HomeMy WebLinkAboutReso 92-2018 (18-491)City of South San Francisco P.O. Box 711 (City Hall,
• 400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 92 -2018
File Number: 18 -491 Enactment Number: RES 92 -2018
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONSULTING SERVICES AGREEMENT WITH ALTA
PLANNING FOR THE PREPARATION OF A CITYWIDE BICYCLE
AND PEDESTRIAN MASTER PLAN IN AN AMOUNT NOT TO
EXCEED $270,000 AND ADOPTING BUDGET AMENDMENT
18.032 APPROPRIATING AN ADDITIONAL $40,000 FROM THE
GENERAL PLAN MAINTENANCE RESERVE IN THE DEVELOPER
DEPOSIT FUND FOR CAPITAL IMPROVEMENT PROJECT 1705.
WHEREAS, in 2014 and 2011, the City of South San Francisco (City) adopted a Pedestrian Master Plan
and Bicycle Master Plan, respectively, and
WHEREAS, the two plans outlined infrastructure improvement projects to make walking and biking
throughout South San Francisco safer and easier, which have since been completed or are underway, and
WHEREAS, the City now wishes to combine the two separate plans into one, coordinated active
transportation plan, addressing the particular constraints and challenges of today, and
WHEREAS, on February 22, 2017, City Council appropriated $250,000 from the City's General Plan
Maintenance Reserve, which resides in the Developer Deposit Fund, for Capital Improvement Project
1705, an update to the Pedestrian and Bicycle Master Plans, and
WHEREAS, the City applied for a Transportation Development Act Article 3 grant for $100,000 to
supplement Council's appropriation and the grant awarded in full, and
WHEREAS, staff released a request for proposals (RFP) soliciting a well - qualified firm to prepare the
new citywide Bicycle and Pedestrian Master Plan, and
WHEREAS, four proposals were received in response to the RFP and were evaluated in a paper screen
phase by a panel including a Bike & Pedestrian Advisory Committee (BPAC) member, the Principal
Planner and Deputy Director with the Economic & Community Development Department, and a Senior
Civil Engineer with the Public Works Department, and
City of South San Francisco Page 1
File Number. 18 -491
Enactment Number. RES 92 -2018
WHEREAS, the top two firms following the paper screen phase were invited to in- person interviews,
and
WHEREAS, a panel was assembled including the Director of Policy and Advocacy for the Silicon Valley
Bike Coalition, a BPAC member, the Planning Manager with the Economic & Community Development
Department, the Landscape Architect with the Parks & Recreation Department, and a Senior Civil
Engineer with the Public Works Department to conduct the interviews, and
WHEREAS, the interview panel recommended Alta Planning for the contract to prepare the new Bicycle
& Pedestrian Master Plan, and
WHEREAS, a check of Alta Planning's references confirmed Alta's excellence in preparing bicycle and
pedestrian plans, and the firm's ability to conduct thoughtful and productive community outreach, and
WHEREAS, Alta Planning's proposed budget for the scope of services included as Exhibit A to the
attached Consulting Services Agreement is $250,000, and
WHEREAS, staff finds it necessary to include additional contingency in the contract authority, in order
to quickly accommodate changing needs during the Plan's preparation, including additional public
meetings, design work for high- priority projects, further environmental analysis, and similar higher -level
work not anticipated in the initial RFP, and
WHEREAS, staff recommends executing a Consulting Services Agreement with Alta Planning in an
amount not to exceed $270,000, and
WHEREAS, staff recommends adopting budget amendment 18.032, appropriating an additional $40,000
from the General Plan Maintenance Reserve, which has a balance of $2.1 million, for the contract
contingency outlined above and to cover staff time associated with administering and managing the
contract, and
WHEREAS, due to the award of the $100,000 Transportation Development Act Article 3 grant, the net
impact to the General Plan Maintenance Reserve of the initial appropriation of $250,000 and the
additional, requested appropriation of $40,000, will be just $190,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby:
Approves a Consulting Services Agreement with Alta Planning for the preparation of a citywide Bicycle
and Pedestrian Master Plan, in substantially the same form as the Agreement attached hereto as Exhibit
A.
Authorizes the City Manager to enter into a Consulting Services Agreement with Alta Planning for
City of South San Francisco Page 2 Printed on 6125118
File Number: 18 -491
Enactment Number: RES 92 -2018
preparation of a citywide Bicycle and Pedestrian Master Plan in an amount not to exceed $270,000, in
substantially the same form as the Agreement attached hereto as Exhibit A.
Adopts budget amendment 18.032 appropriating an additional $40,000 for the project from the General
Plan Maintenance Reserve in the Developer Deposit Fund for Capital Improvement Project 1705.
Authorizes the City Manager to take any other action consistent with the intent of this Resolution.
At a meeting of the Special City Council on 6/20/2018, a motion was made by Karyl Matsumoto, seconded
by Liza Normandy, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Normandy, Mayor Pro Tern Matsumoto, Councilmember Addiego,
CouncilmembS�-Gupta, and Councilmember Garbarino
Attest
City of South San Francisco Page 3
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND ALTA PLANNING + DESIGN
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Alta Planning + Design (“Consultant”) (together sometimes referred to as the
“Parties”) as of ____________, 2018 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached hereto and incorporated herein
as Exhibit A, at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on September 30, 2019, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A on or before that date, unless the term of
the Agreement is otherwise terminated or extended, as provided for in Section 8. The
time provided to Consultant to complete the services required by this Agreement shall not
affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all work required by this Agreement
in a substantial, first-class manner and shall conform to the standards of quality normally
observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed two-
hundred and seventy thousand dollars ($270,000) notwithstanding any contrary indications that may be
contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as
Exhibit A, or Consultant’s compensation schedule, attached as Exhibit B, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City in
writing, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for all services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain all the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by each
employee, agent, and subcontractor of Consultant performing services hereunder;
Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)-
month period under this Agreement and any other agreement between Consultant
and City. Such notice shall include an estimate of the time necessary to complete
work described in Exhibit A and the estimate of time necessary to complete work
under any other agreement between Consultant and City, if applicable.
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. Each invoice shall include all expenses and
actives performed during the invoice period for which Consultant expects to receive
payment.
2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement. In no
event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement travel expenses and reproduction of meeting materials. Reimbursable
expenses shall not exceed five hundred dollars ($500,00). Expenses not listed above are
not chargeable to City. Reimbursable expenses are included in the total amount of
compensation provided under Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. To
be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit C. Unless Consultant provides
City with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required
by law. Consultant shall obtain, and maintain on file for three (3) years after the termination
of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-
California resident subcontractor and shall submit written documentation of compliance
with Consultant’s withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change
order, is a violation of the California False Claims Act and may result in treble damages
and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation.
