Loading...
HomeMy WebLinkAboutReso 161-2018 (18-529)City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 161 -2018 File Number: 18 -529 Enactment Number: RES 161 -2018 RESOLUTION AMENDING THE CONSTRUCTION CONTRACT TO PROVEN MANAGEMENT, INC. OF OAKLAND, CALIFORNIA BY AN AMOUNT OF $2,159,527 WITH A TOTAL NOT TO EXCEED AMOUNT OF $7,392,400; APPROVING BUDGET AMENDMENT 19.014 AND AUTHORIZING A TOTAL PROJECT BUDGET OF $10,300,740; AND AMENDING THE FISCAL YEAR 2018 -19 CIP BUDGET BY $2,497,840. WHEREAS, the South Airport Boulevard Bridge (Bridge) at North Access Road (Bridge No. 35C044) is a 45 -foot wide at grade -bridge built in 1949 and widened in 1975; and WHEREAS, the biennial inspection performed by Caltrans in May 2009 identified repairs necessary for the maintenance and safe operation of the Bridge; and WHEREAS, on April 5, 2017, the City received the Authorization to Proceed to Construction from Caltrans under the Highway Bridge Program (HBP); and WHEREAS, under the Highway Bridge Program 88.53% of all eligible costs are funded by the FHWA and an 11.47% local match; and WHEREAS, on December 13, 2017, City Council awarded a construction contract to ProVen Management, Inc. for the replacement of the South Airport Boulevard Bridge in the amount of $5,232,872.75 ( "Bridge Replacement Project "); and WHEREAS, in early May 2018, a preliminary site inspection determined the deterioration of the bridge pilings was significantly worse than previously observed; and WHEREAS, on May 21, 2018, in the interest of public safety, the bridge was completely closed to traffic and a full Bridge closure is currently in place; and WHEREAS, the Bridge Replacement Project (st1301) was originally planned utilizing a two -year phased schedule in order to keep the bridge open for traffic; and WHEREAS, with the full closure of the bridge, staff worked with the construction contractor, ProVen Management, Inc., the construction manager, Biggs Cardosa Associates, Inc., and the design consultant Mark Thomas & Company, Inc. to develop and implement an accelerated construction schedule to complete the bridge replacement in a single season by November 16, 2018; and City of South San Francisco Page 1 File Number: 18 -529 Enactment Number., RES 161 -2018 WHEREAS, in order to accelerate the construction schedule and open bridge to traffic by November 16, 2018, there are additional costs, which includes those contained in the additional Incentive Payment schedule attached hereto, beyond those considered in a two -year project; and WHEREAS, the revised cost for ProVen Management to complete accelerated construction of bridge and traffic control is an additional $2,159,527 with a total not to exceed amount of $7,392,400; and WHEREAS, this Project is funded by a combination of Federal Highway Administration (FHWA) Highway Bridge Program grant and Measure A funds from the City; and WHEREAS, on August 23, 2018, staff submitted revised financial documents with supporting justification to Caltrans and anticipates approval of additional project funding from FHWA for 88.53% of costs incurred as a result of the accelerated construction schedule; and WHEREAS, currently there is a shortfall of $378,595 in local match funds from the existing authorized Measure A budget of $802,900; and WHEREAS, staff is recommending including the General Fund as a funding source and transfer the additional local match funds from the North Access Road Bike and Pedestrian Improvements (Project st 1806). NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council amends the construction contract of ProVen Management, Inc. of Oakland, California by an amount of $2,159,527 with a total not to exceed amount of $7,392,400. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco approves budget amendment 19.014, authorizing a total Project budget of $11,150,740, amends the fiscal year 2018 -19 CIP budget by $3,347,840 and authorizes the City Manager to utilize any unspent monies of the project budget towards construction contingency. . BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the project budget in accordance with the accompanying staff report. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco approves an incentive payment schedule in substantially the same form as that attached hereto as Exhibit 2, the final execution of which is subject to approval by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the amendment to the construction contract and any other related documents on behalf of the City upon timely submission by ProVen Management, Inc. the signed contract amendment and all other documents, subject to approval by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related action consistent with the intention of this resolution. City of South San Francisco Page 2 File Number- 18 -529 Enactment Number. RES 161 -2018 At a meeting of the City Council on 9/26/2018, a motion was made by Richard Garbarino, seconded by Pradeep Gupta, that this Resolution be approved. The motion passed. Yes: 5 Mayor Normandy, Mayor Pro Tern Matsumoto, Councilmember Garbarino, Councilmember Gupta, and Councilmember Addiego Attest by (�M__ Krista . elli City of South San Francisco Page 3 1st AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND PROVEN MANAGEMENT, INC. THIS FIRST AMENDMENT TO THE PUBLIC WORKS CONTRACT AGREEMENT is made at South San Francisco, California, as of September 12, 2018, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and PROVEN MANAGEMENT, INC. (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On December 13, 2017, City and Contractor entered that certain Public Works Contract Agreement (“Agreement”) whereby Contractor agreed to provide construction services for the South Airport Blvd & North Access Rd San Bruno Canal Bridge Replacement Project. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Contractor now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Contract Price. Section 4 of the Agreement under Part I: Form Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $7,392,400, with the understanding that up to $5,232,873 may have already been paid to Contractor. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. 3. Scope of Work. The Scope of Work under Part I: Form Agreement shall be amended in accordance with Exhibit B, attached to this Amendment and incorporated herein. 4. Working Hours. Section 7 of the Agreement under Part III: Special Conditions shall be amended in accordance with Exhibit C, attached to this Amendment and incorporated herein. 5. Incentive Payments For Early Completion. Section 23 regarding incentive payments shall be added to Part III: Special Conditions of the Agreement in accordance with Exhibit D, attached to this Amendment and incorporated herein. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO PROVEN MANAGEMENT, INC. By: By: Mike Futrell, City Manager William Gilmartin III, Vice President Approved as to Form: By: City Attorney EXHIBIT A Page 2 of 94 EXHIBIT A Page 3 of 94 EXHIBIT A Page 4 of 94 EXHIBIT A Page 5 of 94 EXHIBIT A Page 6 of 94 EXHIBIT A Page 7 of 94 EXHIBIT A Page 8 of 94 EXHIBIT A Page 9 of 94 EXHIBIT A Page 10 of 94 EXHIBIT A Page 11 of 94 EXHIBIT A Page 12 of 94 EXHIBIT A Page 13 of 94 EXHIBIT A Page 14 of 94 EXHIBIT A Page 15 of 94 EXHIBIT A Page 16 of 94 EXHIBIT A Page 17 of 94 EXHIBIT A Page 18 of 94 EXHIBIT A Page 19 of 94 EXHIBIT A Page 20 of 94 EXHIBIT A Page 21 of 94 EXHIBIT A Page 22 of 94 EXHIBIT A Page 23 of 94 EXHIBIT A Page 24 of 94 EXHIBIT A Page 25 of 94 EXHIBIT A Page 26 of 94 EXHIBIT A Page 27 of 94 EXHIBIT A Page 28 of 94 EXHIBIT A Page 29 of 94 EXHIBIT A Page 30 of 94 EXHIBIT A Page 31 of 94 EXHIBIT A Page 32 of 94 EXHIBIT A Page 33 of 94 EXHIBIT A Page 34 of 94 EXHIBIT A Page 35 of 94 EXHIBIT A Page 36 of 94 EXHIBIT A Page 37 of 94 EXHIBIT A Page 38 of 94 EXHIBIT A Page 39 of 94 EXHIBIT A Page 40 of 94 EXHIBIT A Page 41 of 94 EXHIBIT A Page 42 of 94 EXHIBIT A Page 43 of 94 EXHIBIT A Page 44 of 94 EXHIBIT A Page 45 of 94 EXHIBIT A Page 46 of 94 EXHIBIT A Page 47 of 94 EXHIBIT A Page 48 of 94 EXHIBIT A Page 49 of 94 EXHIBIT A Page 50 of 94 EXHIBIT A Page 51 of 94 EXHIBIT A Page 52 of 94 EXHIBIT A Page 53 of 94 EXHIBIT A Page 54 of 94 EXHIBIT A Page 55 of 94 EXHIBIT A Page 56 of 94 EXHIBIT A Page 57 of 94 EXHIBIT A Page 58 of 94 EXHIBIT A Page 59 of 94 EXHIBIT A Page 60 of 94 EXHIBIT A Page 61 of 94 EXHIBIT A Page 62 of 94 EXHIBIT A Page 63 of 94 EXHIBIT A Page 64 of 94 EXHIBIT A Page 65 of 94 EXHIBIT A Page 66 of 94 EXHIBIT A Page 67 of 94 EXHIBIT A Page 68 of 94 EXHIBIT A Page 69 of 94 EXHIBIT A Page 70 of 94 EXHIBIT A Page 71 of 94 EXHIBIT A Page 72 of 94 EXHIBIT A Page 73 of 94 EXHIBIT A Page 74 of 94 EXHIBIT A Page 75 of 94 EXHIBIT A Page 76 of 94 EXHIBIT A Page 77 of 94 EXHIBIT A Page 78 of 94 EXHIBIT A Page 79 of 94 EXHIBIT A Page 80 of 94 EXHIBIT A Page 81 of 94 EXHIBIT A Page 82 of 94 EXHIBIT A Page 83 of 94 EXHIBIT A Page 84 of 94 EXHIBIT A Page 85 of 94 EXHIBIT A Page 86 of 94 EXHIBIT A Page 87 of 94 EXHIBIT A Page 88 of 94 EXHIBIT A Page 89 of 94 EXHIBIT A Page 90 of 94 EXHIBIT A Page 91 of 94 EXHIBIT A Page 92 of 94 EXHIBIT A Page 93 of 94 EXHIBIT A Page 94 of 94 TABLE A- INCENTIVE PAYMENT BY COMPLETION DATE Monday 15 Tuesday 16 Wednesday 17 Thursday 18 Friday 19 Saturday Sunday 20 21 Daily $45,000 $45,000 $45,000 $45,000 $45,000 $0 $0 Cumulative $850,000 $805,000 $760,000 $715,000 $670,000 $625,000 $625,000 5 22 23 24 25 26 27 28 Daily $40,000 $40,000 $40,000 $40,000 $40,000 $0 $0 Cumulative $625,000 $585,000 $545,000 $505,000 $465,000 $425,000 $425,000 12 29 30 31 16 Daily Daily $35,000 $35,000 $35,000 $0 Cumulative Cumulative $425,000 $3900000 $355,000 $0 .NOVEMBER 1 2 3 4 Daily $35,000 $35,000 $0 $0 Cumulative $320,000 $285,000 $250,000 $250,000 5 6 7 8 9 10 11 Daily $30,000 $30,000 $30,000 $30,000 $30,000 $0 $0 Cumulative $250,000 $220,000 $190,000 $160,000 $130,000 $100,000 $100,000 12 13 14 15 16 Daily $25,000 $25,000 $25,000 $25,000 $0 Cumulative $100,000 $75,000 $50,000 $25,000 $0 EXHIBIT A Page 3 of 94 EXHIBIT A Page 4 of 94 EXHIBIT A Page 5 of 94 EXHIBIT A Page 6 of 94 EXHIBIT A Page 7 of 94 EXHIBIT A Page 8 of 94 EXHIBIT A Page 9 of 94 EXHIBIT A Page 10 of 94 EXHIBIT A Page 11 of 94 EXHIBIT A Page 12 of 94 EXHIBIT A Page 13 of 94 EXHIBIT A Page 14 of 94 EXHIBIT A Page 15 of 94 EXHIBIT A Page 16 of 94 EXHIBIT A Page 17 of 94 EXHIBIT A Page 18 of 94 EXHIBIT A Page 19 of 94 EXHIBIT A Page 20 of 94 EXHIBIT A Page 21 of 94 EXHIBIT A Page 22 of 94 EXHIBIT A Page 23 of 94 