HomeMy WebLinkAboutReso 146-2017 (17-1050)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 146 -2017
File Number: 17 -1050 Enactment Number: RES 146 -2017
RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A FIRST AMENDMENT TO THE EXISTING
CONSULTING SERVICES AGREEMENT WITH CSG
CONSULTANTS, INC. OF FOSTER CITY, CALIFORNIA IN AN
AMOUNT OF $25,776 FOR A TOTAL NOT TO EXCEED AMOUNT
OF $152,332 FOR THE DESIGN AND CONSTRUCTION
ENGINEERING SERVICES ON THE JUNIPERO SERRA AND KING
DRIVE INTERSECTION IMPROVEMENTS PROJECT (CIP
PROJECT NO. TR1501).
WHEREAS, on April 8, 2015, the City Council awarded a consulting services agreement with CSG
Consultants, Inc. of Foster City, California ( "Consultant ") in the amount of $126,556 for the design and
construction engineering services; and
WHEREAS, the Consultant has satisfactorily completed the design of the intersection improvements and
is providing support services during the construction phase of the project; and
WHEREAS, several unforeseen technical difficulties arose during the course of the construction which
have necessitated extra effort for their resolution; and
WHEREAS, additional funding is needed to compensate the consultant for its work to re- evaluate
contractor submittals and to revise design drawings to address these unforeseen technical difficulties;
and
WHEREAS, to allow this work to proceed, staff recommends approving a first amendment to the
existing consultant agreement with CSG Consultants, Inc. for an amount of $25,776 to bring the total
agreement not to exceed amount to $152,332 and extend the term of the agreement to December 31,
2018; and
WHEREAS, sufficient funding for this amendment is included in the City of South San Francisco Fiscal
Year 2017 -18 Capital Improvements Program (CIP) Junipero Serra and King Intersection Improvements
Project (CIP Project No. tr1501).
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby authorizes the first amendment of the existing consulting services agreement
with CSG Consultants, Inc. of Foster City, California in an amount not to exceed $ 25,776.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the
City of South San Francisco Page 1
File Number: 17 -1050
Enactment Number: RES 146 -2017
Finance Department to establish the project budget consistent with the information contained in the staff
report.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and
any other related documents on behalf of the City upon timely submission by CSG Consultants, Inc.'s
signed contract amendment and all other required documents, subject to approval as to form by the City
Attorney.
At a meeting of the City Council on 11/8/2017, a motion was made by Liza Normandy, seconded by
Richard Garbarino, that this Resolution be adopted. The motion passed.
Yes: 5 Vice Mayor Normandy, Councilmember Garbarino, Councilmember
Matsumoto, Mayor Gupta, and Councilmember Addiego
Atte t by
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City of South San Francisco Page 2
FIRST (1st) AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
SOUTH SAN FRANCISCO AND CSG CONSULTANTS, INC.
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at
South San Francisco, California, as of November 8, 2017, by and between THE CITY OF
SOUTH SAN FRANCISCO (“City”), a municipal corporation, and CSG Consultants, Inc.
(“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On April 8, 2015, City and Contractor entered that certain Consultant Services
Agreement (“Agreement”) whereby Consultant agreed to Professional Engineering Services for
the traffic safety improvements at the Junipero Serra Boulevard/King Drive intersection. A true
and correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. City and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Consultant hereby agree as follows:
1.All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2.Section 1. Services Section. The December 31, 2016, end date for the term of services
identified in Section 1 of the Agreement is hereby replaced with December 31, 2018.
3.Section 2. Compensation Section of the Agreement shall be amended such that the City
agrees to pay Contractor a sum not to exceed $152,332, with the understanding that up to
$126,556 has already been paid to Contractor.
Contractor agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
4.Scope of Services. The Scope of services is amended and attached as Exhibit B to this
Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
Mike Futrell, City Manager Cyrus Kianpour, PE, PLS
Approved as to Form:
By:
City Attorney
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550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE
October 30, 2017
Sam Bautista, P.E.
Principal Engineer
City of South San Francisco
Engineering Division
315 Maple Ave
South San Francisco, CA 94080
Re: Construction Support Services
Junipero Serra Blvd at King Drive Improvements (Project No. TR1501)
CSG Consultants, Inc. (CSG) is submitting this supplemental fee proposal to the City of South San
Francisco (City) for construction support services for the Junipero Serra Blvd at King Drive Improvements
project. CSG prepared the PS&E for this project and our team has a comprehensive understanding of the
project deliverables. The supplemental fee will allow for CSG to provide construction support services
through project closeout.
Scope of Services – Construction Support
The project consists of design improvements including median redesigns and right turn islands to
improve the intersection and provide ADA accessibility, traffic signal replacements and upgrades,
addition of a speed feedback sign, installation of standard ADA curb ramps around the JSB and King
Drive intersection, addition of pedestrian signal heads and countdown timers at crosswalks, and bike
lane extensions. The following is a summary of the construction support duties to be performed by CSG:
1. Prepare conformed plans and specifications incorporating any clarifications and any changes
from addenda issued during the bidding process.
2. Participate in the pre-construction meeting.
3. Review Contractor’s submittals.
4. Respond to Contractor RFI’s and CCO requests.
5. Perform field checks during construction.
6. Prepare the Record Drawings.
Deliverables:
1. Conformed construction plans and specifications.
2. Log of, and response to, contractor’s submittals.
3. RFI and CCO responses.
4. Field check reports.
5. Record Drawings.
The PS&E was performed under the Consulting Services Agreement between the City of South San
Francisco and CSG Consultants, Inc. for Design Services, dated April 8, 2015. The budget has since been
exhausted. CSG is respectfully requesting for the City to increase the budget by approximately 10% of
the original PS&E fee for the supplemental services described herein. A breakdown of the proposed
supplemental fee is provided on the following page.
EXHIBIT B
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2
Staff Hourly Rate Project
Hours
Fee
Michael Fisher, PE – Principal Engineer $180 48 $8,640
Son Hoang, E.I.T. – Associate Engineer $145 96 $13,920
Subconsultant
W-Trans $3,216
Total Fee $25,776
We look forward to continuing our working relationship with the City of South San Francisco. If you have
any questions, please contact me at 650 522-2516.
Sincerely,
Michael Fisher
Principal Engineer
EXHIBIT B
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