HomeMy WebLinkAboutReso 79-2018 (18-424)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 79 -2018
File Number: 18 -424 Enactment Number: RES 79 -2018
RESOLUTION AWARDING A LANDSCAPE MAINTENANCE
SERVICES AGREEMENT TO BRIGHTVIEW LANDSCAPE
SERVICES, INC. OF MENLO PARK, CALIFORNIA FOR CITYWIDE
LANDSCAPE MAINTENANCE SERVICES IN AN AMOUNT NOT
TO EXCEED $1,166,292 AND AMENDING THE PARKS AND
RECREATION DEPARTMENT'S FISCAL YEAR 2018 -19 AND
2019 -20 OPERATING BUDGETS PURSUANT TO BUDGET
AMENDMENT #18.029.
WHEREAS, the City of South San Francisco ( "City ") issued a Request for Proposals for Landscape
Maintenance Services on February 12, 2018 and received three (3) bids in response; and
WHEREAS, after reviewing and scoring the proposals, Brightview Landscape Services, Inc. of Menlo
Park, California, was selected based on their average overall proposal score, which included evaluation
of project costs, project understanding, project completion schedule, qualifications, expertise and
experience; and
WHEREAS, staff recommends awarding a landscape services agreement to Brightview Landscape
Services, Inc. of Menlo Park, California for the Landscape Maintenance Services Project in a total
amount not to exceed $1,166,292 for a twenty -four (24) month term; and
WHEREAS, additional funding in an amount of $65,946 is requested from the Common Greens funds to
elevate the current level of service without any further financial impact to the City's General Fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby awards a landscape services agreement to Brightview Landscape Services, Inc.
of Menlo Park, California, for the Landscape Maintenance Services Project, in a total amount not to
exceed $1,166,292.00 for a twenty -four (24) month term, conditioned on Brightview Landscape
Services, Inc. timely execution of the Project contract and submission of all required documents,
including but not limited to, certificates of insurance and endorsements, in accordance with the Project
documents and amends the Parks and Recreation Department's Fiscal Year 2018 -19 and 2019 -20
Operating Budgets pursuant to budget amendment #18.029.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the landscape
services agreement and any other necessary documents on behalf of the City, subject to approval as to
City of South San Francisco Page 1
File Number. 18 -424
form by the City Attorney.
Enactment Number. RES 79 -2018
At a meeting of the City Council on 5/23/2018, a motion was made by Karyl Matsumoto, seconded by
Richard Garbarino, that this Resolution be adopted. The motion passed.
Yes: 4 Mayor Pro Tern Matsumoto, Councilmember Garbarino, Councilmember Gupta,
and Councilmember Addiego
Absi
City of South San Francisco Page 2
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 1 of 16
LANDSCAPE MAINTENANCE SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND BrightView Landscape Services, Inc.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and BrightView Landscape Services, Inc. (“Consultant”) (together sometimes referred to
as the “Parties”) as of July 1, 2018 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2020 the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 9. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 9.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Subject to the requirements of Section 9.4, Consultant shall
assign only competent personnel to perform services pursuant to this Agreement. In the
event that City, in its sole discretion, at any time during the term of this Agreement, desires
the reassignment of any such persons, Consultant shall, immediately upon receiving notice
from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $1,166,292
notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
Exhibit A
Exhibit A - Page 1
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 2 of 16
City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City
for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last five percent (5%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
Exhibit A
Exhibit A - Page 2
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 3 of 16
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown in Exhibit A.
2.6 Reimbursable Expenses. Expenses not listed are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under this Agreement
that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as may be
amended, and is exempt from withholding. Contractor accepts sole responsible for
verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors as required by law.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
Exhibit A
Exhibit A - Page 3
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 4 of 16
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. CONTRACT SECURITY. Concurrently with the execution of this Agreement, Consultant
shall furnish a surety bond in an amount equal to at least 100% of the contract price set forth in Section 2
as security for the faithful performance of this contract. Sureties on said bond and the form thereof shall be
issued by a California-admitted surety, satisfactory to the City and approved by the Contract Administrator
identified in Section 11.9.
Section 5 INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
5.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
5.2 Commercial General and Automobile Liability Insurance.
5.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
Exhibit A
Exhibit A - Page 4
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 5 of 16
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
5.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
5.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
5.3 Professional Liability Insurance.
5.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
5.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
Exhibit A
Exhibit A - Page 5
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 6 of 16
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
5.4 All Policies Requirements.
5.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
5.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
5.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
5.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
Exhibit A
Exhibit A - Page 6
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 7 of 16
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
5.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
5.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
5.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
5.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
5.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
Exhibit A
Exhibit A - Page 7
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 8 of 16
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 6. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 7. STATUS OF CONSULTANT.
7.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
Exhibit A
Exhibit A - Page 8
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 9 of 16
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
7.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 8. LEGAL REQUIREMENTS.
8.1 Governing Law. The laws of the State of California shall govern this Agreement.
8.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
8.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
8.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Exhibit A
Exhibit A - Page 9
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 10 of 16
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
8.6 Prevailing Wage. Where applicable, the wages to be paid for a day’s work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement. Shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 and 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
(A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the
schedule of prevailing wage rates is not attached hereto pursuant to Labor Code
Section 1773.2, the Consultant shall post at appropriate conspicuous points at the
site of the project a schedule showing all determined prevailing wage rates for the
various classes of laborers and mechanics to be engaged in work on the project
under this contract and all deductions, if any, required by law to be made from
unpaid wages actually earned by the laborers and mechanics so engaged.
(B) Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week,
and the actual per diem wages paid to each journeyman, apprentice, worker, or
other employee employed by the Consultant in connection with the public work.
Such records shall be certified and made available upon request as required by
Labor Code Section 1776.
(C) Subcontracting – Consultant shall be responsible for his own and subcontractors’
compliance with Section 1777.5 of the Labor Code regarding apprentic-eable
occupations. Consultants willful failure to comply with this section shall be denied
the right to bid on a public works contract for a period of six (6) months from the
date the determination is made.
Exhibit A
Exhibit A - Page 10
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 11 of 16
Section 9. TERMINATION AND MODIFICATION.
9.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
10.1.
9.2 Extension. If agreed to by all parties the City may extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written
amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
9.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
9.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator. Not less than fifty percent (50%) of the contract work shall be done by the
prime contractor. Further, the Contractor shall not, without the consent of the City of South
San Francisco, either:
(a) Substitute any person or subcontractors in place of the subcontractors designated on
the original proposal; or
(b) Permit any subcontract to be assigned or transferred or allow it to be performed by
anyone other than the original subcontractor listed in the proposal.
Exhibit A
Exhibit A - Page 11
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 12 of 16
Should the Consultant violate any of the provisions of this Agreement or the Identification of
Subcontractors Form contained in the proposal, it shall be deemed a violation of this
Agreement, and the City of South San Francisco may cancel the Agreement. 9.5
Temporary Suspension of Work. The Parks Manager shall have the authority to
suspend the work wholly or in part for such period as deemed necessary, due to
unsuitable weather, or to such other conditions as are considered unfavorable for the
suitable prosecution of the work, or for such time as he/she may deem necessary, due to
the failure on the part of the contractor to carry out orders given, or to perform any of the
provisions of the work. The contractor shall immediately obey such orders of the Parks
Manager and shall not restart the work until ordered in writing by the Parks Manager.
9.6 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
9.7 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
9.7.1 Immediately terminate the Agreement;
9.7.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
9.7.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
9.7.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 10. KEEPING AND STATUS OF RECORDS.
10.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
Exhibit A
Exhibit A - Page 12
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 13 of 16
10.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
10.3 Inspection and Audit of Records. Any records or documents that Section 10.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
10.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 11 MISCELLANEOUS PROVISIONS.
11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
Exhibit A
Exhibit A - Page 13
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 14 of 16
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
11.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
11.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
11.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
11.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
Exhibit A
Exhibit A - Page 14
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 15 of 16
11.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
11.9 Contract Administration. This Agreement shall be administered by Greg Mediati, Parks
Manager ("Contract Administrator"). All correspondence shall be directed to or through the
Contract Administrator or his or her designee.
11.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant:
Fred Freund, VP of Finance
BrightView Landscape Services, Inc.
4055 Bohannon Drive
Menlo Park, CA 94025
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
With a copy to:
Greg Mediati
Parks Manager
City of South San Francisco,
P.O. Box 711,
South San Francisco California 94083
11.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Exhibit A
Exhibit A - Page 15
Landscape Maintenance Services Agreement between May 23, 2018
City of South San Francisco and BrightView Landscape Services, Inc. Page 16 of 16
Seal and Signature of Registered Professional with
report/design responsibility.
11.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
11.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
11.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO BrightView Landscape Services, Inc.
____________________________ _____________________________________
Mike Futrell, City Manager Fred Freund
VP of Finance
Attest:
_____________________________
Krista Martinelli, City Clerk
Approved as to Form:
____________________________
City Attorney
Exhibit A
Exhibit A - Page 16
Consulting Services Agreement between May 23, 2018
City of South San Francisco and Brightview Landscape Services - Exhibit A Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
Exhibit A
Exhibit A - Page 17
Consulting Services Agreement between May 23, 2018
City of South San Francisco and Brightview Landscape Services -Exhibit B Page 1 of 1
EXHIBIT B
INSURANCE CERTIFICATES
Exhibit A
Exhibit A - Page 18
SP-1
Exhibit A
STANDARD OF SERVICES
CONTENTS
Landscape Maintenance
Landscape Maintenance Services for Streets, Parkways, Landscape Maintenance Services
for Streets, Parkways, and Common Greens with the City of South San Francisco under
terms and conditions of the RFQ for Landscape Maintenance Services, dated February
12, 2018. In the event of a conflict in or inconsistency between the terms of this
Attachment and the Service Areas and Litter Pickup Frequencies (Attachment A), the
Standard of Services shall prevail.
