HomeMy WebLinkAboutReso 118-2017 (17-785)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 118 -2017
File Number: 17 -785 Enactment Number: RES 118 -2017
RESOLUTION APPROVING THE 2016 -2017 CONSOLIDATED
ANNUAL PERFORMANCE AND EVALUATION REPORT AND THE
CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM, AND
AUTHORIZING ITS SUBMITTAL TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT.
WHEREAS, the U.S. Department of Housing and Urban Development ( "HUD ") requires communities
receiving Community Development Block Grant ( "CDBG ") funds to submit a year -end Consolidated
Annual Performance and Evaluation Report ( "CAPER "); and
WHEREAS, the Citizen Participation Plan ( "CPP ") is required by the CDBG Program regulations at 24
CFR part 91.105; and
WHEREAS, the CAPER has been available for public review in the Economic and Community
Development Department, the City's public libraries, and on the City's website since August 23, 2017
and a notice of public hearing was published in the San Mateo County Times on August 23, 2017; and
WHEREAS, in fiscal year 2016 -2017 the City expended a total of $730,629 in CDBG funding and
$11,437 in HOME administrative funding received from the San Mateo County HOME Consortium to
carry out a broad range of community development activities; and
WHEREAS, staff recommends adopting the revised CPP; and
WHEREAS, the revised CPP clearly incorporates all federal regulations, encourages citizen
participation, and provides greater flexibility in reallocating unspent funds and program income while
ensuring funds are expended in a timely manner; and
WHEREAS, pursuant to the current CPP amendment requirements, the revised CPP was made available
for a 15 -day public comment period from August 23, 2017 to September 6, 2017 and a public notice
announcing the availability of the revised Citizen Participation Plan was published in the San Mateo
County Times on August 23, 2017; and
WHEREAS, on September 6, 2017, the City held a duly noticed public hearing on the 2016 -2017
CAPER and CPP for the CDBG Program.
NOW THEREFORE IT BE RESOLVED that the City Council of the City of South San Francisco does
hereby resolve as follows:
City of South San Francisco Page 1
File Number: 17 -785
Approves the 2016 -2017 CAPER;
Adopts the revised CPP; and
Enactment Number. RES 118 -2017
Authorizes the City staff to submit the CAPER to the U.S. Department of Housing and Urban
Development, and to take any other actions as necessary to carry out the intent of this resolution.
At a meeting of the Special City Council on 9/6/2017, a motion was made by Liza Normandy, seconded
by Richard Garbarino, that this Resolution be approved. The motion passed.
Yes: 5 Matsumoto, Normandy, Addiego, Gupta, and Garbarino
Attest by
K Ma i
City of South San Francisco Page 2
CAPER 1
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and
executed throughout the program year.
The City made significant progress against the goals in the Program Year 2016 (PY 2016) Annual Action
Plan. Below is a brief overview of the programs and projects supported through the PY 2016 CDBG
program. The complete table of service goals and outcomes is below as Table 1.
City Sponsored Housing Rehab Program
The City issued 3 Emergency Repair Voucher, and began to revamp the housing rehabilitation loan
program and the Debris Box and Emergency Home Repair Voucher program to promote more
participation.
Minor Home Repair Programs
Center for Independence of Individuals with Disabilities (CID). The City used CDBG funds to support CID’s
Housing Accessibility Modification (HAM) Program which provided accessibility modifications to six
households;
Rebuilding Together Peninsula (RTP). The City used CDBG funds to support two RRP programs, National
Rebuilding Day, which provided repairs for three households, and Safe at Home which served nineteen
households in total;
El Concilio. The City used CDBG funds to support El Concilio’s Peninsula Minor Home Repair Program
with a total of six households.
Public Services
Public service providers provided services to 413 youth, seniors, persons with disabilities, and low-
income persons and families.
Housing and homeless services providers provided services to 362 persons either experiencing
homelessness or at risk of homelessness.
Public Infrastructure Improvements
The City replaced 186 sidewalk ramps in low- and moderate-income neighborhoods to improve ADA
accessibility.
Brentwood Park Playlot - The City replaced Brentwood Park’s flood-vulnerable woodchip surface with
CAPER 2
OMB Control No: 2506-0117 (exp. 06/30/2018)
fully accessible rubberized surfacing.
Comparison of the proposed versus actual outcomes for each outcome meas ure submitted
with the consolidated plan and explain, if applicable, why progress was not made toward
meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators,
units of measure, targets, actual outcomes/outputs, and percentage completed for each of the
grantee’s program year goals.
The table below provides detailed review of the programs and projects funded through the CDBG
program and includes progress against the 2013-2018 Consolidated and Strategic Plans.
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
CAPER 3
OMB Control No: 2506-0117 (exp. 06/30/2018)
Project
Activity
Agency or
Operator
Goal Category CDBG
Funding
Indicator Unit of
Measure
Exp. 5
yr
Strat
Plan
Act. 5
yr
Strat
Plan
%
Comp
Exp.
Prog.
Yr.
Actua
l
Prog.
Yr.
%
Comp
Planning and
Admin.
City Staff Efficient
Administration
and Oversight
Efficient
Administration
and Oversight
$131,636 Annual
Administration
NA NA NA NA NA NA 100%
Project
Sentinel Fair
Housing
Services
Suitable living
environment
Non-Homeless
Special Needs
HOME
$11,437
Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
50 47 94% 15 26 173%
Housing
Rehab
Programs
TOTAL
Multiple
Providers
Housing
opportunities
Affordable
Housing
$64,390 Homeowner
Housing
Rehabilitated
Housing
Unit
125 116 93% 48 37 77%
CID Housing
opportunities
Affordable
Housing
$10,000 Homeowner
Housing
Rehabilitated
Housing
Unit
NA NA NA 8 6 75%
El Concilio Housing
opportunities
Affordable
Housing
$7,544 Homeowner
Housing
Rehabilitated
Housing
Unit
NA NA NA 10 6 60%
Rebuilding
Together
Rebuild Day
Housing
opportunities
Affordable
Housing
$12,000 Homeowner
Housing
Rehabilitated
Housing
Unit
NA NA NA 3 3 100%
Rebuilding
Together Safe
at Home
Housing
opportunities
Affordable
Housing
$25,000 Homeowner
Housing
Rehabilitated
Housing
Unit
NA NA NA 16 19 119%
City
Sponsored
Rehab
Programs
Housing
opportunities
Affordable
Housing
$9,846 Homeowner
Housing
Rehabilitated
Housing
Unit
NA NA NA 11 3 27%
Public
Services
TOTAL
Multiple
Providers
Suitable living
environment
Non-Homeless
Special Needs
$52,471 Public Services
other than
Low/Mod
Housing
Benefit
Persons
Assisted
5000 3277 66% 499 775 155%
CAPER 4
OMB Control No: 2506-0117 (exp. 06/30/2018)
Community
Overcoming
Relationship
Abuse (CORA)
Suitable living
environment
Non-Homeless
Special Needs
$10,000 Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 6 5 83%
Health
Mobile
Dental Care
for Children
Suitable living
environment
Non-Homeless
Special Needs
$7,998 Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 105 118 112%
John Papan
Memorial
John's Closet
Suitable living
environment
Non-Homeless
Special Needs
$5,000 Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 100 47 47%
Legal Aid
Society of
San Mateo
Suitable living
environment
Non-Homeless
Special Needs
$10,000 Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 75 91 121%
Ombudsman
Services of
San Mateo
Suitable living
environment
Non-Homeless
Special Needs
$9,473 Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 74 101 136%
Rape Trauma
Services
Suitable living
environment
Non-Homeless
Special Needs
$10,000 Public Services
other than
Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 50 51 102%
Public
Services
Homeless
Support
TOTAL
Multiple
Providers
Housing
opportunities
Homeless $30,500 Public Services
for Low/Mod
Housing
Benefit
Persons
Assisted
Inc.
