HomeMy WebLinkAboutReso 43-2018 (18-254)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
M0011 N-W City Council
Resolution: RES 43 -2018
File Number: 18 -254 Enactment Number: RES 43 -2018
RESOLUTION ACCEPTING MID -YEAR FINANCIAL REPORT AND
AMENDING THE FISCAL YEAR 2017 -18 ADOPTED BUDGET.
WHEREAS, city staff presented the Fiscal Year (FY) 2017 -18 mid -year financial report to the Budget
Standing Committee (BSC) on March 20, 2018; and
WHEREAS, city staff incorporated direction and comments from the BSC and presented the FY
2017 -18 mid -year financial report to the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does
hereby:
Accept the FY 2017 -18 mid -year financial report; and
Amend the FY 2017 -18 adopted budget based on the list of mid -year budget adjustments attached herein
as Exhibit A.
At a meeting of the City Council on 3/28/2018, a motion was made by Pradeep Gupta, seconded by Richard
Garbarino, that this Resolution be adopted. The motion passed.
Yes: 5 Mayor Normandy, Mayor Pro Tern Matsumoto, Councilmember Garbarino,
Councilmember Gupta, and Councilmember Addiego
by
City of South San Francisco Page 1
2017 -18 Mid Year Budget Requests EXHIBIT A
FUNDING REQUESTED FROM GENERAL FUND
Department
Fund
Description of Item /Service
Cost
Justification /Purpose
Library
100
Education Reimbursement (MOU
$ 4000
unfunded MOU benefit
benefit)
A fee based after - school summer Park and Recreation program in collaboration with SSFUSD STEM Summer
Parks & Recreation
100
SSF Summer Program
$ 28,507
Program. Elementary program intended to serve 60 students and middle school program intended to serve 25
students
Upgrade of Administrative A fee based after - school summer Park and Recration program ini collaboration with SSFUSD STEM Summer
Parks & Recreation 100 Assistant II to Public Works 11,500.00 Program. Elementary program intended to serve 60 students and middle school program intended to serve 25
Administrator students
The fire marshal had conducted a majority of complex construction plan reviews in -house prior to his
retirement in December, 2017. The fire marshal was also a licensed fire protection engineer and had
capabilities no longer present in remaining prevention staff. The fire marshal's retirement was not anticipated
prior to submittal of the FY2017 -18 budget. We have worked with ECD and the City Attorney to develop a
third -party process to conduct construction plan reviews. Not having a new process would have caused
construction plan reviews to fall behind and delay applicants and their projects. The requested amount was
generated through a review of the first six months of the fiscal year plan check fees and the corresponding
Fire Department 100 Plan Check Services $ 636,546 plan check services cost of the third -party plan check contractor. Staff reviewed the first six months of plan
check activity and created an average monthly plan check fee/ third party plan check contractor cost estimate
for comparison. Because of the large inconsistencies in plan check revenue versus cost per month, the
difficulty of knowing the exact plan check activity for the remainder of the year, and the size of potential
projects on the horizon that will require plan check review; staff feels it would be prudent to request an
amount equal to the cost of activity that was created during the first six months of the fiscal year.
This request is to cover the increase in cost /expenditures related to contractual percentages of revenue which
is higher than anticipated for FY2017 -2018. Ambulance revenue recovery elements put in place by SSF Fire
Department staff have produced an improved revenue stream. Wittman Enterprises, our billing contractor,
and Resolve Insurance Services, our secondary billing contractor, have processed all remaining accounts that
Fire Department
100
Ambulance billing
$ 30,000
were held by prior billing contractors. These accounts have yielded $245,000 in additional revenue. Due to
delayed billing in FY 16 -17 that transitioned into FY2017 -18, revenues are higher than average in FY 2017 -18.
Staffwill reassess revenue projections and associated billing fees when preparing for the FY 2018 -19 budget.
Police Department
100
CBRN canisters for gas masks (90)
$ 10,000
Per DU -ALL Safety Consultant, gas masks(quantity 8) and associated cartridges (quantity 90) need to be
& replacement gas masks.
replaced in order to be in compliance with OSHA re
P P � g
regulations.
The City Attorney's Office is requesting a mid -year budget amendment to account for additional general legal
services. The City continues to produce a high volume of work, including several City-led initiatives, all which
necessitate greater legal services than originally anticipated for this fiscal year. The City Attorney's Office has
provided and will continue to provide substantial support in structuring, strategizing and advising the City on
City Attorney
100
City Attorney Fees
$ 125,000
these City-led initiatives, including but not limited to Measure W Civic Campus project development,
formation of CFDs, disposition of City-owned properties, and research and analysis related to potential
development of City-owned properties with complex legal issues, such as the Oyster Point Marina. The
increased volume and pace of City-led initiatives is anticipated to continue throughout the remainder of the
current fiscal year.
Public Works
100
Overflow shuttle for morning trip
There is a large demand of passengers on school days that the current shuttle does not have the capacity. This
South City Shuttle
$ 28,200
will pay for the costs to continue providing an overflow shuttle at a cost of 300 per day until May 31, 2018.