Table of Contents
1. Location
2. Scope of Work
3. Proposals and Pre-Bid Conference
4. Safety Program
5. Traffic Control
6. Quality of Work
7. Scope of Responsibility
a. Plants
b. Emergency Number
c. Clean-up
d. Vehicles
e. Cost Disclosure for Extra Work
8. Irrigation Systems
a. General
b. Water Requirements
c. Environmental and Land Use Stewardship Responsibilities
9. Nutrient Care Standards
a. Soil Analyses
b. Turf & Groundcovers
c. Trees and Shrubs
10. Turf Care Standards
a. Aeration
b. Mowing
c. Edging
d. Blowing, Vacuuming or Sweeping
e. Raking
f. Tree Wells
g. Vertical Mowing
h. Pest and Disease Control
Exhibit A
Exhibit A - Page 19
SP-2
11. Shrubs and Ground Cover Standards
a. Shrubs
b. Ground Covers
12. Integrated Pest Management Program
13. Prosecution and Progress
14. Damage or Loss of Contractor’s Supplies of Employer’s Property
15. Property Damage
16. Definition of Terms
a. City
b. Director
c. Inspector
d. Parks Manager
e. Bidder
f. Contract
g. Contractor
17. Control of Work
a. Authority of the Director
b. Coordination of Plans, Specifications & Standard of Services
c. Superintendence
d. Inspection
e. Removal of Defective and Unauthorized Work
f. Emergency Repair Work
18. Legal Relations and Responsibility
a. Laws to be Observed
b. Trench Safety
c. Hours of Labor
d. Review of Per Diem Rates
e. Prevailing Wage
f. Travel and Subsistence Payments
g. Registration of Contractors
h. Permits and Licenses
i. Patents
j. Utilities
k. Contractors Cooperation and Coordination
l. Public Convenience
m. Public Safety
n. Preservation of Property
o. Responsibility for Damage
p. Contractor’s Responsibility for Work
q. Portion of the Work Which May Be Placed in Service
r. No Personal Liability
19. Extra Work and Altered Quantities
a. Extra Work
b. Force Account Work
c. Alterations
Exhibit A
Exhibit A - Page 20
SP-3
20. Fair Employment Provisions
21. Employment of Apprentices
22. Inspections and Defaults
a. Inspection
23. Replacement and Extra Work
a. Replacement Cost to be Assumed by the Contractor
24. Miscellaneous Items
a. Concrete-Line Ditches
b. Fences
c. Gutters
d. Painting
e. Decomposed Granite Pathways
f. Hardscape
g. Tot lots
25. Standards for Completed Weed Abatement Work
a. Abatement Quality
b. Complete Abatement
c. Litter Removal
d. Hand-cleaning of Lots
e. Mowing
26. Schedule of Landscaping Maintenance Services
a. July
b. August
c. September
d. October
e. November
f. December
g. January
h. February
i. March
j. April
k. May
l. June
Exhibit A
Exhibit A - Page 21
SP-4
CITY OF SOUTH SAN FRANCISCO
LANDSCAPE MAINTENANCE SERVICES AGREEMENT FOR STREETS,
PARKWAYS, AND COMMON GREENS
1. Location
The locations of all the street and parkway median landscapes and all Common
Greens landscapes to be maintained are listed in Attachment A, Service Areas and
Litter Pickup Frequencies, on pp. 10-12 of the RFP.
2. Scope of Work
(A) The work to be done includes furnishing all labor, material and tools
necessary to maintain all ornamental planting, including, but not limited to
lawns, groundcovers and shrubs (trees are excluded); safety zones,
drainage facilities, weed control on median hardscapes, poles, posts, wire,
irrigation sprinkler heads, lateral lines up to the valves (not including
valves or water mains downstream of the water meter), clocks, public
walkways, dog park, all of now existing in said landscape facilities,
including the cost of necessary repairs, replacements, care, supervision,
and any and all other items necessary for the proper maintenance and
operation thereof, in accordance with the standard specifications of the
State of California, City of South San Francisco, and these specifications.
(B) The work does not include repairs and maintenance of lighting systems,
gates, benches, railings, homeowner fences, walls, sidewalks and curb and
gutter (except weed control).
3. Proposals and Pre-Proposal Conference
The mandatory Pre-Proposal Conference will be held in the conference room at
the Corporation Yard, 550 North Canal Street, on Monday, July 28, 2014 at 1:00
p.m.February 26, 2018 at 1:00 p.m.
4. Safety Program
(A) The Contractor shall conform to the rules and regulations pertaining to
safety established by the California Division of Industrial Safety and to all
requirements as set forth in the State of California Construction Safety
Orders (Cal/OSHA), and in particular, Article 3 of these Safety Orders,
regarding Accident Prevention and safety meetings.
(B) Full compensation for complying with the safety requirements of this
Section is considered to be included in the prices paid for the various
contract items of work and no separate payment shall be made therefore.
5. Traffic Control
The Contractor shall furnish, install and maintain all signs, barricades, traffic
cones and other warning devices for the purpose of traffic control. Such devices
Exhibit A
Exhibit A - Page 22
SP-5
and their installation shall conform to Caltrans’ “Manual of Traffic Controls,
Warning Signs, Lights, and Devices for Use in Performance of Work Upon
Highways.”
6. Quality of Work
The Contractor shall insure that all work provided for in these Specifications and
the Agreement entered into between the City and the Contractor is performed by
fully qualified and experienced sub-contractors or personnel directly employed by
the Contractor. The Contractor shall insure that the Contractor’s and sub-
contractor’s employees shall be personally presentable and act with courtesy and
good manners at all times. The Contractor shall be responsible for the skills,
methods, appearance, and actions of Contractor’s and sub-contractor’s employees
and for all work done. Contractor’s employees performing work under this
Contract shall be clearly identified as employees of the Contractor by uniform.
The Contractor shall instruct all the Contractor’s and sub-contractor’s employees
that they are not required to respond to directions from City personnel other than
the Parks Manager or his/her designated representative.
The Contractor shall perform all work provided for in these Specifications and the
Agreement entered into between the City and the Contractor under the direction
and to the satisfaction of the Parks Manager, who may make inspections at any
time and request that the Contractor perform additional work or services without
cost to the City to bring Contractor’s performance to the level required by the
specifications in the Agreement entered into between the City and the Contractor.
Reinspection fees of $100 may be imposed at the discretion of the City.
7. Scope of Responsibility
(A) Plants – Any or plants that die or that are damaged due to Contractor’s
negligence shall be replaced at the Contractor’s expense, equal in plant
size and conforming to the City Specifications and these Specifications.
Replacement shall be made within fifteen (15) days from the date the
defective plant is brought to the attention of the Contractor.
(B) Emergency Number – The Contractor shall be readily available by cell
phone during work hours. This shall not be an answering machine. In
addition, the Contractor shall provide the City with an emergency callout
listing where he/she may be contacted after normal working hours, on
weekends and holidays. Emergency calls shall be not be considered as
extra work unless damage was caused by vandalism.
(C) Cleanup – It shall be the Contractor’s responsibility to maintain the entire
landscape maintenance area in a condition that is acceptable to the City.
Cleanup shall be performed by the Contractor and shall include the
Exhibit A
Exhibit A - Page 23
SP-6
removal of all trash, leaves, branches, excess soil, empty plant containers,
grass cuttings, weeds, or any other debris that may accumulate at the site
as a result of duties, natural causes, or minor incidental vandalism within
the landscape facilities. Debris deposited in the landscape area by
homeowners shall be the contractor’s responsibility and is not considered
an extra.
(D) Vehicles – All vehicles used by the Contractor and his/her employees
must clearly display the firm’s name and/or logo. Any vehicles used for
pesticide application must clearly display placards listing the pesticide
being applied and the pesticide number. Placards must be visible to
pedestrians and vehicles passing the area of application.
(E) Cost Disclosure for Extra Work – It shall be this Contractor’s
responsibility to furnish a completed pricing package. The Contractor will
receive the package after Bid Award. The Contractor will return the
completed package in three (3) weeks after receipt.
The Contractor shall provide his foremen with copies of City Specifications and
these Specifications. Foremen and workers are expected to have sufficient
knowledge of both of these Specifications so that they can perform work in a
correct expeditious manner.
8. Irrigation Systems
(A) General – The street and parkway areas have a variety of overhead, drip,
manual and bubbler watering systems. It is the City’s objective to actively
pursue water conservation within the City’s Maintenance Program. The
Contractor can expect the administration of the irrigation specification to
be closely monitored.
(B) Water Requirements – The Contractor shall have full responsibility to
insure watering requirements are met within each landscape facility.
Before beginning the maintenance program, the Contractor shall inspect
all systems and report damage or incorrect operation to the City inspector.
Damage (other than heads and risers) not resulting from the contractor’s
negligence shall be reported promptly to the owner’s representative
together with an estimate of costs for correction of the condition. City
may, at its option, either authorize the contractor to make repairs at the
agreed upon cost or make the repairs itself. Contractor’s forces shall be
capable of performing repairs, installations and modifications of existing
irrigation systems to adequately irrigate all types of landscaped areas. Any
repairs, installations and/or modifications done to the irrigation system
will be tested upon completion to insure proper irrigation operations. The
Contractor shall insure that:
Exhibit A
Exhibit A - Page 24
SP-7
(1) Sprinkler heads are in good operational order, filters are cleaned
regularly, and nozzles are replaced when worn or inadequate
coverage occurs. Any minor changes such as riser extensions
(vertically or horizontally) sprinkler head components, and filter
replacements will be considered as included in the contract price
and no additional compensation shall be allowed therefore. Any
replacements shall match existing equipment in GPM precipitation
rate, pattern, and mechanical action.
