HomeMy WebLinkAbout2017-11-20 e-packet@6:00Monday, November 20, 2017
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Special City Council
Special Meeting Agenda
November 20, 2017Special City Council Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday,
November 20, 2017, at 6:00 p.m., in the City Council Chambers, Municipal Services Building, 33 Arroyo
Drive, South San Francisco, California.
Purpose of the meeting:
Call to Order.
Roll Call.
Agenda Review.
Public Comments - comments are limited to items on the Special Meeting Agenda.
ADMINISTRATIVE BUSINESS
Report regarding selection of the preferred Community Civic Campus project site
plan. (Marian Lee, Assistant City Manager)
1.
CONSENT CALENDAR
Report regarding a resolution authorizing the City Manager to execute a Memorandum
of Understanding allowing the Parks and Recreation Department to install a
scoreboard at Callero Baseball Field, located at the South San Francisco Unified
School District’s Baden School campus, and authorizing the acceptance of the in-kind
donation and installation of a new scoreboard by the International Brotherhood of
Electrical Workers Local 617. (Sharon Ranals, Director, Parks and Recreation)
2.
Resolution authorizing the City Manager to execute a Memorandum of Understanding
allowing the Parks and Recreation Department to install a scoreboard at Callero
Baseball Field, located at the South San Francisco Unified School District’s Baden
School campus, and authorizing the acceptance of the in-kind donation and installation
of a new scoreboard by the International Brotherhood of Electrical Workers.
2a.
Adjournment.
Page 2 City of South San Francisco Printed on 12/7/2017
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-976 Agenda Date:11/20/2017
Version:1 Item #:1.
Report regarding selection of the preferred Community Civic Campus project site plan.(Marian Lee,Assistant
City Manager)
RECOMMENDATION
It is recommended that the City Council receive information and identify a preferred Community Civic
Campus project site plan.This guidance will be the basis for design to be developed in 2018 and the
Master Architect service agreement.
BACKGROUND/DISCUSSION
Presently,staff is working on procuring a master architect team for the Community Civic Campus project.Once
a master architect team is selected,staff will need to negotiate the services agreement and begin design
development in 2018.With these milestones on the horizon,now is a critical time to select the preferred site
plan so that negotiations and expectations can be clearly defined and design development can be pursued in a
prudent and timely manner.
There are three site plans under consideration which were included in the California Environmental Quality Act (CEQA)
process so that any option can advance to the next phase of the project.The Final Supplemental Environmental Impact
Report (FSEIR) is scheduled to come to City Council on December 13, 2017 for certification.
All three site plans reflect the joint Library and Recreation facility and Police facility at the north east corner of El
Camino and Chestnut Avenue and the Fire facility on the west side of the City’s current Municipal Services Building.The
key difference between the three site plans is amount of open space available for outdoor recreational programming and
parking location.
·The lowest cost site plan includes all surface parking with the smallest amount of open space at ~$157M.
·One of the higher cost options includes structure parking for all users next to the police facility with the largest
amount of open space at ~$172M.
·The other higher cost option includes tucked parking below the joint Library and Recreation facility and surface
parking with some open space at ~$173M.
Please know that the estimated costs are based on conceptual building massing efforts and unit costs.More real cost
estimates will be developed as design is advanced in 2018.
Attached is the presentation that will be provided at the meeting.Staff will walk through the three site plan
options,discuss the differences between the site plans and outlined the funding strategy related to the site plans.
Staff requests discussion providing direction to staff on the preferred site plan to advance to the next phase of
project development.
FISCAL IMPACT
The options with structure parking are approximately ~$15M to ~$16M more than the option with surface
parking.The decision on site plan option will impact the project cost.City Council approval of the project cost
City of South San Francisco Printed on 11/15/2017Page 1 of 2
powered by Legistar™
File #:17-976 Agenda Date:11/20/2017
Version:1 Item #:1.
parking.The decision on site plan option will impact the project cost.City Council approval of the project cost
and budget will occur after design is complete or earlier if Design-Bid-Build is pursued for Police and Fire
facilities.