2.11 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide proof satisfactory to City of such insurance that meets the requirements of this section and under
forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to
the City. Consultant shall maintain the insurance policies required by this section throughout the term of
this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not
allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance
required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the Labor Code shall be solely in the
discretion of the Contract Administrator, as defined in Section 10.9. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per
occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability Insurance and Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability on an “occurrence” basis. Automobile
coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 (most recent edition). No endorsement shall be attached
limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000) per
claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of five (5) years after completion of work under this
Agreement or the work. The City shall have the right to exercise, at the
Consultant’s sole cost and expense, any extended reporting provisions of
the policy, if the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Additional Requirements. A certified endorsement to include contractual liability
shall be included in the policy
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, this shall not waive the Consultant’s obligation to provide them.
The City reserves the right to require complete copies of all required insurance
policies at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the City’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall, to the fullest extent allowed by law, with respect to all Services
performed in connection with this Agreement, indemnify, defend with counsel selected by the City, and hold
harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all
losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury,
bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance (“Claims”), to the extent caused, directly or indirectly, in whole or in part, by the willful misconduct
or negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing
obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees,
agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have
contributed in no part to the injury, loss of life, damage to property, or violation of law.
5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such
insurance policies shall have been determined to apply. By execution of this Agreement,
Consultant acknowledges and agrees to the provisions of this Section and that it is a
material element of consideration.
5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of
Consultant providing services under this Agreement is determined by a court of
competent jurisdiction or the California Public Employees Retirement System (PERS) to
be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify,
defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such
contributions, which would otherwise be the responsibility of City.
5.3 Third Party Claims. With respect to third party claims against the Consultant, the
Consultant waives any and all rights of any type of express or implied indemnity against
the Indemnitees.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all federal, state and local laws and regulations applicable to the performance of the work
hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute
a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of whatsoever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to
City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of notice of termination; City, however, may condition
payment of such compensation upon Consultant delivering to City all materials described
in Section 9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require
Consultant to execute a written amendment to this Agreement, as provided for herein.
Consultant understands and agrees that, if City grants such an extension, City shall have
no obligation to provide Consultant with compensation beyond the maximum amount
provided for in this Agreement. Similarly, unless authorized by the Contract Administrator,
City shall have no obligation to reimburse Consultant for any otherwise reimbursable
expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties except as required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall
be subject to the examination and audit of the State Auditor, at the request of City or as
part of any audit of the City, for a period of three (3) years after final payment under the
Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys’ fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that Party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of San Mateo or in the United States District Court
for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000, et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090, et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090, et seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by
_______________________________ ("Contract Administrator"). All correspondence
shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant
Hugh Louch
Alta Planning + Design
100 Webster Street, Suite #300
Oakland, CA 94607
(510) 788-6881
City
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, and C represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral pertaining to the matters herein.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
Exhibit C Form 590
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties.
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non-signatory third parties.
[SIGNATURES ON FOLLOWING PAGE]
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO CONSULTANT
____________________________ ______________________________
City Manager Hugh Louch, Vice President
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
EXHIBIT A
SCOPE OF SERVICES
.
CITY OF SOUTH SAN FRANCISCO:
BICYCLE AND PEDESTRIAN
MASTER PLAN
May 9, 2018
PREPARED BY:
Alta Planning + Design
IN ASSOCIATION WITH:
Fehr & Peers
Enviroissues
21
Bicycle and Pedestrian Master Plan | Alta Planning + Design
The City of South San Francisco values a broad
community engagement process to gather diverse
voices and input in the plan.
While weeknight community meetings may work for
some community members, residents are leading
increasingly busy lives and may not have the time
and resources to attend a community meeting. That
is why Alta proposes meeting residents in a variety of
different venues and locations. Alta proposes leading
a bicycle tour/audit, providing “pop-up” outreach
efforts (tabling at farmer’s markets, at other City
events, or other key destinations). Outreach activi-
ties will be developed to educate the public about the
plan, collect input, and obtain feedback on potential
trade-offs between alternatives under consideration.
In-person outreach will be supported by interactive
online surveys and a robust social media presence that
is tied to the City’s tools and social media platforms.
The Alta team has staff fluent in Spanish to translate
written material and attend workshops to provide
interpretations services as needed.
The City of South San Francisco values rigorous tech-
nical analysis that will help lead to swift implementation.
Our master plans deliver relevant background data
and analysis that can be easily adapted for grant appli-
cations to make recommendations competitive and
help communities move swiftly into implementation.
Alta closely tracks the evolving eligibility guidelines
of California’s Active Transportation Program (ATP),
the leading funding source for bicycling and walking
infrastructure and programs in California. The ATP
consolidates existing federal and state transportation
programs, including the Transportation Alternatives
Project Approach
The Alta team understands the City of South San
Francisco seeks to hire a consulting firm to prepare a
Bicycle and Pedestrian Master Plan that also supports
the future development of the Transportation Element
of the City’s General Plan. The vision of the project is to
develop a blueprint for a safe and enjoyable environ-
ment for South San Francisco residents and visitors to
walk and bike to meet their transportation needs. The
plan will help the City create vibrant neighborhoods,
help meet the needs of all roadway users, encourage
residents to lead healthier lives, and reduce depen-
dence on automobiles and energy consumption.
This plan will build on a variety of planning and devel-
opment projects currently underway or planned within
the City. Our team is well prepared to help the City
leverage existing projects to help deliver a compre -
hensive plan, having worked on both the prior bicycle
and pedestrian plans and currently supporting several
important planning efforts within the City.
Our team understands the unique challenge of devel-
oping walk and bike friendly communities in cities with
older neighborhoods and constrained roadways. This
requires innovative solutions that provide connected
routes for people walking and biking. We have worked
in communities such as Palo Alto, Cupertino, Mountain
View, Menlo Park, Burlingame, Fremont and others to
help the public and elected officials understand the
benefits and trade-offs involved in creating a compre -
hensive bikeway and pedestrian network.
3. Approach to Scope of Work
22
City of South San Francisco | Alta Planning + Design
may be tackled in that update. Because the General
Plan Update will be ongoing during part of this project,
there is a real opportunity to deliver projects at the
end that support the goals of that update while maxi-
mizing best practices in bicycle and pedestrian design.
Alta will deliver both a clear future vision and a set of
proposed projects that are fully implementable within
the South San Francisco context.
Project Management
Throughout the project, there will be ongoing coor-
dination between the Alta team and City staff. Alta
Principal Project Manager, Hugh Louch, will be in
regular communication with the City Project Manager
including email, phone and written communications.