(2) All electrically operated valves shall close consistently at the
conclusion of the Station Watering Program. As part of the base
bid valves shall be cleaned and diaphragms replaced promptly to
restore proper operation. Other repairs are extra work unless
damage was caused by Contractor’s negligence. As part of the
base bid valve boxes shall be kept clean of rocks, soil, debris, and
silt to a depth of 2” below the bottom of the bonnet of the valve.
Where they are missing, pea gravel and a ball or gate valve shall be
installed as part of any extra work repair that may necessitate
removal of the valve body. All valve boxes shall have bolts
installed to protect against vandalism.
(3) Main irrigation lines do not demonstrate leakage when all control
valves are in the closed position. Main line repairs shall be
performed by the City.
(4) Automatic controllers and electrical conductors are kept
operational year round with maintenance and repairs made by the
City.
(5) Any vandalism which occurs to the irrigation system shall
immediately be reported to the Parks Manager to obtain approval
to proceed with repairs. If approved by the Parks Manager, these
repairs constitute extra work, which shall be completed within 7
working days. Failure to make repair within 7 workings days shall
be reported to the Parks Manager and unusual problems reviewed
at that time. Failure to report will convert the damaged irrigation
to the fault of the Contractor.
(6) Seasonal programming of controllers shall be performed by the
City according to the watering rates and the clock settings for
irrigation scheduling approved by the Parks Manager for each
street and parkway landscape facility. All controller stations shall
be labeled by pencil in a legible manner inside each controller box.
Labeling shall provide type of head employed, type of area
covered, and location(s) by degrees of the compass.
Exhibit A
Exhibit A - Page 25
SP-8
(7) In January the Contractor shall remove the last two sprinkler heads
and flush out the system. The cleaning or replacement of all filters
within the irrigation system is routine maintenance and will not be
considered extra work.
(8) Time and length of watering shall be adjusted by the City to the
prevailing weather as well as to the time of day that has the least
amount of wind. The City prefers watering time to be from nine in
the evening to six in the morning.
(9) All sprinklers should be adjusted properly to avoid spraying on
parked cars, streets, walkways, buildings, signs, and other property
that may be damaged by water.
(10) Manual watering shall be on the same day each week as agreed
upon between the Parks Manager and the Contractor.
(11) Plant material exhibiting signs of wilting due to lack of water
shall warrant withholding of the monthly payment. Plant material
which dies as a result of insufficient watering will be replaced by
the Contractor at their expense (see replacement plant section).
(12) Any pressure regulators, if present, shall be adjusted by the
Contractor to ensure optimum water delivery to the type of
system s serviced.
(C) Environmental and Land use Stewardship Responsibilities
General. The intent of these specifications is to contract for professional
services that will assist in the stewardship of the street and parkway
landscape facilities. It shall be the responsibility of the Contractor to
report any resource deficiencies on common area facilities lands to the
Parks Manager.
(1) The seasonal water rate varies annually and it may be necessary for
the City or the Contractor to make recommendations to modify and
reschedule the seasonal watering program. “Schedule Changes” in
the water cycle are included with the bid price.
(2) Street and parkway facilities adjacent to on-going construction
activity of future developments may receive damage to the
landscape and irrigation system. The Contractor shall report the
damage to the Parks Manager and may be directed by the Parks
Manager to repair the same within seven (7) working days. This
shall be considered extra work.
Exhibit A
Exhibit A - Page 26
SP-9
(3) Any accelerated erosion on landscape facilities lands, including
open space parcels, shall be immediately reported to the Parks
Manager. Erosion fissures through the turf and/or groundcover
areas caused by washouts from lateral line/head failure shall be
repaired immediately at no extra cost to the City. Fissures caused
by mainline failure shall be repaired by the City.
9. Nutrient Care Standards
General. All of the grounds within the landscape facilities require the addition of
complete acidic nutrients to promote good growth. Fertilizers containing
nitrogen, phosphate and potash are usually sufficient. No nutrients should be
allowed to spill onto walks or into drains. Nutrient spills must be cleaned up
immediately. Fill sites should be tarped prior to filling of spreader equipment.
The following specifications have been prepared to identify what type of nutrient
treatment will occur.
(A) Soil Analyses – The City requires that soils analyses (landscape or
agricultural suitability tests) be performed annually in order to evaluate the soil
conditions in each common green facility. There shall be a minimum of 1 and a
maximum of 2 tests conducted in each facility. Samples shall be taken from
specific locations determined by the Parks Manager. Tests should be conducted
by October 15 so that the results are available by the end of the month. An
original copy of the test results shall be forwarded to the Parks Manager. If
deficiencies are discovered, the Contractor shall meet with the Parks Manager to
discuss the necessary corrective actions to be taken.
(B) Turf and Groundcovers – Three Applications Per Year
(1) February. Application of a complete acidic fertilizer, with
controlled release nitrogen (3 month) with conditioner and organic
materials involved in the guaranteed analysis, minimum allowable
application rate of 1 pound of Nitrogen per 1000 square feet. The
soil analysis from each common green area shall dictate which
complete fertilizer formulation should be used.
(2) May. Application of controlled release nitrogen, 8-9 month
release, 39% guaranteed urea nitrogen, nitrogen in resin/sulfur
coated pills shall be derived from urea minimum application rate of
1 pound of Nitrogen per 1000 sq. ft.
(3) September. A third application of controlled release nitrogen (3
month) will be required by the Parks Manager. The guaranteed
analysis shall have an N-P-K ratio of 2-1-1.
(C) Trees and Shrubs – One application per year (not necessary for trees and
shrubs inside ground cover area)
Exhibit A
Exhibit A - Page 27
SP-10
(1) May. Planting tablets of a slow release formulation, 12 month
release (i.e., Agriform, parEx or approved equal) shall be applied around
plant drip line (each plant shall receive 4-6 tablets). After fertilizer is
applied, the ground should be watered thoroughly to soak the fertilizer in
the ground. (Caution: The Contractor shall prevent over-watering
resulting in hillside slumps or water runoff to adjacent properties) or water
courses. For trees and shrubs, fertilizer should be applied as close as
possible to the feeder roots, but away from the trunk to avoid injury to the
plant. Plant material which demonstrates leaf burning or other forms of
chemical harm will be given 120 days from notice of damage to recover
and demonstrate healthy foliage condition. After 120 days of the recovery
period, the Contractor shall replace any damaged plants at his expense.
For certain areas of the street and parkway landscape facilities the Parks
Manager may require a substitute fertilizer containing a low adjusted salt
index as well as micro nutrient supplements.
The Contractor shall supply the Parks Manager with the manufacturer’s
analysis from the fertilizer container for each formulation of fertilizer
used. Seldom will nitrogen formulated from an ammonium be approved
in a fertilizer mix. Tags from fertilizer container showing manufacturer
and quantity applied shall be turned over to the Parks Manager at the time
of the monthly statement.
10. Turf Care Standards
General. Turf, as an important aesthetic component of ornamental landscapes,
requires a regular schedule of intensive care. A consistent green appearance and
healthy growing conditions predominantly free of weeds must be maintained.
Routine maintenance and service shall include, as a minimum:
(A) Aeration
(1) Performed twice a year in the months of February and September.
(2) All sprinkler heads, quick couplers, and other hard to see features
within the turf shall be flagged or staked prior to aeration. Damage
to irrigation systems as a result of contractor negligence shall be
repaired at no extra cost to the City.
(3) A coring tine shall be used.
(4) Multiple passes shall be made with the aerating device to ensure
that tine holes are no more than 4-1/2” apart.
(5) Tines shall sink at least 3 ½ in. deep.
Exhibit A
Exhibit A - Page 28
SP-11
(6) 90% of the tine cores shall be raked or otherwise removed the
same day as aeration.
(7) It is mandatory that fertilization is scheduled after aeration, usually
within 1 to 2 weeks.
(B) Mowing
(1) Mowing shall be done weekly during the active growing season,
and as needed at other seasons.
(2) Only sharp, well balanced blades shall be used.
(3) Grass height shall remain a consistent looking range between 3 and
2 inches. Bruising or rough cutting of grass will not be permitted.
Mowers shall be adjusted and operated so that the grass is cut at a
uniform height. “Scalping” of high places will not be permitted.
(4) Tufts of grass in corners or other areas that are hard to reach with a
mowing machine shall be mowed using a string line trimmer or
clipped by hand.
(5) Clippings shall not be caught and removed from lawn unless they
are too unsightly for the particular location, or are lying in swaths
which might damage the lawn. Wind rowing (if used) shall be done
safely.
(6) Mow edges of turf with wheels of machine up on pavement, not
against the edge of the pavement.
(7) Inspect turf for rocks and debris before mowing.
(C) Edging
(1) All edges shall be trimmed twice monthly to maintain a neat appearance.
This trimming shall include cutting all grass along walls, fences,
foundations, curbs, sidewalks, shrubs, tree trunks, poles, guy wires, or
any other object within or immediately adjacent to the lawn areas. This
includes grass growing under wooden steps and benches in some areas.
(2) The trimming shall be done by power edgers or by hand. Approved weed
killers may be permitted for use in trimming or edging around tree trunks
upon written approval. String trimmers are not to be used around shrubs,
trees, and any wooden hardscape features.
(3) Trim around sprinkler heads as necessary to provide maximum water
coverage.
Exhibit A
Exhibit A - Page 29
SP-12
(4) Care shall be taken to avoid damage to tree trunks, shrubs, sprinklers, or
other structures. Damage shall be reported to the owner’s representative
and repairs promptly made by the contractor.
