HomeMy WebLinkAboutReso 22-2017 (17-203) „x so City of South San Francisco
,- �Wyo Q P.O. Box 711 (City Hall,
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! South San Francisco, CA
_ City Council
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Resolution: RES 22-2017
File Number: 17-203 Enactment Number: RES 22-2017
RESOLUTION AUTHORIZING THE FILING OF A GRANT
APPLICATION FOR STATE OF CALIFORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
GRANT FUNDS NOT TO EXCEED $240,000 THROUGH THE
HOUSING-RELATED PARKS PROGRAM FOR THE RENOVATION
OF GARDINER PARK IN FISCAL YEAR 2017-2018.
WHEREAS, the State of California, Department of Housing and Community Development has issued a
Notice of Funding Availability dated November 16, 2016 ("NOFA"), under its Housing-Related Parks
("HRP") Program; and
WHEREAS,the City of South San Francisco ("Applicant")desires to apply for a HRP Program grant and
submit the 2016 Designated Program Year Application Package released by the Department of Housing
and Community Development for the HRP Program; and
WHEREAS, Gardiner Park has not been renovated since 2006, and the play equipment and safety
surfacing is in need of replacement,the park has been selected as the target for these funds, if received,to
be submitted in the CIP for 2017-2018; and
WHEREAS,a proposed renovation to Gardiner Park would be of invaluable benefit to the community as it
is the only playground within the neighborhood known as Peck's Lot; and
WHEREAS, the Department of Housing and Community Development is authorized to approve funding
allocations for the HRP Program, subject to the terms and conditions of the NOFA, Program Guidelines,
Application Package, and Standard Agreement.
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the
City Council hereby authorizes and directs the Applicant to apply for and submit to the Department the
HRP Program Application Package released November 2016 for the 2016 Designated Program Year in an
amount not to exceed $240,000.
BE IT FURTHER RESOLVED if the application is approved,the City is hereby authorized and directed to
enter into, execute, and deliver a State of California Standard Agreement ("Standard Agreement") in an
amount not to exceed $240,000, and any and all other documents required or deemed necessary or
appropriate to secure the HRP Program Grant from the Department, and all amendments thereto
(collectively refer to as the "HRP Grant Documents").
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the
City of South San Francisco Page 1
File Number: 17-203 Enactment Number: RES 22-2017
Applicant shall be subject to the terms and conditions as specified in the Standard Agreement; funds are to
be used for allowable capital asset project expenditures to be identified in Exhibit A of the Standard
Agreement; the application in full is incorporated as part of the Standard Agreement; any and all activities
funded, information provided, and timelines represented in the application are enforceable through the
Standard Agreement; and Applicant hereby agrees to use the funds for eligible capital asset(s) in the
manner presented in the application as approved by the Department and in accordance with the NOFA and
Program Guidelines and Application Package.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City
Manager is authorized to execute in the name of Applicant the HRP Program Application Package and the
HRP Grant Documents as required by the Department for participation in the HRP Program.
* * * * *
At a meeting of the City Council on 3/8/2017, a motion was made by Karyl Matsumoto, seconded by
Richard Garbarino, that this Resolution be approved.The motion passed.
Yes: 4 Vice Mayor Normandy, Councilmember Garbarino, Councilmember
Matsumoto, and Mayor Gupta
Absent: 1 Councilmember Addiego
Attest by 0 i_
Gabriel `odriguez
City of South San Francisco Page 2
2016 HRP Program Funding Application Page 1 of 17
HOUSING-RELATED PARKS PROGRAM
2016 Designated Program Year Application Instructions
The Department of Housing and Community Development (Department) is pleased to
release the Housing-Related Parks (HRP) Program Application (application) for the fourth
round of the HRP Program. This incentive grant program, totaling approximately $35
million for affordable housing activity during the 2016 Designated Program Year (DPY), is
available to eligible cities and counties that meet the threshold requirements specified in
Section 102 of the Program Guidelines. The 2016 DPY Notice of Funding Availability
(NOFA) issued November 16, 2016 is also available on the Department’s website.
APPLICATION PROCESS
Application Dates and Details: Applications must be submitted using the application
format contained in this Application Package, including the Department’s Applicant
Information and Housing Project Cover Sheets, and shall include all additional information
specified herein. The HRP Program application is available on the Department’s website.