Public
Servic
es
Inc.
Public
Servic
es
Inc.
Public
Servic
es
Inc.
Public
Servic
es
Inc.
Public
Servic
es
Inc.
Public
Servic
es
HIP Home
Sharing
Program
Housing
opportunities
Homeless,
Affordable
Housing
$10,000 Public Services
other than
Low/Mod
Housing Benefit
Seniors
Assisted
NA NA NA 11 12 109%
Samaritan
House Safe
Harbor
Housing
opportunities
Homeless $14,000 Public Services
for Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 63 336 533%
CAPER 5
OMB Control No: 2506-0117 (exp. 06/30/2018)
Star Vista
Transitional
Housing
Housing
opportunities
Homeless $6,500 Public Services
for Low/Mod
Housing Benefit
Persons
Assisted
NA NA NA 15 14 93%
Public
Facilities and
Infrastrct.
City Staff,
Contractors
Public
Infrastructure
Non-Housing
Community
Development
$451,632 Public Facility
or
Infrastructure
Activities for
Low/Moderate
Income
Housing
Benefit
Number
of
Projects
5 7 140% 2 2 100%
Brentwood
Park
Public
Infrastructure
Non-Housing
Community
Development
$45,603 Public Facility
or
Infrastructure
Activities for
Low/Moderate
Income Housing
Benefit
Persons
with
Improve
d Access
NA NA NA 1245 1245 100%
ADA
Improvement
Project
Public
Infrastructure
Non-Housing
Community
Development
$406,029 Public Facility
or
Infrastructure
Activities for
Low/Moderate
Income Housing
Benefit
Persons
with
Improve
d Access
NA NA NA 2125
0
2125
0
100%
Economic
Development
City Staff,
Contractors
Economic
Development
Economic
Development
$0 Façade
Treatment /
Business
Building
Rehabilitation
Number
of
Projects
5 8 160% 1 0 0%
CAPER 6
OMB Control No: 2506-0117 (exp. 06/30/2018)
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and
specific objectives identified in the plan, giving special attention to the highest priority
activities identified.
Need. Affordable Housing
Goal. Increase, maintain, and improve the supply of affordable housing for low to moderate income
individuals and families.
Activities Implemented. The City supported the rehabilitation and repair of 35 homes occupied by low-
and moderate-income households, and helped preserve the available supply of housing.
Need. Public Service.
Goal. Provide public services to improve the quality of life for low-income individuals and families,
including those at risk of being homeless and special needs populations.
Activities Implemented. The City supported public services providers to provide services for 413 low-
and moderate-income persons, including youth, seniors, persons with a disability, and persons
experiencing domestic violence (not including homeless services).
Need. Homeless services and housing.
Goal. Provide service-enriched shelter and housing for homeless families and individuals.
Activities Implemented. Funding for homeless services and housing was implemented under the
public service category to support services for 362 persons.
Need. Public Improvements.
Goal. Preserve and improve public facilities that serve a high percentage of low‐income
or special needs residents
Activities Implemented. During PY 2016 the City completed the resurfacing of Brentwood Park play
area, which provided fully accessible and flood resistant play space for children in low- and
moderate-income neighborhoods, as well as replaced 186 sidewalk ramps with ADA compliant
access, to help address the need for improved accessibility in the City.
Need. Economic Development.
Goal. Sustain and/or increase the level of business and economic activity in areas that serve or have a
high percentage of low-income residents.
Activities Implemented. During the development of the 2013-2018 Consolidated Plan, the City
identified a strategic goal of 5 façade rehabilitations in the downtown area for the planning period.
During the first three years of the Consolidated Plan, the City completed 8 façade improvements, at
160% of goal. The City had planned for one additional façade improvement in PY 2016, but was
unable to identify a qualified applicant, and, as the long term goals of the program had been met,
elected to discontinue the program.
CAPER 7
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Race or Ethnicity CDBG
White 442
Black or African American 173
Asian 89
American Indian or American Native 19
Native Hawaiian or Other Pacific Islander 44
American Indian or American Native and White 2
Asian and White 3
Black or African American and White 1
American Indian or American Native and Black 3
Other 61
Total 835
Hispanic 328
Not Hispanic 507
Narrative
Table 2 above shows the race and ethnic distribution of services across households and persons. The
above numbers do not include the public infrastructure and facilities programs, which are tabulated by
census block group. According to the 2015 American Community Survey provided through the U.S.
Census Bureau, the race and ethnic distribution across the City of South San Francisco as below:
Race or Ethnicity Percent of Total
Population
White 36.7%
Black or African American 2.4%
Asian 38.1%
American Indian or American Native .2%
Native Hawaiian or Other Pacific Islander 2.5%
American Indian or American Native and White .9%
Asian and White 1.5%
Black or African American and White .4%
American Indian or American Native and Black .01%
Other 14.9%
Hispanic 34.5%
CAPER 8
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 - Resources Made Available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG CDBG 682,321 730,629
Other Other 11,437 11,437
Narrative
PY 2016 was exceptionally challenging for the City in terms of resources. A reconciliation of prior year
programs and an unexpected increase in Program Income resulted in far more resources being available
than the City had originally programmed in the 2016-2017 Annual Action Plan. The City worked to
program and spend funds as quickly as possible and to spend down the excess funds in order to meet
HUD’s May timeliness requirements, but was unsuccessful. The City is preparing a workout plan with
HUD’s direction to help get spending back on schedule. The City spent more funding in PY 2016 than
was received by tapping into prior year unspent funding, but still has excess funding from prior years
that must be spent down.
Identify the geographic distribution and location of investments
Table 4 – Identify the geographic distribution and location of investments
Target Area Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
Downtown, Uptown,
Orange/Lindenville,
Camino/Sunshine &
Westborough 33% 50%
Increased expenditures in the public
infrastructure program increased the
percentage of funding spent in the
CDBG target areas.