(5) After trimming, all trimmings and debris shall be raked off lawns, swept
off sidewalks and paved areas and disposed of. Debris shall not be raked
or blown up against homeowner’s fences or under their gates.
(6) Edges of turf against all paved areas, around valve boxes, and other
utilities shall be kept neatly edged.
(7) Special consideration shall be given to the safety of pedestrians in the
area while edging.
(8) Edging against fences and walls shall be sprayed neatly as a 12 inch
band.
(D) Blowing, Vacuuming, or Sweeping
(1) All hardscape surfaces shall be blown free of clippings after every
mowing and edging. Clippings, soil, and other debris shall be removed
from site.
(2) All hardscape surfaces shall be blown free of leaf litter and other debris
on an as-needed basis (most often in fall months), and collected for
removal from site. Again, debris shall not be raked or blown up against
homeowner’s fences.
(3) Vacuuming or sweeping the debris is recommended over blowing.
(E) Raking
(1) To be performed on an as-needed basis to remove leaf litter from the turf
(most often in the fall months)
(2) Vacuuming or blowing may be employed instead of raking. Wind
rowing (if used) shall be done safely.
(F) Tree Wells
(1) Tree wells in turf shall be maintained free of turf and weeds at all times.
(2) A wide round well shall be maintained preferably at or just beyond
dripline to encompass all tree stakes and guys as well as the tree trunk.
(G) Vertical Mowing – Turf areas that have an excessive build-up of thatch will need
to be vertically mowed once (1) a year, during the month of June. Thatch debris
must be raked out by hand and exported from the site.
Exhibit A
Exhibit A - Page 30
SP-13
(H) Pest and Disease Control
(1) Lawns shall be free of weeds (annual and perennial) so as to present an
attractive appearance to the public. At a minimum the turf should be
sprayed in September and April to control broad leaf weeds. A post-
emergent and pre-emergent yearly weed control program for all turf
areas shall be submitted to the Director and/or Parks Manager within 30
days of the award of the contract; and every year thereafter on June 1st.
(2) When selective herbicides are used the label shall prevail in determining
chemical rates and application methods to be used. At no time shall any
chemical be applied when winds are in excess of 5 mph.
(3) Failed spray applications must be followed by re-applications as directed
by the Parks Manager and/or inspector. If weed growth remains after
repeated applications then hand removal of the weeds (including removal
of root) will be required.
(4) Turf diseases and insect infestations must be identified by the contractor;
reported to the Parks Manager, and controlled in a timely manner.
Reapplications of control methods may be required. Crop loss associated
with the Contractor’s negligence in either identifying and/or controlling a
disease or pest problem shall be the Contractor’s responsibility to replace
or repair.
(5) Lawn areas need to be closely monitored for the presence of moles,
gophers, and/or ground squirrels. Treatment shall be weekly until the
problem is abated. It is imperative that methods used to eradicate any
rodent problem be recommended by a pest control advisor, certified in
license category D pursuant to Division 6 Chapter 6 of the Food and
Agricultural Code, and approved by the County Agricultural
Commissioner. A qualified applicator, certified in the use and transport
of restricted chemicals, is required for all rodent pest control
applications.
11. Shrubs and Ground Cover Standards
General. Shrub and ground cover areas shall be maintained so as to present a
well-shaped, neat appearance to the public. Pruning frequency shall be
performed on an as needed basis to control height and spread; to prune out dead
and/or diseased foliage and branches; and to prevent line of sight obstructions to
the travelling public. Pruning tools should be sharp and clean. The contractor
shall ensure that appropriate tools are used for the various tasks. Listed are
additional maintenance tasks, which the contractor shall be required to perform
and should be included in the base bid. Refer to the monthly schedule in section
__ for general timing of performance.
(A) Shrubs
(1) Maintain a 24” wide space, unobstructed by vegetation, between
existing shrubs and fences. Hold all shrubbery back from this
Exhibit A
Exhibit A - Page 31
SP-14
line by pruning. Use University of California and I.S.A.
(International Society of Agriculture) standards for proper
pruning cuts.
(2) All pruning and trimming cuts must be made clean and at or just
behind last shoulder rings. Any ragged shearing which results in
any broken, stripped, pointed stubs or ragged bark edges is not
acceptable and must be reworked. This type of pruning will
result in a withheld payment until the work has been properly
performed and the shrubs recovered.
(3) Prune out any growth of suckering or water sprouting which
abnormally protrudes from the shrub base or foliar canopy.
(4) Trim foliage and branching along sidewalks, streets, retaining
walls and houses to maintain a one-foot clearance.
(5) Remove all trimmings from the job site the same day.
(6) Growth regulators may be used only if approved by the Parks
Manager or his/her agent. Damage to shrubs caused by chemical
misapplication may serve as a justification for replacement if the
plant suffers from a 50% loss of foliage,
(7) At no time shall shrubs be pruned or sheared back to hard wood,
where the foliage is completely removed on one or all sides,
leaving an unsightly thicket of bare branches. Shrubs pruned in
this manner will be subject to replacement at the contractor’s
expense. Therefore, it is recommended that the frequency of
pruning cycles to control height and spread be adjusted to
accommodate seasonal growth habits.
(8) Remove all spent flower spikes on perennial shrubs such as
agapanthus, echium, hemerocallis, acanthus, etc.
(9) Shrub diseases and insect infestations must be identified by the
contractor; reported to the Parks Manager, and controlled in a
timely manner. Reapplications of control methods may be
required. Losses associated with the contractor’s negligence in
either identifying or controlling a disease or pest shall be the
contractor’s responsibility to replace or repair.
B. Ground Covers
(1) Shall be neatly trimmed to maintain a one foot clearance from all
walls, fences, turf, walkways, curbs, and shrub trunk/crowns.
Removal of ground covers from the shrub base must be
performed by hand using hand held equipment. No damage to
the trunk or branch tissue (cambium) of the shrubs will be
allowed.
Exhibit A
Exhibit A - Page 32
SP-15
(2) Weeds (grass and broadleaf) growing in the ground cover areas
may be sprayed with selective herbicides; however, the dead
vegetation must be removed by hand. Weed removal by string
trimmer is not allowed.
(3) Hypericum ground cover shall be mowed to ground level once a
year, during the month of February. The bed areas should be
raked clean and the debris exported.
(4) Debris (trash, bottles, etc.) removal from the ground cover areas
must be performed as designated for each area’s minimum
frequency for litter removal. It is the contractor’s responsibility
to review the sites and allocate sufficient manpower to
accomplish this task.
(5) Ground cover diseases and insect infestations must be identified
by the contractor; reported to the Parks Manager, and controlled
in a timely manner. Reapplications of control methods may be
required. Losses associated with the contractor’s negligence in
either identifying and/ or controlling a disease or pest shall be
the contractor’s responsibility to replace or repair.
12. Integrated Pest Management Program
The Contractor shall act as or coordinate with a licensed specialist to identify
any Pest management problems that may arise in the street and parkway
landscapes.
The Contractor shall be familiar with various integrated pest management
(IPM) programs. The Contractor is required to develop and adopt an IPM plan
that complies with an IPM plan consistent with the IPM-based hierarchical
decision making process (established by Provision C.9.d, of Water Board
Permit No. R2-2009-0074, Municipal Regional Stormwater NPDES Permit)
and the City-approved IPM Policy to effectively eradicate any diseases or pests
which develop during the duration of this contract. The development and
execution of the IPM program shall be the responsibility of the Contractor and
will not be considered extra work.
The Parks Manager will request to see any or all labels, licenses, certificates,
categories, permits or recommendations before chemicals are applied. An IPM
plan developed by the Contractor may have to be approved by the Parks
Manager and the County Agricultural Commissioner before implementation. A
MSDS must be submitted for each chemical to be used prior to any application
program.
(A) IPM techniques could include:
1. Biological controls
2. Physical or mechanical controls
3. Cultural controls
4. Reduced risk chemical controls
Exhibit A
Exhibit A - Page 33
SP-16
(B) Prior to application, the Contractor shall provide a copy of any spray
report showing details of areas, times, chemicals, MSDS, and rates of
application as provided by a licensed pest control advisor. A copy shall
be provided with billing at the end of the month as well.
(C) The Contractor shall provide the County Agricultural Commissioner’s
office (as required by law) a monthly record of all pesticides used in the
street and parkway landscape facilities. A copy of the same report shall
be included with the Contractor’s monthly billing to the City. Column
“F” of the standard monthly report to the Commissioner shall indicate
that a chemical has been used on a South San Francisco facility. Indicate
also the types of weeds treated using common names.
13. Prosecution and Progress
Progress of the Work and Time for Completion – The Contractor shall begin
work on October 1, 2014 July 1, 2018.
14. Damage of Loss on Contractor’s Supplies or Employer’s Property
The City does not assume liability from fire, theft, accident or any other cause
resulting in damage or loss of contractor’s supplies; materials or equipment, or of
personal property or belongings of his employees.
15. Property Damage
(A) Any private property of City property damaged or altered in any way
during the performance of the work under this contract shall be reported
promptly to the owner’s representative, and shall be rectified in an
approved manner back to its former conditions, prior to damage, to the
contractor’s expense.
(B) Any damage or unusual dumping noted, or seen, by the contractor, that
has occurred by any means other than during the performance of the
contractor’s work, whether by vandalism or any other means, shall be
promptly reported to the owner’s representative. Particularly, all
hazardous conditions such as holes in sidewalks shall be reported.
.
16. Definition of Terms
(A) City – The City of South San Francisco, State of California, acting
through the City Council, or other duly authorized agents.
(B) Director – The duly appointed Director of Parks and Recreation of the
City of South San Francisco, acting directly or through properly
authorized agents limited by the particular duties entrusted to them.
