HomeMy WebLinkAboutReso 60-2018 (18-215)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 60 -2018
File Number: 18 -215 Enactment Number: RES 60 -2018
RESOLUTION AUTHORIZING THE WRITE -OFF OF $40,502 IN
UNCOLLECTABLE ACCOUNTS RECEIVABLE FOR PARKS AND
RECREATION PROGRAM SERVICES.
WHEREAS, the Parks and Recreation Department is implementing a new recreation management
system (RMS) called CivicRec by CivicPlus, Inc. to track registration and process payments for
recreation classes, childcare programs, and facility usage and rentals; and
WHEREAS, the Parks and Recreation Department has used an RMS called CLASS by Active Network
for nearly 20 years; and
WHEREAS, staff desires to only transfer recent, relevant account information from CLASS into
CivicRec; and
WHEREAS, staff recommends that City Council write off from CLASS 147 uncollectable accounts for
parks and recreation program services from 2008 to 2017, totaling $40,502, hereto attached as Exhibit A;
and
WHEREAS, staff will implement an annual review of uncollectable accounts and bring those accounts to
Council for write off approval when necessary.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby approves the write -off of $40,502 in uncollectable accounts receivable, as
detailed in Exhibit A, attached to this resolution and incorporated herein.
BE IT FURTHER RESOLVED, by the City Council of the City of South San Francisco that the City
Council hereby authorizes the City Manager, or his designee, to take any action consistent with the intent
of this resolution.
City of South San Francisco Page 1
File Number: 18 -215
Enactment Number: RES 60 -2018
At a meeting of the City Council on 4/11/2018, a motion was made by Mark Addiego, seconded by Pradeep
Gupta, that this Resolution be adopted. The motion passed.
Yes: 3 Mayor Normandy, Councilmember Gupta, and Councilmember Addiego
Absent: 2 Mayor Pro Tem Matsumoto, and Councilmember Garbarino
Attest by
Kris n i
City of South San Francisco Page 2
Exhibit A
Parks & Recreation Department
Recommended Write-Off Summary
Year Number of
Accounts Balance
2008 2 $966.05
2009 2 $818.00
2010 4 $649.15
2011 14 $4,092.83
2012 8 $4,407.52
2013 14 $12,806.46
2014 24 $6,314.16
2015 27 $5,103.65
2016 32 $4,684.24
2017 20 $659.87
Grand
Total 147 $40,501.93