Narrative
The City designates these areas as target areas for funding services because a majority of those
who reside and/or receive services in this area are low- and moderate-income. Therefore,
improvements made to this area, through activities like public right of way accessibility
improvements and public facility improvements that provide additional access to residents and
neighborhoods are supported through the CDBG program .
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
CAPER 9
OMB Control No: 2506-0117 (exp. 06/30/2018)
The non-profit organizations that received CDBG funding leveraged their CDBG grants with their
own funding from foundations, state and county grants, private donors, corporations, in -kind
donors, and/or fees for service. The City also leveraged CDBG funds with local funds in the
public infrastructure projects.
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low -income, low-income,
moderate-income, and middle-income persons served.
Table 5 – Number of Households
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
0 0
Number of non-homeless households to
be provided affordable housing units
0 0
Number of special-needs households to
be provided affordable housing units
0 0
Total 0 0
Table 6 – Number of Households Supported
One-Year Goal Actual
Number of households supported
through rental assistance
0 0
Number of households supported
through the production of new units
0 0
Number of households supported
through the rehab of existing units
48 37
Number of households supported
through the acquisition of existing units
0 0
Total 48 37
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
This year, the City served 37 households through the following housing rehabilitation
programs/projects: Center for Independence of Individuals with Disabilities (CID) Housing Accessibility
Modification (HAM) Program, El Concilio’s Peninsula Minor Home Repair Program, the City-Sponsored
Housing Rehabilitation Program, and both the Rebuilding Together Peninsula’s (RTP) Safe at Home and
National Rebuilding Day programs.
CAPER 10
OMB Control No: 2506-0117 (exp. 06/30/2018)
CID - HAM Program: CID was able to provide accessibility modifications to 6 low-income households.
This year, CID faced a number of challenges in meeting its goals. CID explained that the biggest
challenges was running out of funds due to the high cost of stair lifts and ramps.
El Concilio’s Peninsula Minor Home Repair Program: Under Peninsula Minor Home Repair, El Concilio
interviewed, enrolled and assessed six households in the City of South San Francisco. El Concilio also
struggled with meeting rehabilitation goals due to lack of funds.
City-Sponsored Housing Rehabilitation Program: The City issued no loans, and no Debris Box Vouchers,
and three Emergency Repair Vouchers. The City is revamping the housing rehabilitation program to
improve resident participation, including adding marketing and revising program guidelines.
RTP – Safe at Home Program: RTP exceeded its FY2016 goal. RTP served 19 clients, three more than the
16 proposed. Thirteen of the homeowners fall into the extremely low or very low-income category.
RTP - National Rebuilding Day: National Rebuilding Day is completed annually in April where
approximately 3,000 volunteers give their time and skills to help neighbors live more independently in
safer, cleaner, and healthier environments. RTP met its goals and served three South San Francisco
households as part of National Rebuilding Day.
Discuss how these outcomes will impact future annual action plans.
Both El Concilio and CID failed to meet their annual goals during PY 2016. Both expressed that the
primary challenges was that the increased costs for specific activities was using up more of the available
funding and resulting in fewer total projects being completed. The annual CDBG funding for both El
Concilio and CID had not been increased over recent years, while both construction and material costs
have increased significantly.
To help service providers increase the number of households that they are able to serve, the City
reviewed average costs per project and compared those costs with other jurisdictions in San Mateo
County. The City found that provider costs were the lowest in the City compared to the rest of the
County. While the City does support fiscal responsibility, the extra low per unit costs were making it
increasingly difficult for providers to meet goals, particularly as other costs have increased. To help
improve performance, the City increased the allowed per unit costs to be comparable with the rest of
San Mateo County. All of the rehabilitation programs received significant increases in funding with
expected increases in goals for PY 2017, and the City will be monitoring closely to evaluate the impact
that the increase funds have on performance.
CAPER 11
OMB Control No: 2506-0117 (exp. 06/30/2018)
Include the number of extremely low-income, low-income, and moderate-income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Table 7 – Number of Households Served
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 736 9
Low-income 60 6
Moderate-income 13 11
Total 809 26
Narrative Information
All households served met the CDBG income requirements of either being extremely low income (30%
or less of AMI*), low income (31-50% of AMI*), or moderate income (51-80% of AMI*).
The City uses HOME funding through the San Mateo Consortium to fund Project Sentinel’s Fair Housing
efforts. Those clients are reported under the HOME column.
*AMI = Area Median Income
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The Homeless Outreach Team (HOT) a multi-disciplinary, bilingual program that was created in South
San Francisco two years ago, continued their work this year. The HOT Program has a full-time case
manager that works, in collaboration with the City’s police, to identify and serve the most difficult, long
term homeless individuals by placing them in emergency shelters and connecting them with County
medical and rehabilitation services. So far, the HOT Program has been very successful and has provided
many HOT clients with needed medical care and identification cards, signed HOT clients up for
assistance programs such as Supplement Security Income (SSI), and placed HOT clients into emergency
shelter or other housing programs such as the Veterans Affairs (VA) Housing Vouchers.
Additionally, on a monthly basis the HOT Program holds a Case Managers Meeting that brings together
homeless providers, other social service providers, County staff, City staff, City Police and the HOT case
manager to discuss current issues with HOT clients and to identify potential solutions. Additionally,
CAPER 12
OMB Control No: 2506-0117 (exp. 06/30/2018)
there is a HOT Steering Committee comprised of elected officials, program managers, and City staff who
work to make larger program-wide and policy level changes to improve the homeless outreach, services
and prevention efforts in South San Francisco and County-wide.
Addressing the emergency shelter and transitional housing needs of homeless persons
Samaritan House – Safe Harbor
This year, the City has provided Samaritan House CDBG funding to operate the Safe Harbor Shelter. Safe
Harbor provides emergency (less than 30 days) and transitional (30 days to six months) shelter, for
single homeless adults over age 18 in South San Francisco.
Safe Harbor provided shelter to 336 South San Francisco residents and exceeded their goal by 533%.
Last year, Safe Harbor completed two major renovations that greatly improved the shelter’s exterior and
interior infrastructure. With the addition of this learning center and major renovations in the past few
years, Samaritan House is able to implement a diverse set of classes and workshops for clients to assist
in transitioning out of the shelter.
As mentioned, the Housing Placement Specialist hired by Samaritan House provides housing placement
services for homeless clients addressing their transitional housing needs.
CORA
CORA assisted five South San Francisco clients in 2016, missing their goal by one household. Three years
ago, CORA was able to re-organize their programmatic departments. This process resulted in the
creation of the Crisis Intervention Department which is comprised of CORA’s 24-hour hotline,
Emergency Response Program collaboration with law enforcement, and the two emergency shelters.
CORA also combined its Mental Health program, Children’s Program, and Supportive Housing Programs
under the newly formed Family Support Services Department. The other departments (Legal,
Community Education, Administration, and Development) remain unchanged. As these changes have
evolved and settled in, staff has reported being better supported and services more enriched. This new
structure also is poising the agency for growth.