CONCLUSION
It is recommended that the City Council receive information and identify a preferred Community Civic Campus
project site plan.The preferred site plan will be used as a starting point for design.The site plans we have now
were for the purposes of sizing the project,finding the location and developing enough definition for the
environmental process.With a preferred site plan,we will now be able to task the master architect with
improving and optimizing the site plan and ensuring multi modal circulation in addition to building design.
Attachment: Presentation Site Plan Option Preference
City of South San Francisco Printed on 11/15/2017Page 2 of 2
powered by Legistar™
MEASURE W
COMMUNITY CIVIC CAMPUS PROJECT
Site Plan Options
City Council Special Meeting
November 20, 2017
Context
•Site identified
•3 site plan options
•CEQA evaluation for all 3 options
•Choose one option for master architect
•Inform negotiations with master architect
•Sets base assumptions for site plan finalization
and building design
Option A – Surface Parking
PUC
OPTION A
Total Cost
$157 Million
PUC
OPTION B
Total Cost
$173 Million
Option B – Structure Parking
PUC
OPTION C
Total Cost
$172 Million
Option C – Underground /Surface Parking
•Structure parking more expensive but allows
for more open space
•Need for open space
-Existing shortage of open space in the area
-With more development, open space need grows
•Use for open space
-Community desires for outdoor space
-Active area for outdoor classes, fitness, boot camps
-Intimate areas for individual respite and park experience
-Outdoor community events, cultural performances and
gatherings
-Public outdoor art
Surface Parking vs. Open Space
•Both structure parking options cost is similar
•Structure parking next to police facility
-Comingling public and police parking (need to separate police from public by
design)
-All ingress/ egress traffic concentrated on one side of Antoinette
•Underground parking below Library / Recreation facility
-User-friendly
-Public use separate from police use
-Limited space below resulting spillover surface parking taking up land
space (need to figure out how to minimize surface parking)
Structure parking above vs. below
•Option B with parking structure evaluated (most potential
impacts)
•Project has less than significant impact
•Changes to El Camino/Chestnut Area Plan is minor and
less than significant impact
•Mitigations addressing cumulative traffic less than
significant:
-Signal timing
-Lane realignment
-Restriping required
Draft SEIR Key Findings
Funding Plan
Funding Source Amount
(in millions)
Measure W $145
Asset Seizure $2
Sale of MSB $8
Sale of PUC Parcels $1
Park-in-lieu $2
Other $2
Total $159
Option Cost
A $157
B $173
C $172
Debt Service, $8
Road CIP, $1
Other, $1
$-
$2
$4
$6
$8
$10
$12
Mi
l
l
i
o
n
s
Measure W
FY 2022-23 Projection (in millions)
Additional Funding TBD
•Grants
•Donations
•Foundations
•Park Fee (consider priority projects)
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-1115 Agenda Date:11/20/2017
Version:1 Item #:2.
Report regarding a resolution authorizing the City Manager to execute a Memorandum of Understanding
allowing the Parks and Recreation Department to install a scoreboard at Callero Baseball Field,located at the
South San Francisco Unified School District’s Baden School campus,and authorizing the acceptance of the in-
kind donation and installation of a new scoreboard by the International Brotherhood of Electrical Workers
Local 617.(Sharon Ranals, Director, Parks and Recreation)
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute a Memorandum of
Understanding allowing the Parks and Recreation Department to install a scoreboard at Callero Baseball
Field,located at the South San Francisco Unified School District’s Baden School campus,and authorize
the acceptance of the in-kind donation and installation of a new scoreboard by the International
Brotherhood of Electrical Workers Local 617.
BACKGROUND/DISCUSSION
In April 2017,representatives from the Youth Baseball Association who oversee co-sponsored youth baseball
programs for participants ages 11-14 years old asked staff to consider installing a scoreboard at Callero
Baseball Field.While this field is located on the South San Francisco Unified School District’s (SSFUSD)
field,this site is operated and maintained by the Parks and Recreation Department pursuant to the SSFUSD-
City Joint Use Agreement, which was reauthorized for a 20-year term in March 2008.
