HomeMy WebLinkAboutReso 141-2016 (16-957) SANS City of South San Francisco
P.O. Box 711 (City Hall,
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(�L R�lP Resolution: RES 141-2016
File Number: 16-957 Enactment Number: RES 141-2016
RESOLUTION APPROVING A THIRD AMENDMENT TO THE
EXISTING CONSULTING SERVICES AGREEMENT WITH
SWINERTON MANAGEMENT&CONSULTING FOR ADDITIONAL
PROGRAM MANAGEMENT SERVICES FOR THE CITY OF SOUTH
SAN FRANCISCO'S CAPITAL IMPROVEMENT PROGRAM, IN AN
AMOUNT NOT TO EXCEED $599,730.
WHEREAS, on September 10, 2014, City Council approved the award of a consulting services
agreement to Swinerton Management & Consulting ("SMC") of San Francisco, California in an amount
not to exceed $1,229,256 to SMC for program management services is attached to this resolution as
Exhibit A, which was through a competitive interview process; and
WHEREAS, on February 24, 2015, the First Amendment was executed for additional construction
management services requested by staff in the amount not to exceed of$35,185; and
WHEREAS, on August 5, 2016, the Second Amendment was executed for the addition of project
management services requested by staff which resulted in a net zero change in the total value of the
agreement; and
WHEREAS, staff is recommending the Third Amendment to Staff to amend SMC's existing agreement
to add additional budget to complete the original project scopes in an amount not to exceed $599,730, in
which the list of projects is attached to this resolution as Exhibit B; and
WHEREAS, a contingency for 10 percent in the amount of$59,973 set aside for unforeseen conditions
in the Third Amendment; and
WHEREAS, funding for the Third Amendment will be provided by the assigned Capital Improvement
Program projects.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby authorizes the City Manager to execute the Third Amendment to the existing
consulting services agreement for program management services to Swinerton Management &
Consulting of San Francisco, California, in an amount not to exceed $599,730 with a contingency of
$59,973 conditioned on SMC's timely execution of the Third Amendment to the Consulting Services
Agreement and submission of all required documents, including but not limited to, certificates of
insurance and endorsements, in accordance with the agreement documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement
documents on behalf of the City Council upon timely submission by SMC's signed Third
City of South San Francisco Page 1
File Number: 16-957 Enactment Number: RES 141-2016
Amendment to SMC Consulting Services Agreement and all other documents, subject to approval by the
City Attorney.
Exhibit A: Staff Report dated September 10, 2014
Exhibit B: Third Amendment to SMC Consulting Services Agreement
At a meeting of the City Council on 12/14/2016, a motion was made by Mark Addiego, seconded by Liza
Normandy, that this Resolution be approved.The motion passed.
Yes: 5 Vice Mayor Normandy, Councilmember Garbarino, Councilmember
Matsumoto, Mayor Gupta, and Councilmember Addiego
Attest by CE
Krista Martinelli
City of South San Francisco Page 2
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THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND
SWINERTON MANAGEMENT & CONSULTING
THIS THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
(this “Third Amendment”) amending that certain Consulting Services Agreement dated
September 10, 2014 (“Agreement”), by and between THE CITY OF SOUTH SAN
FRANCISCO, a public body, corporate and politic (“City”), and SWINERTON
MANAGEMENT & CONSULTING (“Consultant”) (together referred to as the
“Parties”), is made effective as of December 14, 2016 (the “Effective Date”).
RECITALS
WHEREAS, on September 10, 2014, Consultant and City entered into the
Agreement, pursuant to which City contracted with Consultant to provide consulting
services related to the Program Management Services for various CIP Projects; and
WHEREAS, pursuant to the Agreement, City agreed to pay Consultant a sum not
to exceed One Million Two Hundred Twenty Nine Thousand Two Hundred and Fifty Six
Dollars ($1,229,256.00) for professional services provided in the Agreement; and
WHEREAS, on February 24, 2015, City and Consultant executed the First
Amendment in an amount not to exceed Thirty Five Thousand One Hundred Eighty Five
Dollars ($35,185.00) in order to provide construction management services for additional
work related to the increase in scope of the Program Management Services for various
CIP Projects; and
WHEREAS, on August 5, 2016, City and Consultant executed the Second
Amendment in order to provide additional Program Management Services for the Oyster
Point Development Project, the City requests to further amend the Agreement to include
the requested services to the Agreement Scope of Work, resulting in no change in fee
($0.00); and
WHEREAS, on December 14, 2016, Staff recommended to City Council to
amend SMC’s existing agreement to add additional projects to assist the city with
program management services on various Program projects in an amount not to exceed
Five Hundred Ninety Nine Thousand Seven Hundred Thirty Dollars ($599,730); and
WHEREAS, pursuant to Section 8.3 of the Agreement, the Parties desire to
modify the Agreement.
NOW, THEREFORE, the Parties hereto agree as follows:
1. The Scope of Work is hereby amended to include additional Project Management
EXHIBIT B
Services for various City-funded projects.
2. The above adjustments are reflected in the revised project list and cost budget
(Exhibit A) in an amount not to exceed $599,730.
3. All other terms, conditions and provisions in the Agreement and First and Second
Amendment not modified by this Third Amendment shall remain in full force and
effect.
IN WITNESS WHEREOF, the City and Consultant have executed this Amendment as of
the date first above written.
City Consultant
The City Swinerton Management & Consulting
of South San Francisco
____________________________ _____________________________
Mike Futrell Name: Jeff Gee
City Manager Title: Vice President/General Manager
ATTEST:
___________________________
City Clerk
APPROVED AS TO FORM:
__________________________
City Attorney
2688576.1
EXHIBIT B
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150$ 140$ 130$
1 tr1501 Junipero Serra/King Drive
Improvements 32 100 280 55,200.00$
3 st1204 Underground Utility District - Rule 20A 10 50 20 11,100.00$
4 ss1009 Sanitary Sewer Rehab Lining 70 260 800 150,900.00$
5 ss1023 Littlefield Sanitary Sewer Trunk
Repair/Upgrade 60 100 400 75,000.00$
10 sd1301 Storm Water Pump Station
Renovation 32 108 240 51,120.00$
14 pf1404 ADA Citywide Improvements 32 120 220 50,200.00$
22 st1402 SSF Sidewalk Gap Closure 60 100 350 68,500.00$
23 st1203 Dubuque & East Grand
Improvements 8 4 200 27,760.00$
28 st 1702 Antoinette Underground Utility District 40 320 455 109,950.00$
TOTAL 344 1,162 2,965 599,730.00$
Contingency (10%)59,973.00$
GRAND TOTAL $ 659,703.00
CITY OF SOUTH SAN FRANICSCO
Various Capital Improvement Program Projects
Program Management Services for
Additional Scope of Work Cost Summary
Program Management/CM/Inspection
Hours
Agreement #CIP Project
#Project Name
EXHIBIT B