HomeMy WebLinkAboutReso 50-2017 (17-493) City of South San Francisco
P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
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= City Council
`''L°0,P Resolution: RES 50-2017
File Number: 17-493 Enactment Number: RES 50-2017
RESOLUTION APPROVING A THIRD AMENDMENT TO THE
EXISTING LANDSCAPE MAINTENANCE SERVICES
AGREEMENT WITH FRANK AND GROSSMAN OF SAN
FRANCISCO, CA FOR CITYWIDE LANDSCAPE MAINTENANCE
SERVICES FOR A 12 MONTH TERM IN AN ADDITIONAL
AMOUNT NOT TO EXCEED $512,064.
WHEREAS, on September 24, 2014, the City Council approved a Landscape Maintenance Services
Agreement between the City of South San Francisco(City) and Frank and Grossman of San Francisco
(Contractor) for the Landscape Maintenance Services Project(Project); and
WHEREAS, on October 1, 2014, the City and Contractor entered into that certain Landscape
Maintenance Services Agreement(Agreement)whereby Contractor agreed to provide landscape
maintenance services for streets, parkways, and common greens within the City of South San Francisco
for a twenty(20)month term, for a sum not to exceed $851,960; and
WHEREAS, on February 25, 2015, the City and Contractor entered into a first amendment to the
Agreement, whereby the Scope of Services were amended with no change to the Contractor's monthly
compensation rate; and
WHEREAS, on June 22, 2016 the City and Contractor entered into the second amendment to the
Agreement whereby the term of the Agreement was extended by an additional twelve(12)months; and
WHEREAS, staff recommends extending the existing Agreement with Frank and Grossman of San
Francisco, CA based on the high quality of service and attention to residential requests as well as the
satisfactory collaborative partnership developed thus far between city staff and the Contractor; and
WHEREAS, extension of the existing landscape maintenance services agreement with Frank and
Grossman will allow for the continued and improved maintenance of the selected areas of the City as
defined in the scope of services; and
WHEREAS, funding for the Project for Fiscal Year 2017-18 is included in the Parks&Recreation
Department Budget and sufficient funds are available to cover the Project cost.
NOW,THEREFORE, BE IT RESOLVED,by the City Council of the City of South San Francisco that
the City Council hereby approves the Third Amendment to the existing landscape maintenance services
agreement with Frank and Grossman of San Francisco, CA for twelve (12)months for citywide
landscape maintenance services in an additional amount not to exceed$512,064,
City of South San Francisco Page 1
File Number: 17-493 Enactment Number: RES 50-2017
conditioned on Frank and Grossman's timely execution of the third amendment to the landscape
maintenance services agreement and submission of all required documents, including but not limited to,
certificates of insurance and endorsements, in accordance with the landscape maintenance services
agreement.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the
Finance Department to establish the project budget consistent with the information contained in the staff
report.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the third
amendment to the landscape maintenance services agreement and any other necessary documents on
behalf of the City, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby authorized to take any
actions necessary to implement this intent of this Resolution that do not materially alter the City's
obligations,
* * * * *
At a meeting of the Special City Council on 6/14/2017, a motion was made by Mark Addiego, seconded
by Richard Garbarino, that this Resolution be approved.The motion passed.
Yes: 5 Matsumoto, Normandy,Addiego, Gupta, and Garbarino
iM Attest by 1.,
Gabriel '77m►-z
City of South San Francisco Page 2
Exhibit A - Original Contract
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Exhibit B - First Amendment
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Exhibit C - Second Amendment
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THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND FRANK + GROSSMAN LANDSCAPING, INC.
THIS THIRD AMENDMENT TO THE LANDSCAPE MAINTENANCE SERVICES
AGREEMENT is made at South San Francisco, California, as of June 30, 2017 by and between
THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and FRANK +
GROSSMAN LANDSCAPING, INC. (“Contractor”), (sometimes referred together as the “Parties”)
who agree as follows:
RECITALS
A.On October 1, 2014, City and Contractor entered that certain Landscape
Maintenance Services Agreement (“Agreement”) whereby Contractor agreed to provide landscape
maintenance services for streets, parkways, and common greens within the City of South San Francisco
A true and correct copy of the Agreement is attached as Exhibit A. On February 25, 2015, the
City and Contractor entered the First Amendment of the Agreement to modify the Scope of
Services. A true and correct copy of the First Amendment to the Agreement and its exhibits is
attached as Exhibit B. On June 22, 2016, the City and Contractor entered the Second
Amendment of the Agreement to replace the end date for the agreement with June 30, 2017. A
true and correct copy of the Second Amendment to the Agreement and its exhibits is attached
as Exhibit C.
B.City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1.All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2.Section 1. The June 30, 2017 end date for the term of services identified in Section 1 of the
Agreement is hereby replaced with June 30, 2018.
3.Section 2. Section 2 of the Agreement shall be amended such that the City agrees to pay
Contractor a sum not to exceed $1,875,200.00, with the understanding that up to
$1,363,136.00 has already been paid to Contractor.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Exhibit D - Third Amendment (Proposed)
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Dated:
CITY OF SOUTH SAN FRANCISCO CONTRACTOR
By: By:
Mike Futrell, City Manager Frank + Grossman Landscape, Inc.
Approved as to Form:
By:
City Attorney
2813425.1
Exhibit D - Third Amendment (Proposed)
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