HomeMy WebLinkAboutReso 100-2018 (18-581)A&I City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 100 -2018
File Number: 18 -581 Enactment Number: RES 100 -2018
RESOLUTION APPROVING THE SOUTH SAN FRANCISCO
CONFERENCE CENTER AUTHORITY BUDGET FOR FISCAL
YEAR 2018 -2019.
WHEREAS, the South San Francisco Municipal Code § 2.78. 100 requires that the South
San Francisco Conference Center ( "Conference Center ") budget be approved by the City
Council; and
WHEREAS, the South San Francisco Conference Center Authority ( "Conference Center Authority')
conducted a public meeting and reviewed the Fiscal Year 2018 -2019 budget ( "Budget "); and
WHEREAS, the Conference Center Authority found that the 2018 -2019 Budget represented the
appropriate level of expenditures for Fiscal Year 2018 -2019 and recommended that the City Council
approve the proposed Budget; and
WHEREAS, the City Council concurs with the Conference Center Authority's recommendation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco ( "City
Council ") as follows:
1. The Conference Center FY 2018 -19 Budget, attached hereto as Exhibit A, showing a total revenue
projection of $4,589,518 and a total expenditure request of $3,879,267 is hereby approved.
2. The capital project request of $440,500 included within the Budget is hereby approved.
3. Each budget category listed in Municipal Code § 2.78.106 is funded to the limits specified in the
Budget.
4. The funds collected pursuant to Municipal Code §4.20.035 are hereby appropriated to fund the
Conference Center Budget.
5. The City Manager and the Finance Director are hereby directed and authorized to make the specified
funds available to the Conference Center.
6. Copies of the Conference Center Budget shall be made available for public review and inspection in
the Offices of the City Clerk and the Administrative Offices of the Conference Center.
City of South San Francisco Page 1
File Number: 18 -581
Enactment Number. RES 100 -2018
At a meeting of the City Council on 6/27/2018, a motion was made by Mark Addiego, seconded by Pradeep
Gupta, that this Resolution be adopted. The motion passed.
Yes: 4 Mayor Pro Tem Matsumoto, Councilmember Garbarino, Councilmember Gupta,
and Councilmember Addiego
Abstain: 1 Mayor Normandy
Attest b
ista Mdftinelli
City of South San Francisco Page 2
Exhibit A
Fiscal Year 2018 -2019 Budget
SOUTH SAN FRANCISCO
CONFERENCE CENTER
South San Francisco
Conference Center Authority
Fiscal Year 20182019 Budget
As Recommended to the
South San Francisco City Council
am-
South San Francisco Conference Center
Authority Board
June 27, 2018
255 South Airport Boulevard South San Francisco, California 94080 -6703 650 -877 -8787 www.ssfconf.com
SOUTH SAN FRANCISCO
CONFERENCE CENTER
South San Francisco Conference Center
Fiscal Year 2018 -2013 Budget
FY 18 -19 FY 17 -18
Proposed Budget Approved Budget
Total Revenue 4589,518
Total Expenditures 3,879,267
Net Gain /Loss
710,251
4,331,246
3,663,969
667,277
FY 17 -18
Year End
4,320,781
3,560,442
760,339
Conference Center
Operations
Conference Center
Tax
Interest Income
Total
Conference Center
Operations
Debt Service
Property Leases /Taxes
Total
South San Francisco Conference Center
Fiscal Year 2018 -2019 Budget
Revenue Projections - All Sources
FY 18 -19 FY 17 -18
Proposed Budget Approved Budget
2,275,000
2,066,000
2,279,518
2,250,746
35,000
14,500
4,589,518
4,331,246
Expenditure Projections - All Sources
FY 18 -19 FY 17 -18
Proposed Budget Approved Budget
FY 17 -18
Year End
2,176,000
2,112, 781
32,000
4,320,781
FY 17 -18
Year End
2,913,667
2,703,302
2,600,775
470,200
474,022
473,022
495,400
486,645
486,645
3,879,267
3,663,969
3,560,442
2
Room Rental
Food & Beverage
Audio Visual
Event Services
Total:
South San Francisco Conference Center
Fiscal Year 2018 -2019 Budget
Revenue Projections- Conference Center Operations
FY 18 -19
Proposed Budget
1,200,000
125,000
150,000
2,275,000
3
FY 17 -18
Approved Budget
1,027,000
789,000
112,000
138,000
2,066,000
FY 17 -18
Year End
1,161,000
760,000
120,000
135,000
2,176,000
South San Francisco Conference Center
Fiscal Year 2018 -2019 Budget
Expenditure Budget Conference Center Operations
FY 18 -19
FY 17 -18
FY 17 -18
% change
% of Year End
Proposed Budget
Approved Budget
Year End
Proposed 18 -19
to Approved
to Approved 17 -18
Administrative & General
Bank Charges /Bad Debt
95,000
95,000
85,000
Client Services Expenses
40,100
30,500
24,700
Debt Services
470,200
474,022
473,022
General Insurance
26,700
37,079
37,079
Office Expenses
24,000
22,100
23,952
Property/Taxes /Leases
495,400
486,645
486,645
Salaries & Benefits
1,333,126
1,279,976
1,239,533
TOTAL:
2,484,526
2,425,322
2,369,931
5.27%
97.72%
OPS /Maintenance Services & Supplies
Communications
100,600
85,632
86,632
Custodial Services
192,000.
