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HomeMy WebLinkAboutReso 162-2018 (18-846)Adm. City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 162 -2018 File Number: 18 -846 Enactment Number: RES 162 -2018 RESOLUTION AMENDING THE CONSULTANT SERVICES AGREEMENT WITH BIGGS CARDOSA ASSOCIATES, INC. OF SAN JOSE, CALIFORNIA BY AN AMOUNT OF $621,196 FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,181,607. WHEREAS, on January 10, 2018, City Council approved a consulting services agreement with Biggs Cardosa Associates, Inc. for construction management and inspection services in an amount of $560,411 for the Bridge Replacement Project; and WHEREAS, in early May 2018, a preliminary site inspection determined the deterioration of the bridge pilings was significantly worse than previously observed; and WHEREAS, on May 21, 2018, in the interest of public safety, the Bridge was completely closed to traffic and a full Bridge closure is currently in place; and WHEREAS, the bridge replacement project (st1301) was originally planned utilizing a two -year phased schedule in order to keep the bridge open for traffic; and WHEREAS, with the full closure of the bridge, staff worked with the construction contractor, Proven Management, Inc., the construction manager, Biggs Cardosa Associates, Inc., and the design consultant Mark Thomas & Company, Inc. to develop and implement an accelerated construction schedule to complete the bridge replacement in a single season by November 16, 2018; and WHEREAS, in order to accelerate the construction schedule and open bridge to traffic by November 16, 2018, there are additional costs beyond those considered in a two -year project; and WHEREAS, the costs for inspection services, extended working hours, additional public outreach and added traffic management resulting from the accelerated schedule has increased by $621,196. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council amends the consulting services agreement with Biggs Cardosa Associates, Inc. of San Jose, California in an amount of $621,196, with a total not to exceed amount of $1,181,607. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the project budget in accordance with the accompanying staff report, including the changes contained in budget amendment 19.014. City of South San Francisco Page 1 File Number: 18 -846 Enactment Number: RES 162 -2018 BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the amendment to the agreement and any other related documents on behalf of the City upon timely submission by Biggs Cardosa the signed contract amendment and all other documents, subject to approval by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of this resolution. At a meeting of the City Council on 9/26/2018, a motion was made by Richard Garbarino, seconded by Pradeep Gupta, that this Resolution be approved. The motion passed. Yes: 5 Mayor Normandy, Mayor Pro Tem Matsumoto, Councilmember Garbarino, Councilmember Gupta, and Councilmember Addiego Attest by Krista nelli City of South San Francisco Page 2 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND BIGGS CARDOSA ASSOCIATES, INC. THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of September 12, 2018, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and Biggs Cardosa Associates, Inc. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On December 13 2017, City and Consultant entered that certain Consultant Services Agreement (“Agreement”) whereby Contractor agreed to provide Construction Management Services for the South Airport Boulevard Bridge Replacement Project. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Consultant now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the City agrees to pay Consultant a sum not to exceed $1,181,607, with the understanding that up to Five Hundred Sixty Thousand Four Hundred Eleven Dollars ($560,411) may have already been paid to Consultant. Consultant agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. 3. Scope of Services. The Scope of services is amended and attached as Exhibit B to this Amendment. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO CONSULTANT By: By: Mike Futrell, City Manager Mahvash Harms, PE, SE Principal-in-Charge Approved as to Form: By: City Attorney EXHIBIT A Page 1 of 43 EXHIBIT A Page 2 of 43 EXHIBIT A Page 3 of 43 EXHIBIT A Page 4 of 43 EXHIBIT A Page 5 of 43 EXHIBIT A Page 6 of 43 EXHIBIT A Page 7 of 43 EXHIBIT A Page 8 of 43 EXHIBIT A Page 9 of 43 EXHIBIT A Page 10 of 43 EXHIBIT A Page 11 of 43 EXHIBIT A Page 12 of 43 EXHIBIT A Page 13 of 43 EXHIBIT A Page 14 of 43 EXHIBIT A Page 15 of 43 EXHIBIT A Page 16 of 43 EXHIBIT A Page 17 of 43 EXHIBIT A Page 18 of 43 EXHIBIT A Page 19 of 43 EXHIBIT A Page 20 of 43 EXHIBIT A Page 21 of 43 EXHIBIT A Page 22 of 43 EXHIBIT A Page 23 of 43 EXHIBIT A Page 24 of 43 EXHIBIT A Page 25 of 43 EXHIBIT A Page 26 of 43 EXHIBIT A Page 27 of 43 EXHIBIT A Page 28 of 43 EXHIBIT A Page 29 of 43 EXHIBIT A Page 30 of 43 EXHIBIT A Page 31 of 43 EXHIBIT A Page 32 of 43 EXHIBIT A Page 33 of 43 EXHIBIT A Page 34 of 43 EXHIBIT A Page 35 of 43 EXHIBIT A Page 36 of 43 EXHIBIT A Page 37 of 43 EXHIBIT A Page 38 of 43 EXHIBIT A Page 39 of 43 EXHIBIT A Page 40 of 43 EXHIBIT A Page 41 of 43 EXHIBIT A Page 42 of 43 EXHIBIT A Page 43 of 43