uninterruptable Power System (UPS) and Installation Services Project in an amount not to exceed $74,134. REGULAR CITY COUNCIL MEETING APRIL 25, 2012 AGENDA PAGE 3 LEGISLATIVE BUSINESS 8. Waive reading and adopt an Ordinance making findings and amending the City of South San Francisco Municipal Code adding Chapter 20.420, prohibiting the operation of new significant tobacco retailers. PUBLIC HEARING 9. Resolution Approving the Fiscal Year 2012-13 One Year Action Plan and revised Citizen Participation Plan for the Community Development Block Grant Program. 10. Zoning Ordinance Amendments City of South San Francisco-Owner /Applicant Citywide P07-0136:ZA12-0002 Proposed Amendments to South San Francisco Municipal Code – Title 20: Zoning Ordinance – to modify regulations regarding the allowed locations and other minor revisions for Antenna and Wireless Communications Facilities (Chapter 20.370), and to amend the Waivers and Modifications chapter (Chapter 20.510) to allow regulatory flexibility for projects that include environmentally sustainable design and/or technology, in accordance with South San Francisco Municipal Code Chapter 20.550 (“Amendments to Zoning Ordinance and Map”). COMMUNITY FORUM ADJOURNMENT RESOLUTION NO.____ CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING SUBMITTAL OF THE CITY’S ONE- YEAR ACTION PLAN FOR FISCAL YEAR 2012-2013, ALL OTHER REQUIRED DOCUMENTS AND REVISED CITIZEN PARTICIPATION PLAN TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING A BUDGET TRANSFER TO INCORPORATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME ADMINISTRATIVE FUNDS INTO THE 2012-2013 OPERATING BUDGET; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS AND CERTIFICATIONS NECESSARY TO SECURE AND AWARD CDBG AND HOME ADMINISTRATIVE FUNDS FOR THE CITY. WHEREAS, staff recommends submittal, as presented to the City Council at its April 25, 2012 meeting, of the City’s One-Year Action Plan for fiscal year 2012-2013, all other required documents, and revised Citizen Participation Plan to the Department of Housing and Urban Development ("HUD"); and WHEREAS, it is recommended that the City Council authorize a budget transfer to incorporate the CDBG and HOME administrative funds into the 2012-2013 operating budget. WHEREAS, it is recommended that the City Council authorize the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME administrative funds for the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes: 1. Submittal of the City’s One-Year Action Plan for fiscal year 2012-2013, all other required documents, and revised Citizen Participation Plan to the Department of Housing and Urban Development 2. A budget transfer to incorporate the CDBG and HOME administrative funds into the 2012- 2013 operating budget. 3. The City Manager to execute all documents necessary to secure and award CDBG and HOME administrative funds for the City. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a City Council meeting held on the 11th day of April, 2012 by the following vote: AYES: ____________________________________________________________ NOES: _____________________________________________________________ ABSTAIN: _____________________________________________________________ ABSENT: _____________________________________________________________ ATTEST: ________________________________ Clerk Fifth Program Year Action Plan The CPMP Fifth Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG, HOME, HOPWA and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. The Executive Summary narratives are optional. Narrative Responses GENERAL Executive Summary The Executive Summary is required. Include the objectives and outcomes identified in the plan and an evaluation of past performance. Program Year 5 Action Plan Executive Summary The City of South San Francisco prepares a Five Year Consolidated Housing, Community and Economic Development Plan, and a One Year Action Plan, in order to receive funds through the Community Development Block Grant and HOME Investment partnership. The City of South San Francisco is a participating jurisdiction in the San Mateo County HOME Consortium however the City prepares its own Five Year Consolidated Plan and One Year Action Plans. The Consolidated Plan and Action Plans outline general funding guidelines based on current trends, conditions, and identified community needs determined by the City to be a priority. The City is also required to identify specific goals, objectives, and all projects which are allocated CDBG, HOME and Redevelopment Agency funding for that fiscal year. This is the last year of the City’s 2008-2012 Five Year Consolidated Plan Federal Department of Housing and Community Development Programs have three basic goals: 1. To assist extremely low, very low and low income persons by providing decent and affordable housing. 2. To provide these persons with a suitable living environment; and 3. To expand their economic opportunities. The adopted goals have proven to be sufficiently broad, over the years, as to provide room to accommodate any new activities the City has sponsored with CDBG and other funding sources. These previously established goals and priorities have remained in place for over twenty years. Further, these goals have been previously developed with the City Redevelopment Agency’s Implementation Plan and the City’s Housing Element in mind to ensure consistency between documents and City-sponsored housing and community development programs. Fifth Program Year Action Plan 1 Version 2.0 City of South San Francisco Background The City has historically funded housing and non-housing programs to address the community needs and priorities established by the City, County of San Mateo and the other entitlement cities of the County HOME Consortium. In the 1990’s the City used CDBG funds exclusively, as the entitlement amount (in those years) was approximately $600,000 to $900,000 per fiscal year. Limited Redevelopment Agency funds were only allocated to major renovations and seismic retrofits. Starting in 2004, the City’s CDBG entitlement amount began to drop significantly and now stands at its lowest level since 1989, at $408,367. The cuts to the CDBG program required the City to begin allocating operating funds to many of the non-profit housing service agencies from the Redevelopment fund, as a way to keep the agencies from certain demise due to federal cuts. The non-profit housing agencies were not aware of the precarious situation they were placed in by federal budget cuts because Redevelopment funds replaced the loss of federal funding and allowed them to continue to operate and prosper until this year. Interestingly, as federal funds were diminishing, program income from the CDBG rehabilitation loan programs was increasing due to households being able to refinance their loans and pay off the CDBG housing and commercial loans made in prior years. Those loan repayments generated program income upwards of $100,000 which have aided in offsetting the cuts in the CDBG program to social service activities, regulated by strict spending limits of only 15% of the City’s entitlement amount. The Redevelopment Agency at that time was also sponsoring the construction of new affordable senior and family housing in the City. When the City adopted an inclusionary ordinance, requiring 20% of all residential units built to be available and affordable to low and moderate income households, the City’s affordable housing stock grew exponentially. The City’s track record in the production of affordable units, as required by the Association of Bay Area Governments (ABAG) requirements, was recognized as one of the finest in the greater Metropolitan Bay Area. Leveraged with Redevelopment funds, the CDBG Five Year Consolidated Plan for 2008-2012 provided an impressive myriad of housing and non- housing programs to meet the needs of all economic sectors of the community. Objectives and Outcomes The City of South San Francisco’s 2012-2013 Action Plan outlines the City’s CDBG objectives of providing decent housing, suitable living environments and economic opportunities. In order to meet these objectives, the City has established key priorities that focus on increasing the affordability, availability/accessibility, and sustainability of the aforementioned CDBG objectives. These key priorities that the City has established were initially developed by the County of San Mateo HOME Consortium and have been the guiding principles of the City’s Five Year Consolidated and One Year Action Plans over many years. Objective: Decent Housing The City has established the following three priorities in order to meet the Decent Housing Objective. These priorities are not listed in order of importance. 1. Increase, maintain and improve the supply of affordable housing for low and moderate income individuals and families. This priority has been successfully met for nearly 20 years with the City’s new- construction of residential developments, housing acquisition and rehabilitation programs for low income homeowners/renters, and first time homebuyer Fifth Program Year Action Plan 2 Version 2.0 City of South San Francisco opportunities. These activities have been primarily funded by the Redevelopment Agency and to a far lesser degree with CDBG funds. 2. Provide service enriched shelter and transitional housing for homeless individuals and families. This priority has been successfully met, exclusively, with financial support provided by the City’s Redevelopment Agency to existing shelters and transitional housing programs. The shelter and transitional housing programs’ operating costs were not funded with CDBG due to lack of sufficient federal funds for these programs as they are considered by HUD to be public services, which is a category restricted by federal spending limitations. Thus, most of the previously funded housing programs will be left without funds this year. 3. Provide service enriched housing opportunities for individuals and families with special needs including, but not limited to, seniors, those with physical and mental disabilities, victims of domestic violence, people with AIDS/HIV, and people under treatment for substance abuse. This priority has been successfully met as the City has funded housing accessibility modifications and social service programs that provide special assistance to protected classes including victims of domestic violence, seniors, people with disabilities and people under substance abuse treatment. These activities are funded exclusively with CDBG public service funds. In fiscal year 2009-10, the CDBG allocation for housing activities was $420,000 and the Redevelopment portion for housing activities was $6.0 million. A perfect storm began to develop in 2010, as federal cuts hampered the City’s ability to address all the priorities established in the Five Year Consolidated Plan. CDBG cuts began to impact public service activity funding. For several years, the Redevelopment Agency was significantly responsible for meeting the goals and objectives of the City’s Five Year Consolidated Plan. Redevelopment funds increased markedly. For example, in fiscal year 2007-08, the total funds available, from all sources, was approximately $950,000 however only $50,000 was allocated from Redevelopment funds. Redevelopment funds only constituted 5% of the total funds available for that year’s One Year Action Plan activities. By comparison, in 2011-12 the total funds available was approximately $820,000, while the Redevelopment allocation for activities was approximately $110,000, or 13% of all funds available for One Year Action Plan activities. This does not include the $9.0 million provided directly toward the development of new housing construction from the Redevelopment Agency. The recent dissolution of Redevelopment Agencies by the California Legislature on February 1, 2012, is the beginning of a new era of austerity, poverty, and increased homelessness. Redevelopment Agencies statewide had bolstered the federal CDBG program, leveraging nearly $20 of Redevelopment funding to every $1 of CDBG funding. Objective: Suitable Living Environments The City has established the following two priorities in order to meet the Suitable Living Environments Objective. These priorities are not listed in order of importance. 1. Provide core public service activities to improve quality of life for low Fifth Program Year Action Plan 3 Version 2.0 City of South San Francisco income individuals and families, including those at risk of becoming homeless and special needs groups. This priority is met with the myriad social service programs funded on a yearly basis exclusively with CDBG program funds, including child care, counseling, senior, disabled, battered women, youth services and general social services. These social service programs have served the City and its residents well in prior years but cannot continue to be funded at the same level due to budget cuts. Public service activities will continue on a limited basis as funds have been cut from approximately $100,000 in 2011-12 to $77,898 in 2012-13. 2. Preserve and improve public facilities that serve a high percentage of low income residents. This priority is met with the City’s CDBG funding for improvements to public facilities and through its accessibility modifications program which improves access to City parks, and community facilities. This year the City will focus on improve accessibility of public spaces. Objective: Economic Opportunities The City has established the following priority in order to meet the Economic Opportunities Objective. 1. Sustain and increase the level of business and economic activity in the areas that serve or have a high percentage of low income residents. This priority is met with the City’s historic downtown facade improvement program and the Redevelopment Agency’s seismic retrofit program. CDBG funds small painting and awning grants; whereas, Redevelopment funded major renovations and retrofits, which will no longer be available. Evaluation of Past Performance The City of South San Francisco is committed to achieving the goals outlined in the Five Year Consolidated Plan and One Year Action Plans. During the last year, the City of South San Francisco leveraged CDBG funds with RDA funds to maximize impact, creating over 100 new affordable housing units and assisting the renovations of numerous homes and commercial business in the historic downtown area. The City funded a multitude of social service activities including child care, senior, general, battered women, disabled, and youth services. These social services helped provide decent housing, suitable living environments, and economic opportunities for low income residents. General Questions 1. Describe the geographic areas of the jurisdiction (including areas of low income families and/or racial/minority concentration) in which assistance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of funds the jurisdiction plans to dedicate to target areas. 2. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities. 3. Describe actions that will take place during the next year to address obstacles to meeting underserved needs. Fifth Program Year Action Plan 4 Version 2.0 City of South San Francisco 4. Identify the federal, state, and local resources expected to be made available to address the needs identified in the plan. Federal resources should include Section 8 funds made available to the jurisdiction, Low-Income Housing Tax Credits, and competitive McKinney-Vento Homeless Assistance Act funds expected to be available to address priority needs and specific objectives identified in the strategic plan. Program Year 5 Action Plan General Question response: Geographic Area The key geographic area where resources will be distributed is the Historic Downtown area of South San Francisco. This section of town is populated with residents who are primarily very low income, Hispanic, and non-English speaking. This area has historically been the target area for CDBG programs and it houses several of the service programs available to the community. The two census tracts of the area contain the largest number of small children, low-income households and the oldest housing units in the City which are in need of improvements. Thus the neighborhood has been the focus of the City’s housing rehabilitation efforts. Basis for Allocating Investments and Assigning Priorities The City plans to target its resources to the Historic Downtown area and other low income neighborhoods. Further, the City uses CDBG funds to support local non-profits because many of the City’s key non-profits operate in low income census tract areas as a way to reach their clients and easily provide them with needed services. Due to the limited resources and cuts to the City’s CDBG entitlement funds, not all of the social service programs that are currently funded will be allocated funds for fiscal year 2012-13. This has led to City Council establishing criteria for funding in order to determine which social service programs best meet the community’s needs. The funding criteria evaluate each program’s geographic proximity, use of resources, organizational capacity, demonstrated effectiveness, and overall performance (See Attachment A). A full list of the agencies and their addresses has been listed at the end of this narrative (See Attachment B). Please note that although agencies may be located in another City, their services are offered to local residents and some of them offer office hours in the City or at other close locations. Actions to Address Obstacles and Meet Underserved Needs There is no way the City will be able to maintain the level of activities and services the community has grown accustomed to without Redevelopment funding and with the current level of CDBG funding. City Council received $257,471 in requests for FY 12-13 however there is only $77,898 to allocate in the social service category compared to $100,000 or more in prior years. City Council established a minimum grant of $10,000 for fiscal year 2012-13 in order to maximize the impact of limited funds, and by funding the most critical needs of the community. The Housing and Community Development Division (HCD) has several staff members fluent in Spanish who are available to help residents find information concerning available resources. For residents that speak languages other than English or Spanish, HCD has access to all of the City’s staff that speak other languages. In addition, the HCD office prints and distributes materials in English and Spanish about programs. When possible, staff attends community events in an effort to learn more about activities that will serve South San Francisco residents. Available Resources Non-profit agencies participate in many of the activities described in the One Year Action plan. In many cases, their participation will leverage both federal and local funds to carry Fifth Program Year Action Plan 5 Version 2.0 City of South San Francisco out these activities. Private leveraging is discussed further in this plan where applicable. However, resources available are only a fraction of what is required to meet critical community needs. With cuts from the County, State and Federal levels along with the dissolution of Redevelopment funds, only a minimalist funding strategy will be possible in the next fiscal year and perhaps years to come unless CDBG funds can be increased. The City has identified the following CDBG and HOME administrative funds expected to be made available to address the needs identified in this plan. FY 12-13 CDBG SUMMARY OF FUNDS AVAILABLE Amount CDBG FUNDS Estimated CDBG Entitlement Amount (FY 12-13) $ 408,367 Program Income (FY 11-12) $ 110,959 Uncommitted Program Income (from previous years) $ 333,061 Total CDBG (Entitlement + Program Income) $ 852,387 HOME ADMINISTRATIVE FUNDS Total HOME $ 9,370 TOTAL FUNDS - ALL SOURCES $ 861,757 SPENDING LIMITS FOR CDBG FUNDS Public Service Activities 15% of FY 12-13 Entitlement $ 61,255 15% of Prior Year Program Income (FY 11-12) $ 16,643 Total Public Service $ 77,898 CDBG Administration 20% of FY 12-13 Entitlement $ 81,673 Total Administration Limit $ 81,673 Housing, Commercial and Public Facilities Activities Remaining Balance of FY 12-13 Entitlement $ 265,439 Remaining Balance of Prior Year Program Income (FY 11-12) $ 94,316 Uncommitted Program Income (from previous years) $ 333,061 Total Housing, Commercial, and Public Facilities $ 692,816 TOTAL CDBG $ 852,387 Fifth Program Year Action Plan 6 Version 2.0 City of South San Francisco FY 12-13 CDBG BUDGET CDBG FUNDS Public Service Activities Bay Area Legal Aid $ 10,000 Rape Trauma Services Center $ 10,000 NPNSC - Social Services $ 24,000 Sitike Counseling Center $ 8,898 Health Mobile $ 10,000 John Papan Memorial $ 5,000 Youth Service Bureau $ 10,000 Subtotal $ 77,898 Administration CDBG Administration $ 81,673 Subtotal $ 81,673 Housing, Commercial & Public Facilities Activities C. I.D. Housing Access $ 13,500 Habitat for Humanity $ 60,000 NPNSC - Home Revitalization Program $ 20,000 Rebuilding Together Peninsula - Nat'l Rebuilding Day $ 10,000 Rebuilding Together Peninsula - Safe at Home $ 20,000 City Sponsored Housing Rehabilitation Loan Program $ 300,000 City Sponsored Commercial Rehabilitation Loan Program $ 175,000 Block Grant for Public Facility Rehab & ADA Modifications $ 94,316 Subtotal $ 692,816 TOTAL CDBG $ 852,387 HOME ADMINISTRATIVE FUNDS Project Sentinel $ 9,370 TOTAL HOME $ 9,370 TOTAL BUDGET $ 861,757 Managing the Process 1. Identify the lead agency, entity, and agencies responsible for administering programs covered by the consolidated plan. 2. Identify the significant aspects of the process by which the plan was developed, and the agencies, groups, organizations, and others who participated in the process. 3. Describe actions that will take place during the next year to enhance coordination between public and private housing, health, and social service agencies. Program Year 5 Action Plan Managing the Process response: Fifth Program Year Action Plan 7 Version 2.0 City of South San Francisco Lead Agency The City of South San Francisco’s Housing and Community Development Division (HCD) is the lead public agency responsible for developing and implementing the City’s Consolidated Plan. HCD administers the City’s Community Development Block Grant (CDBG) Program. HCD is responsible for many of the activities and programs identified in the Five Year Consolidated Plan including the City’s housing and commercial rehabilitation programs, housing voucher program, new housing development programs (this program will not be funded in 2012-13), funding of nonprofit agencies, improvements to some City public facilities and infrastructure, and First Time Homebuyer Loan Program. The First Time Homebuyer Loan Program will not be funded in 2012-13 due to the decline in the housing market and increased inability to secure loans however the City will fund Habitat for Humanity to carry out first time homebuyer activities. See the Housing section for more information. Development of the One Year Action Plan The following is a summary of the significant actions the City undertook in developing this plan: December 12, 2011CDBG Applications Available December 14, 2011CDBG Request for Proposals published in the San Mateo County Times January 10, 2012Application Technical Workshop January 20, 2012CDBG Application Deadline January 21 – February 24, 2012 Staff Review Period of CDBG applications February 28, 2012Notice of the Needs Assessment Public Hearing published in the San Mateo County Times March 10, 2012Notice of Availability of the 2012-2013 Draft One Year Action Plan and Revised Citizen Participation Plan published in the San Mateo County Times (Beginning of the 30 day public comment period) March 13, 2012CDBG Subcommittee Meeting March 14, 2012Needs Assessment Public Hearing March 21, 2012CDBG Subcommittee Meeting – formulated preliminary funding recommendations March 30, 2012Notice of Public Hearing on Draft One Year Action Plan, Revised Citizen Participation Plan and funding allocations published in the San Mateo County Times April 11, 2012Notice of Public Hearing on Draft One Year Action Plan, Revised Citizen Participation Plan and funding allocations was republished in the San Mateo County Times due to the Public Hearing being rescheduled April 25, 2012Public Hearing on Draft One Year Action Plan, Revised Citizen Participation Plan and final funding allocations. City Council adopted One Year Action Plan, Citizen Participation Plan and recommendations (End of public comment period) May 15, 2012Adopted One Year Action Plan and HUD 424 submitted to HUD Fifth Program Year Action Plan 8 Version 2.0 City of South San Francisco Organizations Consulted The organizations that attend the Needs Assessment Public Hearing provide much of the input that is utilized in the development of the One Year Action Plan. Many of the local non- profit organizations also produce reports and guides concerning the needs of the demographic that they serve. Additionally, the City participates in the San Mateo County Needs Assessment forums held separately by the County. The information gathered from these forums is used to help inform the development of this plan. Staff is also in constant contact with local non-profit agencies, downtown merchants and other community groups to learn more about the support they need to succeed. Further detail on the City’s process of developing the plan and for citizen participation can be found in the City’s Citizen Participation Plan. Citizen Participation 1. Provide a summary of the citizen participation process. 2. Provide a summary of citizen comments or views on the plan. 3. Provide a summary of efforts made to broaden public participation in the development of the consolidated plan, including outreach to minorities and non-English speaking persons, as well as persons with disabilities. 4. Provide a written explanation of comments not accepted and the reasons why these comments were not accepted. *Please note that Citizen Comments and Responses may be included as additional files within the CPMP Tool. Program Year 5 Action Plan Citizen Participation response: The City adopted a revised Citizen Participation Plan with the 2012-2013 One Year Action Plan on April 25, 2012. This revised Citizen Participation Plan clearly incorporates all federal regulations, explicitly states its record keeping protocol and encourages citizen participation. In accordance with the new Citizen Participation Plan, the City made the following efforts to broaden outreach and promote participation. Request for Proposals for CDBG Funding This year the City implemented an online application for CDBG and HOME administrative funding. A request for proposals and instructions on how to access the application were made available on the City’s website and invitations to submit applications were distributed to all community agencies on the Housing and Community Development e-notify list via email. Additionally, an invitation to submit proposals was published in the San Mateo Times on December 14, 2011, pursuant to federal legislation and the City’s adopted Citizen Participation Plan. The City also held an application workshop in order to provide technical assistance to potential applicants. Public Hearing on Community Needs On March 14, 2012, the City held a public hearing with the Mayor and City Council to receive public comments on the City's housing and community development needs. A public notice for the hearing and Action Plan was published on February 28, 2012 in the San Mateo County Times. Notice of the hearing was e-mailed to all community agencies on the Housing and Community Development e-notify list. Comments Received The City received written comments from Bay Area Legal Aid, North Peninsula Neighborhood Services Center, John’s Closet and HIP Housing. These letters commented on the services they provide to the community (See Attachment C). Fifth Program Year Action Plan 9 Version 2.0 City of South San Francisco Furthermore, during the Needs Assessment Public Hearing, two students from Alta Loma Middle School commented on the need for the Boys and Girls Club College Bound program. The two students said that since many children don’t have family members who have attended college, children need help learning about and applying for college. Furthermore, representatives from 18 of the non-profits seeking CDBG or HOME administrative funds attended the public hearing to thank the City Council for their support and to provide commentary on the programs and services they offer. In addition, some of the representatives from the different non-profits provided information and comments on community needs that were not specific to the services their programs offers (See list below). 