HomeMy WebLinkAboutReso 137-2016 (16-899)File Number: 16 -899
City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
Resolution: RES 137 -2016
Enactment Number: RES 137 -2016
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
PROGRAM SUPPLEMENTAL AGREEMENT NO. 078 WITH THE
STATE OF CALIFORNIA FOR THE SYSTEMATIC SAFETY
ANALYSIS REPORT PROGRAM IN THE AMOUNT OF $99,000.
WHEREAS, the City of South San Francisco ( "City ") has received a grant in the amount of $99,000 to
participate in a Systematic Safety Analysis Report Program ( SSARP) under Program Supplement
Agreement No. N0078 -REVO through the State of California Department of Transportation; and
WHERAS, the estimated total cost of the SSARP is $110,000 and the City agrees to provide matching
funds in the amount of at least $11,000, which is approximately 10 percent of the estimated total cost;
and
WHEREAS, the program supplemental agreement must be executed with the State of California
Department of Transportation before any such federal funds can be obtained; and
WHEREAS, the SSARP will analyze Spruce Avenue, West Orange Avenue, Hillside Avenue and
Chestnut Avenue corridors for vehicular, bicycling and pedestrian safety; and
WHEREAS, the City wishes to delegate authorization to execute the agreements and any amendments
with the California Department of Transportation to the City Manager.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby approves Program Supplemental Agreement No. 078 between the City and the
California Department of Transportation.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City
Manager is hereby authorized to execute Program Supplemental Agreement No. 078 on behalf of the
City Council of the City of South San Francisco, subject to approval as to form by the City Attorney.
At a meeting of the Special City Council on 11/30/2016, a motion was made by Richard Garbarino,
seconded by Pradeep Gupta, that this Resolution be approved. The motion passed.
Yes: 5 Matsumoto, Normandy, Addiego, Gupta, and Garbarino
Page 1
File Number: 16 -899
Page 2
Enactment Number: RES 137 -2016
EXHIBIT
PROGRAM SUPPLEMENT NO. 078
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00240S
Adv Project ID Date: October 4, 2016
0417000081 Location: 04- SM -0 -SSF
Project Number: SSARPL - 5177(036)
E.A. Number:
Locode: 5177
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00240S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Spruce Ave Corridor, West Orange Ave Corridor, Hillside Ave Corridor and Chestnut Ave Corridor
TYPE OF WORK: Systematic Safety Analysis Report Program (SSARP)
STATE $99,000.00 I LOCAL
$110,000.001 1 $11,000.
CITY OF SOUTH SAN FRANCISCO
By
Title
Date
Attest
h
OTHER
we
STATE OF CALIFORNIA
Department of Transportation
By —
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge !h–at budgets J.tweds are available for this encumbrance:
Accounting Officer Date —r-4 f l $99,000.00
Chapter Statutes 1 Item Year Program BC Category Fund Source AMOUNT
Program Supplement 00 -240S -078- SERIAL Page 1 of 3
EXHIBIT
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLEMENT AND CERTIFICATION FORM
PSCF (REV. 0112010)
loft
TO.
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
FROM:
DEPARTMENT OF TRANSPORTATION
ENCUMBRANCE DOCUMENTS
VENDOR / CONTRACTOR:
CITY OF SOUTH SAN FRANCISCO
CONTRACT AMOUNT.
$99,000.00
PROCUREMENT TYPE:
LOCAL ASSISTANCE
TE PREPARED- PROJECT NUMBER
10/412016 1 0417000081
SITION NUMBER / CONTRACT NUMBER:
#041700000332
I HEREBY CERTIFY UPON MY OWN PERSONAL KNOWLEDGE THAT BUDGETED FUNDS ARE AVAILABLE FOR THIS
ENCUMBRANCE AND PURPOSE OF THE EXPENDITURE STATED ABOVE.
ADA Notice For individuals wdh sensory disabilities, this document is available in alternate formats. For informabcn, call (915) 654 -6410 of TDD (9 16) -3880 or write
Records and Forms Management, 1120 N Street. MS -89, Sacramento, CA 95814.
04 -S M -0 -SS F
SSARPL- 5177(036) EXHIBIT A 10104/2016
SPECIAL COVENANTS OR REMARKS
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A -87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. 1. This PROJECT is funded with State -Only funding from the Systemic Safety Analysis
Report Program ( SSARP). ADMINISTERING AGENCY agrees to administer PROJECT
in accordance with the SSARP Guidelines under which the project was selected.
2. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SSARP State funds are allocated. The
effective State allocation date establishes the eligibility date for the ADMINISTERING
AGENCY to start reimbursable work. Any work performed prior the effective allocation
Program Supplement 00 -240S -078- SERIAL Page 2 of 3
04- sM -0 -SSF EXHIBIT A 10/04/2016
sSARPL- 5177(036)
SPECIAL COVENANTS OR REMARKS
date is not eligible for reimbursement from the SSARP funds.
4, ADMINISTERING AGENCY agrees that SSARP funds available for reimbursement
will be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
for a modified scope of work after a project is awarded unless approved by the Statewide
SSARP Coordinator prior to performing work.
5. ADMINISTERING AGENCY agrees to the program delivery and reporting
requirements established by the SSARP Guidelines. The study and the Systemic Safety
Analysis Report (SSAR) must be completed within thirty -six (36) months of the funding
allocation. The Final Report of Expenditure, the final invoice and the SSAR report must
be submitted to the DLAE within six (6) months of the report completion.
Program Supplement 00 -240S -078- SERIAL Page 3 of 3