In addition to the funding provided to these two non-profits, the City was able to make non-monetary
efforts to address the emergency shelter and transitional housing needs of homeless persons by
continuing to actively participate in the Continuum of Care (CoC) Steering Committee and Project
Performance Subcommittee. This year, the CoC focused on creating ways to better evaluate and
improve the effectiveness of the County’s homeless programs to align with objectives set forth in the
Homeless Emergency Assistance and Rapid Transition to Housing Action (HEARTH), and the federal
strategic plan, Opening Doors. The CoC continue to work towards set standards. These are:
CAPER 13
OMB Control No: 2506-0117 (exp. 06/30/2018)
1. Percentage of exits to permanent housing;
2. Housing retention rate;
3. Participants obtaining employment income during program participation;
4. Participants increasing total income during program participation;
5. Program occupancy levels;
6. CoC/Emergency Solution Grant (ESG) spending rates; and
7. Homeless Management Information System (HMIS) data quality.
These performance measures will allow the CoC to identify areas of improvement and better address
the needs of homeless persons.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
Legal Aid conducted legal services clinics between July 1, 2016 and June 30, 2017, where tenants
received assistance with evictions, rent increases, repairs, housing discrimination, security deposits, and
other legal questions pertaining to housing stability. A total of 91South San Francisco households were
served, at 121% of goal.
Project Sentinel provides comprehensive fair housing services including complaint investigation,
community outreach, and education to San Mateo County residents. Project Sentinel assisted a total of
26 South San Francisco residents this year through their various services (case investigations,
consultations, and referrals).
HIP Housing’s Home Sharing program interviews and screens clients for housing, provides housemate,
alternative housing, and community resources to clients with the potential of matching persons in
affordable home sharing arrangements. 12 persons were matched with households and provided
housing during PY 2016.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who we re
recently homeless from becoming homeless again
As mentioned previously, the Homeless Outreach Team (HOT) has been very successful in placing HOT
CAPER 14
OMB Control No: 2506-0117 (exp. 06/30/2018)
clients in housing and connecting them with needed services. Samaritan House provided services to 336
persons in need of transitional housing. StarVista works with emancipated foster youth to stabilize their
housing situation and served 14 clients during PY 2016. The Life Moves (formerly InnVision Shelter
Network), and family homeless shelter in Daly City, Family Crossroads, underwent major rehabilitation
and seismic retrofitting in 2015, is now open and serving clients.
The City continues to work with the CoC to address homeless needs in the community.
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The South San Francisco Public Housing Authority (SSFPHA) operates as a separate entity and submits its
own action plans and performance reports to HUD separately from the City of South San Francisco. The
SSFPHA manages 80 units of affordable public housing. Information about the needs and strategy of the
SSFPHA can be found in the SSFPHA’s AAP.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
Not applicable
Actions taken to provide assistance to troubled PHAs
The PHA is not troubled.
CAPER 15
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
The City took the following actions to remove or ameliorate the negative effects of public policies that
serve as barriers to affordable housing:
The City’s municipal code provides SSFMC section 20.390 provides incentives to developers for
the production of housing that is affordable to lower and moderate-income residents.
Continued to implement the City's Inclusionary Housing Ordinance; this requires that a
percentage of new “for sale” residential units are made available as Below Market Rate (BMR)
units for low income residents. The City will also continue to support its existing BMR units.
The City’s General Plan, and specifically the Housing Element, includes policies that support the
development of affordable housing. Two years ago, the 2015-2023 Housing Element was
adopted by State Housing and Community Development.
The City continued to support the rehabilitation of existing housing stock by using CDBG funding
to support home repair programs, including El Concilio, the Center of Independence of
Individuals with Disabilities’ (CID) Housing Accessibility Modification Program, Rebuilding
Together Peninsula, and the City-Sponsored Housing Rehabilitation Program.
The City continued to cooperate with other governmental agencies and take an active interest in
seeking solutions to area-wide housing problems.
Continued to investigate new sources of funding for the City's affordable housing programs and
working with non-profit developers to promote the development of housing affordable to lower
income households. Two years ago, the City accepted the Rotary Housing Development
application which will provide 81 affordable senior housing units downtown. This project is
currently under construction.
Continued to consider a process to allow fee waivers or deferrals of planning, building, and
impact fees for affordable housing developments.
Reduced government and public infrastructure constraints to affordable housing development
through administrative support, inter-governmental cooperation, public-private partnerships,
and permit streamlining.
Implementing zoning to ensure there is an adequate supply of land to meet its Association of
Bay Area Governments (ABAG) regional housing needs allocation by adopting the Downtown
Station Area Specific Plan which includes community benefits.
The City included in the Housing Element to consider a reduction in the minimum lot size for
downtown development properties to encourage affordable, small housing development and
Also included in the Housing Element is the option to reduce minimum development standards
for condominium construction from five to two units to encourage affordable housing
CAPER 16
OMB Control No: 2506-0117 (exp. 06/30/2018)
production.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
Given the limited funds available, the City prioritized activities which provide maximum benefits to the
community. Many local service providers are also experiencing declines in both private and public
funding, which further hinder their capability to meet needs. The City addressed this obstacle by
continuing to look for new funding sources and find creative ways to leverage and utilize existing
funding. Additionally, the City encouraged collaboration amongst itself, other jurisdictions, and non-
profits. The majority of the City’s CDBG funds were allocated to supporting housing rehabilitation and
public right of way improvement projects because they are not restricted by spending limitations and
are highly impactful. A major funding obstacle continued to be sufficiently supporting the wide variety of
crucial public services needed in the City due to federal spending limits specific to public services. While
this need far exceeded the funds available to provide those services, this year, the City selected those
activities which would be most effective.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
The City continued to incorporate lead testing and lead safe work practices into all rehabilitation
projects it funds. Additionally, the City continued to provide lead-based paint information available on
its website, to all the local non-profit agencies, to homeowners and renters. The City also provided loans
and grants to homeowners and public facilities to abate lead-based paint hazards.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
Housing
Safe and affordable housing is an essential component in the efforts to reduce poverty. With the loss of
Redevelopment Agency (RDA) funding, the City was unable to contribute to the development of new
affordable housing. However, the City did make efforts to maintain the existing supply of affordable
housing by funding multiple home rehabilitation activities (See Section CR-20 - Affordable Housing). The
City also continued to operate its 16 affordable housing units and oversee the Below Market Rate (BMR)
Program. In addition City staff fielded numerous phone calls and in person inquiries regarding
information on affordable housing. These resource packets, along with the City’s website, are updated
on a regular basis with affordable housing information.