Application Final Filing Date:
February 23, 2017 (Thursday)
by 5:00 p.m.
(no exceptions)
Number of Copies: All applicants must submit one original hard copy application with all
required attachments and one electronic copy (including the file in Excel format) of the
application forms. Applications transmitted by e-mail or by facsimile will not be
accepted. Applications must be received by the Department by 5:00 p.m. on the
application due date. Post marked applications will not be accepted.
Applications must be submitted in a three-ring binder and delivered to one of the
following addresses:
U.S. Mail
Department of Housing and Community Development
Division of Housing Policy Development
P.O. Box 952053, MS-500
Sacramento, CA 94252-2053
Attn: HRP Program Staff
2016 HRP Program Funding Application Page 2 of 17
Private Carrier (FedEx, UPS, etc.):
Department of Housing and Community Development
Division of Housing Policy Development
2020 West El Camino Avenue, Suite 500
Sacramento, CA 95833
Attn: HRP Program Staff
Contact Information: If you have any questions about the application or require
technical assistance, please contact the Program Representative for your area or the
Department at (916) 263-7421. For additional information, please refer to the HRP
Program NOFA and Program Guidelines.
If the Representative for your area as defined above is unavailable, please feel free to
contact an alternative Program Representative.
Application Review Process: Each application will first be reviewed for completeness,
threshold eligibility requirements, and accuracy. In order to be considered complete, an
application must contain all requested information and supporting documentation. All
applications must also meet the eligibility threshold requirements as specified in the
NOFA and Program Guidelines. If the application is ineligible, it will not be considered for
funding. All applicants not meeting the eligibility threshold requirements will be informed
within 30 days from the application deadline with a written explanation.
Award Decisions: Final grant awards will be determined by the Department based on
the application and supporting documentation. Applicants will be notified by mail of the
Department’s funding decisions. Grant award announcements will be made no later than
June 30, 2017 and posted on the Department’s website.
Standard Agreements: Applications approved for funding will be incorporated and
referenced in a Standard Agreement (contract) with the Department which will specify,
among other things, the amount of funds granted, expenditure and reporting timelines,
and the proposed use of funds. The Standard Agreement process generally takes eight
to ten weeks from the grant award announcement to the time the standard agreement is
executed.
Region Representative Contact
Information
Northern California/Bay Area Fidel Herrera 916.263.7441
[email protected]
Sacramento/Central Valley/
Central Coast/Eastern Sierra Tom Brinkhuis 916.263.6651
[email protected]
Southern California
Greg Nickless
916.274.6244
[email protected]
2016 HRP Program Funding Application Page 3 of 17
Please note: Grant funds cannot be used for any activities that occur prior to the
execution date of the Standard Agreement. Funds must be requested by April 30, 2019
and fully expended by June 30, 2019.
Reporting Requirements: If funded, each applicant will be required to submit annual
reports to the Department on the status of the HRP Program funded Qualifying Park
Project and a final closeout report once all grant funds are expended. Report dates and
specific requirements will be identified in the HRP Program Standard Agreement.
Right to Modify or Suspend: The Department reserves the right, at its sole discretion,
to suspend, amend, or modify the provision of the Application and/or NOFA and Program
Guidelines. If such an action occurs, the Department will notify all interested parties.
GENERAL APPLICATION INSTRUCTIONS
The HRP Program grant application is in Excel format and designed to be filled out
electronically. Throughout the application are fields in yellow and blue. Yellow fields are
to be filled in by the applicant, while blue fields will auto -fill or auto-calculate.
Please DO NOT print out the application and complete by hand. The electronic
application is designed to automatically calculate fields across individual Excel
spreadsheets in the application workbook to streamline the process for both applicants
and Department reviewers.
Although these instructions are intended to guide you through the application process,
they are not a substitute for reading and understanding the HRP Program Guidelines.
Please contact the HRP Program Representative for your region (see listing on page 2)
with questions or requests for technical assistance in completing the application.
Beginning Your Application:
Go to the HRP Program website
Select HRP Program Application link
Save using “Save As” function to save to computer or network (suggest saving file
periodically).
Once electronic application has been completed, print out all pages and send to
Department, along with one electronic copy (in Excel format) and all supporting
documentation.