1. Samaritan House 2. Shelter Network 3. Sitike 4. Habitat for Humanity 5. Boys and Girls Club 6. Rape Trauma Services Center 7. Center for Independence of Individuals with Disabilities (CID) 8. Rebuilding Together Peninsula 9. Youth Service Bureau 10. Project Sentinel 11. Latino Commission 12. North Peninsula Neighborhood Services Center 13. HIP Housing - This past year the telephone number 2-1-1 received approximately 2,000 affordable housing calls or 31% of total calls; this is more than any other type of inquiry. This is significant in demonstrating the need for affordable housing. 14. Star Vista - Foster Youth are at a higher risk of incarceration or pregnancy at a younger age. Furthermore, they are less likely to attend college. 15. Legal Aid Society - San Mateo County has approximately 2000 evictions annually and there has been no abatement of these numbers. - Rental vacancy rates in San Mateo County are 3% and rental prices have increased by 11%. - San Mateo County is experiencing an increased need for Single Room Occupancy Hotels due to this rental vacancy rate and increased rental prices. - Home displacement increases risk of homelessness. 16. CORA (Community Overcoming Relationship Abuse) - Domestic violence is a leading cause of homelessness. - Increase of male victims of domestic violence in San Mateo County. There needs to be a new approach to helping victims of domestic violence to include men. 17. Service League of San Mateo County - 18% of homeless people are on probation. - 8.5% of homeless people are on parole. Fifth Program Year Action Plan 10 Version 2.0 City of South San Francisco 18. Ombudsman - Misuse of psychotropic drugs is a problem. - Burlingame long-term care facility recently closed and this has caused an influx of residents into South San Francisco care facilities. Availability of a Proposed One Year Action Plan The proposed 2012-2013 One Year Action Plan was made available for public comment from March 10 to April 25, 2012. Copies were made available at the Economic and Community Development Office at City Hall and at all City libraries. A notice of the Plan Availability was published in the San Mateo Times on March 10, 2012. No comments were rejected at any of the public hearings. Activities to Broaden Public Participation The City published all notices in accordance with its Citizen Participation Plan. Furthermore, all public notices had the following information provided in Spanish in order to reach non- English speaking residents: notice title, public hearing date, time, location and notification of translation services. The City makes accommodations and provides translation services for all public hearings when requests are made. No accommodation or translation services were requested for any public hearings. Institutional Structure 1. Describe actions that will take place during the next year to develop institutional structure. Program Year 5 Action Plan Institutional Structure response: The following jurisdictions, organizations, and groups are part of the institutional structure through which the City of South San Francisco’s Five Year Consolidated Plan objectives will be implemented: Housing and Community Development Division, City of South San Francisco As described earlier, the City of South San Francisco’s Housing and Community Development Division is responsible for many of the activities and programs identified in the One Year Action Plan. The City will be actively involved in conducting housing and commercial rehabilitation, funding nonprofit agencies, and improving the City’s public facilities and infrastructure when funds are available. County of San Mateo The County contributes to the social service needs of the City through programs such as funding nonprofit agencies. One very critical role the County plays in South San Francisco is providing services for homeless persons and persons with special needs. San Mateo County Housing Authority The San Mateo County Public Housing Authority is responsible for implementing the federally funded Section 8 Program throughout the County of San Mateo. South San Francisco Public Housing Authority The South San Francisco Public Housing Authority (PHA) operates as a separate entity and submits a Consolidated Plan to HUD separately from the City of South San Francisco. The South San Francisco PHA manages 80 units of affordable public housing. Fifth Program Year Action Plan 11 Version 2.0 City of South San Francisco Nonprofit Organizations Nonprofit organizations in South San Francisco play an important role providing affordable housing and services for South San Francisco residents. South San Francisco partially funds and monitors many of these agencies through its Community Development Block Grant program. A complete listing and description of service providers is included each year in the City’s One-Year Action Plan (See Attachment B). Private Sector Private sector involvement in providing services for residents typically comes from corporate foundations or corporate social responsibility offices. Corporations tend to focus their energy on short-term projects that can be done on an annual or one-time basis. For example, one local corporation does and annual event that provides their employees with free money to spend in local downtown shops. These sorts of activities are wonderful for the community and they provide a great service. However, the support provided by the private sector should not be construed to be a permanent solution for serving the community at-large. Monitoring 1. Describe actions that will take place during the next year to monitor its housing and community development projects and ensure long-term compliance with program requirements and comprehensive planning requirements. Program Year 5 Action Plan Monitoring response: The City has established procedures to ensure that City programs comply with federal program requirements and City policies. For agencies that receive CDBG and HOME administrative funds, the City requires the agencies to submit an annual audit as well as provide quarterly and annual reports of accomplishments. In FY 2011-12 staff developed a new invoicing system to track sub-grantee expenditures and ensure that costs are appropriately charged to the grant. The City is monitoring all grantees on a yearly basis either with desk audits or site visits, depending on the risk assessment done yearly. The monitoring visits consist of reviewing the agency’s board of directors and staff, conflicts of interest policies, compliance with non-discrimination, adherence to CDBG national objectives, program performance, and maintenance of financial records. New agencies or those that experienced problems in prior years with reporting or drawdown of funds will be monitored on site. These monitoring activities keep the City informed about the progress agencies are making towards meeting their objectives. With respect to applicable construction projects, the City asks developers to submit proof of compliance with Davis-Bacon wage requirements with each invoice they submit to the City and staff members conduct HUD-11 inspections. The City Council also reviews annual reports to ensure that the City is applying its resources to meet community goals. These reports include the CAPER (Consolidated Annual Performance & Evaluation Report) for federal programs and the annual CDBG program financial audit. Fifth Program Year Action Plan 12 Version 2.0 City of South San Francisco Lead-based Paint 1. Describe the actions that will take place during the next year to evaluate and reduce the number of housing units containing lead-based paint hazards in order to increase the inventory of lead-safe housing available to extremely low-income, low-income, and moderate-income families, and how the plan for the reduction of lead-based hazards is related to the extent of lead poisoning and hazards. Program Year 5 Action Plan Lead-based Paint response: The City of South San Francisco has been a leader in efforts to reduce lead hazards, including rehabilitating homes and working with code enforcement to identify hazards. During the 2012-2013 fiscal year, the CDBG housing program aims to continue its efforts in this arena. The City will continue to address lead paint hazards with all rehabilitation activities. HOUSING Specific Housing Objectives *Please also refer to the Housing Needs Table in the Needs.xls workbook. 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve during the next year. 2. Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan. Program Year 5 Action Plan Specific Objectives response: Housing Objectives The City’s main housing objective is to provide decent housing. In order to meet this objective, the City has the following priority. Priority: Increase, maintain and improve the supply of affordable housing for low and moderate income individuals and families. The City of South San Francisco has an array of housing options to meet the needs of the community. Some of the key types of housing resources located in the City are: homeless shelters, transitional housing, affordable housing, senior housing, and home repair programs to ensure that residents have safe housing. More specifically, the City will fund its Housing Rehabilitation Loan Program. However, there has been a reduction in the number of people who are able to qualify for loans because more and more homeowners have no equity in their homes. The lack of equity makes it impossible to issue loans due to an inadequate loan to value ratio or income to debt ratio. While a limited number of direct loans to homeowners may be feasible, the City’s new focus will be to collaborate with local non-profits that provide home rehabilitation services. This collaborative approach is more efficient as the City can provide benefits to a larger number of households with less cost per house since the non-profits are able to leverage resources not available to the City. This maximizes the benefit to South San Francisco residents. The City, in collaboration with these non-profits, will concentrate on green retrofit improvements such as attic insulations, Fifth Program Year Action Plan 13 Version 2.0 City of South San Francisco energy efficient windows, and water heater and furnace replacements. Finally, the City will fund Habitat for Humanity for the acquisition and rehabilitation of two homes in South San Francisco for low income homebuyers. Listed below are the descriptions, objectives and projected funding of the programs the City will fund: City-Sponsored Housing Rehabilitation Loan Program 3 to 5 housing loans - $300,000 CBDG The City’s Housing Rehabilitation Loan Program provides low and moderate-income homeowners low-interest loans and grants. The program is administered by the City’s Housing and Community Development Division and is available citywide. The program also covers the City’s emergency code violation and debris box voucher programs. The City plans to make 3 to 5 loans to homeowners. Predicted outcome: Sustainability for the purpose of creating decent housing. Housing Voucher Program This is a component of the housing rehabilitation program and provides emergency vouchers for major code enforcement problems and debris box vouchers to help low-income families remove accumulated debris and yard waste from their properties. The vouchers are administered on an as need basis and when funds are available. North Peninsula Neighborhood Service Center – Home Revitalization Program 15 households - $20,000 CDBG The Home Revitalization Program provides free home repairs for very-low and low income homeowners. Services include roof and gutter repairs, water heater replacement, and installation of security devices, smoke alarms and carbon monoxide detectors. The program is administered by North Peninsula Neighborhood Services Center whose staff speaks English, Spanish and Tagalog. The majority of households assisted are typically large families with small children and elderly female heads-of-household. NPNSC expects to assist 15 low income homeowners citywide depending on rehabilitation needs. Predicted outcome: Sustainability for the purpose of creating decent housing. Rebuilding Together Peninsula – National Rebuilding Day 3 households - $10,000 CDBG Rebuilding Together Peninsula plans to rehabilitate 3 homes for low-income South San Francisco homeowners. Rebuilding Together Peninsula will accomplish all of the rehabilitation work on one day, National Rebuilding Day, in April and will use volunteer crews along with skilled labor. By utilizing volunteer labor, Rebuilding Together Peninsula greatly leverages the CDBG funds they receive. Predicted outcome: Sustainability for the purpose of creating decent housing. Rebuilding Together Peninsula – Safe at Home 15 households - $20,000 CDBG The Safe at Home Program provides free home repairs for very-low and low income homeowners. Services include minor roof repairs, window repairs, minor plumbing and electrical work, fence repairs, painting, and other minor home repairs. Rebuilding Together Peninsula expects to assist 15 very-low to low income homeowners citywide depending on rehabilitation needs. Funds are further leveraged by Rebuilding Together Peninsula’s extensive volunteer network. Predicted outcome: Sustainability for the purpose of creating decent housing. Fifth Program Year Action Plan 14 Version 2.0 City of South San Francisco Center for Independence of Individuals with Disabilities (CID) 20 households - $13,500 CDBG CID’s Housing Accessibility Modification (HAM) program provides home repairs for the disabled. Many of the residents that they serve are elderly and in need of accessibility modifications such as shower handles, hand held showers, chairs lifts and railings. They hope to serve 20 low income households in South San Francisco. Predicted outcome: Accessibility for the purpose of creating decent housing. Habitat for Humanity 2 households - $60,000 CDBG Habitat for Humanity’s Neighborhood Revitalization Program will use CDBG funds with other leveraged funds to acquire two vacant Real Estate Owned (REO) homes in South San Francisco. Habitat for Humanity will also refurbish the homes with volunteer labor and required sweat equity participation from the selected families. The homes will be updated with as many green building features as economically possible and will be sold to low and very low income families at no down payment and zero percent interest. Predicted outcome: Affordability for the purpose of creating decent housing. Needs of Public Housing 1. Describe the manner in which the plan of the jurisdiction will help address the needs of public housing and activities it will undertake during the next year to encourage public housing residents to become more involved in management and participate in homeownership. 