Public Services
As mentioned, the City funds and/or supports a variety of non-profit organizations that provide housing
assistance, food, child care, clothing, health services, legal services, and other emergency services to
low-income residents. The City also promotes communication and collaboration among the nonprofits
to avoid duplication of efforts and to be able to provide more comprehensive/”wrap around” services
for low-income residents. Additionally, the City has in-house programs that also helped residents
CAPER 17
OMB Control No: 2506-0117 (exp. 06/30/2018)
improve their economic opportunities. For example, the City’s Community Learning Center offered
classes in English, computers, native language literacy, job training, and citizenship along with providing
activities for children.
Economic Development
The City also takes on various economic development efforts to attract and retain businesses and jobs in
South San Francisco. The City continues to operate the Business Cooperation Program (BCP) which seeks
to lower the cost of doing business in the City. This program consists of three elements:
1. Contacting the major businesses and developers to assess how the City’s economic
development efforts can be altered to meet their needs, and let them know the City is
supportive of their business efforts;
2. Providing information on the City’s commercial (Property Assessed Clean Energy) PACE program
to assist in financing improvements that will save energy for the businesses and achieve the
City’s Climate Action Goals, and providing information on other business support programs such
as Employment Training Panel (ETP) assistance, and the Governor’s Office of Business and
Economic Development (Go-Biz) financial programs; and
3. Ask for participation in the City’s proposed Sales and Use Tax Program that will retain these
taxes locally instead of them being allocated to the County sales Tax pool.
The City has also partnered with several regional agencies and organizations that focus on job growth.
For example, City staff works closely with Skyline College’s Science, Technology, Engineering, and
Mathematics (STEM) program that assists high school students, the Bay Area Entrepreneur Center
(BAEC), a business incubator/accelerator and resource center for start-up companies, and early stage
companies, Joint Venture Silicon Valley, and ChinaSF.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
The City made the following efforts to improve and/or develop institutional structure:
Continued to work with the other local jurisdiction as part of the CDBG "Work Group" to
increase collaboration and make administrative and monitoring processes standardized and
electronic/automated. For example, the CDBG Work Group moved the environmental review
and project approval process for minor home repair programs into an online format.
Continued to serve on the Continuum of Care (CoC) Steering Committee and is involved in all
CoC decision-making. The CoC Steering Committee is the organized group that guides the
implementation of San Mateo County's homeless services system. The CoC undertakes a wide
range of efforts to meet the needs of homeless persons and those at risk of homelessness.
Continued to build and improve relationships with local service providers.
The City has had challenges with meeting timeliness in spending, resulting from unpredictable program
CAPER 18
OMB Control No: 2506-0117 (exp. 06/30/2018)
income receipts and changes in program and project subscription. The City is actively reviewing and
improving under-served programs, and reprogramming funds from programs that have met set goals
and are no longer in high demand. The City has prepared a workout plan that is under review with HUD
to address spending issues, and has dedicated staff to the CDBG program to help improve organizational
capacity.
Actions taken to enhance coordination between public and private housing and social s ervice
agencies. 91.220(k); 91.320(j)
The City took following actions to enhance coordination between public and private housing and social
service agencies:
Continued to collaborate with the County of San Mateo, private housing developers, lenders,
and non-profit housing developers in order to create more affordable housing.
Continued to participate in the CDBG "Work Group" and to improve CDBG administrative
processes for both sub-recipients and City staff.
Continued to fund non-profit agencies serving low-income residents
Encouraged collaboration and cooperation among local service providers.
Continued to participate in the CoC Steering Committee.
Continued to work with HOT which brings together the HOT case manager, City police and staff,
homeless providers, and other social service providers.
Continued to participate in the San Mateo County HOME Consortium and to serve on the San
Mateo County's Housing & Community Development Committee (HCDC)
Continued to build and improve relationships with local service providers.
Continued working with regional economic development groups and promote economic
development collaborations.
Continued to work with businesses and the Chamber of Commerce on downtown beautification
and other projects to improve the downtown
Continued to finance and support the City sponsored housing rehab program.
Worked with El Concilio, RTP and CID to coordinate housing repair and rehabilitation needs
throughout the community.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
During PY 2016 the City participated in a regional Assessment of Fair Housing that will supplant the
Analysis of Impediments currently in effect. The new Assessment of Fair Housing provides new goals
and metrics by which the City will work to address fair housing issues in the community.
Other actions currently under way include:
CAPER 19
OMB Control No: 2506-0117 (exp. 06/30/2018)
The City continued to support testing and enforcement activities, efforts to educate landlords
and property management companies about fair housing law, and efforts to educate housing
consumers in fair housing rights.
The City continued to support investigations into actual cases, and efforts to educate housing
providers about requirements for reasonable accommodation or modification.
The City continued to support efforts by outside groups to educate buyers through credit
counseling and home purchase training.
Project Sentinel was able to identify and evaluate the causes of denial of HUD funding in
2012. Project Sentinel received $11,437 in CDBG funding in PY 2016.
Project Sentinel was audited by City staff on April 1, 2016. As a result, staff recommended to
improve records of income verification by including what is required in outreach materials, and
to log interaction with clients around income verification requests.
CAPER 20
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City uses the Consolidated Subrecipient Monitoring Plan (Monitoring Plan) that was developed by
the entitlement jurisdictions in San Mateo County to review performance over a period of time and to
evaluate compliance of non-profit subrecipients funded with CDBG funding. The Monitoring Plan
specifies the criteria the City uses to determine potential areas and levels of risk, which include quarterly
desk reviews, new subrecipients or organizational change, cumulative grant award amount,
administrative history, program performance, and financial capacity. On a quarterly basis, the City
conducts a limited review of all subrecipients, which includes reviewing quarterly performance reports
and expense summaries that are submitted by the subrecipients. These quarterly performance reports
update staff as to whether the non-profit is meeting its annual objectives and the status of the program.
Additionally, the City will conduct on-site monitoring reviews of those subrecipients the City determines
to have potential risks and/or have not been monitored in recent years. The on-site monitoring consists
of a programmatic and fiscal review of files, a tour of the program facilities as appropriate, an
explanation of the services provided, discussions with program and administrative staff, and
introduction to one or more actual beneficiaries, if possible. Also, the City can conduct in-depth reviews,
if needed, which typically consist of a concentrated review of a known high-risk area or critical function.
During PY 2016 the City experienced staff turnover that directly impacted the ability to monitor CDBG
funded agencies. As the City participates with the other jurisdictions in San Mateo County as a
consortium, the City was able to review monitoring documentation prepared by partner jurisdictions to
help ensure that shared services providers continue to meet CDBG requirements. With the new staff
that have been added to the City’s CDBG program, PY 2017 will include several more on-site monitoring
efforts.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
Public Notification Efforts
A notice announcing the 15-day public comment period and a public hearing for the CAPER was
published in the San Mateo County Times on August 23, 2017 and a public hearing will be held on
September 6, 2016. All notices informed citizens about the purpose of the CAPER and invited them to
review the document and to either submit comments or provide them at the public hearing. All notices
included the phone number and address of the Economic & Community Development (ECD) office in
order to address any community inquiries. This notification was written in English and Spanish in an
CAPER 21
OMB Control No: 2506-0117 (exp. 06/30/2018)
effort to reach the City’s Spanish language community. Draft copies of this report were made available
at all public libraries, at the City’s ECD office, and on the City’s main website. Additionally, an email
notification was sent out to local non-profits and CDBG sub-recipients.