We propose to hold bi-weekly phone meetings with
City staff to keep the project on schedule and ensures
that we meet City expectations. Alta will also be avail-
able for in person meetings. We recommend holding in
person meetings to kick off the project and to review
major project deliverables. In addition to the bi-weekly
calls, Alta will provide monthly project status reports
that will include:
• Task deliverable status, budget spent, and budget
remaining
• Schedule status
• Deliverables submitted
• Deliverables to be submitted in the next month
Alta employs a three-tier quality control program
including a detailed review of deliverables by the
Project Manager, Principal, and a copy editor prior to
sending to the client.
Deliverables
• Project kick-off meeting
• Bi-weekly team calls
• In-person meetings
Task 1. Existing Conditions
Analysis
The Alta team will gather existing bicycle and pedes-
trian network conditions and background data, iden-
tify opportunities, constraints, and standards by which
recommended updates will be set to guide the prepa-
ration of the plan.
Program (TAP), Bicycle Transportation Account (BTA),
and State Safe Routes to School (SRTS), into a single
program. Funding is distributed competitively at the
statewide and MPO level. Our familiarity with this
program has enabled us to deliver over $76 million to
our clients over the past three ATP grant cycles. We
have also helped clients position themselves for to
obtain critical support from HSIP, OBAG, TIGER, and
other federal, state, and regional funding opportunities.
The City of South San Francisco values a practical
plan that can help inform the future update the City’s
General Plan.
We believe that a successful plan leads to imple -
mentation of projects and programs. The plan must
provide a vision for biking and walking in South San
Francisco, while identifying practical, implementable
projects that can be delivered within the framework of
South San Francisco’s planning context. Critical issues
related to standards for roadway operation, imple -
mentation of vehicle miles traveled (VMT) as an evalu-
ation metric, and goals for the development of the City
Alta maintains open lines of communication and will provide a
strong, experienced project management team to work with
the City and community stakeholders.
23
Bicycle and Pedestrian Master Plan | Alta Planning + Design
In this initial phase of work, we will also gather infor-
mation on all existing active transportation programs
in the City.
TASK 1.2 EXISTING PLAN AND POLICY
REVIEW
The Alta team will review existing bicycle and pedes-
trian related documents and initiatives, including the
Bicycle Master Plan, and Climate Action Plan and
Pedestrian Plan, both of which were developed by
members of the Alta team. We will also review the
current General Plan and relevant area, specific, and
master plans. We will inventory recently completed
bicycle and pedestrian projects and projects in design
and development. A part of this work will be to review
the City’s existing General Plan Transportation Element
to identify opportunities to integrate the Bicycle and
Pedestrian Plan into the City’s updated Transportation
Element.
TASK 1.1 EXISTING FACILITIES AND
PROGRAMS
The Alta team will identify existing bicycle and pedes-
trian pathways throughout South San Francisco,
including maps and tables. We will identify bicycle and
pedestrian facilities, including end of trip facilities such
as bicycle parking. We will identify system gaps and
barriers for both bicyclists and pedestrians, including
gaps in ADA-compliant facilities, building on the inven-
tory in the City’s existing Pedestrian Master Plan. Our
team will prove a summary of bicycle signal detection
implementation.
The Alta team will provide estimated numbers of
bicycle and pedestrian commuters, building on our
prior work estimating bicycle and pedestrian demand
in the City, and will perform an analysis of Lime Bike
and Spin Bike data.
Alta led the City of San Pablo’s first Bicycle and Pedestrian Master Plan. Alta provided a practical, accessible plan that identifies
clear opportunities to increase walking and biking in San Pablo.
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COMPOSITE DEMAND
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Low Demand
High Demand
Demand Intensity
City of San Pablo
24
City of South San Francisco | Alta Planning + Design
Alta will use existing trip data and the results of the
demand analysis to provide estimates of existing
bicycle and pedestrian trips. Once the proposed
bicycle and pedestrian networks are determined, Alta
will determine projected increases in bicycling and
walking as a result of the Plan’s implementation.
Level of traffic stress. As a part of the needs analysis,
Alta will prepare a bicycle level of traffic stress for the
citywide roadway and path network. The Alta team uses
methods adapted from the 2012 Mineta Transportation
Institute (MTI) Report to determine overall level of
comfort of bicyclists, using roadway network data,
including posted speed limit, the number of travel
lanes, and the presence and character of bicycle lanes.
Connectivity Analysis. Alta will lead an analysis of
network connectivity for biking and walking, using
the latest methods developed as part of the FHWA
Multimodal Connectivity Performance Measure
Guidebook, of which Alta was a primary author. These
measures capture how readily people can walk or bike
between various locations in a City, make use of infor-
mation about network availability, quality, density, and
directness. Alta has established methods to quickly
and easily demonstrate how ‘permeable’ a network is
Alta will review other agency’s bicycle and pedes-
trian policies and plans for coordination opportuni-
ties, including San Mateo County, adjoining cities and
towns, Caltrans, BART, and other jurisdictions.
TASK 1.3 NEEDS ANALYSIS
The Alta team will develop estimates for demand and
network suitability for bicycle and pedestrian travel
in South San Francisco, taking into account land use,
topography, and other opportunities and constraints.
Demand and suitability will help identify and prioritize
potential projects.
Demand analysis. The Alta team will gather land use
data to analyze key origins and destinations of where
people live, work, play, shop, go to school, and access
transit (residential neighborhoods, schools, shop-
ping centers, employment centers, public institu-
tions, parks, etc., throughout South San Francisco and
neighboring jurisdictions). This information is compiled
into a composite City-wide profile that identifies areas
of high walking and bicycling potential. Alta will also
leverage existing regional resources on trips to under-
stand where there are significant numbers of trips
that could be made by foot or bike if the appropriate
networks are available.
Alta led the Berkeley Bicycle Plan Update and conducted a Level of Traffic Stress (LTS) analysis for Berkeley’s roadway network.
Traffic stress is the perceived sense of danger associated with riding in or adjacent to vehicle traffic. The map helps illustrate how
low stress streets in Berkeley’s bikeway network are often disconnected by high stress roadways and intersections.
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• LOW STRESS
• SUITABLE FOR ALL AGES
& ABILITIES, INCLUDING
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LTS 4
LTS 3
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• SUITABLE ONLY FOR MOST
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to % of Berkeley
Residents*
*According to the Berkeley Bicycle Plan Public Survey
LEVEL OF TRAFFIC STRESS ANALYSIS
25
Bicycle and Pedestrian Master Plan | Alta Planning + Design
for bicyclists and pedestrians, long crossing distances,
and similar issues create risks and deter bicycling
and walking. We will review the existing network and
recommend strategies to increase bicyclist and pedes-
trian safety.