(C) Inspector – The Parks Manager or his/her appointed representative, of
the City of South San Francisco, limited by the particular duties entrusted
to him or them.
Exhibit A
Exhibit A - Page 34
SP-17
(D) Parks Manager – The Parks Manager or his/her appointed representative,
of the City of South San Francisco, acting directly or through properly
authorized agents.
(E) Bidder – Any individual, firm or corporation submitting a proposal for
the work contemplated, acting directly or through properly authorized
agents.
(F) Contract – The written agreement covering the performance of the work.
The contract includes Statement of Qualifications, the notice to bidders,
the proposal, general and special provisions, contract bonds, and all
supplemental agreements affecting the work.
(G) Contractor – The person or persons, firm, co-partnership, or corporation
who have entered into the contract with the City, or his, their or its duly
authorized representative.
17. Control of Work
(A) Authority of the Director – The Director shall decide any and all
questions which may arise as to the quality or acceptability of materials
furnished and work performed, and as to the manner of performance and
rate of progress of the work; all questions which may arise as to the
interpretation of the plans and specifications; all questions as to the
acceptable fulfillment of the contract on the part of the Contractor; and
all questions as to compensation. Her decision shall be final and she
shall have authority to enforce and make effective such decision and
orders as the Contractor fails to carry out promptly.
(B) Coordination of Plans, Specifications, and Standard of Services – These
specifications, standards of service, plans and all supplementary
documents are essential parts of the contract, and a requirement
occurring in one is as binding as though occurring in all. They are
intended to be cooperative, to describe and to provide for a complete
work.
(C) Superintendence – Whenever the Contractor is not present on any part of
the work where it may be desired to give direction, orders will be given
by the Director, which shall be received and obeyed by the Parks
Manager or foremen in charge of the particular work in reference to
which the orders are given.
(D) Inspection – The Director shall at all times have access to the work and
shall be furnished with every reasonable facility for ascertaining full
knowledge respecting the progress, workmanship, and character of
materials used and employed in the work.
Whenever the Contractor varies the period during which work is carried
on each day, he shall give due notice to the Director so that proper
inspection may be provided.
Exhibit A
Exhibit A - Page 35
SP-18
The inspection of the work shall not relieve the Contractor of any of his
obligations to fulfill the contract as prescribed. Defective work shall be
made good, and unsuitable materials may be rejected, notwithstanding
the fact that such defective work and unsuitable materials have been
previously overlooked by the Director and accepted or estimated for
payment.
(E) Removal of Defective and Unauthorized Work – All work which has
been rejected shall be remedied, or removed and replaced by the
Contractor in an acceptable manner and no compensation will be allowed
him for such removal or replacement. Any work done beyond the lines
and grades shown on the plans or established by the Director, or any
extra work done without written authority will be considered as
unauthorized and will not be paid for. Work so done may be ordered
removed at the Contractor’s expense. Upon failure on the part of the
Contractor to comply forthwith with any order of the Director made
under the provisions of this article, the Director shall have authority to
cause defective work to be removed, and to deduct the costs from any
monies due or to become due the Contractor.
(F) Emergency Repair Work – If an emergency arises by reason of the
contractor’s negligence or failure to adequately prosecute the work, and
the contractor is unable to respond adequately in the opinion of the
Director of Parks and Recreation or designee after being served notice or
an attempt has been made to serve notice, the owner may use its own
forces to remedy the situation and the contractor shall promptly pay the
owner’s demand for compensation therefore.
18. Legal Relations and Responsibility
(A) Laws to be Observed – The Contractor shall keep himself fully informed
of all existing and future State and National Laws, including all
provisions of Section 1776 of the Labor Code, and Municipal Ordinances
and Regulations which in any manner affect those engaged or employed
in the work, or the materials used in the work, or which in any way affect
the conduct of the work, and of all such orders and decrees of bodies or
tribunals having any jurisdiction or authority over the same. He shall at
all times observe and comply with all such existing and future laws,
ordinances, regulations, orders and decrees. In addition, the Contractor
shall meet all standards of the State and Federal Government for air,
water and noise pollution. The Contractor shall inform the City of the
location of the records enumerated under Section 1776 (a) of the Labor
Code, including the street address, city and county, and shall within five
working days, provide a notice of a change of location and address.
If there is any conflict between these specifications and provisions and
any laws or regulations, the matter shall be brought to the attention of the
Director of Parks and Recreation immediately. All necessary permits or
approvals from any involved agency shall be obtained by the Contractor
before any work is started.
Exhibit A
Exhibit A - Page 36
SP-19
(B) Trench Safety – The applicable regulations of the State of California,
Department of Industrial Safety, will be strictly enforced. Trenches five
(5) feet or more in depth shall be shored to prevent cave in. Any shoring
which, in the opinion of the Director, is unsafe shall be removed and
replaced in a satisfactory condition prior to personnel entering the trench
or placing of pipe or other facilities.
(C) Hours of Labor – The Contractor shall forfeit, as penalty to the City of
South San Francisco, twenty-five dollars ($25.00) for each workman
employed in the execution of the contract by him or by any subcontractor
under him for each calendar day during which any workman is required
or permitted to labor more than eight (8) hours in violation of the
provisions of the Labor Code and in particular, Section 1810 to Section
1816 thereof, inclusive.
(D) Review of Per Diem Rates – Reference is hereby made to the prevailing
rate of per diem wages adopted by the City Council of the City of South
San Francisco in accordance with Labor Code Section 1770 et seq,
copies of which are on file in the office of the City Clerk, City Hall,
South San Francisco, California, and available for inspection by
interested parties. If a petition is filed in accordance with Labor Code
Section 1773.4 calling for a review of the rates as so established, the
closing date for the submission of bids or the start of work, whichever is
applicable shall be extended as in such section provided, and the
determination made by the Director of Industrial Relations of the State of
California shall be deemed included in the contract for this work.
(E) Prevailing Wage – Where applicable, the wages to be paid for a day’s
work to all classes of laborers, workmen, or mechanics on the work
contemplated by this Agreement. Shall be not less than the prevailing
rate for a day’s work in the same trade or occupation in the locality
within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the
Director’s authority under Labor Code Section 1770, et seq. Each
laborer, worker or mechanic employed by Consultant or by any
subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount
may be set by Labor Code Section 1775, as may be amended, per day
penalty for each worker paid less than prevailing rate of per diem wages.
The difference between the prevailing rate of per diem wages and the
wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant
from responsibility for payment of the prevailing rate of per diem wages
and penalties pursuant to Labor Code Sections 1770 1775. The City will
not recognize any claim for additional compensation because of the
payment by the Consultant for any wage rate in excess of prevailing
wage rate set forth. The possibility of wage increases is one of the
elements to be considered by the Consultant.
Exhibit A
Exhibit A - Page 37
SP-20
Posting of Schedule of Prevailing Wage Rates and Deductions – If the
schedule of prevailing wage rates is not attached hereto pursuant to
Labor Code Section 1773.2, the Consultant shall post at appropriate
conspicuous points at the site of the project a schedule showing all
determined prevailing wage rates for the various classes of laborers and
mechanics to be engaged in work on the project under this contract and
all deductions, if any, required by law to be made from unpaid wages
actually earned by the laborers and mechanics so engaged.
Payroll Records – Each Consultant and subcontractor shall keep an
accurate payroll record, showing the name, address, social security
number, work week, and the actual per diem wages paid to each
journeyman, apprentice, worker, or other employee employed by the
Consultant in connection with the public work. Such records shall be
certified and made available upon request as required by Labor Code
Section 1776.
(F) Travel and Subsistence Payments – Travel and subsistence payments
shall be made to each workman needed to execute the work, as such
travel and subsistence payments are defined in the applicable collective
bargaining agreements filed in accordance with Section 1773.8 of the
Labor Code.
(G) Registration of Contractors – Before submitting bids, Contractors shall
be licensed in accordance with the provisions of the Stat Contractors’
License Law, Business and Professions Code 7000 et seq. as amended.
(H) Permits and Licenses – The Contractor shall procure all permits and
licenses, pay all charges and fees, and give all notices necessary and
incidental to the due and lawful prosecution of the work. A City of
South San Francisco Contractor’s license will be required before the
contract is signed by the City.
(I) Patents – The Contractor shall assume all costs arising from the use of
patented materials, equipment, devices, or processes used on or
incorporated in the work, and agrees to indemnify and save harmless the
City of South San Francisco, the City Council, and the Director, and their
duly authorized representatives, from all suits at law, or actions of every
nature for, or on account of the use of any patented materials, equipment,
devices, or processes.
(J) Utilities – The location in public streets of pipes, conduits and other
underground facilities of the public utility companies and of the City
may not be indicated on the plans. Bidders are instructed to apply to
companies and City departments concerned for any information which
may be needed concerning utilities. For all utility location requests
contact USA (1-800-642-2444)
(K) Contractor Cooperation & Coordination – The Contractor is advised that
other construction and maintenance work may be performed by utility
companies, the City and /or their Contractors in the project area
Exhibit A
Exhibit A - Page 38
SP-21
concurrent with work performed under this contract. The Contractor
shall be responsible for contacting the various utility companies to
ascertain the times when such other work will occur and schedule his
work in coordination with others such that no delays shall occur in his
work schedule or in others who are working in the area. Failure on the
Contractor’s part to coordinate with others in overlapping work areas
shall not be the basis for any claims against the City, additional
compensation nor extension of time. In addition, the Contractor shall be
solely responsible for any claims made against the City by others as a
result of the Contractor’s lack of coordination. This shall include
businesses and homeowner’s adjacent to the project area.
(L) Public Convenience – The Contractor shall so conduct his operations as
to cause the least possible obstruction and inconvenience to public
traffic. Where work is being done on existing public roads or streets, and
no detours are available, all traffic shall be permitted to pass through the
work with as little inconvenience and delay as possible.