Summary of Citizen Comments
Pending Close of Public Comment Period.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
The City did not experience any changes in its program objectives this year. All of this year’s CDBG
activities addressed one of the objectives that were identified in the FY2016-2017 AAP. Each year, the
City conducts a needs assessment and reviews the prior year performance of each CDBG activity before
it allocates funding. This is to ensure that CDBG funding is being used to meet the City’s objectives for
the year. Additionally, each AAP is tailored to address both the long-term and more immediate needs of
the City. For example, in FY2016-2017 the City focused on providing decent and affordable housing,
providing a suitable living environment and expanding economic development opportunities.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
CAPER 22
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
The City did not experience any changes in its program objectives this year. All of this year’s CDBG
activities addressed one of the objectives that were identified in the FY2016-2017 AAP. Each year, the
City conducts a needs assessment and reviews the prior year performance of each CDBG activity before
it allocates funding. This is to ensure that CDBG funding is being used to meet the City’s objectives for
the year. Additionally, each AAP is tailored to address both the long-term and more immediate needs of
the City. For example, in FY2016-2017 the City focused on providing decent and affordable housing,
providing a suitable living environment and expanding economic development opportunities.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
City of South San Francisco - Citizen Participation Plan Page 1 of 12
Draft Citizen Participation
Plan
City of South San Francisco
Revised August 23, 2017 for Public Review
Economic and Community Development Department
City of South San Francisco - Citizen Participation Plan Page 2 of 12
400 Grand Avenue, South San Francisco, CA 94080
City of South San Francisco - Citizen Participation Plan Page 3 of 12
INTRODUCTION ........................................................................................................... 43
Overview of the Consolidated Plan Process .......................................................... 43
The Program Year .................................................................................................. 43
PUBLIC ACCESS TO INFORMATION ......................................................................... 43
I. Public Notice ........................................................................................................... 43
Items Covered by the Public Notice Requirement: ................................................. 54
Forms of Public Notice ........................................................................................... 54
Adequate Public Notice .......................................................................................... 54
II. Standard Documents ............................................................................................. 54
Availability of Standard Documents ........................................................................ 65
Places Where Standard Documents Are Available ................................................ 65
III. Public Hearings ..................................................................................................... 65
Content .................................................................................................................. 65
Access ................................................................................................................... 65
Populations with Unique Needs ............................................................................. 65
THE ANNUAL ACTION PLAN AND/OR FIVE-YEAR CONSOLIDATED PLAN .......... 76
I. Community Needs Assessment .............................................................................. 76
II. The Proposed Annual Action Plan and/or Five-Plan Consolidated Plan ................ 76
Displacement Policy ............................................................................................... 76
Technical Assistance ............................................................................................. 86
Availability of a Proposed Annual Action Plan and/or Five-Plan Consolidated Plan
............................................................................................................................... 86
Public Hearing and Further Action ......................................................................... 87
III. The Adopted Plan ................................................................................................. 97
IV. Amendments to the Plan ...................................................................................... 97
Substantial Amendments ....................................................................................... 98
Public Notice and Public Hearing for Substantial Amendments ............................. 98
THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT .. 108
Public Notice and Public Hearing for the CAPER ................................................. 109
ADMINISTRATION OF THE CITIZEN PARTICIPATION PLAN ................................. 109
I. Record-Keeping Protocol ...................................................................................... 109
Public Access to Information ................................................................................ 119
Requests for Assistance .................................................................................... 1110
II. Criteria for Amendment ...................................................................................... 1210
COMPLAINTS PROCEDURES ................................................................................ 1211
City of South San Francisco - Citizen Participation Plan Page 4 of 12
INTRODUCTION
Pursuant to 24 CFR part 91.105, the Citizen Participation Plan (CPP) of South San
Francisco will encourage citizen participation, particularly residents of predominantly low
and moderate income neighborhoods1, in the development of the City’s Five-Year
Consolidated Plan2 and/or Annual Action Plan3, substantial amendments to these plans,
and the Consolidated Annual Performance and Evaluation Report (CAPER).
Overview of the Consolidated Plan Process
The policies and procedures in this Citizen Participation Plan relate to the following
activities:
Identification of housing and community development needs.
Preparation of a proposed new Five-Year Consolidated Plan or the preparation of
a proposed Annual Action Plan.
Formal approval by elected officials of a final Annual Action Plan or Five-Year
Consolidated Plan.
On occasion during the year, it might be necessary to change the use of the
funds already budgeted in an Annual Action Plan, or to change the priorities
established in the Five-Year Consolidated Plan. In that case, a formal
Substantial Amendment will be proposed, considered, and acted upon.
After a "program year" is complete a Consolidated Annual Performance and
Evaluation Report (CAPER) must be drafted for public review and comment and
then formally submitted to the Department of Housing and Urban Development
(HUD).
The Program Year
The program year is from July 1st through June 30th.
PUBLIC ACCESS TO INFORMATION
I. Public Notice
There shall be advanced public notice of all public hearings and all public meetings,
such as City Council Meetings, relating to the activities covered by this Citizen
Participation Plan.
1 Neighborhoods where the majority of the households have an annual income of up to 80 percent of Area Median Income (AMI), as
defined by the U.S. Department of Housing and Urban Development
2 The Five-Year Consolidated Plan provides a five year strategy for use of available resources to meet identified needs and
describes the actions, programs, objectives and projects to be undertaken during the five year period
3 The Annual Action Plan is prepared annually and describes the activities the City will undertake during the upcoming program year
City of South San Francisco - Citizen Participation Plan Page 5 of 12
Items Covered by the Public Notice Requirement:
Proposed Annual Action Plan and/or Five-Year Consolidated Plan
Any proposed Substantial Amendment to the Annual Action Plan or Five-Year
Consolidated Plan
The Consolidated Annual Performance and Evaluation Report (CAPER)
Amendments to the Citizen Participation Plan
Forms of Public Notice
Public notices will be published in the San Mateo County Times, a newspaper of
general circulation.
Notice will also be given to agencies providing services to lower income people.
Notice will be sent to any person or organization requesting to be on an email list.
Adequate Public Notice
Adequate advance notice is "timely"; it is given with enough lead-time for the public to
take informed action. The amount of lead-time can vary, depending on the event.
II. Standard Documents
Standard documents include:
Proposed and adopted Five-Year Consolidated Plan
Proposed and adopted Annual Action Plans
Proposed and adopted Substantial Amendments to a Five-Year Consolidated
Plan or Annual Action Plan
Consolidated Annual Performance and Evaluation Report (CAPER)
Citizen Participation Plan.