2016 HRP Program Funding Application Page 4 of 17
Sections of Application: Each section to be filled out is identified by tabs on the bottom
of the Excel worksheet. Sections to be completed include all of the following (* = required
forms):
Applicant Information*
Legislative Information*
Eligibility Threshold Requirements*
Park Project Description*
Regional Blueprint Conformance
Comprehensive Unit Listing*
Housing Project Cover Sheet*
Housing Project Attachment-Units Substantially Rehabilitated, Converted
and/or Preserved
Resolution (please see Attachment A)*
Please note: All yellow highlighted fields in each section above MUST be completed.
APPLICANT INFORMATION
Authorized Representative: Identify the person(s) or position(s) authorized to act on
behalf of jurisdiction. This person(s) or position(s) must be the same as the person(s) or
position(s) identified in the resolution. If the resolution identifies an authorized
representative by title only please submit documentation that identifies that person by
name and title (e.g. letter, copy of department employee roster, website contact
information printout).
Contact Person: Identify the person the Department can contact for questions and
clarifications regarding the jurisdiction’s application. This person should be someone who
is readily available via e-mail and/or phone and knowledgeable about the application and
its contents.
Applicant Certification: The application must include a completed certification. The
signatory of the certification must be the Authorized Representative or their designee. If
signed by a designee, the application must include documentation demonstrating
designee authority.
LEGISLATIVE INFORMATION
Please identify ALL applicable legislative representatives for the applicant jurisdiction. If
more space is needed, print out additional forms to include as many applicable
representatives.
Legislative information is available at the Official California Legislative Information
website. Please ensure current legislative information is provided to expedite review of
the application and award process.
2016 HRP Program Funding Application Page 5 of 17
THRESHOLD REQUIREMENTS
Eligible Applicants: The HRP Program is available to cities, counties, and cities and
counties. Please note: A jurisdiction may submit only one application per funding cycle.
Threshold Requirements
Housing Element Compliance: Each applicant must have an adopted housing element
that the Department has determined to be in substantial compliance with housing element
law. For DPY 2016 the element must have been adopted and submitted to the
Department by the end of the year (December 31, 2016) and found in compliance by the
Department without further amendment.
Annual Progress Report Submittal: The Annual Progress Report, pursuant to
Government Code Section 65400, reports on the jurisdiction’s implementation of the
housing element, including the status of housing programs and progress towards meeting
its regional housing need. All applicants must have submitted the required Annual
Progress Report(s) to the Department by the application due date (February 23, 2017).
Report forms and instructions are available on the Department’s website.
For example, applicants must submit the 2015 CY Annual Progress Report in order to be
eligible to receive funding for units from 2016. To receive funding for 2015 units, the
2014 CY Annual Progress Report must be submitted to the Department. If applying for
funds based on Eligible Units from both 2015 and 2016, both the CY 2014 and 2015
Annual Progress Reports must have been submitted to the Department prior to February
23, 2017. APR and housing element threshold requirements are summarized in the table
below.
Documentation of Eligible Units
Housing Element Compliance
Annual Progress Report
Building permit/occupancy
documentation must fall within
the following date range
detailed below
Housing element which has been
adopted by the jurisdiction’s
governing body and determined to be
in substantial compliance with State
housing element law pursuant to
Government Code Section 65585
Annual Progress Report
submitted by application
due date for the
corresponding CY(s)
detailed below
CY 2010
Housing element compliance
as of December 31, 2016
CY 2009
CY 2011 CY 2010
CY 2012 CY 2011
CY 2013 CY 2012
CY 2014 CY 2013
CY 2015 CY 2014
CY 2016 CY 2015
.
2016 HRP Program Funding Application Page 6 of 17
Please note: Charter cities are NOT exempt from the Annual Progress Report
requirement for purposes of eligibility for the HRP Program and must have
submitted the required report(s) by February 23, 2017 to be eligible.
Eligible Units: For the 2016 Designated Program Year, depending on the type of unit,
Eligible Units must be documented by the issuance of a building permit or certificate of
occupancy between January 1, 2010 and December 31, 2016 and meet the affordability
requirements for extremely low-, very low- or low-income households. Please note: to
qualify, units must meet the Census Bureau definition of a housing unit as detailed in
Section 102(B)(3) of the Program Guidelines.
Minimum Grant Amount: To be eligible for funding, an applicant must meet the
minimum grant amount of $75,000, including any bonus awards, based on Eligible Units
from the DPY.