The analysis will include all requirements for the Active
Transportation Program and will help inform the
recommendations in Task
TASK 1.5 BICYCLE COUNTS
The Alta team will collect automated or manual bicycle
and pedestrian at up to 10 locations on existing facili-
ties and proposed project locations to help provide
a baseline of system use to support future invest-
ment and performance evaluation. Alta developed
the National Bicycle and Pedestrian Documentation
(NBPD) Project, the first national count method-
ology and data collection effort for active transporta-
tion. We will use this knowledge, and our experience
in our previous work in South San Francisco devel-
oping counting efforts in places like Mountain View,
Half Moon Bay, Berkeley, and elsewhere, to provide an
appropriate approach to data collection.
Task 1 Deliverables:
• Summary of existing conditions and facilities and
programs inventory, to be included in the plan
• Summary of existing plan and policy review, to be
included in the plan
• Needs analysis memo, including: Demand analysis,
Level of traffic stress analysis, connectivity analysis,
and equity analysis, including maps of each
• Collision analysis
• Bicycle counts
Task 2. Recommended
Improvements
TASK 2.1 PROJECT
RECOMMENDATIONS
The Alta team will use public feedback from the online
surveys and mapping tools, public comments, BPAC
feedback, stakeholder input, and the results of the
needs analysis to develop recommendations for the
future active transportation network in South San
Francisco. The Alta team will develop a list of city-
wide bicycle and pedestrian projects with associ-
ated maps showing the future bicycle and pedestrian
network. The recommendations will address safe
to show how challenging it is for people walking and
biking to cross major facilities, such as US 101, major
arterials, and train tracks, and similar facilities. This will
help staff, community members and elected under-
stand how areas of need and demand.
Equity Analysis. Alta will review available data on
equity to ensure that the plan addresses travel by foot
and bicycle for those who depend on those modes the
most. South San Francisco is a diverse community,
both racially/ethnically and economically. Alta will
integrate equity considerations throughout the plan-
ning process to ensure that we are providing improve -
ments that work for all roadway users. We will overlay
this with locations of disadvantaged communities to
see that the most at risk populations are served.
TASK 1.4 COLLISION ANALYSIS
The Alta team will analyze both pedestrian and bicycle
involved collisions, serious injuries, and fatalities for
the most recent five years of data available from the
California Highway Patrol’s Statewide Integrated Traffic
Records System (SWITRS) and any available local data
from the Daly City Police Department. We will iden-
tify the types and severity of collisions, the ages of
those involved, and other important factors. We will
also examine potential risk factors in areas of high
demand. Higher speeds for vehicles, lack of protection
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SAN LEANDRO
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Figure 10: San Leandro Collisions Map: 2011-2015
Collision analysis is a critical component of the existing
conditions analysis. As a part of the San Leandro Bicycle and
Pedestrian Master Plan Update, Alta conducted a collision
analysis of both pedestrian and bicycle collisions within the
five year period of 2011-2015.
26
City of South San Francisco | Alta Planning + Design
of experience planning, designing, and implementing
these facilities. Alta staff develop site-appropriate
cross-sections, enlarged plans, and 3D visual simula-
tions to clearly layout guidelines tailored to districts,
cities, regions, states, or countries. Alta developed
the NACTO Urban Bikeway Design Guide, an interac-
tive document that provides state-of-the-practice
solutions for on-street bicycle facilities, based on the
best national and international practices, policies,
and programs, and has developed recent local design
guidelines for Half Moon Bay, the City of Concord, and
dozen of other communities throughout California
The Alta team will develop general bikeway design
standards for South San Francisco to reflect the
goals, policies, and objectives of the plan and conse-
quently maximize safety, accessibility, and comfort for
bicyclists. We will include appropriate usage of non-
standardized treatments and the source for detailed
design guidelines or standards. We will provide best
practice design guidelines for innovative bicycle and
pedestrian design, with a graphic and text discussion
for each standard or recommendation. We will ensure
all recommendations are consistent with Local, State,
and Federal standards and practices.
The pedestrian design guidelines will maximize safety,
accessibility, and comfort for all pedestrians. We will
develop visual descriptions of how to implement tradi-
tional and progressive pedestrian improvements based
on the recommendations in the Bicycle and Pedestrian
Master Plan, existing conditions, and our best prac-
tices knowledge. We will develop site-appropriate
routes to transit and school. The recommendations will
be focused on the areas and streets of highest need,
demand, and urgency, with special emphasis on safe
routes to transit including the two BART stations and
the relocated Caltrain Station as well as areas experi-
encing significant growth, including Downtown, the El
Camino Real Corridor, and the East of 101 employment
area.
Alta will outline improvements proposed to make South
San Francisco a more accessible and safe community
for walking and biking. This section will include at least
the following components.
a. Maps and descriptions of proposed bikeways by
Caltrans classification and pedestrian pathways.
b. End of trip facilities, including bicycle parking,
stations for storing and changing clothes, bicycle
repair and pump stations, and other amenities for
bicyclists and pedestrians.
TASK 2.2 DESIGN GUIDELINES FOR
BICYCLE AND PEDESTRIAN FACILITIES
Alta will describe and assess the City’s existing poli-
cies and regulations that relate to pedestrian and
bicycle infrastructure design, especially as they relate
to ensuring the highest levels of connectivity and walk-
ability in capital improvement and private develop-
ment projects. We will create a “tool box” that includes
advantages and disadvantages, costs, maintenance
and other related issues. Alta regularly develops user-
friendly local and national guidelines for the imple-
mentation of bicycle facilities based on our 20 years
Alta worked with a team of officials from National Association of City Transportation Officials (NACTO) member cities and a
team of national and international bikeway design experts to develop the country’s first Urban Bikeway Design Guide.
27
Bicycle and Pedestrian Master Plan | Alta Planning + Design
encouragement programs. We will provide a list of
recommended program modifications and suggest
additional programs that could increase bicycle and
pedestrian safety and incentivize walking and biking.
We will look for opportunities to integrate active
transportation into the City’s Transportation Demand
Management Program, including the implementation
of the pedestrian and bicycle network as part of devel-
opment agreements.
Task 3 Deliverables:
• Bicycle and Pedestrian Program recommendations
Task 4. Project Prioritization
and Phasing
The Alta team will draft a phasing plan for project
implementation and develop planning-level cost esti-
mates for each project. Our team will work with the
City to prioritize projects.
