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HomeMy WebLinkAboutReso 144-2016 (16-964) v« sky City of South San Francisco 400 Grand Avenue) South San Francisco, CA City Council (117/7-Kh`P Resolution: RES 144-2016 File Number: 16-964 Enactment Number: RES 144-2016 RESOLUTION REVISING THE MEASURE W CITIZENS' OVERSIGHT COMMITTEE BYLAWS. WHEREAS, on November 3, 2015, voters in South San Francisco approved Measure W, establishing a one-half cent retail transactions and use tax; and WHEREAS, Measure W calls for the formation of a Citizens' Oversight Committee to review and report on the receipt of revenue and expenditure of funds from this tax; and WHEREAS, on May 11, 2016, the City Council adopted the Measure W Citizens' Oversight Committee bylaws, establishing the composition and defining the scope of the responsibilities of the Citizens' Oversight Committee; and WHEREAS, the City Council wishes to make revisions to the Measure W Citizens' Oversight Committee bylaws, as set forth in double underline and strikethrough on the revised bylaws, attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby adopts the revised Measure W Citizens' Oversight Committee Bylaws, as set forth in Exhibit A, attached hereto and incorporated herein. At a meeting of the City Council on 12/14/2016, a motion was made by Liza Normandy, seconded by Richard Garbarino, that this Resolution be approved.The motion passed. Yes: 5 Vice Mayor Normandy, Councilmember Garbarino, Councilmember Matsumoto, Mayor Gupta, and Councilmember Addiego Attest by 1' _ Krista ine City of South San Francisco Page 1 CITY OF SOUTH SAN FRANCISCO MEASURE W CITIZENS' OVERSIGHT COMMITTEE BYLAWS A. Committee Established. There is hereby established in the City of South San Francisco, pursuant to Ordinance No. 1503-2015, a Measure W Citizens' Oversight Committee (hereinafter, "Committee"). Measure W, identified as the South San Francisco Fiscal Stability and Essential Services Ordinance, adopted a one-half cent retail transactions and use tax. The Committee shall report periodically to the City Council regarding the collection and expenditure of Measure W revenue. B. Selection of Members. 1. Members of the Committee shall be appointed by majority vote of the City Council. 2. The Committee shall consist of five members. a. Three members shall serve an initial term of four years. b. Two members shall serve an initial term of three years. c. Following service by the Committee members of the foregoing initial terms, all members will subsequently serve four-year terms. 3. Any South San Francisco resident or representative of a business located in South San Francisco, who is 18 years of age or older, is eligible to be appointed to the Committee. The City Council may give preference to applicants with financial management experience. 4. Th- i I n . m.•.rit vote m, as lint an ex-.fi is non-votin• alt-rn. - member to the Committee "Alternate" . In the event that the Ci Council as.oints an Alternate,the Alternate may attend Committee meetinns but will not count towards a quorum and shall not vote on items before the Committee. C. Committee Actions. 1. The Committee shall meet with the City's independent auditor at the initiation of each annual financial audit process to outline issues of particular interest to the Committee, and to be briefed on the independent auditor's plan for the audit scope and schedule. 2. The Committee shall review the annual audit prepared by the City's independent auditor related to the prior fiscal year's collection and expenditure of revenue from the tax authorized by Measure W. The Committee shall meet with the City's independent auditor to receive the audit findings in advance of the presentation of the final audit report to the City Council. The Committee shall report in writing to the City Council regarding the accuracy of the auditors' findings regarding the Measure W revenues and expenditures. 3. The Committee's annual report shall offer independent verification regarding the independent auditor's findings related to whether the funds collected are being spent in accordance with the terms of Measure W. The Committee's report shall be transmitted through the City Manager's Office to the City Council for consideration at a City Council meeting. The Committee shall serve in an advisory role to the City Council. 4. In order to preserve the integrity and independence of the oversight process, Committee members shall not have a formal role in contracting, project management, or any other aspect related to the use of revenue generated pursuant to Measure W. 5. The City Manager or his or her designee shall provide any reasonable administrative or technical assistance so that the Committee shall be able to fulfill its duties. D. Meetings. The Committee shall adopt a regular meeting schedule that shall include, at minimum, one annual regular meeting for the purposes of reviewing the annual audit. The Committee may schedule additional meetings as necessary. 1. The Committee is subject to the Ralph M. Brown Act. (Government Code Section 54950 et seq.)Notice must be given of all Committee meetings and the meetings shall be open to the public. The City Manager or his or her designees shall arrange for any necessary training and will assist the Committee in complying with the Brown Act. E. Attendance. Committee members are expected to attend all regular meetings and special meetings as needed. Committee members are expected to attend all committee-related orientation and training sessions (including ethics training and audit review training). F. Committee Operations. The City Council shall select two Committee members to serve as the initial chair and vice-chair of the Committee until the Committee selects its own chair and vice-chair. At its first regular meeting of each subsequent calendar year, or as soon as practicable thereafter,the Committee shall select members to serve as chair and vice-chair. The City Manager or his or her designee shall serve as the Committee's secretary. The secretary will be responsible for the posting and distribution of agendas and the taking of minutes. Approved minutes shall be made available to the public. G. Vacancies. In the event of removal approved by the City Council, resignation, or death of a Committee member, the City Council shall appoint a person to fill the vacant Committee member seat. In the event of a vacancy, the City Council may anoint the Alternate to the vacant Committee member position.