$ P Y Y
Over the last several months staff has been working with the Brentwood and Avalon neighborhoods to pilot
Public Works -
25 Speed bumps in
and test traffic calming measures. After thorough study and community outreach the neighborhood and staff
Transfer to Capital
100
Avalon /Brentwood
$ 250,000
decided to install up to 25 speed humps at various locations. As soon as budget is appropriated staff will issue
Improvement
a notice to bid and anticipates the speed humps will be installed by end of June 2018.
Public Works -
Transfer to Capital
100
Oak Avenue Extension
$ 250,000
As the planning and design for the Civic Center Campus and the sale of the SFPUC property advances staff will
Improvement
begin
to plan for the Oak Avenue extension. Planning for the CIP will begin in spring 2018.
City Manager 100
Performance
Management
Acquisition
of performance management and reporting software to enhance the City's ability to ensure
Technology
System
$ 20,000 accountability
and adherence to the City's strategic plan and allow for greater transparency to Council.
Squire
Patton Boggs Consulting to represent the City of South San Francisco in respect to public policy matters
in
Congress and the Executive Branch related to authorizing and funding a study of sea level rise and
City Manager 100
Legislative
Representation
$ 90,000
monitoring, and potentially assist with obtaining funding for Caltrain electrification and the Department of
Housing
and Urban Development, Community Development Block Grant Program.
City Manager 100
Miller Garage
$ 20,000 Tenant
Improvements for the Miller Garage
City Manager- 100
Translation
Services for 2
$ 2,500 Per
LA, cost is $1,250 per newsletter $600 each /Spanish, $650 /each Chinese
Communications
Newsletters
City Manager-
Communications 100
Printing
Translated 2 Newsletters
Per
$ 4,000
LA, cost is $2,000 per translated newsletter
City Manager- 100
Design
services for 2 Translated
$ Z000 Per
LA, cost is $1,000 per translated newsletter
Communications
Newsletters
City Manager-
100
Printing
3 Citywide Newsletters
Cost
$ 8,000
is $16,500 total ($5,500 each x 3). Surplus of $8,500 in 100 -05130 -5025 will cover excess cost.
Communications
City Manager-
100
Printing
for 1 Additional Citywide
Onl
$ 2 800
Y 4 Citywide postcards budgeted in 100 - 05130 -5025
Communications
Postcards
City Manager- 100
Postage
for 3 Additional Citywide $
13,500 $4'500
has been average cost of previous newsletter mailings
Communications
Newsletters
City Manager- 100
Postage
for 1 Additional Postcard
$ 4,700 $4,700
has been average cost of previous citywide postcard mailings
Communications
City Manager-
100
Breezeway
Banners $
5,000 2
breezeway
b banners
Y
Total
Additional GF Regimst $
,54E 233
FUNDING REQUESTED FROM OTHER FUNDS EXHIBITA
Department
Fund
Description of Item /Service
Cost
Justlfication /Pur ose
Parks & Recreation
830
Child Care Impact Fees
$ 1,067,000
AV Equipment Upgrade for Council Chambers - Cost includes Equipment, Install & Staff Training **Funding
Information
786
AV Equipment Upgrade - Council
$ 65,000
is available from fund balance, requesting a p
q B ppropriation to spend them
Technology
Chambers
Using existing balance of ANIP funds, hire a consultant to perform an audit of ANIP files in order to determine
City Manager
221
ANIP consultant
$ 10,000
the number of potentially eligible homes remaining within the ANIP program boundary, to eventually spend
down ANIP program funds.
830
$ 100,000
Staff had been directed by the City Manager to obtain a high level cost estimate for the potential conversion
Parks &Recreation
Orange Library Feasibility Study
of the main library to a licensed preschool campus.
REVENUE ADJUSTMENTS
GENERAL FUND REVENUE ADJUSTMENTS
Department
Fund
Description of item/Service
Cost
Justification/Purpose
100
$ 875,000
Revenue associated with reimbursable overtime overtime costs increased due to a much higher fire season.
Fire
Other Agency Reimbursement
This activity is reimbursable through various government agencies.
Fire
100
Ambulance Revenue
$ 245,000
Additional Revenue related to Ambulance billing
S r
Accounts for county and state share of parking citation revenue that has not been remitted since November
finance
100
Parking Citations
E,55
2014, as well as projection for January -June 2018.
finance
100
$ 520,000
Sale of 178 -190 Airport took place in FY2017 -18; was originally anticipated to take place in the prior year.
Sale of Real /Personal Property
finance
100
Property Tax
$ 167,400
Based on December YTD analysis
finance
100
Excess ERAF
$ 327,341
Based on actual revenue received
finance
100
Commercial Parking Tax
Long -term parking expansion was expected to open in July; still under construction
ECD
100
Building Inspection Permits
$ 1,000,000
Based on December YTD analysis
Total Additional GF Revenue $ 1,779,741
OTHER FUND REVENUE ADJUSTMENTS
Department
Fund
Description of Item /Service
Cos?
lustlfication /Purpose
Parks & Recreation
830
Child Care Impact Fees
$ 1,067,000
Based on January YTD
City Manager
221
ANIP Fund
Based on January YTD & Prior year actual