2. If the public housing agency is designated as "troubled" by HUD or otherwise is performing poorly, the jurisdiction shall describe the manner in which it will provide financial or other assistance in improving its operations to remove such designation during the next year. Program Year 5 Action Plan Public Housing Strategy response: The South San Francisco Public Housing Authority (PHA) is separate from the City of South San Francisco Department of Economic Development, Housing and Community Development Division.1 Barriers to Affordable Housing 1. Describe the actions that will take place during the next year to remove barriers to affordable housing. Program Year 5 Action Plan Barriers to Affordable Housing response: 1 The Public Housing Authority does not have the power to issue certificates or Section 8 vouchers. Instead, the PHA focuses solely on maintaining the 80 units of housing currently under its jurisdiction. The City of South San Francisco HCD office also maintains and manages affordable housing units for low income residents. Fifth Program Year Action Plan 15 Version 2.0 City of South San Francisco In an effort to foster and maintain the supply of affordable housing and to remove barriers to affordable housing development, the City of South San Francisco will continue to monitor its public policies to identify areas where the City can make improvements. The City will continue to maintain and encourage affordable housing development by: • Implementing adopted density bonus ordinance • Expediting reviews of affordable housing projects and provide technical assistance to developers • Support programs to assist those in situations where the tenant/owner is unable to pay for their own housing or is in a difficult foreclosure situation. HOME/ American Dream Down payment Initiative (ADDI) 1. Describe other forms of investment not described in § 92.205(b). 2. If the participating jurisdiction (PJ) will use HOME or ADDI funds for homebuyers, it must state the guidelines for resale or recapture, as required in § 92.254 of the HOME rule. 3. If the PJ will use HOME funds to refinance existing debt secured by multifamily housing that is that is being rehabilitated with HOME funds, it must state its refinancing guidelines required under § 92.206(b). The guidelines shall describe the conditions under which the PJ will refinance existing debt. At a minimum these guidelines must: a. Demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. b. Require a review of management practices to demonstrate that disinvestments in the property has not occurred; that the long-term needs of the project can be met; and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated. c. State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. d. Specify the required period of affordability, whether it is the minimum 15 years or longer. e. Specify whether the investment of HOME funds may be jurisdiction-wide or limited to a specific geographic area, such as a neighborhood identified in a neighborhood revitalization strategy under 24 CFR 91.215(e)(2) or a Federally designated Empowerment Zone or Enterprise Community. f. State that HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. 4. If the PJ is going to receive American Dream Down payment Initiative (ADDI) funds, please complete the following narratives: a. Describe the planned use of the ADDI funds. b. Describe the PJ's plan for conducting targeted outreach to residents and tenants of public housing and manufactured housing and to other families assisted by public housing agencies, for the purposes of ensuring that the ADDI funds are used to provide down payment assistance for such residents, tenants, and families. c. Describe the actions to be taken to ensure the suitability of families receiving ADDI funds to undertake and maintain homeownership, such as provision of housing counseling to homebuyers. Program Year 5 Action Plan HOME/ADDI response: Fifth Program Year Action Plan 16 Version 2.0 City of South San Francisco The City of South San Francisco does not receive HOME funds directly. The City receives a small percentage of HOME administrative funds from the County of San Mateo. These limited funds are allocated by the City to support fair housing programs. During the 2012- 2013 fiscal year, the City of South San Francisco will fund Project Sentinel with HOME administrative funds. Project Sentinel 133 individuals - $9,370 HOME Administrative Project Sentinel will provide comprehensive fair housing services of complaint investigation, community outreach and education and plans to serve 133 South San Francisco residents. Further, through the San Mateo County HOME Consortium, the cities of Daly City, Redwood City, San Mateo and South San Francisco are currently working with Western Economic Services to develop and produce an updated Analysis of Impediments to Fair Housing Choice. The City plans to utilize the information from this analysis to develop its Five Year Consolidated Plan for 2013-2018 and corresponding One Year Action Plans. HOMELESS Specific Homeless Prevention Elements *Please also refer to the Homeless Needs Table in the Needs.xls workbook. 1. Sources of Funds— Identify the private and public resources that the jurisdiction expects to receive during the next year to address homeless needs and to prevent homelessness. These include the McKinney-Vento Homeless Assistance Act programs, other special federal, state and local and private funds targeted to homeless individuals and families with children, especially the chronically homeless, the HUD formula programs, and any publicly-owned land or property. Please describe, briefly, the jurisdiction’s plan for the investment and use of funds directed toward homelessness. 2. Homelessness— In a narrative, describe how the action plan will address the specific objectives of the Strategic Plan and, ultimately, the priority needs identified. Please also identify potential obstacles to completing these action steps. 3. Chronic homelessness— The jurisdiction must describe the specific planned action steps it will take over the next year aimed at eliminating chronic homelessness by 2012. Again, please identify barriers to achieving this. 4. Homelessness Prevention— The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless. 5. Discharge Coordination Policy—Explain planned activities to implement a cohesive, community-wide Discharge Coordination Policy, and how, in the coming year, the community will move toward such a policy. Program Year 5 Action Plan Special Needs response: Summary of Homeless Prevention Objectives The dissolution of the Redevelopment Agency has eliminated the funds the City typically used to fund homeless shelters, transitional housing, homesharing programs, etc. in order to meet the priorities listed below. Priority: Provide service-enriched shelter and transitional housing for homeless individuals and families Fifth Program Year Action Plan 17 Version 2.0 City of South San Francisco Priority: Provide service enriched housing opportunities for individuals and families with special needs including, but not limited to, seniors, those with physical and mental disabilities, victims of domestic violence, people with AIDS/HIV, and people under treatment for substance abuse. Without Redevelopment funds, the City cannot fund any of the operating costs of transitional, shelter operators or service enriched housing programs. These activities fall under the public service category and there are insufficient funds to meet all the needs as there is a 15% federal spending limit in this category. This year approximately $210,000 was requested in public service funds by 17 agencies; and $171,000 was requested by 13 housing agencies funded by Redevelopment in prior years. Only $77,898 in CDBG funds is available to meet the needs of these non-profit agencies. Although the City cannot fund any of the operating costs of these housing agencies, the City will use available CDBG program income to establish a block grant for emergency and/or transitional housing programs to make accessibility (ADA) modifications and/or other improvements to their facilities. The intent of this grant is to help offset the loss of operating funds that these programs used to receive from the RDA as the City can still contribute to these organizations through facility improvement projects. Block Grant for Public Facility Rehabilitation and ADA Modification Program for Emergency and Transitional Housing Facilities 2 facilities - $94,316 CDBG This block grant will be provided throughout the year for emergency and/or transitional housing organizations to complete accessibility and facility improvement projects. The City will undertake these projects on an as needed basis or when it identifies facilities with urgent needs. As such, these rehabilitation and accessibility projects have not been identified but will be undertaken as deemed appropriate and will be dependent on the availability of program funds. These projects can be handled administratively without public hearing or City Council Action to expedite expenditures of fund by sub-recipients. For further information see the Community Development Section. Predicted outcome: Sustainability for the purpose of suitable living environments Chronic Homelessness and Prevention The City historically has funded agencies that provide temporary housing resources for victims of domestic violence or those seeking transitional housing. This year the City will continue to support emergency and transitional housing programs by providing a block grant for facility and accessibility improvements. Furthermore, the City funds agencies such as North Peninsula Neighborhood Services Center which provides emergency hotel vouchers for residents in need of immediate shelter or Sitike Counseling Center which provides drug abuse treatment and helps stabilize the lives of those at risk of becoming homeless. Additional efforts to prevent homelessness include distributing affordable housing information to residents. The HCD office keeps all affordable housing related information up- to-date on the City’s website as well as provides informational packets for residents seeking housing options upon request. Each packet consists of the County’s list of affordable rental units as well as information concerning home sharing, tenant/landlord issues, etc. Referrals to service-enriched housing are also provided as needed. Barriers to Homelessness Prevention The main barrier to preventing homelessness is that there are insufficient affordable housing opportunities and federal, state and local funding cuts have helped exacerbate the Fifth Program Year Action Plan 18 Version 2.0 City of South San Francisco problem. There have been significant successes in the creation of new housing to increase the amount of affordable housing by the City of South San Francisco during the last ten years. However, the loss of Redevelopment funds makes it impossible for the City to continue with the development or the acquisition and rehabilitation of new affordable units. Additionally, the housing agencies are losing funding from all four entitlement cities on the Peninsula who collectively funded their shelter operations. Although it is currently unknown what the housing agency budget deficits the City anticipates that the loss of funding will negatively impact the community and those at risk of becoming homeless. Currently, the City is working with the agencies to assess whether they will be able to continue serving homeless individuals and families from the community or if they will be required to turn residents away due to lack of funding. Other barriers include the difficulty for the homeless to find out information for programs without internet access, a working cell phone or a car to meet with a case manager. Better dissemination of information and details about resources could prove to be quite helpful in the fight to prevent homelessness. Discharge Policy Currently, many of the core agencies work with the homeless shelters and transitional housing programs to help clients find resources upon leaving local hospitals and jails. More specifically, the Service League of San Mateo County specializes in providing temporary housing to those recently released from the County jail. The City is unable to fund this agency due to the lack of Redevelopment funds and cuts to the CDBG public service funds. Emergency Shelter Grants (ESG) (States only) Describe the process for awarding grants to State recipients, and a description of how the allocation will be made available to units of local government. Program Year 5 Action Plan ESG response: No Response Required COMMUNITY DEVELOPMENT Community Development 1. Identify the jurisdiction's priority non-housing community development needs eligible for assistance by CDBG eligibility category specified in the Community Development Needs Table (formerly Table 2B), public facilities, public improvements, public services and economic development. 