TASK 4.1 PROJECT PRIORITIZATION
We will create a project prioritization matrix including
planning-level cost estimates to prioritize proposed
projects into short-term and long-term timeframes
with high, medium, and low priorities. Working with
the City and BPAC, we will establish criteria for priori-
tization based on the objectives of the plan. Typical
project prioritization criteria include:
• Public support. The public meetings and BPAC
identified the project as a priority
• Safety. The project addresses an immediate safety
need such as reported collisions.
• Health and environment. The project helps shift
mode share, reduces vehicle congestion and green-
house gases, and improves public health and quality
of life.
• Closes a critical gap. The project closes a crit-
ical gap in the overall network, including gaps to
regional facilities and trails.
• Connectivity. The project improves or provides a
connection to schools or transit.
• Feasibility and cost effectiveness. The project
can be implemented within a one-to-five year time
frame. Projects that require outside agency approval
or significant funding will receive lower scores.
cross-sections, enlarged plans, and 3D visual simula-
tions to clearly layout guidelines tailored to South San
Francisco.
Task 2 Deliverables:
• Bicycle and Pedestrian Project recommendations,
including bicycle and pedestrian network maps
• Design guidelines for bicycle and pedestrian facili-
ties, to be included as an appendix
Task 3. Recommended
Programs
In addition to project recommendations, Alta will
provide programmatic recommendations, including
recommendations for Safe Routes to School and Transit
as well as Safety Programs to educate the public. Alta
is a national leader in Safe Routes to School programs
and can provide recommendations to improve safe
routes to school in South San Francisco.
Alta has a dedicated programs team that offers high-
quality, customized bicycling and walking education,
encouragement, and marketing services. Based on
this expertise, we will describe and assess the City’s
existing bicycle and pedestrian safety, education, and
From developing outreach campaigns and teaching walking
and biking safety skills, to reaching thousands of families
through International Walk to School Day events, Alta’s work
creates community excitement around active and healthy
transportation options.
28
City of South San Francisco | Alta Planning + Design
•Project description and background discussing how
the project addresses existing problems,
•Cost range
•Issues and opportunities
•Improvement details including the location, width,
length, classification, and adjacent land use for the
project
•Illustrative diagrams
•Before and after photo simulations to describe and
articulate project intent
This task will take place after projects have been priori-
tized through the planning process but before comple-
tion of the final plan.
Task 4 Deliverables:
•Implementation plan, including prioritized project
list
•Five conceptual project sheets
•Equity. The project serves underserved or disad-
vantaged populations. The highest priority is given
to projects located within an underserved or disad-
vantaged community.
This process will result in a prioritized project tiers to
be used by the City to prioritize implementation and
funding. Alta will develop a reporting process that will
be used to keep the community and BPAC members
informed of the progress being made in implementing
the plan.
TASK 4.2 CONCEPTUAL PROJECT
SHEETS
Alta will provide conceptual project sheets for ten
top ranked priority projects. The ten projects will be
selected through the project prioritization process
described in Task 4.1. These sheets provide a tool to
help South San Francisco quickly implement projects
by readying the City to apply for state and federal
grants. The project sheets will include:
42
05001000FEET
Old Bayshore
Tunnel TrailCrocker Trail
Varies Varies2’
Shoulder
2’
Shoulder
12’
Shared-Use Path
BEFORE
Crocker Trail
Resurfacing Project
Plan View
Project Location
Photo Simulation
Proposed Section
AFTER
WƌŽũĞĐƚ/ŶĨŽƌŵĂƚŝŽŶ
dŚŝƐƉƌŽũĞĐƚƉƌŽƉŽƐĞƐƚŽƌĞƐƵƌĨĂĐĞƚŚĞϮ͘ϮŵŝůĞƌŽĐŬĞƌZĞĐƌĞĂƚŝŽŶdƌĂŝůǁŝƚŚĂƐƚĂďŝůŝnjĞĚĚĞĐŽŵƉŽƐĞĚ
ŐƌĂŶŝƚĞ͘dŚĞƉƌŽƉŽƐĞĚƐƵƌĨĂĐĞǁŝůůƉƌŽǀŝĚĞĂƐŵŽŽƚŚĞƌĂŶĚƐĂĨĞƌĞdžƉĞƌŝĞŶĐĞĨŽƌǁĂůŬĞƌƐ͕ũŽŐŐĞƌƐ͕ĂŶĚ
ĐLJĐůŝƐƚƐ͘^ƚĂďŝůŝnjŝŶŐĚĞĐŽŵƉŽƐĞĚŐƌĂŶŝƚĞŽƌŽƚŚĞƌƐŝŵŝůĂƌĂŐŐƌĞŐĂƚĞŵĂdžŝŵŝnjĞƐƚŚĞƐƚƌĞŶŐƚŚ͕ĞdžƚĞŶĚƐƚŚĞ
ƵƐĞĨƵůůŝĨĞ͕ĂŶĚŬĞĞƉƐƚŚĞƐƵƌĨĂĐĞƉĞƌŵĞĂďůĞĂŶĚŶĂƚƵƌĂůůŽŽŬŝŶŐ͘KƌŐĂŶŝĐ͕ƌĞƐŝŶͲďĂƐĞĚďŝŶĚĞƌƐĂƌĞ
ŝĚĞĂůůLJƉƌĞͲŵŝdžĞĚǁŝƚŚƚŚĞĐŚŽƐĞŶĂŐŐƌĞŐĂƚĞĂŶĚŵĂŝŶƚĂŝŶĂĚĞŐƌĞĞŽĨĨůĞdžŝďŝůŝƚLJƵŶůŝŬĞĂƌŝŐŝĚĂƐƉŚĂůƚŽƌ
ĐŽŶĐƌĞƚĞƐƵƌĨĂĐĞ͘
WůĂŶŶŝŶŐ>ĞǀĞůŽƐƚ/ŶĨŽƌŵĂƚŝŽŶ
/d DhE/dhE/dK^dYhEd/dzK^d
^ƚĂďŝůŝnjĞĚĞĐŽŵƉŽƐĞĚ'ƌĂŶŝƚĞ
dƌĂŝů;ĂƐƐƵŵĞƐϭϮ͛ǁŝĚƚŚͿ
DŝůĞΨϰϱϬ͕ϬϬϬϮ͘ϮΨϵϵϬ͕ϬϬϬ
Figure 5-1: Crocker Trail Resurfacing Project SummaryAs part the Brisbane Bicycle and Pedestrian Master Plan, Alta created priority project sheets to help the City pursue grant
funding and be prepared to advance projects into design and construction.
29
Bicycle and Pedestrian Master Plan | Alta Planning + Design
to deliver on that vision (including priority and timing).
Alta will work with the City to develop an initial outline
and format for the plan documents.
