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HomeMy WebLinkAboutReso 37-2016 RESOLUTION NO. 37-2016 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH TOWNSEND PUBLIC AFFAIRS FOR GRANT CONSULTING SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT. WHEREAS, the City of South San Francisco ("City") entered into an agreement for grant consulting services with Townsend Public Affairs ("TPA") on January 15, 2015 for a one year term not to exceed $60,000 ("Agreement"); and, WHEREAS, in January of 2016, the City entered into the first amendment ("First Amendment") to the Agreement extending the term for three months for an additional $15,000, attached hereto and incorporated herein as Exhibit A; and, WHEREAS, staff recommends entering into a second amendment ("Second Amendment") to the Agreement with TPA to extend the term for 2 '/2 months for an additional $12,500, attached hereto and incorporated herein as Exhibit B. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby takes the following actions: L Approves the Second Amendment to the Consulting Agreement with Townsend Public Affairs (TPA) in an amount not to exceed $12,500 for grant consulting services, attached hereto and incorporated herein as Exhibit B. 2. Authorizes the City Manager to execute the Second Amendment on behalf of the City, in substantially the same form as attached in Exhibit B, subject to review and approval of the City Attorney and take any other related action necessary to achieve the intent of this resolution. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 13th day of April, 2016 by the following vote: AYES: Councilmembers KaDLI Matsumoto, Richard A. Garbarino and Liza Normandy Vice Mayor Pradeep Gupta and Mayor Mark N. Addiego NOES: None ABSTAIN: None ABSENT: None ATTEST: artinelli, City Clerk EXHIBIT A FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT FIRST AMENDMENT TO THE ACREE MENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California,as of January 15,2016 by and between THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend Public Affairs"Consultant''who agree as follows: RECITALS A, On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following services- state, federal and private corporate or non-profit foundation grant writing,funds needs analysis, funding strategy development, funding opportunity monitoring and tracking, grant research and identification, on-call grant research,grant proposal development, grant application submittal and management, grant application advocacy, post-award grant administration and compliance, debriefings with funding agencies, and other related services as described in more detail in the Scope of Work attached as Exhibit A. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Consultant now desire to amend the Agreement. NOW,THEREFORE,for and in consideration of the promises and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment,unless specifically provided herein to the contrary. 2. Section 1. The January 15,2016 end date for the term of services identified in Section I of the Agreement is hereby replaced with April 15, 2016. 3. Section 1 The Agreement shall be amended such that the City agrees to pay Consultant a suni, not to exceed $75,000, with the understanding that up to $60,000 has already been paid to Consultant. Consultant agrees this is the City's total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing, All other terms,conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement,the terms of the Agreement will control unless specifically modified by this Amendment. tSIGNA TURES ON THE FOLLO WING PAGE) T Dated- CITY OF Ol�T�� SAID FRANCISCO CONS . By. By; /ty Manager Nam e: Tale: Approved as to Form: y A:tto ey `� ._ � c EXHIBIT B SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT 2631808.1 SECOND AMENDMENT TOT CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS. THIS SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of April_, 2016 by and between THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation,and Townsend Public Affairs ("Consultant"), (sometimes referred together as the"Parties")who agree as follows: RECITALS A. On January 15, 2015, City and Consultant entered that certain Consulting Services Agreement("Agreement") whereby Consultant agreed to perform the following services for City: state, federal, and private corporate or non-profit foundation grant writing, funds needs analysis, funding strategy development, funding opportunity monitoring and tracking, grant research and identification, on-call grant research, grant proposal development, grant application submittal and management, grant application advocacy, post-award grant administration and compliance, debriefings with funding agencies, and other related services. A true and correct copy of the Agreement and its exhibits is attached as Exhibit 1. B. In January of 2016, the City and Consultant entered into an amendment to the Agreement ("First Amendment") to extend the term of the Agreement for 3 months to April 15, 2016 and increase the compensation by $15,000 for a total contract amount of$75,000. C. City and Consultant now desire to amend the Agreement. NOW,THEREFORE, for and in consideration of the promises and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree to amend the Agreement as follows, with additions in italics and deletions in striketlffeti& 1. Section 1.1 Term of Services The term of this Agreement shall begin on the Effective Date and shall end on April 15, 2016 June 30, 2016 the date of completion specified in Exhibit A and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminate or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section. 2. Section 2 Compensation. City hereby agrees to pay Consultant a sum not to exceed $5,000 per month for a total contract amount not to exceed $75,000 $87,500, notwithstanding any contrary indications that may be contained Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. SIGNATURES'ON THE FOLLOWING PA GE] Dated: CITY 01F SOUTH SAN FRANCISCO CONSULTANT By: By: City Manager [NAME] Approved as to Form: By: City Attorney 2631897,1