If an applicant is unable to meet the $75,000 minimum grant amount, it may combine
Eligible Units from multiple years (i.e., 2010, 2011, etc.) and apply once the threshold is
met. Please note, however, as stated in Section 102(B) of the Guidelines, the applicant
must ensure all threshold criteria, including housing element compliance and submittal of
the Annual Progress Report, is met as specified in the applicable NOFA. For additional
information, please refer to the Program Guidelines.
PARK AND RECREATION FACILITY (PARK PROJECT) DESCRIPTION
If HRP Program grant funds are purposed for use at more than one park location the
application must include a completed Park Project Description form for each proposed
project. To create an additional form, right-click on the Park Project Description sheet tab
at the bottom of the screen. From the pop-up menu, select “Move or Copy”. Select “Park
Description” from the list, check the “Make a Copy” box, and click “OK”. A new Park
Project Description will appear after the original form. Repeat as necessary to include as
many Park Project Description forms as needed.
Park Project Name: Enter the Qualifying Park Project name.
Park Location: Provide the address for the proposed Qualifying Park Project activity. If
exact address is not yet known, provide the boundaries or cross streets.
Park Project Census Tract: The application must include identification of the census
tract for the Park. The census tract number should be in the 11-digit format used on the
HUD website where the first two digits give the state code, the next three indicate the
county, and the remaining six represent the census tract. For more information, please
review HUD’s Census Data.
Project Summary: Provide a brief description of the work to be done. For example, is
the proposed park project an existing park location to be rehabilitated or construction of a
new park?
2016 HRP Program Funding Application Page 7 of 17
Will the Park be in Support of Any Infill Project?: If there is a residential Infill Project
within a quarter mile radius of the park project, or accessible within a half mile walkable
route of the park project, answer “Yes” to this question. The application must provide the
name or location of at least one residential infill development meeting these criteria, and
provide documentation to support this through the use of aerial photography, engineering
calculations, GIS maps, etc. Please note: For the purposes of qualifying for this bonus
award, the identified residential infill project may be any residential structure previously
existing or under construction (single family or multifamily). The infill project is not
required to be any of the housing units used to qualify for the base grant award or an
affordable housing development.
Will the Park be Located within a Disadvantaged Community? Indicate whether the
park project will be located within a Disadvantaged Community by selecting “Yes” or “No”
from the drop down menu. Applications must provide documentation to demonstrate at
least ONE of the following:
The Qualifying Park Project is located within or bordered by at least one qualified
census tract (QCT) as determined the by U.S. Department of Housing and Urban
Development. Documentation to support this identification may be obtained by all
applicants through the HUD-User GIS Service QCT Locater.
OR
The Qualifying Park Project is located within a census tract determined by the
U.S. Department of Housing and Urban Development having at least 51 percent
of its residents at low- or moderate-income levels. Documentation to support this
identification may be obtained by all applicants from the HUD’s Census Data.
For additional information on calculating percentage of residents at low- or moderate
income levels, please see footnote below.1
Will the Park Project be located within in a “Park-Deficient Community? Indicate
whether the Park Project will be located within a Park-Deficient Community by selecting
1 Information is provided at the census block group level and will require applicants to total all block groups from a
census tract to calculate the correct percentage of low and moderate income households for the entire census tract. For
example, below is information for tract 400300, b lock groups 1-4:
A B
STUSAB STATE COUNTYNAME COUNTY TRACT BLKGRP LOWMODUNIV LOWMOD LOWMODPCT
CA 06 Alameda County 001 400300 1 1092 213 19.5
CA 06 Alameda County 001 400300 2 1146 378 33
CA 06 Alameda County 001 400300 3 1216 617 50.7
CA 06 Alameda County 001 400300 4 1383 431 31.2
For a park project is located within census tract 400300, the applicant would add up figures in the 4 rows in column B
“LOWMOD” (1639) and divide that number by the sum of 4 rows of column A “LOWMODUNIV” (4837),
resulting in an average of 33 percent low- and moderate-income households in the entire census tract. Therefore this
census tract would NOT qualify for the Disadvantaged Community bonus as it does not have at least 51 percent of its
resident at low- or moderate-income levels as required in the Guidelines.