Based a consolidated set of comments received on
the administrative draft, the Alta team will prepare a
public draft plan to be posted for public review on the
project website and presented to the City, BPAC and
then to the public. We anticipate that the draft plan will
be reviewed using a combination of public events and
electronic means.
We will prepare graphic displays and PowerPoint
presentation that summarize the key elements of the
draft plan in a graphical format, and includes a mecha-
nism for gathering input on the plan. At the discretion
of City Staff, either City staff or the Alta team will be
responsible for presenting all public presentations. We
will upload the draft plan to the project website.
TASK 6.2 FINAL DRAFT PLAN
The Alta team will develop a final draft plan that
addresses comments received on the public draft plan.
Four hard copies and an electronic copy of the final
report will be submitted to Caltrans. The cover of the
report will include credit to the grant program for the
financial contribution.
TASK 6.3 CITY COUNCIL ADOPTION
The Alta team will present the final bicycle and pedes-
trian master plan at planning commission. Alta will
compile comments from the Planning Commission,
review proposed changes with the City, and generate
a revised version of the Plan for City Council adoption.
Alta will present the final plan to City Council for adop-
tion. We anticipate a seamless adoption of the final
Plan, but will be available to make final changes to the
Plan requested by the Council.
Task 5. Funding Sources
The Alta team will review and identify potential funding
sources for future implementation of the project priori-
tization matrix. An appendix containing the funding
source, administering agency, frequency of call for
projects and eligible improvements will be included in
the plan.
South San Francisco’s ability to fund projects depends
greatly on its ability to leverage regional, state, and
federal funds. Alta has significant experience helping
cities throughout California apply for and receive
California Active Transportation Program (ATP) grant
funds, San Mateo County Measure A funding, Caltrans
Sustainable Transportation Planning Grants, and
Federal TIGER grant.
Alta will identify possible funding sources, including
Caltrans ATP grants, California Strategic Growth
Council grants, and others. For the priority projects
identified for project sheets, Alta will review eligibility
for these funding sources and identify time-frames
for grant development and application. In addition to
grant opportunities, Alta will research and propose
other financing opportunities such as special districts,
low interest loans, and other financing tools.
Task 5 Deliverables:
•Potential funding sources, included as an appendix
Task 6. Draft and Final Bicycle
and Pedestrian Master Plan
Based on the community engagement described
in Task 7 and the technical work described in the
previous tasks, the Alta team will compile an admin-
istrative draft, public draft, and final draft Bicycle and
Pedestrian Master Plan.
TASK 6.1 ADMINISTRATIVE AND
PUBLIC DRAFT PLAN
Alta will develop an administrative draft plan based on
the work conducted in prior tasks and the community
engagement described in Task 7. The objective of this
task is to produce a simple but useful plan that is consis-
tent with the Caltrans Active Transportation Program
guidelines, captures existing conditions, a future vision
for bicycle and pedestrian accommodation in South
San Francisco, and the implementation steps needed
TASK 6.4 ENVIRONMENTAL REVIEW
The changing landscape for the implementation of
the California Environmental Quality Act (CEQA) has
opened new opportunities for the evaluation of
transportation plans. SB 743 is changing the level of
environmental review required for certain projects,
especially active transportation plans and complete
streets infrastructure that does not increase roadway
capacity.
We will work with the City to define the most
appropriate and efficient means to deliver the
environmental review for this project. That may
range from a categorical exemption (CE) to a initial
study and a negative declaration or mitigated
negative declaration. Certain types of projects such as
trails, overcrossings, and projects that require taking
right of way may require a more substantial level of
effort, but most of these projects will require
additional environmental review, whatever review is
conducted for this plan.
After selecting the appropriate level of environmental
review, Alta will develop the appropriate documentation
to satisify CEQA requirements. Assuming that an Initial
Study may be required, Alta will develop a project
description and complete an initial study and negative
declaration (or mitigated nega-tive declaration) for the
Citywide Bicycle Master Plan Update. The project
description will be based on the recommended
bikeways and support facilities. The initial study and
nega-tive declaration will identify CEQA topics for
which there are no impacts and, if identified, identify
topics where required identified potential impacts
and relevant standard mitiga-tion measures. The
study will present required analysis and provide
narrative to support the impact conclusions drawn.
Task 6 Deliverables:
•Administrative draft bicycle and pedestrian master
plan
•Public draft bicycle and pedestrian master plan
•Final draft bicycle and pedestrian master plan
•City Council approved bicycle and pedestrian
master plan
•Environmental review approach and documentation
30
City of South San Francisco | Alta Planning + Design
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31
Bicycle and Pedestrian Master Plan | Alta Planning + Design
•Meeting 3: Review recommended projects and
proposed prioritization approach; prepare for
second community workshop
•Meeting 4: Review draft plan; prepare for final
community workshop
TASK 7.2 BRANDING AND OUTREACH
MATERIALS
The Alta team has experience generating excitement
around planning projects through the use of creative
branding and outreach methodologies. We will create
an inventive, yet accessible “brand” for the plan that
will increase local recognition and familiarity with the
project. The Alta team will utilize this ‘brand’ for all of the
flyers, informational sheets, presentations, and online
presence for the active transportation and safe routes
plan. This marketing will also be carried onto flyers
and postcards to be used in the outreach campaign
to promote greater support for the project, potentially
attracting a greater diversity of people at community
Task 7. Community
Engagement and Public
Meeting Plan
The Alta team’s outreach and engagement process is
inclusive, interactive, and productive. Our professionals
are experts at listening to the public, conveying tech-
nical issues in a clear manner, and explaining trade-
offs. Through our straightforward communication
style, ability to engage citizens, and use of the latest
technology, we are able to produce outreach strate-
gies and successful designs and plans that meet the
needs of the community.
Alta will refine this engagement strategy with the City
and stakeholders to ensure it establishes the objec-
tives for all outreach and engagement activities and
establishes a schedule for events.
Alta will develop a community engagement plan that
will be included with the work plan and schedule as a
reference document to help guide the process. Broad-
based, continuous community input will be critical to
developing an effective bicycle and pedestrian master
plan. Our team will draw upon our decades of expe -
rience conducting outreach and marketing related
to transportation planning and active transportation.
We will focus on engaging and empowering disad-
vantaged community residents, especially minorities,
limited English-proficiency households, zero-vehicle
households, seniors, residents with disabilities, single-
parent families, and rent-burdened households.
Extensive public outreach, particularly in disadvan-
taged communities, will help ensure low income and
minority communities have a full opportunity to partic-
ipate in the project/programmatic decision making
process.