Convenience of abutting owners along the road shall be provided for as
far as practicable. Convenient access to driveways, houses, and
buildings along the line of the work shall be maintained and temporary
approaches to crossing or intersecting highways shall be provided and
kept in good condition.
Water shall be applied as directed by the Director for the prevention of
dust nuisance in connection with public convenience. No additional
payment will be made for applying water for the prevention of dust.
No work shall begin before 8:00 a.m. nor continue after 5:00 p.m.
Monday through Friday, nor shall any work be done on weekends or
holidays observed by the City of South San Francisco unless approved in
advance by the Director.
Full compensation for all work involved in providing for public
convenience as set forth in this article shall be considered as included in
the prices paid for the various contract items of work and no additional
allowance will be made therefor.
(M) Public Safety – The Contractor shall furnish, erect, and maintain such
fences, barriers, lights, signs and watchmen as are necessary to give
adequate warning to the public at all times that the work is under
construction and of any dangerous conditions to be encountered as a
result thereof. At any and all points along the work where the nature of
construction operations in progress and the Contractor’s equipment and
machinery in use is of such character as to endanger passing traffic, the
Contractor shall provide such lights and signs and station such guards as
may appear necessary to prevent accidents and avoid damage or injury to
passing traffic.
No material or equipment shall be stored where it will interfere with the
free and safe passage of public traffic. At the end of each day’s work
Exhibit A
Exhibit A - Page 39
SP-22
and at other times when construction operations are suspended for any
reason, the Contractor shall remove all equipment and other obstructions
from that portion of the roadway open for use by public traffic.
Full compensation for the work involved in carrying out the
precautionary and safety measures above specified shall be considered as
included in the prices paid for various contract items of work and no
additional allowance will be made therefor.
(N) Preservation of Property – Roadside trees and shrubbery that are not to
be removed, and pole lines, fences, signs, survey markers and
monuments, buildings and structures, conduits, pipe lines under or above
ground, sewer and water lines, all street facilities, and any other
improvements or facilities within or adjacent to the work shall be
protected from injury or damage. If such objects are injured or damaged
by reason of the Contractor’s operations, they shall be replaced or
restored, at the Contractor’s expense, to a condition as good as when the
Contractor entered upon the work, or as good as required by the
specifications accompanying the contract, if any such objects are a part
of the work being performed under the contract.
The fact that any such pipe or other underground facility is not shown
upon the plans shall not relieve the Contractor of his responsibility under
this article. It shall be the Contractor’s responsibility to ascertain the
existence of any underground improvements or facilities which may be
subject to damage by reason of his operations, and if it is necessary to
lower such underground facility or encase it to protect it from damage, it
shall be done at the Contractor’s expense.
Full compensation for furnishing all labor, materials, tools and
equipment and doing all the work involved in protecting property as
above specified, shall be considered as included in the prices paid for the
various contract items of work and no additional compensation will be
made therefor.
(O) Responsibility for Damage – The City of South Francisco, the City
Council, or the Director shall not be answerable or accountable in any
manner, for any loss or damage that may happen to work or any part
thereof; or for any of the materials or other things used or employed in
performing the work; or for injury or damage to any person or persons,
either workmen or the public; or for damage to adjoining property from
any cause whatsoever during the progress of the work or at any time
before final acceptance.
The Contractor shall indemnify and save harmless the City of South San
Francisco, the City Council, the Director and the Director’s Inspector or
other authorized agent of the City of South San Francisco from any suits,
claims or actions brought by any person or persons for or on account of
any injuries or damage sustained or arising in the constructions of the
work or in consequence thereof. The City may retain so much of the
money due the Contractor as shall be considered necessary, until
Exhibit A
Exhibit A - Page 40
SP-23
disposition has been made of such suits or claims for damages as
aforesaid. In the event securities have been substituted for any monies
earned by the Contractor and withheld by the City of South San
Francisco to ensure the performance of the contract, the City may
condition the release of such securities upon the final disposition of such
suits or claims for damages.
(P) Contractor’s Responsibility for Work – Except as provided above, until
the formal acceptance of the work by the City, the Contractor shall have
the charge and care thereof and shall bear the risk of injury or damage to
any part thereof by the action of the elements or from any other cause,
whether arising from the execution or from the non-execution of the
work. The Contractor shall rebuild, repair, restore, and make good all
injuries or damages to any portion of the work occasioned by any of the
above causes before its completion and acceptance and shall bear the
expense thereof, except for such injuries or damages as are directly and
proximately caused by acts of the Federal Government or the public
enemy.
In case of suspension of work from any cause whatever, the Contractor
shall be responsible for the work as above specified and he shall also be
responsible for all materials delivered to the work including materials for
which he has received partial payment.
(Q) Portion of the Work Which May be Placed in Service – If desired by the
City of South San Francisco, the work, as completed, may be placed in
service. The Contractor shall give proper access to the work for this
purpose but such use and operations shall not constitute an acceptance of
the work, and the Contractor shall remain liable for defects due to faulty
construction, material and/or workmanship.
(R) No Personal Liability – Neither the Director nor the City Council, nor
any other officer or authorized assistant or agent shall be personally
responsible for any liability arising under the contract.
19. Extra Work and Altered Quantities
(A) Extra Work – New and unforeseen items of work will be classed as extra
work when they cannot be covered by any of the various items for which
there is a bid price or by combinations of such items.
The Contractor shall do such extra work and furnish such materials and
equipment therefor, as may be required in writing by the Director, but he
shall not do extra work except upon written order from the Director, and
in the absence of such written order he shall not be entitled to payment
for such extra work. All bills for extra work done shall be filed in
writing with the Director. For such extra work the Contractor shall
receive compensation at the prices previously agreed upon in writing.
Exhibit A
Exhibit A - Page 41
SP-24
All extra work shall be adjusted daily upon report sheets furnished to the
Director by the Contractor and signed by both parties which daily reports
shall thereafter be considered the true record of extra work done.
(B) Force Account Work – Where payment is to be made on a force account
basis, the Contractor shall receive the actual cost of all material, labor
and rented equipment furnished by him as shown by his paid vouchers,
plus fifteen percent (15%); provided, however, that the City reserves the
right to furnish such materials required as it deems expedient, and the
Contractor shall have no claim for profit on the cost of such materials.
For use of equipment owned by the Contractor he shall be paid the
current prices prevailing in the locality, which shall have been previously
determined and agreed upon in writing by the Contractor, plus fifteen
percent (15%).
When work is performed by force account, in addition to the actual cost
of labor, the City will reimburse the Contractor for compensation
insurance payments; contributions made to the State as required by the
provisions of the Unemployment Reserve Act, Chapter 352, Statutes of
1935, as amended. The payment of fifteen percent (15%) in addition to
the actual cost of all material, labor, and rented equipment, as herein
provided, shall include full allowance to the Contractor for premiums
paid on any other insurance of any nature which the Contractor may be
required to carry or which he may elect to carry; and for additional
premiums paid on faithful performance and labor and material bonds
required by reason of the increased in the amount of work to be
performed over and above that called for in the original contract.
All force account work shall be adjusted daily upon report sheets,
furnished to the Director by the Contractor and signed by both parties,
which daily reports shall thereafter be considered the true record of force
account work done.
If force account work is done on the contract the Contractor shall furnish
to the Director three (3) copies of a certificate from the insurance
company showing the compensation insurance rates to be charged on the
various classes of work to assist in verification of the Contractor’s
charges for extra work and force account.
(C) Alterations – The City reserves the right to increase or decrease the
quantity of any item or portion of the work or to omit portions of the
work as may be deemed necessary or advisable by the Director, also to
make such alterations or deviations, additions to, or omissions from the
plans and specifications, as may be determined during the progress of the
work to be necessary and advisable for the proper completion thereof.
Upon written order of the Director, the Contractor shall proceed with the
work as increased, decreased or altered.
When alterations in plans or quantities of work are ordered and
performed the Contractor shall accept payment in full at the contract unit
Exhibit A
Exhibit A - Page 42
SP-25
price for the actual quantities of work done. No allowance will be made
in any case for loss of anticipated profits. Increased or decreased work
involving supplemental agreements will be paid for as stipulated in such
agreements.
20. Fair Employment Provisions
The Contractor will not willfully discriminate against any employee or applicant
for employment because of race, color, religion, ancestry or national origin. The
Contractor will take affirmative action to insure that applicants are employed,
and the employees are treated during employment, without regard to their race,
color, religion, ancestry or national origin. Such action shall include, but not be
limited, to, the following: employment, upgrading, demotion or transfer,
recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous place, available to employees and
applicants for employment, notices to be provided by the awarding authority
seeing forth the provisions of their fair employment practices section.
21. Employment of Apprentices
Attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes
of 1968) and 1777.8 of the Labor Code concerning the employment of
apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in any apprenticeable occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the
apprenticeship program in that trade for a certificate of approval. The certificate
will also fix the ratio of apprentices to journeymen that will be used in the
performance of the contract. The ratio of apprentices to journeymen in such
cases shall not be less than one to five (1:5) except:
(A) When unemployment in the area of coverage by the joint apprenticeship
committee has exceeded an average of fifteen percent (15%) in the
ninety (90) days prior to the request for certificate, or
(B) When the number of apprentices in training in the area exceeds a ratio of
one to five (1:5), or
(C) When the trade can show that it is replacing at least 1/30 of its
membership through apprenticeship training on an annual basis statewide
or locally, or
(D) When the Contractor provides evidence that he employs registered
apprentices on all of his contracts on an annual average of not less than
one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices
Exhibit A
Exhibit A - Page 43
SP-26
or journeymen in any apprenticeable trade on such contracts and if other
Contractors on the public works site are making such contributions.