2016 HRP Program Funding Application Page 8 of 17
“Yes” or “No” from the drop down menu. Documentation to support this identification
should be obtained from the California State Parks website and submitted with the
application.
Project Cost Breakdown and Other Funding Sources: Identify the main sub-projects
associated with this Qualifying Park Project and their associated cost estimates. In
addition, identify any non-HRP funding that is intended to be part of the financing of the
park.
All sub-projects funded with HRP Program grant funds must result in the construction
or acquisition of a capital asset. Capital assets, as defined in Government Code,
Section 16727, must meet at least one of the following four criteria:
Tangible physical property with an expected useful life of 15 years or more.
Major maintenance, reconstruction, rehabilitation, demolition for purposes of
reconstruction of facilities, retrofitting work ordinarily done no more often than once
every 5 to 15 years or expenditures that continue or enhance the useful life of a
capital asset.
Equipment with an expected useful life of two years or more.
Eligible soft costs directly related to the construction, rehabilitation or acquisition of a
capital asset project (as described in 1 or 2 above), such as planning, engineering,
construction management, architectural, environmental impact reports, required
mitigation expenses, appraisals, legal expenses, site acquisitions and necessary
easements.
REGIONAL BLUEPRINT BONUS
If qualifying for the bonus based through the Regional Blueprint criteria, the application
must supply documentation indicating the applicant jurisdiction has conformed applicable
sections of its adopted General Plan, including the land-use, housing and open space
elements in particular, to the land-use provisions of the applicable adopted Regional
Blueprint Plan. The Department will review submitted documentation to determine
eligibility for bonus funds under this category.
Documentation shall include all of the following, in a manner specific to the grant
application for the proposed park improvements:
copies of relevant text, diagrams, or maps from both the General Plan and the
Regional Blueprint Plan;
a resolution from the elected body of the applicant jurisdiction describing the basis
of the conformity between the two plans; and
a letter or resolution from the Council of Governments (COG) having jurisdiction
over the Regional Blueprint Plan attesting to the conformity of the General Plan
with the adopted Regional Blueprint Plan.
2016 HRP Program Funding Application Page 9 of 17
COMPREHENSIVE UNIT LISTING
List each individual residential project identified as part of a Housing Project Cover Sheet,
including number of units, bedroom count and affordability level. The spreadsheet will
automatically calculate the total base award per Housing Project Cover Sheet. Total
number of bedrooms and units by affordability level will be calculated and displayed in the
bottom row of the table.
If additional rows are needed to include all residential projects, highlight an individual row
by clicking a row number on the left hand side of the screen. Once highlighted, from the
menus at the top of the screen, select “Insert” and then “Row.” Repeat as necessary to
include as many rows as needed. Following these steps will ensure formulas necessary
to calculate totals are maintained.
For each residential project, indicate “Yes” or “No” from the dropdown menu for each
bonus fund based on the information provided in the Housing Project Cover Sheet (New
Construction, Infill Units) and Park Description (Infill-Supporting, Park-Deficient,
Disadvantaged Community). The spreadsheet will automatically calculate the bonus and
total awards for each Eligible Unit.
The total columns at the end of the page will automatically calculate the total base, bonus
and grant awards based on the information submitted in the application. In order to be
eligible in this round of funding, the applicant must qualify for a total grant award of at
least $75,000.
HOUSING PROJECT COVER SHEET
Applicants must complete and submit a separate Housing Project Cover Sheet for each
individual residential project containing HRP Program eligible units included in the grant
calculation. Housing Project Cover Sheets should be filled out in the same order as they
are listed on the Comprehensive Unit Listing. For example: Housing Project Cover Sheet
(1) should contain information about Project 1 from the Comprehensive Unit Listing,
Housing Project Sheet (2) from Project 2, and so on. The application workbook contains
ten Housing Project Cover Sheets. If necessary, applicants can create additional
Housing Project Cover Sheets using the following process. Right-click on any Housing
Project Cover Sheet tab at the bottom of the screen. From the pop-up menu, select
“Move or Copy”. Select “Move to End” from the list, check the “Make a Copy” box, and
click “OK”. A new Project Cover Sheet will appear at the end of the workbook. Be sure to
re-number the heading on this sheet to match the project number on the Comprehensive
Unit Listing. Repeat as necessary to include as many Housing Start Cover Sheets as
needed.
