HomeMy WebLinkAboutReso 169-2018 (18-859)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 169 -2018
File Number: 18 -859 Enactment Number: RES 169 -2018
RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO SIGN THE RESPONSE TO SAN MATEO COUNTY
GRAND JURY REPORT "COOPERATIVE PURCHASING - A
ROADMAP TO MORE EFFECTIVE CITY PROCUREMENT ".
WHEREAS, the San Mateo County Grand Jury issued a report titled "Cooperative Purchasing - A
Roadmap to More Effective City Procurement" on July 19, 2018 with two Recommendations directed at
cities within its jurisdiction to improve their purchasing and procurement practices; and
WHEREAS, Recommendation RI would direct cities to increase the use of cooperative purchasing
practices, including "piggyback" contracts and joint procurement agreements, and Recommendation R2
would direct cities to share with each other and with the County Procurement Division their procurement
needs in order to identify opportunities for cooperative procurements between these municipalities; and
WHEREAS, the Grand Jury requested a response from the City of South San Francisco within 90 days
after the issuing date of the Grand Jury report; and
WHEREAS, staff has prepared a response to the Grand Jury report, attached herein as Exhibit A; and
WHEREAS, the City has already implemented Recommendation RI through the purchase of user
licenses for procurement comparison software that positions the City to generate significant savings; and
WHEREAS, through the City's participation in the San Mateo Finance Officers Group (SAMFOG),
Recommendation R2 can be incorporated by adding a recurring agenda item to discuss procurement
needs and identify opportunities for cooperative procurements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does
hereby approve and authorize the City Manager to sign the response to the San Mateo County Grand
Jury Report "Cooperative Purchasing - A Roadmap to More Effective City Procurement".
At a meeting of the City Council on 9/26/2018, a motion was made by Mark Addiego, seconded by Pradeep
Gupta, that this Resolution be approved. The motion passed.
City of South San Francisco Page 1
File Number: 18 -859
Enactment Number: RES 169 -2018
Yes: 5 Mayor Normandy, Mayor Pro Tem Matsumoto, Councilmember Garbarino,
Councilmember Gupta, and Councilmember Addiego
Attest by
Krista Ma melli
City of South San Francisco Page 2
PO BOX 711
400 GRAND AVENUE
SOUTH SAN FRANCISCO, CA 94083
September 27, 2018
Hon. V. Raymond Swope
Judge of the Superior Court
c/o Charlene Kresevich
Hall of Justice
400 County Center; 2nd Floor
Redwood City, CA 94063-1655
Dear Hon V. Raymond Swope
On September 22, 2018, the City Council of the City of South San Francisco
(“City”) approved the response contained in this letter to the San Mateo County
Grand Jury Report “Cooperative Purchasing – A Roadmap to More Effective City
Procurement” dated July 19, 2018.
Response to Findings
The City agrees with all of the Findings contained in the Grand Jury Report. The
findings generally accurately depict the procurement environment in the City of
South San Francisco. It is worthwhile to note the City’s practice of regularly
piggybacking on state contracts for office supplies, computers, and vehicles.
Response to Recommendations
Recommendation R1 - The recommendation has been implemented. The City
recently purchased licenses to a robust procurement comparison software that
allows users to search procurements for public entities across the United States.
The City’s Purchasing Policy permits piggybacking, thus the information garnered
from the procurement software has the potential to generate a considerable
savings.
Recommendation R2 - The recommendation has not yet been implemented, but
will be implemented by December 31, 2018. The San Mateo Finance Officers
Group (SAMFOG), which meets on a bimonthly basis, will incorporate sharing of
procurement needs into their agendas to identify opportunities for cooperative
procurements.
Sincerely,
CITY COUNCIL 2018
LIZA NORMANDY, MAYOR
KARYL MATSUMOTO, MAYOR PRO TEMPORE
MARK ADDIEGO, COUNCILMEMBER
RICHARD A. GARBARINO, COUNCILMEMBER
PRADEEP GUPTA, PH.D., COUNCILMEMBER
MIKE FUTRELL, CITY MANAGER
EXHIBIT A
Mike Futrell
City Manager
City of South San Francisco