The Contractor and any subcontractor under him shall comply with the
requirements of Section 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex-
officio the Administrator of Apprenticeship, San Francisco, California, or from
the Division of Apprenticeship Standards and its branch offices.
22. Inspections and Defaults
General. The City is soliciting for a services rendered contract. The Contractor
shall not be paid for landscape maintenance services not rendered to the street
and parkway and common greens landscape facilities. It is the Contractor’s
responsibility to insure sufficient man hours are committed to the street,
parkway, and common greens landscape facilities for complete objectives set
forth in Special Provisions Section and Section 30, Schedule of Landscaping
Maintenance Services.
(A) Inspection
(1) The City shall provide a representative of the Parks Manager to
evaluate landscape services performed in the landscape facilities
on a regular occurrence. The representative shall be the
inspector.
(2) The City may require the Contractor, or his local authorized
representative, to ride along on inspections, if previous
maintenance objectives by the Contractor are not in the best
interest of the street, parkway and/or common greens facilities.
The Contractor of his local authorized representative will be
expected to take complete notes during such inspections.
(3) Payment will be made for work satisfactorily completed by the
Contractor. It shall be the Contractor’s responsibility to submit
to the owner’s representative a written report of completion of
work at the end of each month. The owner’s representative shall
indicate in writing his acceptance or rejection of work and notify
the contractor immediately of any unsatisfactory work.
Unsatisfactory work shall be corrected within 24 hours and a
report re-submitted indicating completion. Payment will be
based on work completion reports submitted by the contractor
and approved and signed by the owner’s representative.
Payment shall ordinarily be for 100% of the contract price (per
month).
(4) Three months before the conclusion of this landscaping
contractor on __________________________, the following
three inspections shall take place.
Exhibit A
Exhibit A - Page 44
SP-27
(a) ____________________ (90 days). Irrigation main line
test for ruptures or leakage. No visible leaks shall be
accepted.
(b) ____________________ (60 days). Automatic
controller, valve control and sprinkler coverage
efficiency test. Note: Main water line must be accepted
before efficiency test is performed.
(c) ____________________ (30 days). Walk-through with
new Contractor, if applicable, to evaluate condition of
landscape facilities, provide a punch-list to be completed
by end of contract date, _________________.
23. Replacements and Extra Work
General. The preceding chapters in these specifications have been written to
provide landscape maintenance services which will keep the City’s landscaping
and open space areas in a healthy and neat appearance year-round. The
following items listed will clarify other landscape maintenance and material
requirements which may not be included elsewhere in these specifications.
(A) Replacement Cost to be Assumed by the Contractor
(1) Damaged plant material, due to the Contractor’s maintenance
practices, workpersonship or non-performance of services.
Replacement standards shall be new container plants and shall be
equal in size to the remaining growth in the ground or the
surrounding existing mature size in the adjacent landscape area.
Replacement plants shall be healthy rooted and vigorous.
(a) Ground covers adjacent to pavement or structures shall
be no closer to these than ½ their center to center
spacing plus 25%.
24. Miscellaneous Items
General. Routine maintenance items which are not considered extra work
include, but are not limited to the following:
(A) Concrete-Line Ditches – All concrete-lined ditches within the limits of a
landscape facility shall be kept clear at all times, and the catch basins that
these ditches empty into shall be thoroughly cleaned out periodically
during the rainy season which is from October 15 to April 15. Edges
should be checked periodically for erosion and damage to concrete
structures. Catch basins more than 6 feet deep are not required to be
cleaned by the Contractor. Special care will be taken by the Contractor
to keep debris out of all basins while V-ditch maintenance is occurring.
All debris or soils shall be exported from the site.
Exhibit A
Exhibit A - Page 45
SP-28
(B) Fences – It is not the Contractor’s responsibility to remove all graffiti
from fences and walls within the limits of the landscape maintenance
area. However, the Contractor is to immediately notify the City
Inspector of any graffiti found in the street and parkway sites.
(C) Gutters – Clean up weed, silt and gardening debris along curbway aprons
along streets which border the landscape facilities (see hardscape below).
Drainage channels (not concrete-lined) should be cleaned in like manner.
(D) Painting – Aging irrigation controller boxes, utility boxes that service the
landscape, and monument signage may have to be repainted (and rust
controlled) once during the term of the contract. The Inspector will give
specific direction as to the rust control and painting that will have to be
done.
(E) Decomposed Granite Pathways – Once during the term of the contract
such pathways will be dressed with decomposed granite fines (not to
exceed 10 cubic yards) and compacted as needed and will be treated with
an approved binder.
(F) Hardscape – All hardscape features located in or adjacent to the street
and parkway landscaped medians shall be kept weed free at all times.
These areas include but are not limited to curb and gutter, the transition
joint area between the street paving and the gutter, concrete and asphalt
pavement within the island median, sidewalks (i.e. cracks and control
joints), curb returns, bomanite walkways and island fingers. All
pedestrian walkways must be kept clean at all times of debris, clippings,
soil mudflows, etc.
25. Standards for Completed Weed Abatement Work
(A) Abatement Quality – All abatement work shall be completed so that all
weeds, grass, vegetation and litter which could be expected to burn or are
noxious and dangerous to public safety are completely removed so there
is insufficient fuel to sustain or allow the spread of fire or the
continuance of a public hazard.
(B) Complete Abatement – Where complete abatement is required, as much
as possible of the entire parcel shall be abated in accordance with the
above quality standard.
(C) Litter Removal – Means and includes cleaning, cleaning and /or taking
and properly hauling to an approved dump site, all loose and removable
material generally defined as litter in excess of 1 cubic yard, including,
but not limited to furniture, appliances, vehicle parts and batteries, wood,
cement, etc. Litter removal work shall be measured and paid for at the
cubic yard price.
(D) Hand-cleaning of Lots – Means hand cutting and removal of weeds or
other vegetation along curbs, fence lines, steep embankments including
Exhibit A
Exhibit A - Page 46
SP-29
incidental litter under one cubic yard. Hand-cleaning work shall be
measured and paid for at the square foot price.
(E)Mowing – Means and includes mowing weeds and other vegetation to an
approximate height of one (1) inch, as terrain allows or as otherwise
directed by the Inspector, and hauling the mowed weeds/vegetation,
including incidental litter matter under one cubic yard, to an approved
dump site. Mowing work shall be measured and paid for at the square
foot bid price.
The litter removal under this contract will generally be for smaller
amounts of litter that can be loaded onto a truck.
Progress payment to the Contractor for ordered hand work shall be:
100% of the verified cost of the job billed, after passing inspection made
by the Inspector, payable within a reasonable time following inspection
but not more often than once a month.
Ten percent of each progress payment paid the Contractor for work
completed during each contract year will be withheld until after the date
terminating the contract. The Notice of Completion and Resolution of
Acceptance will be processed on or before thirty-five (35) days after
termination of the contract for the work completed during the year.
26.Schedule of Landscaping Maintenance Services
Minimum typical monthly Schedule of Landscape Services.
The Inspector may change requirements as based upon seasonal or other
considerations.
(A)July
(1)Continue maintenance care per specifications
(2)Check drip irrigation systems for proper function. Flush and
clean filters as needed.
(3)Trim ground covers away from buildings, fences, trees, and other
features.
(4)Check young trees for deep watering. Supply irrigation as
needed.
(5)Apply bark mulch to required areas.
(6)Prune shrubs to remove dead/diseased branches and to control
growth.
Exhibit A
Exhibit A - Page 47
SP-30
(B) August
(1) Continue maintenance care per specifications.
(2) Cut out spent blossom spikes on shrubs.
(3) Adjust irrigation to avoid wet spots and watering non-landscaped
areas.
(4) Edge vegetation along streets, sidewalks, retaining walls, etc.
(5) Begin mole and gopher control program
(C) September
(1) Continue maintenance care per specifications.
(2) Begin fall pre-emergence weed control.
(3) Trim “suckers” and “water shoots” off of trees and treat with a
growth regulator at time of cutting. Avoid asphaltic compounds
which seal the wound.
(4) Paint utility boxes as needed before rainy season sets in.
(5) Repair decomposed granite pathways as needed and spray with
an approved binder.
(D) October
(1) Continue maintenance care per specifications.
(2) Check to be sure all appropriate shrubs and ground covers have
been trimmed, edged, and sprayed to maintain desired shape
through winter months.
(3) Check drain grates, culverts, drainage ditches, and catch basins
to be sure they are clear of all debris and vegetation.
(4) Break water basins around young native and drought tolerant
shrubs and trees on slopes.
(5) Fertilize ground cover with a complete fertilizer. Use a slow
release 3-6 month formulation.
(E) November
(1) Save pruning of deciduous shrubs and vines until spring bud
push.
(2) Check edges of culverts, drainage ditches, and catch basins for
erosion of soil. Topsoil, ground cover, straw bales, or rip-rap
Exhibit A
Exhibit A - Page 48
SP-31
may have to be placed in the problem areas. Check for damage
to drain structures.
(3) Check all job sites for damage after each storm throughout
winter months.
(4) Edge vegetation along medians, streets, sidewalks, retaining
walls, etc.
(5) Complete pre-emergence weed control.
(6) Dormant spraying of some shrubs, vines, and trees can be done.
(7) Continue maintenance care per specifications.
(F) December
(1) Continue dormant spraying as needed.
(2) Continue maintenance care per specifications.
(3) Meet with the Inspector to establish a program for weed control
for the following calendar year. At such time, provide the
Inspector with a complete set of chemical labels and material
safety date sheets.
(4) Raise any irrigation boxes which are below grade. Box top
should be 2” above finish grade in shrub areas; 1” above grade in
turf areas.