2. Identify specific long-term and short-term community development objectives (including economic development activities that create jobs), developed in accordance with the statutory goals described in section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a suitable living environment and expand economic opportunities, principally for low- and moderate-income persons. *Note: Each specific objective developed to address a priority need, must be identified by number and contain proposed accomplishments, the time period (i.e., one, two, three, or more years), and annual program year numeric goals the jurisdiction hopes to achieve in quantitative terms, or in other measurable terms as identified and defined by the jurisdiction. Program Year 5 Action Plan Community Development response: Fifth Program Year Action Plan 19 Version 2.0 City of South San Francisco Non-Housing Community Development Needs The City has identified in its Five Year Consolidated Plan that the following types of services are important in addressing the community’s needs: child care, senior, general, battered women, disabled and youth services. These services along with the rehabilitation of commercial and public facilities have been deemed a high priority. Non-Housing Community Development Objectives Priority: Provide core public services to improve the quality of life for low income individuals and families, including those at risk of becoming homeless and special needs groups. This year the City received over $200,000 worth of requests for funding from local non- profits, however, due to the federal spending limitations on public services only one third of those requests will receive funding this year. The City Council utilized the aforementioned criteria (Attachment A) for funding in order to determine which social service programs would best meet the community’s needs. The following services are being funded through a two year grant agreement, contingent upon the grantees’ performance during the first year and CDBG funding availability for the second year. 1. Child Care Services In previous years, CDBG funds were allocated to the City-Sponsored Child Care Program to be used as a direct subsidy for low income South San Francisco families to reduce their childcare fees. However, due to funding cuts and spending limitations, the City was unable to fund the Child Care Program with CDBG funds this year. In order to continue providing the child care subsidy for low income South San Francisco families, the CDBG Subcommittee recommended that the City use General Funds to continue providing the child care subsidy for low income South San Francisco families. 2. Senior Services In previous years, CDBG funds were allocated to the City-Sponsored Adult Day Care Program along with other senior service agencies but due to funding cuts and spending limitations, the City was unable to fund any senior service programs with CDBG funds this year. However, it was recommended by the CDBG Subcommittee that the City use General Funds to make up the difference in the City-Sponsored Adult Day Care budget. 3. General Social Services This year the City will only fund two general social service agencies (see below). In previous years CDBG funds were also allocated to Project Read, a City-sponsored adult literacy program, but due to funding cuts and spending limitations, the City was unable to fund Project Read with CDBG funds this year. However, it was recommended by the CDBG Subcommittee that the City use General Funds to make up the difference in Project Read’s budget. North Peninsula Neighborhood Services Center (NPNSC) – Social Services 2676 individuals - $24,000 CDBG NPNSC provides social services for those in immediate need. Services include provision of food, clothing, shelter, transportation, assistance with rental security deposits, payment of PG&E bills to avoid service interruptions, and crisis intervention. NPNSC is one of the County’s Core Public Service Agencies serving very-low income individuals and families at Fifth Program Year Action Plan 20 Version 2.0 City of South San Francisco risk of homelessness. NPNSC plans to serve 2676 very-low and low-income residents citywide. Predicted outcome: Accessibility for the purpose of creating suitable living environments Sitike Counseling Center 60 individuals - $8,898 CDBG Sitike Counseling Center will provide substance abuse treatment and mental and violence prevention services for approximately 60 low and very-low income individuals citywide. Helping clients overcome substance abuse helps them remain in their homes and avoid episodes of homelessness. Predicted outcome: Sustainability for the purpose of creating suitable living environments. 4. Battered Women’s Services Bay Area Legal Aid 123 individuals - $ 10,000 CDBG This program provides civil legal services to domestic violence survivors and their families to help ensure their escape from violence and the prevention of future violence by establishing safety and stability. Bay Area Legal Aid plans to serve 123 South San Francisco residents. Predicted outcome: Sustainability for the propose of creating suitable living environments. Rape Trauma Services Center 130 individuals - $ 10,000 CDBG This is the only agency within San Mateo County to provide information, resources, and support to sexual assault survivors and their loved ones. Rape Trauma Services (RTS) anticipates serving 130 low-income South San Francisco women and their families citywide. Because RTS has very sensitive data, it does not break down data concerning who has been assaulted and those seeking referrals or other support services. Predicted outcome: Sustainability for the purpose of creating suitable living environments. 5. Disabled Services Due to funding cuts and spending limitations on public services, the City was unable to fund any disabled services programs. However, the City has allocated funds for accessibility modification projects for public facilities and emergency and transitional housing facilities. 6. Youth Services John’s Closet 204 individuals - $5,000 CDBG This program provides new clothing for very low and low income school aged children. John’s Closet operates only with volunteers so that all funds are spent to provide clothing to children. Many parents of the children served are single mothers and this service helps to offset the cost of new clothing. The program will serve approximately 204 very low and low- income South San Francisco children citywide. Predicted outcome: Affordability for the purpose of creating suitable living environments Youth Services Bureau 50 individuals - $10,000 CDBG The Youth Services Bureau offers a critical parents group counseling program to improve parenting skills, family functioning and increase school performance. Low income, monolingual Spanish-speaking families are the focus of this program. Youth Services Bureau will serve 50 very-low and low income households citywide. Predicted outcome: Sustainability for the purpose of creating suitable living environments. Fifth Program Year Action Plan 21 Version 2.0 City of South San Francisco The Health Mobile 140 individuals - $10,000 CDBG The Health Mobile provides free, on-site dental services for low-income children in South San Francisco. The services are offered through a self-contained, state-of-the-art, full service dental clinic in a refurbished motor home. The Health Mobile estimates it will serve approximately 140 children citywide with dental cleanings, preventative dental procedures and other treatments. Predicted outcome: Affordability for the purpose of creating suitable living environments Priority: Preserve and improve public facilities that serve a high percentage of low income residents. Public Facility Rehabilitation and ADA Modifications The City will use CDBG program income, undesignated funds or funds from activities that have been cancelled, delayed, or are slow in drawing funds to make accessibility (ADA) modifications and/or other improvements to public facilities. Examples of past projects include the rehabilitation of Safe Harbor Shelter, the Boys and Girls Club, and Orange Avenue Library. Over the years, the City has also undertaken modifications to make all City- owned facilities and pubic parks disabled accessible and the City will continue to do so as funds are available. The goal of the City is to complete as many accessibility modifications in the City’s ADA Plan as possible with CDBG funds. The City will undertake these projects on an as needed basis or when it identifies facilities with urgent needs. As such, these rehabilitation and accessibility projects have not been identified but will be undertaken as deemed appropriate and will be dependent on the availability of program funds. Predicted Outcome: Accessibility for the purpose of creating suitable living environments. In addition, the City has established a block grant of $94,316 from FY11-12 program income specifically for facility improvement and accessibility projects for emergency and transitional housing programs in order to offset the loss of Redevelopment funds. Block Grant for Public Facility Rehabilitation and ADA Modification Program for Emergency and Transitional Housing Facilities 2 facilities - $94,316 CDBG This block grant will be provided throughout the year for emergency and/or transitional housing organizations to complete accessibility and facility improvement projects. These projects will be completed on an as needed basis. Currently no specific projects have been identified but will be undertaken as deemed appropriate. For further information see the Homeless Section. Predicted outcome: Sustainability for the purpose of suitable living environments Priority: Sustain and increase the level of business and economic activity in areas that serve or have a high percentage of low-income residents. The City’s economic and community development strategy for Downtown centers on providing resources for façade improvements. City-Sponsored Commercial Rehabilitation Loan Program 3 to 5 commercial loans - $175,000 CDBG The City’s Commercial Rehabilitation Loan Program provides financial and technical assistance to property owners undertaking structural, façade and business sign improvements to their buildings. These improvements help owners increase the use of their commercial buildings, and improve the appearance of the downtown. The program is Fifth Program Year Action Plan 22 Version 2.0 City of South San Francisco available in the Historic Downtown District. The program is funded through CDBG and is leveraged by owners’ funds. During 2012-2013, the City plans to assist 3 to 5 businesses. Predicted outcome: Sustainability for the purpose of creating economic opportunity. Antipoverty Strategy 1. Describe the actions that will take place during the next year to reduce the number of poverty level families. Program Year 5 Action Plan Antipoverty Strategy response: Reducing Poverty in Families The City of South San Francisco had a multifaceted approach to reducing the number of families living in poverty. First, City participation in the acquisition, construction or rehabilitation of affordable housing is contingent upon restricting rents to affordable levels for low-income residents for an extended period of time (30 to 40 years). This helps reduce the number of families living in poverty by decreasing one of their largest expenses, rent, to a reasonable level. The likely hood of new housing development opportunities will be severely limited without Redevelopment. Additionally, the City’s housing rehabilitation loan program which offered low and moderate-income homeowners the opportunity to bring their homes up to current building standards by providing low-interest loans, are no longer feasible to many households due to debt to income ratios being unacceptable. Hundreds of families are in foreclosure or have mortgages that exceed, by hundreds of thousands of dollars, the actual value of their homes. The City is unable to make rehabilitation loans under those circumstances. However, the City is making efforts to sustain and maintain its existing affordable housing stock by funding non profit agencies that provide free minor home repairs as well as Habitat for Humanity to acquire and rehabilitate two South San Francisco homes for low income homebuyers. See the Housing Section for more information. Second, efforts to improve the Historic Downtown Business district provide property owners with an opportunity to undertake exterior business improvements, including signs, awnings and exterior painting. These rehabilitations help commercial property owners improve the appearance of the Historic Downtown district. In addition to providing assistance for improving commercial façades, the City works with the South San Francisco Chamber of Commerce to meet the needs of downtown businesses and to promote the area. These loans are also rarely requested and if desired, owners find it difficult to qualify due to poor loan to value ratios. Due to this, any unused commercial funds will be made available instead for disabled accessibility modifications to City facilities. For more information see the Community Development Section. Third, the City funds several non-profit agencies whose services help low income residents. For example, the City funds North Peninsula Neighborhood Services Center which provides a wide variety of basic social services such as a food pantry, rental and utilities assistance, emergency hotel vouchers, referrals to homeless shelters and health and education services, etc. Through these efforts, the City is continually working to help reduce the number of families living in poverty. See the Community Development Section for more information on the non-profit agencies the City funds. NON-HOMELESS SPECIAL NEEDS HOUSING Fifth Program Year Action Plan 23 Version 2.0 City of South San Francisco Non-homeless Special Needs (91.220 (c) and (e)) *Please also refer to the Non-homeless Special Needs Table in the Needs.xls workbook. 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve for the period covered by the Action Plan. 2. Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan. Program Year 5 Action Plan Specific Objectives response: Non-homeless Special Needs Objectives Priority: Provide core public services activities to improve the quality of life for low income individuals and families, including those at risk of becoming homeless and special needs groups. To help create a vibrant community, the City of South San Francisco uses the Community Development Block Grant (CDBG) program to fund a variety of non-housing community development activities. These include public services to low income residents and programs to improve commercial areas, public and community buildings, and low income neighborhood amenities such as parks and community centers. The City uses CDBG to fund non-profit agencies that provide essential community services to low-income residents. Funded services include: general social services, battered women’s services, and youth services. These programs are listed in more detail in the Community Development section. The City continues to work to overcome housing discrimination by contracting with Project Sentinel to assist residents with housing discrimination complaints. This agency provides counseling and advocacy in issues of fair housing and housing habitability (See the HOME Section). To coordinate the delivery of services to residents, the City works closely with non-profit social service providers, other cities, the School District, the County, and the Chamber of Commerce. Efforts include housing rehabilitation and development, lead paint abatement, downtown beautification, code enforcement, and services for low income residents. In past years the City has provided up to $130,000 in public service funding to a broad range of social service providers. The community was well served by the programs identified in this section. For fiscal year 2012-13, the amount available for public services will be approximately $77,898, while the City received $210,000 in request for funds from direct public service programs. It is unfortunate that the greatest need is the most restrictive federal funding category. One way to eliminate this impediment would be for HUD to raise the public service spending limit; however, that requires congressional action which is not likely to occur any time soon. Housing Opportunities for People with AIDS *Please also refer to the HOPWA Table in the Needs.xls workbook. 