TIMING
ANNUAL PLAN/
CONSOLIDATED
PLAN CAPER
SUBSTANTIAL
AMENDMENTS
CITIZEN
PARTICIPATION
Assessment of
Fair Housing
(AFH) Report
Public
Comment
Period/ Notice
of Availability 30 days 15 days 30 days 15 days 30 days
Number of
Required
Hearings 1 1 1 1
1
Needs
Assessment
Required
Yes – Notice 10 days
prior to Needs
Assessment No No No
Date Required
to send to
HUD
May 15th or 45 days
before the beginning
of the next program
fiscal year
September
30th or 90
days after
the end of
the program
fiscal year
City of South San Francisco - Citizen Participation Plan Page 6 of 12
Availability of Standard Documents
In order to encourage public participation a reasonable number of copies of standard
documents will be provided to the public at no cost and within two working days of a
request. These materials will also be available in a form accessible to persons with
disabilities when requested.
Places Where Standard Documents Are Available
Standard documents will also be available at all City libraries as well as the Department
of Economic and Community Development - 400 Grand Avenue, South San Francisco,
CA and the City’s website. Staff will provide a written statement that notes when and
where standard documents were delivered.
III. Public Hearings
Public hearings are required by law in order to obtain the public’s views and to provide
the public with the City's responses to public questions and proposals. The law requires
a public hearing to review the City’s Five-Year Consolidated Plan and/or Annual Action
Plan and a public hearing to review the Consolidated Annual Performance and
Evaluation Report (CAPER).
Content
The topics of discussion at public hearings include, but are not limited to: project goals
and objectives, the total amount of funding available, community development and
housing needs, proposed project activities and amount of funding requested for each
project, proposed amount of funding for projects affecting low and moderate income
neighborhoods, and whether or not any displacement is expected to occur.
Access
Public hearings will be held only after there has been adequate notice as described in
the Public Notice part of this Citizen Participation Plan. Public hearings will be held at
7:00 p.m. or other times convenient to most people who might benefit from the use of
funds. Public hearings will be held at the City Council Chambers or at places
accessible by public transportation.
Populations with Unique Needs
All public hearings will be held at locations accessible to people with disabilities.
Provisions will also be made for disabled or non-English speaking residents when
requests are made at least five working days prior to a hearing.
All published public hearing notices will state that accommodations are available for
disabled and non-English speaking residents and will contain the following written in
Spanish: notice title, public hearing date, time and location, and notification of
translation services.
City of South San Francisco - Citizen Participation Plan Page 7 of 12
THE ANNUAL ACTION PLAN AND/OR FIVE-YEAR CONSOLIDATED PLAN
The laws providing funds, described by this Citizen Participation Plan, call for improved
accountability. In compliance with the terms of the law, South San Francisco will use
the following procedures.
I. Community Needs Assessment
Due to the extensive and diverse housing and community development needs of low
and moderate income people, priorities must be set in order to decide which needs
should receive more attention. The laws and regulations require a Community Needs
Assessment to obtain residents’ opinions about needs and the priority of needs within
the community. A Needs Assessment Meeting will occur before a draft of the Annual
Action Plan or Five-Year Consolidated Plan is published for comment so that the needs
identified can be considered by the City and addressed in the draft Annual Action and/or
Five-Year Consolidated Plan. The public should be notified 10 days prior to a Needs
Assessment Meeting.
Assessment of Fair Housing
The Assessment of Fair Housing (AFH) is a plan that analizesanalyses local fair
housing issues and sets fair housing goals and priorities. It is prepared prior to the
preparation of the Consolidated Plan.
During the development of its AFH, The City will solicit feedback from the community
and address complaints. In order to do this, the City will make relevant documents,
HUD‐provided data, and analysis of any other pertinent data available to the public. The
City will consult with agencies and organization identified during the AFH process
During the process of development of the AFH the City will hold at least one publicly
noticed public hearing to solicit input from community members, organizations,
andorganizations, and other interested parties. Upon posting of the proposed AFH, the
City will allow a public comment period for at least 30 days.
II. The Proposed Annual Action Plan and/or Five-Plan Consolidated Plan
In the proposed Annual Action Plan and/or Five-Plan Consolidated Plan, the City will
provide the public with an estimate of the amount of CDBG funds it expects to receive
(including grant and anticipated program income) in the upcoming year, along with a
description of the types of activities that can be funded with these resources. Also, the
public will be given an estimate of the amount funds that will be used in ways that will
benefit low and moderate-income people.
Displacement Policy
The goal of the City is to minimize the extent to which low and moderate income people
will be displaced as a result of the use of CDBG funds. This anti-displacement policy
requires the plan to describe how South San Francisco will assist people who may be
displaced as a result of the use of these funds, specifying the type and level of
assistance.
City of South San Francisco - Citizen Participation Plan Page 8 of 12
Technical Assistance
City staff will work with organizations and individuals representative of low and
moderate-income people who are interested in submitting a proposal to obtain funding
for an activity. Outreach and public notices to non-profits will take place in the form of
email updates. All potential applicants for funding are encouraged to contact City staff
for technical assistance before completing a proposal form. Staff can provide
information on plans and details of a project, help applicants understand whether their
projects are eligible and the amount of funding available for their type of activity.
Availability of a Proposed Annual Action Plan and/or Five-Plan Consolidated Plan
There must be reasonable notice of the proposed Annual Action Plan and/or Five-Year
Consolidated Plan so that residents will have an opportunity to review it and comment
on it. Notice will be made according to the procedures described earlier in this Citizen
Participation Plan, with the addition of the following procedures specifically for Annual
Action Plan and/or Five-Year Consolidated Plan:
There will be 30 days advance notice and availability of a proposed Annual
Action Plan and/or Five-Year Consolidated Plan before there is a public hearing
about it.
A summary of the Proposed Annual Action Plan and/or Five-Year Consolidated
Plan will be written and be published the San Mateo County Times. At a
minimum this summary will include: a description of the contents and purpose of
the Action Plan and/or Five-Year Consolidated Plan and a list of the locations
where copies of the entire Proposed Action Plan and/or Five-Year Consolidated
Plan may be examined.
A reasonable number of copies of the Proposed Annual Action Plan and/or Five-
Year Consolidated Plan will be made available to the public at no cost within two
working days of a request. Also, copies will be available at the locations
indicated earlier in this Citizen Participation Plan under Public Access to
Information.
In order for low and moderate income people to determine the degree that they
might be affected, the Proposed Annual Action Plan and/or Five-Year
Consolidated Plan will be complete and contain: all HUD-required sections, the
HUD-required Priorities Table and, a written description of all proposed uses of
CDBG, funds. At a minimum, this description shall include the type of activity
and the amount of federal money to be allocated to it.