(G) January
(1) Check ground drains and “V” ditches for debris blockage. Clear
as needed, then export debris from site.
(2) Scoop up silt that has run across sidewalks and other hardscape
features. Export silts from site.
(3) Begin grass and weed height control in non-irrigated and open
areas.
(4) Check for vertebrate pest activity. Control as is possible.
(5) Continue dormant spraying.
(6) Continue maintenance care per specifications.
(7) Start irrigation coverage checks. Flush systems as required, to
be performed every January.
Exhibit A
Exhibit A - Page 49
SP-32
(H) February
(1) Mow high stands of ground cover like Hypericum and Hedera.
Rake ground cover areas to remove dead vegetation, etc.
(2) Continue irrigation coverage checks.
(3) Make any extensive irrigation repairs. Obtain authorization for
extra work.
(4) Continue grass and weed height control
(5) Begin springtime pre-emergent weed control.
(6) Finish dormant spraying of shrubs, vines, etc.
(7) Continue maintenance care per specifications.
(8) Begin application of fertilizer in ground cover areas.
(9) Begin dormant pruning of shrubs and vines. Avoid pruning
heavy bleeders until after leafing is completed.
(I) March
(1) Check ground drains and “V” ditches for debris blockage.
(2) Prune vegetation for line of site obstruction at street
intersections.
(3) Continue springtime pre-emergent weed control.
(4) Finish irrigation coverage checks and extensive repairs.
(5) Start and continue vigorous regime of snail control (bait every 2-
1/2 to 3 weeks)
(6) Continue grass and weed height control.
(7) Install fresh batteries in solid state and battery powered
controllers.
(8) Finish application of fertilizer in ground cover areas.
(9) Complete replanting of ground cover damaged areas.
(10) Continue dormant pruning of shrubs and vines. Avoid pruning
heavy bleeders until after leafing is completed
Exhibit A
Exhibit A - Page 50
SP-33
(J) April
(1) Continue strict regime of snail control.
(2) Rebuild basins around young trees and shrubs for new plantings
only.
(3) Prune vegetation for line of sight obstruction at street
intersection.
(4) Check for aphid and other infestations in shrubs, ground covers,
and trees.
(5) City inspection of irrigation main piping for contract completion.
(6) Finish springtime pre-emergence.
(7) Continue grass and weed height control in non-irrigated and
open spaces.
(8) Continue maintenance care per specifications.
(9) Cut out spent blossom spikes on shrubs, or as needed.
(K) May
(1) Re-fertilize ground cover areas still showing signs of nutrient
deficiencies.
(2) Regime of snail control should show results. Continue until
satisfied.
(3) Trim or replant damaged ground cover.
(4) Complete grass and weed height control status report. Be aware
of fire season start date.
(5) Edge vegetation along medians, streets, sidewalks, retaining
walls, etc.
(6) City inspection of valves, sprinkler coverage for contract
completion.
(7) Continue maintenance cover per specifications.
(8) Provide, in writing, a watering schedule for all controllers to the
Inspector.
Exhibit A
Exhibit A - Page 51
SP-34
(L) June
(1) Clean and adjust irrigation heads on a regular basis throughout
the summer.
(2) Establish summer water program.
(3) Repair irrigation breaks promptly throughout summer. Extra
work must be approved.
(4) City inspection of common green facilities for contract
completion.
(5) Continue maintenance care per specifications.
(6) Prune vegetation for line of sight obstruction at street
intersections.
COMMON GREENS AREAS:
Location
The location and limits of the grounds to be maintained are designated on the
attached maps and are known as “Accepted City Common Green Areas”. The planters
located in the cul-de-sac streets, curbs and gutters abutting these areas and all adjacent
parking enclaves are included.
All these areas are designated as Common Greens and do not include individual
homeowners’ backyards, which are enclosed by fences, or the front or side yards or any
private property:
(A) West Park #1 & #2 consists of 10.5+ acres
(B) Greenview Commons consists of 2+ acres
(C) West Park #3 consists of 28+ acres
(D) Willow Gardens consists of 2.4+ acres
(E) Stonegate Ridge consists of 3+ acres
2302554.1
Exhibit A
Exhibit A - Page 52
7. Proposal Sheet
BID
ITEM
DESCRIPTION
FROM
TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE
NOTES
MONTHLY
RATE
ANNUAL
COST
1
Callan Boulevard
Carter Drive
Westborough
Boulevard
52
M
350 4200
2
Capay Circle /
Lomitas Ave.
Cuesta Drive
Verano Drive
26
M
363.5 4362
3
Chestnut Avenue
El Camino Real
Mission Road
26
A
103.50 1242
4
Chestnut Avenue
Hillside Boulevard
Grand
Avenue/Aldengat
e Dr.
26
A
a
39.50 474
5
East Grand Avenue
Airport Boulevard
Gateway
Boulevard
26
A
b, p 238.50 2862
6
El Camino Real
medians
Hickey Boulevard
Noor Avenue
52
A
c 2014 24168
7
Gellert Boulevard
King Drive
Westborough
Boulevard
26
A
646.50 7758
8
Gellert Boulevard
Westborough
Boulevard
Shannon Drive
26
A,M
d 318.50 3822
9
Mission Road
Chestnut Avenue
Oak Avenue
26
A
f 368.50 4422
10
Mitchell Avenue
South Airport
Boulevard
W/O S.P.R.R.
26
M
g 104.50 1254
11
South Airport Blvd.
medians
S.P.R.R. Underpass
Beacon Street
26
N
h 83 996
12
Westborough
Boulevard
800' E/O Junipero
Serra Blvd.
Olympic Drive
52
A
749 8988
13
Westborough
Boulevard
Olympic Drive
Skyline
Boulevard
52
N
i 207 2484
14
Westborough
Boulevard
W/O Camaritas
Avenue
El Camino Real
26
A
k 197 2364
15
Elm Court
Tamarack Ln.
Park Way
12
M
89.50 1074
Exhibit A
Exhibit A - Page 53
BID
ITEM DESCRIPTION FROM TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE NOTES MONTHLY
RATE
ANNUAL
COST
16
Forbes Boulevard
Medians E.Grand Ave.Allerton 26 M 333 3996
17
East Grand Ave.
Medians Gateway Blvd. Littlefield Ave. 26 A,M 210 2520
18 Hillside Blvd. Chestnut Ave. Dolores Way 12 A l 63 756
19 Hillside Blvd. Chestnut Ridgeview 26 N e 87.50 1050
20 Willow Avenue Dolores Way Estate Ct. 26 A 97.50 1170
21 Gateway Boulevard E.Grand Ave.Mitchell Ave. 26 A 327 3924
22
Airport Blvd.
medians, shoulders
and hook ramps Sister Cities Blvd.
Brisbane City
limits 12 A,N 312.50 3750
23
Airport Blvd. median
& sidewalks Randolph Ave.
South to S.P.R.R.
underpass 52 A 259 3108
24
Slope on Airport
Blvd.
2nd Lane (including
south side)
S.P.R.R.
Overpass 12 N 159.50 1914
25
Hillside Blvd/Sister
Cities Blvd Lincoln St. Airport Blvd 26 A 1131.50 13578
26
Hillside Blvd w/b
shoulder including
bus stop Irving St.
South San
Francisco Dr. 26 A 32.50 390
27 Hillside Blvd.
N.Slope at end of
school fence
East to backflow
control valve 26 N 185.50 2226
28
Randolph Ave
slope/valley gutter Highland Ave. Airport Blvd. 12 A,N j 74 888
29 Beech St. median Spruce Ave. Larch Ave. 12 N m 40.50 486
30 Spruce Ave. median Miller Ave. Park Way 12 N n 104.50 1254
31 Hickey Blvd. median Hilton Ave.
Junipero Serra
Blvd. to Daly
City limits 12 A o
59 708
32 Hickey Blvd.
Turf areas at
interchange at
Junipero Serra 12 A 304.50 3654
33
Oyster Pt. Blvd.
median Airport Blvd. Marina Blvd. 26 A 489 5868
34 Jack Drago Park E.Grand Ave.
Gateway
Boulevard 26 A q 656.50 7878
35
Sister Cities Linear
Park Orange Ave. Spruce Ave. 26 A 1568 18816
Exhibit A
Exhibit A - Page 54
BID
ITEM DESCRIPTION FROM TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE NOTES MONTHLY
RATE
ANNUAL
COST
36
Gus' island on
Airport Blvd. Grand Ave. Miller Ave. 26 A
NO
CHARGE 0 0
37 Irish Town Greens
Airport Blvd. between
Armour and Linden 52 A
756 9072
38
Centennial Way /
Trail San Bruno BART
South San
Francisco BART 52 A
8622.50 103470
39
Sculpture Garden
at Orange
Memorial Park
North and West of
Parking Lot, west of
Tennis Drive 0 A r
979.50 11754
40 West Park 1 & 2 Common Greens 52 A 6591.50 79098
41 Greenview Commons Common Greens 26 A
559.50 6714
42 West Park 3 Common Greens 52 A
8571.50 102858
43 Willow Gardens Common Greens 52 A
1090 13080
44 Stonegate Common Greens 26 A
1114.50 13374
45 Linden Avenue Park
Linden Avenue @
Pine Avenue 52 A 939 11268
46 Olympic Park
Olympic Dr @ Dublin
Dr 26 A 847.50 10170
47 Appian Way Median
Westboroug
h Boulevard Shannon Dr. 12 A 1157 13884
TOTAL
BASE
BID
PRICE:
43,595.50 523,146
Total Base Bid Price in Words - For a 24 month contract term
One million forty six thousand two hundred and ninety-two dollars and zero cents
BrightView Landscape Services, Inc. 3/12/2018
Exhibit A
Exhibit A - Page 55