Parks staff and representatives from the Youth Baseball Association subsequently met at the site to discuss the
potential scoreboard installation project.Steven Booker,a business agent with the International Brotherhood of
Electrical Workers (IBEW)Local 617 also attended this meeting,offering to purchase and install the
scoreboard at no cost to the City.The proposed scoreboard would be installed along the pathway in left field by
IBEW’s licensed electricians volunteering their time to support this project.The value of the scoreboard and
installation is approximately $15,000.
Staff brought this item to the attention of the SSFUSD’s maintenance team,who was in support of permitting
the installation of the scoreboard,as long as the City would agree to oversee installation,commit to ongoing
maintenance of the scoreboard, and document these responsibilities in a Memorandum of Understanding.
FISCAL IMPACT
There is no fiscal impact to acceptance of this Memorandum of Understanding and scoreboard installation.All
costs associated with the maintenance and operation of the scoreboard is nominal and will be absorbed by the
Parks and Recreation Department’s operating budget.
City of South San Francisco Printed on 11/15/2017Page 1 of 2
powered by Legistar™
File #:17-1115 Agenda Date:11/20/2017
Version:1 Item #:2.
CONCLUSION
Authorization to accept the terms of the Memorandum of Understanding and the donation of the scoreboard
will allow the City to provide improved amenities at Callero Baseball Field for our co-sponsored youth baseball
leagues.It is recommended that the City Council authorize the City Manager to execute the Memorandum of
Understanding and accept the in-kind donation of a scoreboard and installation of the scoreboard at Callero
Baseball Field.
City of South San Francisco Printed on 11/15/2017Page 2 of 2
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-1116 Agenda Date:11/20/2017
Version:1 Item #:2a.
Resolution authorizing the City Manager to execute a Memorandum of Understanding allowing the Parks and
Recreation Department to install a scoreboard at Callero Baseball Field,located at the South San Francisco
Unified School District’s Baden School campus,and authorizing the acceptance of the in-kind donation and
installation of a new scoreboard by the International Brotherhood of Electrical Workers.
WHEREAS,the City of South San Francisco (“City”)and South San Francisco Unified School District
reauthorized a Joint Powers Agreement in 2008,a copy attached herewith as Exhibit A,allowing the City to
maintain and operate the Callero Baseball Field at Baden School for a term of 20 years; and
WHEREAS,the Parks and Recreation Department intends to install a scoreboard for City and co-sponsored
youth baseball programs at Callero Baseball Field; and
WHEREAS,the International Brotherhood of Electrical Workers Local 617 has pledged to donate and install
the scoreboard at no cost to the City; and
WHEREAS,South San Francisco Unified School District has required that the City execute a Memorandum of
Understanding prior to any installation work requiring that the City be responsible for on-going operation and
maintenance of the scoreboard after installation.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco hereby
authorizes the City Manager to execute a Memorandum of Understanding,a draft attached herewith as Exhibit
B,allowing the Parks and Recreation Department to install a scoreboard at Callero Baseball Field,located at
the South San Francisco Unified School District’s Baden School campus and authorizing the acceptance of the
in-kind donation and installation of a new scoreboard by the International Brotherhood of Electrical Workers.
*****
City of South San Francisco Printed on 12/7/2017Page 1 of 1
powered by Legistar™
Exhibit A - Page 1
Exhibit A - Page 2
Exhibit A - Page 3
Exhibit A - Page 4
Exhibit A - Page 5
Exhibit A - Page 6
Exhibit A - Page 7
Exhibit A - Page 8
Exhibit A - Page 9
Exhibit A - Page 10
Exhibit A - Page 11
Exhibit A - Page 12
Exhibit A - Page 13
Exhibit A - Page 14
Exhibit A - Page 15
Exhibit A - Page 16
Exhibit A - Page 17
Exhibit A - Page 18
Exhibit A - Page 19
Exhibit A - Page 20
Exhibit A - Page 21
Exhibit A - Page 22
Exhibit A - Page 23
Exhibit A - Page 24
Ex
h
i
b
i
t
B
-
Pa
g
e
1
Ex
h
i
b
i
t
B
-
Pa
g
e
2