1. Provide a Brief description of the organization, the area of service, the name of the program contacts, and a broad overview of the range/ type of housing activities to be Fifth Program Year Action Plan 24 Version 2.0 City of South San Francisco done during the next year. 2. Report on the actions taken during the year that addressed the special needs of persons who are not homeless but require supportive housing, and assistance for persons who are homeless. 3. Evaluate the progress in meeting its specific objective of providing affordable housing, including a comparison of actual outputs and outcomes to proposed goals and progress made on the other planned actions indicated in the strategic and action plans. The evaluation can address any related program adjustments or future plans. 4. Report on annual HOPWA output goals for the number of households assisted during the year in: (1) short-term rent, mortgage and utility payments to avoid homelessness; (2) rental assistance programs; and (3) in housing facilities, such as community residences and SRO dwellings, where funds are used to develop and/or operate these facilities. Include any assessment of client outcomes for achieving housing stability, reduced risks of homelessness and improved access to care. 5. Report on the use of committed leveraging from other public and private resources that helped to address needs identified in the plan. 6. Provide an analysis of the extent to which HOPWA funds were distributed among different categories of housing needs consistent with the geographic distribution plans identified in its approved Consolidated Plan. 7. Describe any barriers (including non-regulatory) encountered, actions in response to barriers, and recommendations for program improvement. 8. Please describe the expected trends facing the community in meeting the needs of persons living with HIV/AIDS and provide additional information regarding the administration of services to people with HIV/AIDS. 9. Please note any evaluations, studies or other assessments that will be conducted on the local HOPWA program during the next year. Program Year 5 Action Plan HOPWA response: The City of South San Francisco does not receive HOPWA funds. However, the City can refer residents to the County of San Mateo, which provides support services for those with AIDS. Specific HOPWA Objectives Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by the Action Plan. Program Year 5 Specific HOPWA Objectives response: Not Applicable Other Narrative Include any Action Plan information that was not covered by a narrative in any other section Fifth Program Year Action Plan 25 Version 2.0 City of South San Francisco ATTACHMENT A - EVALUATION CRITERIA Initial Criteria Meets CDBG National Objectives Yes - Meets Objectives No - Does Not Meet Objectives Evaluation Priorities Good Acceptable Poor Not Acceptable Geographic Proximity Program services and facility site are located in South San Francisco Program services are offered in South San Francisco however facility site is outside of South San Francisco Program services and facility site are located outside of South San Francisco Program services and facility site are located outside of San Mateo County Efficient Use of Resources Leverages a wide variety resources and utilizes CDBG funds well Leverages some resources and could improve use of CDBG funds Doesn't leverage other resources and majority of budget is South San Francisco CDBG funds Only uses South San Francisco CDBG Funds Organizational Capacity *Strong fiscal management *Provides meaningful and timely reporting and documentation *Highly qualified personnel *Acceptable fiscal management *Timely reporting and documentation *Qualified Personnel *Weak fiscal management *Needs to improve its reporting and documentation *Lacking qualified personnel *Unacceptable fiscal management *Unacceptable reporting and documentation *Unqualified Personnel Demonstrated Effectiveness Exceeds proposed goals Meets proposed goals Falls short of proposed goals Consistently falls short of proposed goals Overall Performance Good Acceptable Poor Not Acceptable Fifth Program Year Action Plan 26 Version 2.0 City of South San Francisco ATTACHMENT B - LOCAL SERVICE PROVIDERS The following list consists of service providers who were funded by CDBG in years past. Only some of these agencies will receive CDBG funds for fiscal year 2012-13. Organization Program Service Site CHILD CARE City-Sponsored Child Care Child Care Several Sites in South San Francisco SENIOR SERVICES City-Sponsored Adult Day Care Adult Day Care 601 Grand Ave, South San Francisco Ombudsman Ombudsman Services 711 Nevada St, Redwood City GENERAL SOCIAL SERVICES West Orange Library Project Read 840 W. Orange, South San Francisco Latino Commission Outpatient Treatment 301 Grand Ave #300, South San Francisco North Peninsula Neighborhood Services Center (NPNSC) Social Services 600 Linden Ave., South San Francisco Service League of San Mateo County Transitional Case Mang. 272 Middlefield, Redwood City Sitike Counseling Center Counseling 306 Spruce Avenue., SSF BATTERED WOMEN SERVICES Bay Area Legal Aid Domestic Violence Legal Safety Net Project 539 Middlefield Road Redwood City CORA (Community Overcoming Relationship Abuse) Emergency Shelter Program (Confidential) Rape Trauma Services Center Sexual Assault Services 1860 El Camino Real, Burlingame DISABLED SERVICES PARCA Family Support Services 800 Airport Blvd., Burlingame YOUTH SERVICES Boys and Girls Club Teen Program 201 W. Orange Ave. South San Francisco Health Mobile Dental Care for Children 1659 Scott Blvd., Santa Clara John Papan Memorial John's Closet 700 Stewart Ave., Daly City Star Vista (formerly YFES) Transitional Housing 701 Grand Ave South San Francisco Youth Service Bureau Latino Parent Groups 501 Spruce Ave., South San Francisco HOUSING ACTIVITIES Center for Housing Accessibility Modification (HAM) 875 O'Neill Ave., Belmont Habitat for Humanity Neighborhood Revitalization Program 645 Harrison St San Francisco HIP Housing Home Sharing Program 33 Arroyo Dr., South San Francisco North Peninsula Neighborhood Services Center (NPNSC) Home Revitalization 600 Linden Ave., South San Francisco Rebuilding Together Peninsula Minor Home Repair 841 Kaynyne St. Redwood City Samaritan House Safe Harbor Shelter 295 N. Access Rd., South San Francisco Shelter Network Family Crossroads 50 Hillcrest Dr., Daly City Shelter Network Maple Street Shelter 1580A Maple St, Redwood City FAIR HOUSING ACTIVITIES Legal Aid Society Homesavers Program 521 E 5th Ave. San Mateo Project Sentinel Fair Housing 525 Middlefield Rd. #200 Redwood City Fifth Program Year Action Plan 27 Version 2.0 City of South San Francisco ATTACHMENT C – WRITTEN COMMENTS RECEIVED Fifth Program Year Action Plan 28 Version 2.0 Bay Area Legal Aid San Mateo County Regional Office 539 Middlefield Road Redwood City, CA 94063 Phone: (650) 358-0745 Fax: (650) 358-0751 www.baylegal.org VIA EMAIL March 14, 2012 Alin Lancaster City of South San Francisco Economic and Community Development Department 400 Grand Avenue South San Francisco, CA 94080 Dear Ms. Lancaster: Bay Area Legal Aid (BayLegal) would like to thank South San Francisco (SSF) for providing vital funding for BayLegal’s Safety Net Project which provides comprehensive legal services to victims of domestic violence. In the last year alone, with SSF support, BayLegal was able to provide assistance to 79 low-income domestic violence victims in SSF. BayLegal would like to also take this opportunity to inform the Council of the impact of domestic violence on law enforcement, homelessness, how access to legal services like the restraining order clinic saves community resources, and to provide quotes from clinic users. Domestic Violence Takes A Toll On Law Enforcement Resources Domestic violence is a significant public safety problem for law enforcement who play a pivotal, daily role in trying to manage it.1 Police officers are often the first contact for violence-prone families, provide a "free" service, are visible authority f igures, and are "likely to be the only public agency in a position to provide rapid assistance on a 24-hour basis." Domestic violence calls are among the most dangerous calls that law enforcement officers respond to.2 Such situations can be extremely volatile since the individuals involved are often emotionally charged, and weapons may be involved. In 2007, 32 percent of the 59,201 assaults on police officers occurred during domestic disturbance calls, according to the FBI.3 The next highest category, "attempting other arrests," resulted in only 15 percent of total assaults against officers. And these statistics say nothing of the vicarious trauma that may be inflicted on the responding officers. In this light, it is easy to understand why DV has been and will remain a critical issue for American law enforcement. In fact, in June 2005, the Task Force on Local Criminal Justice Response to Domestic Violence issued a report to the Attorney General. This report 1 Dean MacLeod, Community Education Specialist, National Law Enforcement Museum, available at: http://www.nleomf.org/museum/experience/education--outreach/domestic- violence-part-i.html 2 Id. and Law Enforcement and Public Safety Channel, Online Knowledge Transfer, available at: http://www.leaps.tv/programdetail.php?program_code=200912101500 3 See MacLeod, supra. Page 2 March 14, 2012 recommended, as a minimum standard, counties provide free legal assistance for domestic violence restraining orders. Domestic Violence Causes Homelessness Among cities surveyed in 2005, 50% identified domestic violence as a primary cause of local homelessness.4 In the Violence Against Women Act (VAWA) Title VI entitled “Housing Opportunities and Safety for Battered Women and Children”, Public Law 109-162 Title VI., Congress made a number of specific finding about the intersection between housing and domestic violence. These findings include: 44% of homeless women identified the primary cause of their homelessness as domestic violence; 92% of homeless women have experienced severe physical or sexual abuse at some point in their lives; 5 Access to Legal Services Reduces Domestic Violence And Saves Community Resources One of the most effective ways of reducing domestic violence in a community is to increase the availability of legal services to victims. The availability of legal services in the victim’s county of residence has been shown to significantly reduce the likelihood that an individual woman is battered.6 Likewise, restraining orders have been shown to reduce the occurrence of domestic violence among the parties. In one study, six months after obtaining a protection order 65% of the victims surveyed reported no further problems.7 Going to court and asking for a restraining order is not an easy task. It is a lengthy legal process that victims are unlikely to successfully complete without access to some form of legal assistance. Client Story A story of one representative client is, I believe, the most demonstrative of the impact your funding is having on the community. Last year, Sarah, a mother of 2 young boys, came to the domestic violence restraining order clinic for help. She was alone and scared. I helped her begin the complex legal process of starting a restraining order and divorce case. During the nearly 4 hour process it took to put together her restraining order application, I realized that her command of the English language was very poor, she was traumatized, had very low literacy, and had a low IQ. My assessment was that it would be difficult for her to successfully make it through the legal process on her own. I scheduled her for an appointment with another attorney in our office for representation in her legal case. The abuser appeared at the restraining order hearing represented by counsel. Without an attorney representing her, it is very possible that the client could have been confused or convinced to drop the restraining order and turn the children over to the abuser. 4 National Coalition for the Homeless, Fact Sheet, WHO IS HOMELESS?, published July 2009, citing 2005 U.S. Conference of Mayor’s Study available at: http://www.nationalhomeless.org/factsheets/who.html 5 See Battered Women’s Legal Advocacy Project, Fact Sheet 2005 VAWA AMENDMENT ADDS NEW HOUSING RIGHTS FOR VICTIMS OF DOMESTIC VIOLENCE IN FEDERALLY ASSISTED HOUSING PROGRAM 6 Amy Farmer And Jill Tiefenthaler, EXPLAINING THE RECENT DECLINE IN DOMESTIC VIOLENCE, Contemporary Economic Policy, Volume 21 Issue 2, Pages 158 – 172 Published Online: 18 Jul 2008 available at: http://www.nasams.org/DMS/Documents/1195248210.25/Explaining%20Decline%20in%20Domestic%20Viole nce.pdf (Work completed while the authors were fellows at the Carnegie Mellon Census Research Data Center with funding from the National Consortium of Violence Research.) 