HomeMy WebLinkAboutReso 118-2016 (16-850) City of South San Francisco
P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
;4L IF Resolution: RES 118-2016
File Number: 16-850 Enactment Number: RES 118-2016
RESOLUTION APPROVING THE THIRD AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT WITH TOWNSEND
PUBLIC AFFAIRS FOR GRANT CONSULTING SERVICES IN THE
AMOUNT NOT TO EXCEED $60,000 FOR AN ADDITIONAL 12
MONTHS FROM JUNE 2016 TO JUNE 2017 AND AUTHORIZING
THE CITY MANAGER TO EXECUTE SAID AMENDMENT.
WHEREAS, the City of South San Francisco ("City") entered into an agreement for grant consulting
services with Townsend Public Affairs ("TPA") on January 15, 2015 for a one-year term not to exceed
$60,000 ("Agreement"); and
WHEREAS, TPA provided essential services for pursuing and securing grants to fund priority City
projects and the City has had continuing needs for such services to maximize leverage of outside grants;
and
WHEREAS, in January of 2016, the City entered into the first amendment ("First Amendment") to the
Agreement extending the term for three months for an additional $15,000, attached hereto and
incorporated herein as Exhibit A; and
WHEREAS, in April of 2016, the City entered into the second amendment ("Second Amendment") to
the Agreement extending the term for two and one-half months for an additional $12,500, attached
hereto and incorporated herein as Exhibit B; and
WHEREAS, looking forward to continued support in the areas of administering complicated grant
applications and advocacy, staff recommends entering into a third amendment ("Third Amendment") to
the Agreement with TPA to extend the term for 12 months for an additional $60,000, attached hereto and
incorporated herein as Exhibit C.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby takes the following actions:
Approve the Third Amendment to the Consulting Agreement with Townsend Public Affairs (TPA) in an
amount not to exceed $60,000 for grant consulting services, attached hereto and incorporated herein as
Exhibit C.
Authorizes the City Manager to execute the Third Amendment on behalf of the City, subject to review
and approval of the City Attorney and take any other related action necessary to achieve the intent of this
resolution.
Page 1
File Number: 16-850 Enactment Number: RES 118-2016
At a meeting of the City Council on 10/12/2016, a motion was made by Pradeep Gupta, seconded by
Richard Garbarino, that this Resolution be approved. The motion passed.
Yes: 3 Councilmember Garbarino, Vice Mayor Gupta, and Mayor Addiego
No: 2 Councilmember Normandy, and Councilmember Matsumoto
Attest by
inell//
Page 2
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT is made at South San Francisco,California,as of January 15,2016 by and between
THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend
Public Affairs"Consultant"who agree as follows:
RECITALS
A. On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES
AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following
services: state, federal and private corporate or non-profit foundation grant writing, funds needs
analysis, funding strategy development, funding opportunity monitoring and tracking, grant
research and identification,on-call grant research, grant proposal development,grant application
submittal and management, grant application advocacy, post-award grant administration and
compliance, debriefings with funding agencies, and other related services as described in more
detail in the Scope of Work attached as Exhibit A. A true and correct copy of the Agreement and
its exhibits is attached as Exhibit A.
B. City and Consultant now desire to amend the Agreement.
NOW,THEREFORE,for and in consideration of the promises and other good and valuable
consideration,the receipt and sufficiency of which are hereby acknowledged,City and Consultant
hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment,unless specifically provided herein to the contrary.
2. Section 1. The January 15,2016 end date for the term of services identified in Section
1 of the Agreement is hereby replaced with April 15,2016.
3. Section 2. The Agreement shall be amended such that the City agrees to pay Consultant a
sum not to exceed $75,000, with the understanding that up to $60,000 has already been
paid to Consultant.
Consultant agrees this is the City's total contribution for payment of costs under the Agreement
unless additional payments are authorized in accordance with the terms of the Agreement and
said terms of payment are mutually agreed to by and between the parties in writing.
All other terms,conditions and provisions in the Agreement remain in full force and effect. If there
is a conflict between the terms of this Amendment and the Agreement,the terms of the Agreement
will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
•
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULT- NT
By: 412167 By: ;t ...VEMER
City Manager Name:
Title:
Approved as to Form:
By: /_
Aerttorney
(
CITY CL
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS
THIS SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT is made at South San Francisco, California, as of April 18, 2016 by and between
THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend
Public Affairs"Consultant"who agree as follows:
RECITALS
A. On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES
AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following
services: state, federal and private corporate or non-profit foundation grant writing, funds needs
analysis, funding strategy development, funding opportunity monitoring and tracking, grant
research and identification, on-call grant research, grant proposal development, grant
application submittal and management, grant application advocacy, post-award grant
administration and compliance, debriefings with funding agencies, and other related services as
described in more detail in the Scope of Work attached as Exhibit A. A true and correct copy
of the Agreement and its exhibits is attached as Exhibit A.
B. City and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment,unless specifically provided herein to the contrary.
2. Section 1. The January 15, 2016 end date for the term of services identified in
Section 1 of the Agreement is hereby replaced with June 30, 2016.
3. Section 2. The Agreement shall be amended such that the City agrees to pay Consultant a
sum not to exceed $87,500,with the understanding that$75,000 has already been paid to
Consultant.
Consultant agrees this is the City's total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSU ANT
1
By: By: A
ity ager Name: Christ,pher Townsend
Title: President
Approved as to Form:
By: „Ale !' OAP
Pity : torney
264. 17.1 ('Cbr`c( odr;5aez, Deputy City Clerk
THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS
THIS THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is
made at South San Francisco, California, as of July 1,2016 by and between THE CITY OF
SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend Public Affairs
"Consultant"who agree as follows:
RECITALS
A. On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES
AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following
services: state, federal and private corporate or non-profit foundation grant writing, funds
needs analysis, funding strategy development, funding opportunity monitoring and tracking,
grant research and identification, on-call grant research, grant proposal development, grant
application submittal and management, grant application advocacy, post-award grant
administration and compliance, debriefings with funding agencies, and other related
services as described in more detail in the Scope of Work contained in the Agreement
attached as Exhibit A. A true and correct copy of the Agreement and its exhibits is attached
as Exhibit A.
B. In January of 2016, the City entered into the first amendment to the Agreement extending
the term for three months for an additional $15,000.
C. In April of 2016, the City entered into the second amendment to the Agreement extending
the term for two and one-half months for an additional $12,500.
D. City and Consultant now desire to further amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City
and Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in
this Amendment,unless specifically provided herein to the contrary.
2. Section 1. The June 30, 2016 end date for the term of services identified in
Section 1 of the Second Amendment to the Agreement is hereby replaced with
June 30, 2017.
3. Section 2. The Agreement shall be amended such that the City agrees to pay
Consultant an additional sum not to exceed $60,000 for services provided the 12-
month period from July 1, 2016 to June 30, 2017..
Consultant agrees this is the City's total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
City Manager Name:
Title:
Approved as to Form:
By:
City Attorney