Supporting Documentation: The application must include all required documentation as
detailed below to demonstrate the eligibility of housing units included in the Housing
Project Cover Sheet.
2016 HRP Program Funding Application Page 10 of 17
Project Name or Identifier: Identify the housing project by name or other unique
identifier (i.e., Rosewood Apartments), not the Qualifying Park Project name. Unique
identifiers can include project name, address and/or assessor’s parcel number. Please
note: supporting documentation to demonstrate bedroom count and affordability level
MUST indicate the same project identifier to tie all required documentation together.
Type of Unit: Indicate whether the project is new construction or a substantial
rehabilitation, conversion, or preservation project.
Building Permit(s) Issuance Date(s): For new construction units, identify the date(s)
the building permit(s) were issued for the project. Attach necessary documentation to
support these dates. Single-family units may have various building permit dates, but
those units approved as part of a subdivision should be submitted as one Housing Project
Cover Sheet.
Date(s) of Certificate(s) of Occupancy: For units substantially rehabilitated, converted,
and/or preserved, identify the date(s) the certificate(s) of occupancy, or other evidence of
readiness for occupancy, were issued.
Are Eligible Units otherwise considered Infill, pursuant to Section 106(C)(2)-(4)?:
Section 106(C) of the HRP Program Guidelines outlines the criteria for a project to be
identified as an Infill Project. This field is a drop-down box with either a “Yes” or “No”
answer. If “Yes,” the application must include documentation to support the project as an
Infill project. Acceptable documentation includes, but is not limited to, overhead
photographs of the project site, engineering documentation, photographs of adjacent
property, etc. If there is a concern as to the acceptability of the documentation available,
please contact your jurisdiction’s HRP Program Representative.
Affordability Documentation: The Housing Project Cover Sheet must indicate the
public subsidy used to achieve the affordable rent or sale prices of the eligible unit (for
example, Low Income Housing Tax Credits, Redevelopment Agency Low-Mod Housing
funds, the Department’s Multifamily Housing Program, California Housing Finance
Agency funds, etc.). It is only necessary to identify one source of public funds which
meets the required restriction period (55 years for rental projects, 20 years for ownership
units and 40 years for preservation). Evidence of affordability covenants detailing level of
affordability and length of restriction period must be included in the supporting
documentation.
For new construction ownership units, if no public funds were used to achieve
affordability, the documentation must demonstrate the unit has been or will be initially
sold to an income-eligible household at an affordable housing cost. Documentation must
include verification of income eligibility, at the time of the close of escrow, for the
household initially occupying the unit and sale prices must not exceed the sale price limits
published by CalHFA for the qualifying sale date. See Attachment B
2016 HRP Program Funding Application Page 11 of 17
Project Summary Table: Indicate the number of units at each affordability level by unit
size that will be used for the grant award calculation. DO NOT include units in the project
that are not part of your grant award calculation (for example, non-restricted manager
units in multifamily rental projects). The form will automatically calculate the total number
of bedrooms by income level. These numbers should be identical to those listed on the
Comprehensive Unit Listing. Please note: figures entered will be the number of units not
the number of bedrooms. Evidence of bedroom count for each unit by affordability level
must be included in the supporting documentation.
Project Description: This field may be used to clarify documentation or eligibility of units
if necessary.
In summary, all applicants must submit appropriate supporting documentation with
each Housing Project Cover Sheet to demonstrate eligibility for each housing unit
used to calculate the HRP Program award. Supporting documentation for projects
with multiple units may consist of summary information as long as the total number of
bedrooms by income level for each unit is clearly demonstrated.
Instructions for Assembly of Housing Unit Project Sheet and Supporting
Documentation
Separate and label all supporting documentation, including Housing Project
Attachments, building permits, certificates of occupancy, income verification,
affordability restrictions, bedroom count information and infill bonus eligibility (if
applicable) by project and include as a packet with each Housing Project Cover Sheet.
As the award is based on the number of bedrooms in units affordable to both very low-
and low-income households, the connection between the unit count, income level and
bedroom count must be clearly documented.
If an eligible Housing Unit has multiple funding sources, there is no need to submit
copies of all the regulatory agreements on the project – one complete current copy
which meets the criteria outlined in this application will suffice.
To facilitate an expedited review of the application, please highlight or indicate where
the specific information can be found in the included documentation.