144,500
147,000
Event Labor
142,100
130,500
126,500
General Maintenance Supplies
35,900
35,500
35,000
HVAC Services
18,600
12,000
8,000
Kitchen Services
20,000
11,068
12,000
Landscaping
14,500
11,000
12,000
Maintenance Services & Repairs
33,900
14,068
14,000
Safety & Security
12,500
5,000
3,500
Security
190,517
182,000
162,000
Utilities
118,000
111,700
108,500
TOTAL:
878,617
742,900
715,132
22.860%
96.26%
Sales & Marketing Services
Client Entertainment
20,000
19,000
20,000
Client Gifts
15,000
14,000
18,000
Dues /Memberships
5,000
6,000
5,000
Group Incentive Rentals
4,000
6,760
4,760
Industry Event Registration
5,000
12,000
9,000
Marketing
229,890
203,851
203,851
Public Relations
52,000
31,500
27,000
Tradeshows
15,000
7,500
7,000
Travel Expenses
27,000
18,000
15,000
TOTAL:
372,890
319,011
309,611
16.88%
97.05%
Professional Services
125,880
161,565
155,817
- 28.34%
94.68%
Software /Systems Management
17,354
15,171
9,951
14.38%
52.46%
TOTAL
3,879,267
3,663,969
3,560,442
5.89%
97.17%
South San Francisco Conference Center
Fiscal Year 2018 -2019 Budget
Unrestricted Fund Balance /Designated /Undesignated Reserves
Ending Unrestricted Fund Balance
6/30/2017
Plus Projected FY17 -18 Surplus /Loss
Less FY17 -18 Capital Expenditures (Actual)
Projected Unrestricted Fund Balance 6/30/18
Plus Projected FY18 -19 Surplus
Less FY 2018 -19 Capital Expenditures
Projected Unrestricted Fund Balance 6/30/19
$3,009,252
$760,339
(5 ," ',':.i,3j
$3,315,488
$710,251
($440,500)
$3,585,239
Authority Designated Reserves * $500,000
Projected Undesignated Reserves $3,585,239
Projected Fund Balance 6/30/19 $4,085,239
* Designated Reserve Categories
Capital Improvements $100,000
Insurance $100,000
Debt. Service $150,000
Contingencies $150,000
Total $500,000
5
SOUTH SAN FRANCISCO
CONFERENCE CENTER
South San Francisco Conference Center
FY2018 -2019 Capital Improvement Budget Budget
Replace and Install three (3) Convection Ovens
$41,000
Replace and Install Counter Gas Infrared Charbroiled Grill
$6,500
Epoxy Kitchen Floor and Repair Walls
$45,500
Resurface Parking Lot and Traffic Lines
$20,000
Exterior Painting of the Building
$125,000
Replace and Repair Awnings on Northside /Southside of Building
$36,500
Replace Acoustic Ceiling Tiles
$10,500
Replace 250 Arena Style Chairs and Hand Carts
$40,500
Purchase Lobby Furniture
$4,000
Replace and Purchase Dance Floor, Tongue and Groves and Four (4) Carts
$33,500
Purchase and Replace Restroom's Glass Mirrors
$7,500
Purchase and Replace Office Computers
$25,000
Network Cable Upgrade and Video /Audio Jacks
$15,000
Replace and Install Two (2) Administration Servers
$30,00 0
TOTAL: 440 500
255 South Airport Boulevard South San Francisco, California 94080 -6703 650- 877 -8787 www.sstconf.com
South San Francisco Conference Center
Fiscal Year 2018 -2019 Budget
Salary Schedule
Executive Director
158,025
4/1/2000
Director of Facility Operations
111,619.67
7/1/1993
Chief Financial Officer
123,910.51
5/1/1998
Director of Sales
100,000
11/28/2016
Facility Services Manager
85,000
6/18/2013
Event Manager
75,000
3/2/2015
Sales Manager
65,000
7/1/2015
Meetings Manager
65,000
7/17/2017
Facility Services Coordinator
65,000
7/1/2017
Sales & Administrative Services Assistant
60,320
12/1/2015
SUBTOTAL;
908,875.18
Incentive /Increase 25,000.00
Up to 5% increase
TOTAL: $933,875