TASK 7.1 BICYCLE AND PEDESTRIAN
ADVISORY COMMITTEE (BPAC)
The Alta team will meet with the BPAC up to four
times during the planning process. We recommend
that these meetings be convened around the following
topics:
•Meeting 1: Project kick-off, including review of work
plan, outreach plan, schedule, and facilitated discus-
sion of BPAC priorities; prepare for stakeholder
outreach and pop-up events
•Meeting 2: Review and receive feedback on existing
conditions and needs analysis; prepare for first
community workshop
4.Community Engagement and Public Meeting Plan
Alta staff have a proven track record facilitating bicycle and
pedestrian planning decisions with diverse stakeholders
throughout the Bay Area.
32
City of South San Francisco | Alta Planning + Design
preventing them from bicycling and walking more, and
identify how different facility types may help over-
come those barriers and issues. Our in-house team has
created numerous online surveys with clean, compel-
ling, easy to use interfaces. The software provides
back-end data collection features that can convert
data into clean graphs or allow it to be downloaded
into a spreadsheet for further analysis. We will also be
able to view the number of ‘unique visits’ and survey
response rates.
In combination with the online survey, the Alta team
will develop an interactive map of South San Francisco
that will allow the public to drop a pin on a specific
site within the city limits and attach a comment. The
online map will collect data on bicycle and pedestrian
behavior, perceptions, and needs.
The online input map will complement and support in
person engagement activities to provide a robust set
of methods for input and can be available in multiple
languages. Users can share ideas for improvements,
report issues with the existing infrastructure or high-
light examples of existing facilities with positive feed-
back. All the information collected will be used by Alta
to identify and evaluate a range of possible improve-
ment projects.
workshops. The Alta team has multiple native Spanish
speakers among its staff and can cover translation in
this language in-house. Alta will work with a translation
service to translate public notices into other languages
as needed. For meetings and interviews, Alta will
work with the City and community partners to ensure
language is not a barrier to participation.
TASK 7.3 ONLINE TOOLS AND
PROJECT WEBSITE
Alta employs an in-house website development team
that will develop an interactive project website for the
South San Francisco Bicycle and Pedestrian Master
Plan. The website will provide a location to promote
outreach and education materials, document work-
shops, public events, and bicycle and walking tours as
well as allow members of the public to provide feed-
back on the Draft Plan and eventually view the Final
Plan. The project website will be advertised on the City’s
website homepage as well other City communication.
The Alta team will create an online survey and ‘pinnable’
map to solicit feedback from South San Francisco’s
residents, employees, and visitors on existing condi-
tions for bicycling and walking and a future vision.
The survey will help create a profile of how and where
people currently bicycle and walk, provide insight
into what location-specific barriers and issues are
Alta will develop an interactive map of South San Francisco that will allow the community to make comments and suggestions
to help the project team identify existing needs and prioritize improvements. Alta will present sample platforms to determine a
suitable design approach.
33
Bicycle and Pedestrian Master Plan | Alta Planning + Design
explore specific topics. Alta will work with the City to
design ways for participants to provide feedback in an
interactive and meaningful way.
In addition to a ‘pinnable’ comments map for receiving
feedback on existing conditions, Alta can also create
an interactive online map that displays the future
active transportation network with proposed projects.
The tool allows participants to comment on proposed
improvements. Alta will create an intuitive online map
that enables users to comment and provide feed-
back on proposed improvements as well as ‘like’ or
comment on other people’s feedback. Alta created a
project comment tool for the District 4 Bicycle Plan
and received over 1,000 comments and likes on
proposed projects.
TASK 7.4 NEIGHBORHOOD OR
COMMUNITY MEETINGS
The Alta team will conduct three neighborhood or
community meetings to solicit community input in
the creation of the bicycle and pedestrian master
plan. The Alta team believes in the efficient and effec-
tive use of public time. We anticipate that commu-
nity meetings will focus on tangible products that
require public engagement. The Alta team will work
with the City to explore creative approaches to these
meetings to maximize participation by South San
Francisco’s diverse communities such as partnering
with the South San Francisco Chamber of commerce,
local businesses, such as Antigua Coffee Shop, Pacific
Super Market or La Tapatia, and interest groups, such
as Friends of Parks and Recreation and the Mother’s
Club . Alta will work to incorporate multiple methods
of interaction during meetings, including fun exercises
that engage the public.
The first public meeting will introduce the project to
the public, define project parameters, present existing
conditions, inform the community of project oppor-
tunities and constraints, and solicit opinions from the
community to shape Task 2, Recommended Projects.
After being introduced to the project, facilitators will
lead group discussions around large format maps to
discuss and identify the biggest obstacles and chal-
lenges to walking and biking in South San Francisco,
recording feedback on the maps.
The second community meeting will be held following
the release of draft project and program recommen-
dations to present findings and recommendations
and obtain public feedback on recommended facility
projects and programs. This workshop will likely take
the form of a presentation of the recommendations
followed by an open house with stations to visit and
Alta’s professionals are experts in community engagement
and facilitation and listening to the public and conveying
technical issues in a clear and compelling manner.
34
City of South San Francisco | Alta Planning + Design
holding the public workshop as a modified open house
to enable easy participation by City residents. Alta will
work with City staff to determine the venue and format
that reaches the broadest community, and meets
the project needs. Because it is often challenging to
attract substantial attendance to public meetings on
long range plans, we recommend considering other
existing events that may draw residents (council meet-
ings, community events, etc.), timing that makes it easy
for both City staff (and other organizational represen-
tatives) and residents to attend (i.e., spanning the work
day), activities for kids to make it easy for families to
attend, and a clearly advertised goal that provides
the public with a clear understanding of the value of
attending.
TASK 7.5 BUSINESS COMMUNITY
MEETINGS
The Alta team will host three stakeholder meetings with
the business community and coordinate closely with
the SSF Chamber of Commerce to identify an effec-
tive strategy that represents the diversity of South San
Francisco businesses. We recommend targeting the
business meetings at different segments of South San
Francisco’s business community. This may include
a meeting co-hosted by the Chamber of Commerce
focused on local businesses along Grand, Linden, and
San Mateo Avenues. Another meeting might focus on
large employers in South San Francisco and how we
can coordinate bicycle and pedestrian investment to
help their employees walk or bike to work or access
work from transit. Meetings with employees of large
business may also be useful to better understand their
travel patterns.
We propose to meet early in the process to under-
stand the specific needs and concerns of businesses
as we develop the plan. The City may want to reserve
one of the three meetings after a proposed vision and
priority projects have been identified to gather busi-
ness-specific feedback on recommendations. We will
work with the City to design a format that will result
in meaningful input and provide staff appropriate to
gather input from the relevant businesses.