2016 HRP Program Funding Application Page 12 of 17
HOUSING PROJECT ATTACHMENT –
Units Substantially Rehabilitated, Converted and/or Preserved
For projects containing units substantially rehabilitated, converted from market -rate to
affordable, and/or preserved, applicants must complete the corresponding Housing
Project Attachment in addition to the Housing Project Cover Sheet. For example, if the
third project listed on the Comprehensive Unit Listing is a Substantial Rehabilitation, then
the applicant would complete Housing Project Cover Sheet (3) and Attachment (3). This
form is not required for new construction units.
The application must include all required documentation as detailed below to demonstrate
the eligibility of housing units included in the Housing Project Attachment.
Project Name or Identifier: Should be identical to the information provided on the
Housing Project Cover Sheet.
General Requirements: Indicate the source of “committed funds” provided by the local
government. Specify the amount and date Please note: this is a requirement for all three
categories of units: substantially rehabilitated, converted, and /or preserved. Check the
appropriate box to indicate the project type.
Substantial Rehabilitation: Demonstrate the units were at imminent risk of loss to the
housing stock. Acceptable types of documentation includes: demolition permit, red
tagged for removal, photographs, etc. If the units were previously occupied, demonstrate
the local government provided relocation assistance and the tenants will have the right to
reoccupy the units.
Conversion from Non-Affordable to Affordable of Multifamily Units or Foreclosed
Properties: Demonstrate the units were not previously restricted to lower-income
households resulting in a net increase in the affordable housing stock. Acceptable types
of documentation include: regulatory agreements, TCAC, deed restrictions or covenants
etc. If the units were previously occupied, demonstrate the local government provided
relocation assistance.
Preservation of Affordable Units: Provide documentation indicating the units were
restricted to low- or very low-income households. Demonstrate affordability has been
extended by at least 40 years for rental units or 20 years for ownership units. Acceptable
types of documentation include: regulatory agreements, TCAC, deed restrictions or
covenants etc.
2016 HRP Program Funding Application Page 13 of 17
Summary of Documentation Requirements
New Construction Units
Units Substantially Rehabilitated,
Converted, and/or Preserved
1. Completed Housing Project Cover Sheet
2. Building permit dated between January 1,
2010 and December 31, 2015
3. Affordability to extremely low-, very low- or
low-income households
4. Length of deed restriction (for publicly
subsidized projects)
5. Bedroom count documentation (number of
bedrooms) for each eligible housing unit by
income level
1. Completed Housing Project Cover Sheet
2. Completed Housing Project Attachment
3. Certificate of Occupancy dated between
January 1, 2010 and December 31, 2016
4. Affordability to extremely low-, very low- or
low-income households
5. Length of deed restriction (for publicly
subsidized projects)
6. Bedroom count documentation (number of
bedrooms) for each eligible housing unit by
income level.
2016 HRP Program Funding Application Page 14 of 17
Attachment A
HRP Program Resolution Instructions and Template
Resolution Instructions:
The Department will accept applications with draft resolutions. However, an applicant
must provide an approved resolution within 30 days of the date of submission.
If more than one authorized signatory is identified in the resolution, specifically state
whether both signatories are required (i.e. x and y) or only one signatory is required
(i.e. x or y) to submit the application and execute the HRP Grant Documents.
If the application is being signed by a designee of the authorized signatory, the applicant
must also submit a designee letter or other proof of signing authority.
Applicants should assume an increase of 50 percent of the amount requested
(i.e. “not to exceed” amount) for the purposes of identifying the grant amount in the
resolution template below to allow the Department to apply RHNA bonus funds, if
applicable. If the jurisdiction is not comfortable approving a “not to exceed” amount,
please be aware that an updated resolution will need to be submitted at the time of
Standard Agreement execution with the correct total award amount.
Resolution Template:
Resolution No. ________________________
RESOLUTION OF THE [GOVERNING BOARD/CITY COUNCIL] OF [NAME OF APPLICANT]
AUTHORIZING APPLICATION FOR HOUSING RELATED PARKS GRANT
WHEREAS:
A. The State of California, Department of Housing and Community Development (Department) has issued a
Notice of Funding Availability dated November 16, 2016 (NOFA), under its Housing-Related Parks (HRP)
Program.
