HomeMy WebLinkAboutReso 16-2018 (17-1208)City of South San Francisco
City Council
Resolution: RES 16 -2018
File Number: 17 -1208
P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
Enactment Number: RES 16 -2018
RESOLUTION AUTHORIZING THE CITY MANAGER TO
APPROVE THE FIRST AMENDMENT TO THE CONSULTING
SERVICES AGREEMENT WITH BELLECCI & ASSOCIATES OF
PLEASANTON, CALIFORNIA FOR DESIGN OF THE
UNDERGROUND UTILITY DISTRICT RULE 20A ANTOINETTE
LANE PROJECT (PROJECT NO. ST 1702) TO INCREASE THE NOT
TO EXCEED AMOUNT FROM $57,332 TO $225,244 FOR A TOTAL
BUDGET OF $258,826.
WHEREAS, on July 26, 2017, the City Council of the City of South San Francisco ( "City") adopted
Ordinance 1540 -2017 to established the Underground Utility District Rule 20A Antoinette Lane Project
( "Project ") in accordance with California Public Utilities Commission Rule 20A; and
WHEREAS; Ordinance 1540- 2017specified that the City would serve as the Lead Agent (also known as
Trenching Agent) for the Project, responsible for coordinating the work with PG &E, AT &T, and
Comcast ( "Utilities "); leading the design development; and contracting for construction; and
WHEREAS, on June 16, 2017, the City Manager entered into a consulting services agreement
( "Agreement ") with Bellecci & Associates ( "Consultant ") in the amount of $57,332 for the first phase of
the project design to produce the Joint Trench Intent drawings to be used by the Utilities as the basis for
their equipment designs; and
WHEREAS, the Consultant satisfactorily delivered the first phase of the design to the City and Utilities;
and
WHEREAS, the Utilities expect to provide the second phase of design, consisting of their equipment
specifications, to the City by May 2018; and
WHEREAS, additional scope and budget need to be amended into the Agreement to allow the City's
Consultant to complete the final design documents and to provide construction phase engineering
support; and
WHEREAS, to allow this work to proceed, staff recommends approving a First Amendment to the
existing Agreement with Bellecci & Associates for an amount not to exceed $167,912, increasing the
agreement not to exceed amount from $57,332 to $225,244; and
WHEREAS, funding for the Project is included in the City of South San Francisco Fiscal Year 2017 -18
Capital Improvements Program and sufficient funds are available to cover the amendment cost.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
City of South San Francisco Page 1
File Number., 17 -1208 Enactment Number., RES 16 -2018
the City Council hereby authorizes the City Manager to approve the First Amendment of the existing
consulting services agreement in the amount of $167,912 for the design of the Underground Utility
District Rule 20A Antoinette Lane Project to Bellecci & Associates of Pleasanton, California, California
to increase the agreement amount not to exceed to $225,244 and authorizing a total budget of 258,826.
BE IT FURTHER RESOLVED that the first amendment will set the term of the consulting service
agreement from June 16, 2017, through December 31, 2019.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement
amendments and any other related documents on behalf of the City upon timely submission by Bellecci
& Associates of the signed contract amendment and all other documents, subject to approval by the City
Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the
Finance Department to establish the Project Budget consistent with the information contained in the staff
report.
At a meeting of the Special City Council on 1/24/2018, a motion was made by Richard Garbarino, seconded
by Mark Addiego, that this Resolution be adopted. The motion passed.
Yes: 5 Mayor Pro Tem Matsumoto, Mayor Normandy, Councilmember Addiego,
Councilmember Gupt ?, and Councilmember Garbarino
by
City of South San Francisco Page 2
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND BELLECCI & ASSOCIATES
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at
South San Francisco, California, as of January 24, 2018, by and between THE CITY OF SOUTH
SAN FRANCISCO (“City”), a municipal corporation, and BELLECCI & ASSOCIATES
(“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On June 21, 2017, City and Contractor entered that certain Consulting Services
Agreement (“Agreement”) whereby Consultant agreed to Surveying/Base Map and Design
Assistance Services for the Antoinette Lane Underground Utility District. A true and correct
copy of the Agreement and its exhibits is attached as Exhibit A.
B. City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Term of Services. The June 30, 2019, end date for the term of services identified in
Section 1.1 of the Agreement is hereby replaced with December 31, 2019.
3. Compensation Section. Section 2 of the Agreement shall be amended such that the City
agrees to pay Contractor a sum not to exceed $225,244.00, with the understanding that up
to $57,332 has already been paid to Contractor.
Contractor agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
4. Scope of Services. The Scope of services is amended and attached as Exhibit B to this
Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO BELLECCI & ASSOCIATES
By: By:
Mike Futrell, City Manager Daniel Leary, Principal in Charge
Approved as to Form:
By:
City Attorney
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1 Meeting with City / Rule 20 Liason / Coordination 7 5 6 13 0 0 $0 31 $4,620
2 65% JT Plans for City Review 3 40 80 80 0 0 $0 203 $28,718
3 100% PG&E Submittal & Design Services (Civil+Geotech+Structural)6 48 76 74 0 0 $0 204 $29,384
4 100% Form B Submittal 4 8 28 24 0 0 $0 64 $9,056
5 Site Work and trenching on Apt Property (Conduit goes beneath)2 12 10 32 45 8 $0 109 $17,602
6 Geotechnical Engineering (allow) including sub mark-up 0 0 0 0 0 0 $10,700 0 $10,700
7 Structural Engineering (allow) including sub mark-up 0 0 0 0 0 0 $14,700 0 $14,700
8 Bid Documents after PG&E Approval 2 10 12 12 0 0 $0 36 $5,300
9 Printing & Delivery Allowance 0 0 0 0 0 0 $0 0 $410
24 123 212 235 45 8 $25,400 647 $120,490
1 Design Services During Const (DSDC) - LEVEL 1 + 2 CA 10 72 150 95 0 0 $0 327 $47,422
Totals=34 195 362 330 45 8 $25,400 974 $167,912
standard billing rates 186 176 142 122 170 268
PHASE 3 - PREPARE FINAL DESIGN COMPOSITE DRAWINGS & FORM B
Totals=
PHASE 4 - ENGINEERING SUPPORT SERVICES
Proposal to the City of South San Francisco
Joint Trench Engineering
by Bellecci & Associates - January 11, 2018
"ANTOINETTE LANE UUD Project"
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EXHIBIT B
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