TASK 7.6 STAKEHOLDER MEETINGS
In addition to the business community, we propose up
to five interviews with key people or organizations who
might not be willing or available to commit to regular
meetings, but who would provide a unique perspective
or knowledge base. Examples include representatives
The third community meeting will present a public
draft of the Bicycle and Pedestrian Master Plan for
review and feedback. This workshop will likely take
the form of a presentation of the recommendations
followed by an open house with stations to visit and
explore specific topics. Alta will work with the City to
design ways for participants to provide feedback in an
interactive and meaningful way.
The Alta team will develop materials to advertise
each public meeting - flyers, email blast and notice
on project website – and work with the City staff to
ensure these are distributed broadly, in addition to the
city’s own email lists, this could include the Magnolia
Center’s Senior Connections Newsletter, Next Door,
social media, Everything South City, and to the Silicon
Valley Bike Coalition’s North San Mateo County distri-
bution list.
Alta will develop a draft agenda, presentation mate-
rials, maps, methods to gather input, and summary
notes. The City of South San Francisco will secure the
meeting location and distribute noticing. We anticipate
The Alta team will prepare a community survey and meeting
materials, including agendas, presentations, maps, and
graphics in English, Spanish, Tagalog, and Cantonese.
Translators can be available for the public workshops.
35
Bicycle and Pedestrian Master Plan | Alta Planning + Design
It is expected that this tour will take place after the
needs analysis, but before identifying recommended
projects, so the feedback on the tour can inform the
recommendations.
TASK 7.8 OUTREACH POP UP
MEETINGS
The Alta team will organize up to four pop-up booths
at strategic locations in South San Francisco to reach
a diverse array of residents, visitors, and employees.
Pop up events can be effective at engaging individuals
who may not bicycle or walk as their primary mode
of transportation and are unlikely to attend an event
directed at biking and walking.
Pop-up locations will include points of interest such as
Orange Park (potentially coinciding with the farmers
markets or the annual Concert in the Park), Magnolia
Senior Center, South San Francisco BART and Caltrain
stations, Centennial Way and the Bay trails, Municipal
Services Building during a busy evening or in advance
of a City Council meeting, in front of the libraries or
Community Learning Center on days with many
events, or along Grand Avenue on a Friday afternoon
or weekend. Pop-ups will be held before the first public
workshop, to inform the community of the Plan and
solicit feedback about walking and bicycling in South
San Francisco. The Alta team will provide promotional
handouts to advertise the project website and public
workshops and will provide all supplies and materials
of disadvantaged communities in South San Francisco,
stakeholders representing the senior population,
school officials or parents to discuss safe routes to
school, or other key stakeholders. We will work with
the City to define a list of groups to interview.
TASK 7.7 WALKING AND BICYCLING
TOUR
Alta will lead a walking and bicycling tour of the City
for the City staff, elected officials, BPAC members,
identified stakeholders, and potentially members of
the public. The Alta team will work with City staff and
BPAC members to identify a route for the tour that
captures issues, constraints, and opportunities along
key existing and future bicycle and pedestrian routes.
This exercise has proven to be a valuable tool in similar
projects.
Alta staff will lead the bicycle and walking tour, begin-
ning with an orientation session that includes safety
instructions and an overview of the plan. During the
tour, Alta staff will facilitate a conversation about
issues and potential solutions at key problem areas.
We will identify discussion points along the way,
develop a route map, provide an itinerary of meeting
locations and times, and provide all necessary supplies
and materials. The tour will allow participants to gain
close-up, first-hand knowledge of opportunities and
constraints and enable the group to provide valuable
input to the Alta team.
Alta works with communities to hold walking and biking audits and assess current conditions. Alta is adept at facilitating discussion
with participants to identify issues and brainstorm programmatic and infrastructure improvements to address problems and
concerns related to walking and bicycling in communities.
36
City of South San Francisco | Alta Planning + Design
for the events. We will also provide these materials for
City staff to have available at public meetings for other
city projects, such as the Civic Campus or nearby
developments.
Optional Task
LIVING PREVIEWS/TEMPORARY
INTERVENTIONS
In addition to the proposed community engagement
techniques, the Alta team recommends implementing
a living preview of a proposed project. Alta will work
with the City to identify a location for a living preview
demonstration of a proposed improvement project.
These living previews allow community members
to observe, interact, and comment on the proposed
improvement projects.
Alta has experience leading similar living preview
demonstrations as part of the Southern California
Association of Governments Go Human initiative, the
Coalinga Active Transportation Plan, and many other
events. Our team can integrate proven strategies from
these projects into the living previews. We recom-
mend setting up the living preview demonstrations
so that a significant number of people can experience
the demonstration. Picking a location near a transit
station or a school could be a good way to empha-
size the safe routes priorities of the plan. Outreach,
promotion, and communication is critical for these
living preview demonstrations. Alta will work with City
staff to finalize a site plan, coordinate permitting, and
define exact project elements. Project elements may
include temporary striping using traffic tape or chalk,
creating a separated bikeway using donated plants,
establishing a green bike lane with washable paint or
purchasing low cost improvements that can serve as
temporary improvements.
Our team will provide multiple opportunities to
collect feedback on the living preview, through inter-
views, surveys or one of the proposed pop-up events.
Temporary signage will inform passersby of the
demonstration project and solicit information by an
easily remembered website address, to reach drivers
and others passing by the project, but unable to stop.
The Coalinga project involved a series of temporary “pop-
up” crosswalks and curb extensions to demonstrate potential
infrastructure improvements at the local school complex. The
pop-up event coincided with a walk to school day event to
maximize participation by community members, parents, and
students were able to experience the demonstrations.
Task 7 Deliverables:
•Draft and final outreach and engagement strategy
•Three BPAC Meetings
•Branding and outreach materials
•Project website
•Online survey and “Pinnable” map
•Three community meeting workshops
•Business Community meetings
•Stakeholder Meetings
•Bike and walk tour
•Outreach ‘Pop-up’ events
•Planning Commission and City Council meetings
•Optional Task: Living preview
EXHIBIT B
COMPENSATION SCHEDULE
Compensation Schedule
TASK TASK FEE
Project Management 10,276$
1. Existing Conditions Analysis 60,302$
2. Recommended Improvements 36,612$
3. Recommended Programs 6,592$
4. Project Prioritization and Phasing 40,581$
5. Funding Sources 3,172$
6. Draft and Final Master Plan 33,630$
7. Community Engagement and Public Meeting Plan 58,332$
Reimbursables 503$
Subtotal 250,000$
Contingency 20,000$
Total 270,000$
Balance of budget remaining after completion of a particular task may roll
forward to next task.
City approval must be granted for any expense allocated to the Contingency
budget.
EXHIBIT C
FORM 590