7 CPOs: the Benefits and Limitations for Victims of Domestic Violence, National Center for State Courts Research Report, 1997 available at: http://www.ncjrs.gov/pdffiles1/pr/172223.pdf Page 3 March 14, 2012 BayLegal’s attorney obtained a one-year restraining order, $466 per month in child support, and a safe visitation schedule for the abuser. Additionally, during the representation, the client was at risk of homelessness. Unaware of the domestic violence, the County’s child welfare agency was poised to intervene and remove the children from the client and turn them over to the abuser. The client was simply unable to effectively explain the situation to the agency. Thankfully, our attorney was able to intervene and explain the situation on the client’s behalf, point out the existence of a family court case and restraining order, and the history of abuse. As a result, the welfare agency did not remove the children and the family remained intact. Further, our attorney arranged for hotel vouchers to buy the client time to tap her personal network to secure permanent housing. By representing this client, we were able to save police resources, child welfare resources, keep a family intact, and prevent further family violence. The positive ripple effect this will have on this family and society is incalculable. Thank you for your time and attention. Sincerely, Tülin D. Açikalin Managing Attorney JOHN’S CLOSET 440 Green Hills Drive ~ Millbrae, CA 94030 650-871-7440 Johnscloset.org    M   arch 20, 2012    Via email to [email protected] & Frist Class Mail  City Council  City of South San Francisco  00 Grand Avenue  0   4 South San Francisco, CA 9408   Honorable Councilmembers:    e write to thank you for your past support of John’s Closet and to ask that you W please consider funding our worthwhile program for FY 2012‐2013.      This year marks our 24th year of operation.  24 years with no overhead ‐‐ no salaries,  o rent, no utilities.  Every dollar we have received has gone toward buying NEW n CLOTHES for kids.      With NEW CLOTHES, John’s Closet promotes self‐esteem, enhancing  a child’s  academic experience.  As our founder, Irene Papan used to say, “We can’t teach a  hild to read in an hour, but we can make them feel better about themselves.”  The c confidence we give kids allows for a positive outlook on learning.    f John’s Closet is granted CDBG funds this year, we will put the money to work in   CLOTHES for kids.    I the same direct way we always have – buying NEW r time and your consideration.      Thank you for you   Very truly yours,   Diane iane Papan o‐Director  P    apan D C     cc:   Alin Lancaster  SSF Housing & Community Development  Via email to [email protected]  Citizen Participation Plan City of South San Francisco Economic and Community Development Department 400 Grand Avenue, South San Francisco, CA 94080 City of South San Francisco - Citizen Participation Plan Page 1 of 11 INTRODUCTION .............................................................................................................3 Overview of the Consolidated Plan Process ............................................................3 The Program Year....................................................................................................3 PUBLIC ACCESS TO INFORMATION ...........................................................................3 I. Public Notice .............................................................................................................3 Items Covered by the Public Notice Requirement:...................................................4 Forms of Public Notice .............................................................................................4 Adequate Public Notice ............................................................................................4 II. Standard Documents ...............................................................................................4 Availability of Standard Documents..........................................................................5 Places Where Standard Documents Are Available ..................................................5 III. Public Hearings.......................................................................................................5 Content ....................................................................................................................5 Access .....................................................................................................................5 Conduct ....................................................................................................................5 Populations with Unique Needs ...............................................................................6 THE ANNUAL ACTION PLAN AND/OR FIVE-YEAR CONSOLIDATED PLAN ............6 I. Needs Assessment ...................................................................................................6 II. The Proposed Plan ..................................................................................................6 Displacement Policy .................................................................................................6 Technical Assistance ...............................................................................................6 Availability of a Proposed Plan .................................................................................7 Public Hearing and Further Action ...........................................................................7 III. The Adopted Plan ...................................................................................................8 IV. Amendments to the Plan ........................................................................................8 Substantial Amendments .........................................................................................8 Public Notice and Public Hearing for Substantial Amendments ...............................8 THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT......9 Public Notice and Public Hearing for the CAPER.....................................................9 ADMINISTRATION OF THE CITIZEN PARTICIPATION PLAN .....................................9 I. Record-Keeping Protocol..........................................................................................9 Public Access to Information ..................................................................................10 Requests for Assistance ........................................................................................10 II. Criteria for Amendment..........................................................................................11 COMPLAINTS PROCEDURES ....................................................................................11 City of South San Francisco - Citizen Participation Plan Page 2 of 11 INTRODUCTION The Citizen Participation Plan (CPP) is required by Section 104(a)(2) of the Housing and Community Development Act and by regulations at 24 CRR 570.486(a)(6). The CPP of South San Francisco will encourage citizen participation, particularly residents of predominantly low and moderate income neighborhoods 1 , in the development of the City’s Five-Year Consolidated Plan 2 and/or Annual Action Plan 3 , substantial amendments to these plans, and the Consolidated Annual Performance and Evaluation Report (CAPER). Overview of the Consolidated Plan Process The policies and procedures in this Citizen Participation Plan relate to the following activities: • Identification of housing and community development needs. • Preparation of a proposed new Five-Year Consolidated Plan or the preparation of a proposed Annual Action Plan. • Formal approval by elected officials of a final Annual Action Plan or Five-Year Consolidated Plan. • On occasion during the year, it might be necessary to change the use of the funds already budgeted in an Annual Action Plan, or to change the priorities established in the Five-Year Consolidated Plan. In that case, a formal Substantial Amendment will be proposed, considered, and acted upon. • After a "program year" is complete a Consolidated Annual Performance and Evaluation Report (CAPER) must be drafted for public review and comment and then formally submitted to the Department of Housing and Urban Development (HUD). The Program Year The program year is from July 1st through June 30th. PUBLIC ACCESS TO INFORMATION I. Public Notice There shall be advanced public notice of all public hearings and all public meetings, such as City Council Meetings, relating to the activities covered by this Citizen Participation Plan. 1 Neighborhoods where the majority of the households have an annual income of up to 120 percent of Area Median Income (AMI), as defined by the U.S. Department of Housing and Urban Development 2 The Five-Year Consolidated Plan provides a five year strategy for use of available resources to meet identified needs and describes the actions, programs, objectives and projects to be undertaken during the five year period 3 The Annual Action Plan is prepared annually and describes the activities the City will undertake during the upcoming program year City of South San Francisco - Citizen Participation Plan Page 3 of 11 Items Covered by the Public Notice Requirement: • Proposed Annual Action Plan and/or Five-Year Consolidated Plan • Any proposed Substantial Amendment to the Annual Action Plan or Five-Year Consolidated Plan • The Consolidated Annual Performance and Evaluation Report (CAPER) • Amendments to the Citizen Participation Plan Forms of Public Notice • Public notices will be published in the San Mateo County Times, a newspaper of general circulation. • Notice will also be given to agencies providing services to lower income people. • Notice will be sent to any person or organization requesting to be on a mailing list. Adequate Public Notice Adequate advance notice is "timely"; it is given with enough lead-time for the public to take informed action. The amount of lead-time can vary, depending on the event. TIMING ANNUAL PLAN/ CONSOLIDATED PLAN CAPER SUBSTANTIAL AMENDMENTS CITIZEN PARTICIPATION REQUESTS FOR PROPOSALS Public Comment Period/ Notice of Availability 30 days 15 days 30 days 15 days 30 days prior to application deadline Number of Required Hearings 2 1 1 1 N/A Needs Assessment Required Yes – Notice 10 days prior to Needs Assessment Hearing No No No No Date Required to send to HUD May 15th or 45 days before the beginning of the next program fiscal year September 30th or 90 days after the end of the program fiscal year II. Standard Documents Standard documents include: • Proposed and adopted Five-Year Consolidated Plan • Proposed and adopted Annual Action Plans • Proposed and adopted Substantial Amendments to a Five-Year Consolidated Plan or Annual Action Plan • Consolidated Annual Performance and Evaluation Report (CAPER) • Citizen Participation Plan. City of South San Francisco - Citizen Participation Plan Page 4 of 11 Availability of Standard Documents In order to encourage public participation a reasonable number of copies of standard documents will be provided to the public at no cost and within two working days of a request. These materials will also be available in a form accessible to persons with disabilities when requested. Places Where Standard Documents Are Available Standard documents will also be available at all City libraries as well as the Department of Economic and Community Development - 400 Grand Avenue, South San Francisco, CA. Staff will provide a written statement that notes when and where standard documents were delivered. III. Public Hearings Public hearings are required by law in order to obtain the public’s views and to provide the public with the City's responses to public questions and proposals. The law requires public hearings at all stages of the process, this includes a public hearing about community needs, a public hearing to review proposed uses of funds, and a public hearing to assess how funds were spent during the previous program year. Content The topics of discussion at public hearings include, but are not limited to: project goals and objectives, the total amount of funding available, community development and housing needs, proposed project activities and amount of funding requested for each project, proposed amount of funding for projects affecting low and moderate income neighborhoods, and whether or not any displacement is expected to occur. Access Public hearings will be held only after there has been adequate notice as described in the Public Notice part of this Citizen Participation Plan. Public hearings will be held at 7:00 p.m. or other times convenient to most people who might benefit from the use of funds. Public hearings will be held at places accessible by public transportation. Public hearings may be held at the City Council Chambers as well as in community spaces in moderate and low income neighborhoods (such as community organizations, affordable housing complex community rooms, churches, etc.). The public hearing to approve the final Annual Action Plan or final Five-Year Consolidated Plan will be conducted in the City Council Chambers. Conduct To ensure that public hearings are meaningful to residents, at least one public hearing about community needs, one public hearing to review proposed uses of funds, and one public hearing to assess how funds were spent during the previous program year must be conducted in the presence of the Mayor and City Council. Additionally, each resident that chooses to speak will be allowed a minimum of three to five minutes to make a verbal presentation. City of South San Francisco - Citizen Participation Plan Page 5 of 11 Populations with Unique Needs All public hearings will be held at locations accessible to people with disabilities. Provisions will also be made for disabled or non-English speaking residents when requests are made at least five working days prior to a hearing. All published public hearing notices will state that accommodations are available for disabled and non-English speaking residents and will contain the following written in Spanish: notice title, public hearing date, time and location, and notification of translation services. THE ANNUAL ACTION PLAN AND/OR FIVE-YEAR CONSOLIDATED PLAN The laws providing funds, described by this Citizen Participation Plan, call for improved accountability. In compliance with the terms of the law, South San Francisco will use the following procedures. I. Needs Assessment Due to the extensive and diverse housing and community development needs of low and moderate income people, priorities must be set in order to decide which needs should receive more attention. The laws and regulations