EXHIBIT A Page 24 of 94 EXHIBIT A Page 25 of 94 EXHIBIT A Page 26 of 94 EXHIBIT A Page 27 of 94 EXHIBIT A Page 28 of 94 EXHIBIT A Page 29 of 94 EXHIBIT A Page 30 of 94 EXHIBIT A Page 31 of 94 EXHIBIT A Page 32 of 94 EXHIBIT A Page 33 of 94 EXHIBIT A Page 34 of 94 EXHIBIT A Page 35 of 94 EXHIBIT A Page 36 of 94 EXHIBIT A Page 37 of 94 EXHIBIT A Page 38 of 94 EXHIBIT A Page 39 of 94 EXHIBIT A Page 40 of 94 EXHIBIT A Page 41 of 94 EXHIBIT A Page 42 of 94 EXHIBIT A Page 43 of 94 EXHIBIT A Page 44 of 94 EXHIBIT A Page 45 of 94 EXHIBIT A Page 46 of 94 EXHIBIT A Page 47 of 94 EXHIBIT A Page 48 of 94 EXHIBIT A Page 49 of 94 EXHIBIT A Page 50 of 94 EXHIBIT A Page 51 of 94 EXHIBIT A Page 52 of 94 EXHIBIT A Page 53 of 94 EXHIBIT A Page 54 of 94 EXHIBIT A Page 55 of 94 EXHIBIT A Page 56 of 94 EXHIBIT A Page 57 of 94 EXHIBIT A Page 58 of 94 EXHIBIT A Page 59 of 94 EXHIBIT A Page 60 of 94 EXHIBIT A Page 61 of 94 EXHIBIT A Page 62 of 94 EXHIBIT A Page 63 of 94 EXHIBIT A Page 64 of 94 EXHIBIT A Page 65 of 94 EXHIBIT A Page 66 of 94 EXHIBIT A Page 67 of 94 EXHIBIT A Page 68 of 94 EXHIBIT A Page 69 of 94 EXHIBIT A Page 70 of 94 EXHIBIT A Page 71 of 94 EXHIBIT A Page 72 of 94 EXHIBIT A Page 73 of 94 EXHIBIT A Page 74 of 94 EXHIBIT A Page 75 of 94 EXHIBIT A Page 76 of 94 EXHIBIT A Page 77 of 94 EXHIBIT A Page 78 of 94 EXHIBIT A Page 79 of 94 EXHIBIT A Page 80 of 94 EXHIBIT A Page 81 of 94 EXHIBIT A Page 82 of 94 EXHIBIT A Page 83 of 94 EXHIBIT A Page 84 of 94 EXHIBIT A Page 85 of 94 EXHIBIT A Page 86 of 94 EXHIBIT A Page 87 of 94 EXHIBIT A Page 88 of 94 EXHIBIT A Page 89 of 94 EXHIBIT A Page 90 of 94 EXHIBIT A Page 91 of 94 EXHIBIT A Page 92 of 94 EXHIBIT A Page 93 of 94 EXHIBIT A Page 94 of 94 EXHIBIT B Scope of Work for Accelerated One Season Construction This Cost/Schedule Change Request is being submitted to request an increase in the construction costs and expedite the construction schedule. The bridge was closed due to significant deterioration and substantial loss of capacity of the timber and concrete piles presenting an immediate public safety concern and liability for the City with both current and the anticipated staged construction traffic loads. The bridge closure required additional cost for detours, signage, message boards, striping, and flaggers to control traffic and has increased the associated construction cost significantly. South Airport Blvd has an ADT of 19,000 and is operating near capacity so the bridge closure and resulting detour has affected the entire South Airport Blvd. and Gateway Blvd. corridors north of the bridge closure and been a monumental task to control traffic in the area. The Cost/Schedule Change Request is also being submitted to appeal for additio nal funding to proceed to an accelerated schedule to be able to reopen traffic by November 16, 2018 to minimize the resulting congestion and traffic impact to the public. Contractor will be working 6- 12 hour shifts for 6 days per week (Monday thru Saturday) and occasionally on Sunday. The Construction Engineering Cost Request is 20% of the revised bridge costs due to all the engineering costs associated with detouring traffic due to bridge closure. This included detour routes and all the signage for local streets and on US 101 and I-380 as requested by Caltrans. Also CE costs exceed 15% due to the accelerated schedule which will have Construction Inspectors working 2-8 hour per week (Monday thru Friday) shifts per day and also working on Saturdays and some Sundays. EXHIBIT C EXHIBIT D