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HomeMy WebLinkAboutReso 50-2017 (17-493) City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA �rrt'r^ O = City Council `''L°0,P Resolution: RES 50-2017 File Number: 17-493 Enactment Number: RES 50-2017 RESOLUTION APPROVING A THIRD AMENDMENT TO THE EXISTING LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH FRANK AND GROSSMAN OF SAN FRANCISCO, CA FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES FOR A 12 MONTH TERM IN AN ADDITIONAL AMOUNT NOT TO EXCEED $512,064. WHEREAS, on September 24, 2014, the City Council approved a Landscape Maintenance Services Agreement between the City of South San Francisco(City) and Frank and Grossman of San Francisco (Contractor) for the Landscape Maintenance Services Project(Project); and WHEREAS, on October 1, 2014, the City and Contractor entered into that certain Landscape Maintenance Services Agreement(Agreement)whereby Contractor agreed to provide landscape maintenance services for streets, parkways, and common greens within the City of South San Francisco for a twenty(20)month term, for a sum not to exceed $851,960; and WHEREAS, on February 25, 2015, the City and Contractor entered into a first amendment to the Agreement, whereby the Scope of Services were amended with no change to the Contractor's monthly compensation rate; and WHEREAS, on June 22, 2016 the City and Contractor entered into the second amendment to the Agreement whereby the term of the Agreement was extended by an additional twelve(12)months; and WHEREAS, staff recommends extending the existing Agreement with Frank and Grossman of San Francisco, CA based on the high quality of service and attention to residential requests as well as the satisfactory collaborative partnership developed thus far between city staff and the Contractor; and WHEREAS, extension of the existing landscape maintenance services agreement with Frank and Grossman will allow for the continued and improved maintenance of the selected areas of the City as defined in the scope of services; and WHEREAS, funding for the Project for Fiscal Year 2017-18 is included in the Parks&Recreation Department Budget and sufficient funds are available to cover the Project cost. NOW,THEREFORE, BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves the Third Amendment to the existing landscape maintenance services agreement with Frank and Grossman of San Francisco, CA for twelve (12)months for citywide landscape maintenance services in an additional amount not to exceed$512,064, City of South San Francisco Page 1 File Number: 17-493 Enactment Number: RES 50-2017 conditioned on Frank and Grossman's timely execution of the third amendment to the landscape maintenance services agreement and submission of all required documents, including but not limited to, certificates of insurance and endorsements, in accordance with the landscape maintenance services agreement. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the project budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the third amendment to the landscape maintenance services agreement and any other necessary documents on behalf of the City, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby authorized to take any actions necessary to implement this intent of this Resolution that do not materially alter the City's obligations, * * * * * At a meeting of the Special City Council on 6/14/2017, a motion was made by Mark Addiego, seconded by Richard Garbarino, that this Resolution be approved.The motion passed. Yes: 5 Matsumoto, Normandy,Addiego, Gupta, and Garbarino iM Attest by 1., Gabriel '77m►-z City of South San Francisco Page 2 Exhibit A - Original Contract Exhibit A -- Page 1 Exhibit A - Original Contract Exhibit A -- Page 2 Exhibit A - Original Contract Exhibit A -- Page 3 Exhibit A - Original Contract Exhibit A -- Page 4 Exhibit A - Original Contract Exhibit A -- Page 5 Exhibit A - Original Contract Exhibit A -- Page 6 Exhibit A - Original Contract Exhibit A -- Page 7 Exhibit A - Original Contract Exhibit A -- Page 8 Exhibit A - Original Contract Exhibit A -- Page 9 Exhibit A - Original Contract Exhibit A -- Page 10 Exhibit A - Original Contract Exhibit A -- Page 11 Exhibit A - Original Contract Exhibit A -- Page 12 Exhibit A - Original Contract Exhibit A -- Page 13 Exhibit A - Original Contract Exhibit A -- Page 14 Exhibit A - Original Contract Exhibit A -- Page 15 Exhibit A - Original Contract Exhibit A -- Page 16 Exhibit A - Original Contract Exhibit A -- Page 17 Exhibit A - Original Contract Exhibit A -- Page 18 Exhibit A - Original Contract Exhibit A -- Page 19 Exhibit A - Original Contract Exhibit A -- Page 20 Exhibit A - Original Contract Exhibit A -- Page 21 Exhibit A - Original Contract Exhibit A -- Page 22 Exhibit A - Original Contract Exhibit A -- Page 23 Exhibit A - Original Contract Exhibit A -- Page 24 Exhibit A - Original Contract Exhibit A -- Page 25 Exhibit A - Original Contract Exhibit A -- Page 26 Exhibit A - Original Contract Exhibit A -- Page 27 Exhibit A - Original Contract Exhibit A -- Page 28 Exhibit A - Original Contract Exhibit A -- Page 29 Exhibit A - Original Contract Exhibit A -- Page 30 Exhibit A - Original Contract Exhibit A -- Page 31 Exhibit A - Original Contract Exhibit A -- Page 32 Exhibit A - Original Contract Exhibit A -- Page 33 Exhibit A - Original Contract Exhibit A -- Page 34 Exhibit A - Original Contract Exhibit A -- Page 35 Exhibit A - Original Contract Exhibit A -- Page 36 Exhibit A - Original Contract Exhibit A -- Page 37 Exhibit A - Original Contract Exhibit A -- Page 38 Exhibit A - Original Contract Exhibit A -- Page 39 Exhibit A - Original Contract Exhibit A -- Page 40 Exhibit A - Original Contract Exhibit A -- Page 41 Exhibit A - Original Contract Exhibit A -- Page 42 Exhibit A - Original Contract Exhibit A -- Page 43 Exhibit A - Original Contract Exhibit A -- Page 44 Exhibit A - Original Contract Exhibit A -- Page 45 Exhibit A - Original Contract Exhibit A -- Page 46 Exhibit A - Original Contract Exhibit A -- Page 47 Exhibit A - Original Contract Exhibit A -- Page 48 Exhibit A - Original Contract Exhibit A -- Page 49 Exhibit A - Original Contract Exhibit A -- Page 50 Exhibit A - Original Contract Exhibit A -- Page 51 Exhibit A - Original Contract Exhibit A -- Page 52 Exhibit A - Original Contract Exhibit A -- Page 53 Exhibit A - Original Contract Exhibit A -- Page 54 Exhibit B - First Amendment Exhibit B -- Page 1 Exhibit B - First Amendment Exhibit B -- Page 2 Exhibit B - First Amendment Exhibit B -- Page 3 Exhibit B - First Amendment Exhibit B -- Page 4 Exhibit B - First Amendment Exhibit B -- Page 5 Exhibit B - First Amendment Exhibit B -- Page 6 Exhibit B - First Amendment Exhibit B -- Page 7 Exhibit C - Second Amendment Exhibit C -- Page 1 Exhibit C - Second Amendment Exhibit C -- Page 2 THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND FRANK + GROSSMAN LANDSCAPING, INC. THIS THIRD AMENDMENT TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT is made at South San Francisco, California, as of June 30, 2017 by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and FRANK + GROSSMAN LANDSCAPING, INC. (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A.On October 1, 2014, City and Contractor entered that certain Landscape Maintenance Services Agreement (“Agreement”) whereby Contractor agreed to provide landscape maintenance services for streets, parkways, and common greens within the City of South San Francisco A true and correct copy of the Agreement is attached as Exhibit A. On February 25, 2015, the City and Contractor entered the First Amendment of the Agreement to modify the Scope of Services. A true and correct copy of the First Amendment to the Agreement and its exhibits is attached as Exhibit B. On June 22, 2016, the City and Contractor entered the Second Amendment of the Agreement to replace the end date for the agreement with June 30, 2017. A true and correct copy of the Second Amendment to the Agreement and its exhibits is attached as Exhibit C. B.City and Contractor now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1.All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2.Section 1. The June 30, 2017 end date for the term of services identified in Section 1 of the Agreement is hereby replaced with June 30, 2018. 3.Section 2. Section 2 of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $1,875,200.00, with the understanding that up to $1,363,136.00 has already been paid to Contractor. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Exhibit D - Third Amendment (Proposed) Exhibit D -- Page 1 Dated: CITY OF SOUTH SAN FRANCISCO CONTRACTOR By: By: Mike Futrell, City Manager Frank + Grossman Landscape, Inc. Approved as to Form: By: City Attorney 2813425.1 Exhibit D - Third Amendment (Proposed) Exhibit D -- Page 2 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 1 Exhibit E -- Page 1 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 2 Exhibit E -- Page 2 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 3 Exhibit E -- Page 3 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 4 Exhibit E -- Page 4 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 5 Exhibit E -- Page 5 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 6 Exhibit E -- Page 6 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 7 Exhibit E -- Page 7 Exhibit E - Insurance & Other DocumentsExhibit E -- Page 8 Exhibit E -- Page 8