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HomeMy WebLinkAboutReso 118-2016 (16-850) City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA ;4L IF Resolution: RES 118-2016 File Number: 16-850 Enactment Number: RES 118-2016 RESOLUTION APPROVING THE THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH TOWNSEND PUBLIC AFFAIRS FOR GRANT CONSULTING SERVICES IN THE AMOUNT NOT TO EXCEED $60,000 FOR AN ADDITIONAL 12 MONTHS FROM JUNE 2016 TO JUNE 2017 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AMENDMENT. WHEREAS, the City of South San Francisco ("City") entered into an agreement for grant consulting services with Townsend Public Affairs ("TPA") on January 15, 2015 for a one-year term not to exceed $60,000 ("Agreement"); and WHEREAS, TPA provided essential services for pursuing and securing grants to fund priority City projects and the City has had continuing needs for such services to maximize leverage of outside grants; and WHEREAS, in January of 2016, the City entered into the first amendment ("First Amendment") to the Agreement extending the term for three months for an additional $15,000, attached hereto and incorporated herein as Exhibit A; and WHEREAS, in April of 2016, the City entered into the second amendment ("Second Amendment") to the Agreement extending the term for two and one-half months for an additional $12,500, attached hereto and incorporated herein as Exhibit B; and WHEREAS, looking forward to continued support in the areas of administering complicated grant applications and advocacy, staff recommends entering into a third amendment ("Third Amendment") to the Agreement with TPA to extend the term for 12 months for an additional $60,000, attached hereto and incorporated herein as Exhibit C. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby takes the following actions: Approve the Third Amendment to the Consulting Agreement with Townsend Public Affairs (TPA) in an amount not to exceed $60,000 for grant consulting services, attached hereto and incorporated herein as Exhibit C. Authorizes the City Manager to execute the Third Amendment on behalf of the City, subject to review and approval of the City Attorney and take any other related action necessary to achieve the intent of this resolution. Page 1 File Number: 16-850 Enactment Number: RES 118-2016 At a meeting of the City Council on 10/12/2016, a motion was made by Pradeep Gupta, seconded by Richard Garbarino, that this Resolution be approved. The motion passed. Yes: 3 Councilmember Garbarino, Vice Mayor Gupta, and Mayor Addiego No: 2 Councilmember Normandy, and Councilmember Matsumoto Attest by inell// Page 2 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco,California,as of January 15,2016 by and between THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend Public Affairs"Consultant"who agree as follows: RECITALS A. On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following services: state, federal and private corporate or non-profit foundation grant writing, funds needs analysis, funding strategy development, funding opportunity monitoring and tracking, grant research and identification,on-call grant research, grant proposal development,grant application submittal and management, grant application advocacy, post-award grant administration and compliance, debriefings with funding agencies, and other related services as described in more detail in the Scope of Work attached as Exhibit A. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Consultant now desire to amend the Agreement. NOW,THEREFORE,for and in consideration of the promises and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment,unless specifically provided herein to the contrary. 2. Section 1. The January 15,2016 end date for the term of services identified in Section 1 of the Agreement is hereby replaced with April 15,2016. 3. Section 2. The Agreement shall be amended such that the City agrees to pay Consultant a sum not to exceed $75,000, with the understanding that up to $60,000 has already been paid to Consultant. Consultant agrees this is the City's total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms,conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement,the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] • Dated: CITY OF SOUTH SAN FRANCISCO CONSULT- NT By: 412167 By: ;t ...VEMER City Manager Name: Title: Approved as to Form: By: /_ Aerttorney ( CITY CL SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS THIS SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of April 18, 2016 by and between THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend Public Affairs"Consultant"who agree as follows: RECITALS A. On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following services: state, federal and private corporate or non-profit foundation grant writing, funds needs analysis, funding strategy development, funding opportunity monitoring and tracking, grant research and identification, on-call grant research, grant proposal development, grant application submittal and management, grant application advocacy, post-award grant administration and compliance, debriefings with funding agencies, and other related services as described in more detail in the Scope of Work attached as Exhibit A. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Consultant now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment,unless specifically provided herein to the contrary. 2. Section 1. The January 15, 2016 end date for the term of services identified in Section 1 of the Agreement is hereby replaced with June 30, 2016. 3. Section 2. The Agreement shall be amended such that the City agrees to pay Consultant a sum not to exceed $87,500,with the understanding that$75,000 has already been paid to Consultant. Consultant agrees this is the City's total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO CONSU ANT 1 By: By: A ity ager Name: Christ,pher Townsend Title: President Approved as to Form: By: „Ale !' OAP Pity : torney 264. 17.1 ('Cbr`c( odr;5aez, Deputy City Clerk THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TOWNSEND PUBLIC AFFAIRS THIS THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of July 1,2016 by and between THE CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and Townsend Public Affairs "Consultant"who agree as follows: RECITALS A. On January 15, 2015, City and Consultant entered that certain CONSULTING SERVICES AGREEMENT ("Agreement") whereby Consultant agreed to provide to City the following services: state, federal and private corporate or non-profit foundation grant writing, funds needs analysis, funding strategy development, funding opportunity monitoring and tracking, grant research and identification, on-call grant research, grant proposal development, grant application submittal and management, grant application advocacy, post-award grant administration and compliance, debriefings with funding agencies, and other related services as described in more detail in the Scope of Work contained in the Agreement attached as Exhibit A. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. In January of 2016, the City entered into the first amendment to the Agreement extending the term for three months for an additional $15,000. C. In April of 2016, the City entered into the second amendment to the Agreement extending the term for two and one-half months for an additional $12,500. D. City and Consultant now desire to further amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment,unless specifically provided herein to the contrary. 2. Section 1. The June 30, 2016 end date for the term of services identified in Section 1 of the Second Amendment to the Agreement is hereby replaced with June 30, 2017. 3. Section 2. The Agreement shall be amended such that the City agrees to pay Consultant an additional sum not to exceed $60,000 for services provided the 12- month period from July 1, 2016 to June 30, 2017.. Consultant agrees this is the City's total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. Dated: CITY OF SOUTH SAN FRANCISCO CONSULTANT By: By: City Manager Name: Title: Approved as to Form: By: City Attorney