B. [city or county applying for HRP Program] (Applicant) desires to apply for a HRP Program grant and submit
the 2015 Designated Program Year Application Package released by the Department for the HRP Program.
C. The Department is authorized to approve funding allocations for the HRP Program, subject to the terms
and conditions of the NOFA, Program Guidelines, Application Package, and Standard Agreement.
THEREFORE, IT IS RESOLVED THAT:
1. Applicant is hereby authorized and directed to apply for and submit to the Department the HRP Program
Application Package released November 2016 for the 2016 Designated Program Year in an amount not to
exceed $XXXXX.00. If the application is approved, the Applicant is hereby authorized and directed to enter
into, execute, and deliver a State of California Standard Agreement (Standard Agreement) in an amount not
to exceed $XXXXX.00, and any and all other documents requ ired or deemed necessary or appropriate to
secure the HRP Program Grant from the Department, and all amendments thereto (collectively, the “HRP
Grant Documents”).
2. Applicant shall be subject to the terms and conditions as specified in the Standard Agreem ent. Funds are
to be used for allowable capital asset project expenditures to be identified in Exhibit A of the Standard
Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities
2016 HRP Program Funding Application Page 15 of 17
funded, information provided, and timelines represented in the application are enforceable through the
Standard Agreement. Applicant hereby agrees to use the funds for eligible capital asset(s) in the manner
presented in the application as approved by the Department and in accordance with the NOFA and Program
Guidelines and Application Package.
3. The [office or position titles of authorized person(s) or designee] is authorized to execute in the name of
Applicant the HRP Program Application Package and the HRP Grant Documents as required by the
Department for participation in the HRP Program.
PASSED AND ADOPTED this __________ Day of _____________, 2016, by the following vote:
AYES: ________ NAYS: ________ ABSTAIN: _______ ABSENT: ________
The undersigned [title of officer] of the Applicant here before named does hereby attest and certify that the
forgoing is a true and full copy of a resolution of the [Governing Board/City Council] adopted at a duly
convened meeting on the date above-mentioned, which has not been altered, amended or repealed.
Signature _______________________________________________ Date ________
2016 HRP Program Funding Application Page 16 of 17
Attachment B
CalHFA New Home Sales Price Limits
CalHFA Homeownership Program Sales Price Limits are provided below.
As CalHFA updates its sale price limits throughout the year, applicants should use the
appropriate limits for the date the building permit was issued. To determine which set of
sale price limits is appropriate and corresponds to the approval date for the unit, check
the effective date in the upper left hand corner of the published sale price limits.
For eligible units documented between January 1, 2010 and July 26, 2010, use the
2009 sales price limits available on CalHFA’s website.
For eligible units documented between July 27, 2010 and July 13, 2011, use the
2010 sales price limits available on CalHFA’s website.
For eligible units documented between July 14, 2011 and July 15, 2012, use the
2011 sales price limits available on CalHFA’s website.
For eligible units documented between July 16, 2012 and September 8, 2014, use the
2012 sales price limits available on CalHFA’s website.
For eligible units documented between September 9, 2014 and October 26, 2015, use the
2014 sales price limits available on CalHFA’s website.
For eligible units documented between October 27, 2015 and December 31, 2016 use the
2015 sales price limits available on CalHFA’s website
2016 HRP Program Funding Application Page 17 of 17
Attachment C
State Income Limits
The State Income Limits published annually by HCD are provided below.
For ownership units, if no public funds were used to achieve affordability, the applicant
must demonstrate the unit has been or will be initially sold to an income-eligible
household at an affordable housing cost. To determine which set of income limits should
be used to verify income eligibility of the initial occupants, please refer to the table below.
For building permits issued from: Please refer to:
January 1, 2010 to June 16, 2010 2009 State Income Limits – Please
Contact an HRP Program
Representative to obtain a copy
June 17, 2010 to July 12, 2011 2010 State Income Limits - Please
Contact an HRP Program
Representative to obtain a copy
July 13, 2011 to January 31, 2012 2011 State Income Limits
February 1, 2012 to February 24, 2013 2012 State Income Limits
February 25, 2013 to February 27, 2014 2013 State Income Limits
February 28, 2014 to April 14, 2015 , 2014 State Income Limits
April 15, 2015 to May 23, 2016 2015 State Income Limits
May 24, 2016 to December 31, 2016 2016 State Income Limits