Public Hearing and Further Action
A public hearing about the Proposed Annual Action Plan and/or Five-Year Consolidated
Plan will be conducted by the Mayor and City Council 30 days after it is available to the
public. In preparing an Annual Action Plan and/or Five-Year Consolidated Plan for
submission to HUD, careful consideration will be given to all comments and views
expressed by the public, whether given as verbal testimony at the public hearing or
City of South San Francisco - Citizen Participation Plan Page 9 of 12
submitted in writing. The Annual Action Plan and/or Five-Year Consolidated Plan
submitted to HUD will have a section that presents all comments, plus explanations why
any comments were not accepted.
III. The Adopted Plan
The final Adopted Annual Action Plan and/or Five-Year Consolidated Plan will be made
available to the public and will include the community development objectives, projected
use of funds, and the community development activities. Copies of the Adopted Annual
Action Plan and/or Five-Year Consolidated Plan will be available at the locations
specified in Public Access to Information section.
IV. Amendments to the Plan
The Annual Action Plan and/or Five-Year Consolidated Plan must be amended anytime
there is a change of CDBG funding of more than $50,000 from one eligible activity to
another or to fund a new activity not previously identified in the Annual Action Plan or
Consolidated Plan. The public will be notified whenever there is a substantial
amendment.
Substantial Amendments
The following will be considered "substantial" amendments:
To make a change in its allocation priorities or a change in the method of
distribution of funds;
To change the purpose, scope, location, or beneficiaries of an activity.
Public Notice and Public Hearing for Substantial Amendments
There must be reasonable notice of a proposed Substantial Amendment so that
residents will have an opportunity to review it and comment on it. Notice will be made
according to the procedures described earlier in this Citizen Participation Plan, with the
addition of the following procedures specifically for Substantial Amendments:
There will be 30 days advance notice of and availability of a proposed
Substantial Amendment before there is a public hearing about it.
A detailed written description of the proposed Substantial Amendment will be
made available to the public at no cost within two working days of a request.
Also, copies will be available at the locations indicated earlier in this Citizen
Participation Plan under Public Access to Information.
There will be a public hearing regarding the proposed Substantial Amendment
conducted by the Mayor and City Council. This public hearing will not take place
until the public has had 30 days to review the proposed Substantial Amendment.
In preparing a Substantial Amendment for submission to HUD, careful consideration will
be given to all comments and views expressed by the public, whether given as verbal
testimony at the public hearing or submitted in writing. The Substantial Amendment
City of South San Francisco - Citizen Participation Plan Page 10 of 12
submitted to HUD will have a section that presents all comments, plus explanations why
any comments were not accepted.
THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
Every year, South San Francisco must submit to HUD a Consolidated Annual
Performance and Evaluation Report (CAPER) within 90 days of the close of the
program year. In general, the CAPER must include a description of the use of funds, an
assessment of the relationship of that use to the priorities and specific objectives
identified in the Annual Action Plan, the number of extremely low, low, and moderate
income persons served (including racial and ethnic status) by each activity where
information on income by family size is required to determine eligibility of the activity
and actions take to affirmatively further fair housing.
Public Notice and Public Hearing for the CAPER
There must be reasonable notice that a CAPER is available so that residents will have
an opportunity to review it and comment on it. Notice will be made according to the
procedures described earlier in this Citizen Participation Plan, with the addition of the
following procedures specifically for a CAPER:
There will be 15 days advance notice of and availability of a CAPER before there
is a public hearing about it.
A reasonable number of copies of the CAPER will be made available to the
public at no cost within two working days of a request. Also, copies will be
available at the locations indicated earlier in this Citizen Participation Plan under
Public Access to Information.
There will be one public hearing regarding the CAPER.
This public hearing will be conducted by the Mayor and City Council, in the
interest of public accountability. It will not take place until the public has had 15
days to review the CAPER.
In preparing a CAPER for submission to HUD, careful consideration will be given to all
comments and views expressed by the public, whether given as verbal testimony at the
public hearing or submitted in writing. The CAPER submitted to HUD will have a
section that presents all comments, plus explanations why any comments were not
accepted.
ADMINISTRATION OF THE CITIZEN PARTICIPATION PLAN
The Citizen Participation Plan is a required component of the Annual Action Plan and/or
Five-Year Consolidated Plan and therefore is subject to public review and comment.
I. Record-Keeping Protocol
All standard documents must be published and recorded in accordance with this Citizen
Participation Plan. The City of South San Francisco will also maintain an up-to-date
City of South San Francisco - Citizen Participation Plan Page 11 of 12
record of all citizen participation related activities. This Citizen Participation Record will
contain the following items:
Public Access to Information
A record of when the Citizen Participation Plan was adopted and/or is amended.
Records of all public notices announcing the availability of the following
documents for public comment:
o Annual Action and/or Five Year Consolidated Plan
o Consolidated Annual Performance and Evaluation Report (CAPER)
o Substantial Amendments made to either the Annual Action or Five Year
Consolidated Plan
o Citizen Participation Plan
Records of the delivery of the Annual Action and/or Five Year Consolidated Plan,
Substantial Amendments to the Annual Action and/or Five Year Consolidated
Plan, CAPER or Citizen Participation Plan to all City libraries and the Department
of Economic and Community Development.
Staff will provide a written statement noting when and where the documents
were delivered
Records of online accessibility of the Annual Action and/or Five Year
Consolidated Plan, Substantial Amendments to the Annual Action and/or Five
Year Consolidated Plan, CAPER or Citizen Participation Plan.
A screen shot of the City’s website which includes a link is acceptable
Records of any public comments made about the Annual Action and/or Five Year
Consolidated Plan, Substantial Amendments to the Annual Action and/or Five
Year Consolidated Plan, CAPER or Citizen Participation Plan. If no public
comments were received, Staff should include a record stating that no public
comment was received.
Records of all meeting minutes where the meeting was convened to consider the
Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to
the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen
Participation Plan.
Requests for Assistance
A record of all requests/and or provisions for translation services at public
meetings
A record of any special accommodations made for disabled citizens to attend
public meetings
City of South San Francisco - Citizen Participation Plan Page 12 of 12
A record of requests and/or provisions of technical assistance by low to moderate
income groups.
II. Criteria for Amendment
To revise the CPP, a draft version of the revised CPP will be prepared by City staff and
made available for the fifteen-day public review period. A notice for the public review
period will be published in a newspaper of general circulation. A copy of the draft
version of the revised CPP will be made available at the Department of Economic and
Community Development and all City libraries during the public review period. A
reasonable number of free copies of the draft version of the revised CPP will be
provided to residents and groups upon request.
Following the public comment period, a public hearing will be on held on the draft. The
City Council shall consider any comments or complaints received in writing or at the
public hearings.
COMPLAINTS PROCEDURES
Written complaints from the public will receive a meaningful, written reply within 15
working days. Complaints can be mailed to:
Department of Economic and Community Development
400 Grand Avenue
South San Francisco, CA 94080
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