require a public hearing each year to obtain residents’ opinions about needs and the priority of needs within the community. A Needs Assessment Hearing will occur before a draft of the Annual Action Plan or Five-Year Consolidated Plan is published for comment so that the needs identified can be considered by the City and addressed in the draft Annual Action and/or Five-Year Consolidated Plan. The public should be notified 10 days prior to the Needs Assessment Hearing II. The Proposed Plan In the proposed plan, the City will provide the public with an estimate of the amount of CDBG funds it expects to receive (including grant and anticipated program income) in the upcoming year, along with a description of the types of activities that can be funded with these resources. Also, the public will be given an estimate of the amount funds that will be used in ways that will benefit low and moderate-income people. Displacement Policy The goal of the City is to minimize the extent to which low and moderate income people will be displaced as a result of the use of CDBG funds. This anti-displacement policy requires the plan to describe how South San Francisco will assist people who may be displaced as a result of the use of these funds, specifying the type and level of assistance. Technical Assistance City staff will work with organizations and individuals representative of low and moderate-income people who are interested in submitting a proposal to obtain funding for an activity. Outreach and public notices to non-profits will take place in the form of email updates. A public notice for the Request for Proposal (RFP) for the CDBG funds will go out 30 days before the application deadline. All potential applicants for funding City of South San Francisco - Citizen Participation Plan Page 6 of 11 are encouraged to contact City staff for technical assistance before completing a proposal form. Staff can provide information on plans and details of a project, help applicants understand whether their projects are eligible and the amount of funding available for their type of activity. Availability of a Proposed Plan There must be reasonable notice of a proposed Annual Action Plan and/or Five-Year Consolidated Plan so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for Annual Action Plan and/or Five-Year Consolidated Plan: • There will be 30 days advance notice and availability of a proposed Annual Action Plan and/or Five-Year Consolidated Plan before there is a public hearing about it. • A summary of the Proposed Annual Action Plan and/or Five-Year Consolidated Plan will be written and be published in the San Mateo County Times. At a minimum this summary will include: a description of the contents and purpose of the Action Plan and/or Five-Year Consolidated Plan and a list of the locations where copies of the entire Proposed Action Plan and/or Five-Year Consolidated Plan may be examined. • A reasonable number of copies of the Proposed Annual Action Plan and/or Five- Year Consolidated Plan will be made available to the public at no cost within two working days of a request. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under Public Access to Information. • In order for low and moderate income people to determine the degree that they might be affected, the Proposed Annual Action Plan and/or Five-Year Consolidated Plan will be complete and contain: all HUD-required sections, the HUD-required Priorities Table and, a written description of all proposed uses of CDBG, HOME, ESG, and HOPWA funds. At a minimum, this description shall include the type of activity, its location, and the amount of federal money to be allocated to it. Public Hearing and Further Action A public hearing about the Proposed Annual Action Plan and/or Five-Year Consolidated Plan will be conducted by the Mayor and City Council 30 days after it is available to the public. In preparing a Final Annual Action Plan and/or Five-Year Consolidated Plan, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public hearing or submitted in writing during the review and comment period. The Final Annual Action Plan and/or Five-Year Consolidated Plan will have a section that presents all comments, plus explanations why any comments were not accepted. City of South San Francisco - Citizen Participation Plan Page 7 of 11 III. The Adopted Plan The final Adopted Annual Action Plan and/or Five-Year Consolidated Plan will be made available to the public and will include the community development objectives, projected use of funds, and the community development activities. Copies of the Adopted Annual Action Plan and/or Five-Year Consolidated Plan will be available at the locations specified in the Standard Documents section of Public Access to Information. IV. Amendments to the Plan The Annual Action Plan and/or Five-Year Consolidated Plan must be amended anytime there is a change of CDBG funding of more than $25,000 from one eligible activity to another or to fund a new activity not previously identified in the Annual Action Plan or Consolidated Plan. The public will be notified whenever there is a substantial amendment. Substantial Amendments The following will be considered "substantial" amendments: • To make a change in its allocation priorities or a change in the method of distribution of funds; • To carry out an activity, using funds from any program covered by the Annual Action Plan (including program income), not previously described in the Annual Action Plan; or • To change the purpose, scope, location, or beneficiaries of an activity. Public Notice and Public Hearing for Substantial Amendments There must be reasonable notice of a proposed Substantial Amendment so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for Substantial Amendments: • There will be 30 days advance notice of and availability of a proposed Substantial Amendment before there is a public hearing about it. • A detailed written description of the proposed Substantial Amendment will be made available to the public at no cost within two working days of a request. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under Public Access to Information. • There will be a public hearing regarding the proposed Substantial Amendment conducted by the Mayor and City Council. This public hearing will not take place until the public has had 30 days to review the proposed Substantial Amendment. In preparing a Final Substantial Amendment, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public hearing or submitted in writing during the review and comment period. The Final City of South San Francisco - Citizen Participation Plan Page 8 of 11 Substantial Amendment will have a section that presents all comments, plus explanations why any comments were not accepted THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT Every year, South San Francisco must submit to HUD a Consolidated Annual Performance and Evaluation Report (CAPER) within 90 days of the close of the program year. In general, the CAPER must include a description of the use of funds, an assessment of the relationship of that use to the priorities and specific objectives identified in the Annual Action Plan, the number of extremely low, low, and moderate income persons served (including racial and ethnic status) by each activity where information on income by family size is required to determine eligibility of the activity and actions take to affirmatively further fair housing. Public Notice and Public Hearing for the CAPER There must be reasonable notice that a CAPER is available so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for a CAPER: • There will be 15 days advance notice of and availability of a CAPER before there is a public hearing about it. • A reasonable number of copies of the CAPER will be made available to the public at no cost within two working days of a request. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under Public Access to Information. • There will be one public hearing regarding the CAPER. • This public hearing will be conducted by the Mayor and City Council, in the interest of public accountability. It will not take place until the public has had 15 days to review the CAPER. In preparing a CAPER for submission to HUD, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public hearing or submitted in writing. The CAPER submitted to HUD will have a section that presents all comments, plus explanations why any comments were not accepted. ADMINISTRATION OF THE CITIZEN PARTICIPATION PLAN The Citizen Participation Plan is a required component of the Annual Action Plan and/or Five-Year Consolidated Plan and therefore is subject to public review and comment. I. Record-Keeping Protocol All standard documents must be published and recorded in accordance with this Citizen Participation Plan. The City of South San Francisco will also maintain an up-to-date City of South San Francisco - Citizen Participation Plan Page 9 of 11 record of all citizen participation related activities. This Citizen Participation Record will contain the following items: Public Access to Information • A record of when the Citizen Participation Plan was adopted and/or is amended. • Records of all public notices announcing the availability of the following documents for public comment: o Annual Action and/or Five Year Consolidated Plan o Consolidated Annual Performance and Evaluation Report (CAPER) o Substantial Amendments made to either the Annual Action or Five Year Consolidated Plan o Citizen Participation Plan • Records of the delivery of the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan to all City libraries and the Department of Economic and Community Development. Staff will provide a written statement noting when and where the documents were delivered • Records of online accessibility of the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan. A screen shot of the City’s website which includes a link is acceptable • Records of any public comments made about the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan. If no public comments were received, Staff should include a record stating that no public comment was received. • Records of all meeting minutes where the meeting was convened to consider the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan. Requests for Assistance • A record of all requests/and or provisions for translation services at public meetings • A record of any special accommodations made for disabled citizens to attend public meetings City of South San Francisco - Citizen Participation Plan Page 10 of 11 • A record of requests and/or provisions of technical assistance by low to moderate income groups. II. Criteria for Amendment To revise the CPP, a draft version of the revised CPP will be prepared by City staff and made available for the fifteen-day public review period. A notice for the public review period will be published in the San Mateo County Times. A copy of the draft version of the revised CPP will be made available at the Department of Economic and Community Development and all City libraries during the public review period. A reasonable number of free copies of the draft version of the revised CPP will be provided to residents and groups upon request. Following the public comment period, a public hearing will be on held on the draft. The City Council shall consider any comments or complaints received in writing or at the public hearings. COMPLAINTS PROCEDURES Written complaints from the public will receive a meaningful, written reply within 15 working days. Complaints can be mailed to: Department of Economic and Community Development 400 Grand Avenue South San Francisco, CA 94080 City of South San Francisco - Citizen Participation Plan Page 11 of 11 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY OF SOURCES AND FUNDS AVAILABLE FY 2012-2013 CDBG FUNDS Estimated CDBG Entitlement Amount (FY 12-13)408,367$ Program Income (FY 11-12)110,959$ Uncommitted Funds (from previous years) 1 333,061$ TOTAL CDBG (Entitlement + Program Income)852,387$ HOME ADMINISTRATIVE FUNDS TOTAL HOME 9,370$ TOTAL FUNDS - ALL SOURCES 861,757$ Public Service Projects 2 15% of FY 12-13 Entitlement 61,255$ 15% of Prior Year Program Income (FY 11-12)16,643$ Total Public Service Limit77,898$ CDBG Administration 3 20% of FY 12-13 Entitlement81,673$ Total Administration Limit81,673$ Housing, Commercial, and Public Facilities Activities Remaining Balance of FY 12-13 Entitlement265,439$ Remaining Balance of Prior Year Program Income (FY 11-12)94,316$ Uncommitted Funds (from previous years)333,061$ Total Housing, Commercial, and Public Facilities692,816$ TOTAL CDBG852,387$ 1This amount cannot be used for public service or administrative activities pursuant federal spending limitations on these types of activities 2The maximum spending limit is equal to 15% of the entitlement plus 15% of program income from 2011-2012 3The maximum spending limit is equal to 20% of the entitlement Spending Limits for CDBG Funds COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG SUBCOMMITTEE FUNDING RECOMMENDATIONS FY 12-13 CDBG Subcommittee Recommendation CDBG FUNDS 1City-Sponsored Child Care -$ 2City-Sponsored Adult Day Care -$ 3Ombudsman-$ 4Bay Area Legal Aid10,000$ 5CORA -$ 6Rape Trauma Services Center10,000$ 7City-Sponsored - West Orange Library -$ 8 Latino Commission -$ 9NPNSC - Social Services24,000$ 10Service League of San Mateo County -$ 11Sitike Counseling Center 8,898$ 12PARCA-$ 13 Boy's and Girls Club -$ 14Health Mobile10,000$ 15John Papan Memorial5,000$ 16Star Vista (formerly YFES)-$ 17Youth Service Bureau10,000$ Subtotal 77,898$ Administration 30CDBG Administration81,673$ Subtotal 81,673$ 18C. I.D. Housing Access13,500$ 19Habitat for Humanity 60,000$ 20HIP Housing -$ 21NPNSC - Home Revitalization Program20,000$ 22Rebuilding Together Peninsula - Nat'l Rebuilding 10,000$ 23Rebuilding Together Peninsula - Safe at Home20,000$ 24Samaritan House-$ 25Shelter Network - Family Crossroads-$ 26Shelter Network - Maple Street-$ 29 City Sponsored Housing & Commercial Rehabilitation Loan Program475,000$ Block Grant for Public Facility Rehabilitation and ADA Modifications94,316$ Subtotal 692,816$ TOTAL CDBG ALLOCATIONS852,387$ 27Legal Aid Society -$ 28Project Sentinel9,370$ TOTAL HOME ALLOCATIONS9,370$ TOTAL ALLOCATIONS861,757$ Public Service Activities Activity HOME FUNDS - Fair Housing Activities Housing, Commercial, & Public Facilities Activities