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HomeMy WebLinkAboutReso 169-2018 (18-859)City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 169 -2018 File Number: 18 -859 Enactment Number: RES 169 -2018 RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN THE RESPONSE TO SAN MATEO COUNTY GRAND JURY REPORT "COOPERATIVE PURCHASING - A ROADMAP TO MORE EFFECTIVE CITY PROCUREMENT ". WHEREAS, the San Mateo County Grand Jury issued a report titled "Cooperative Purchasing - A Roadmap to More Effective City Procurement" on July 19, 2018 with two Recommendations directed at cities within its jurisdiction to improve their purchasing and procurement practices; and WHEREAS, Recommendation RI would direct cities to increase the use of cooperative purchasing practices, including "piggyback" contracts and joint procurement agreements, and Recommendation R2 would direct cities to share with each other and with the County Procurement Division their procurement needs in order to identify opportunities for cooperative procurements between these municipalities; and WHEREAS, the Grand Jury requested a response from the City of South San Francisco within 90 days after the issuing date of the Grand Jury report; and WHEREAS, staff has prepared a response to the Grand Jury report, attached herein as Exhibit A; and WHEREAS, the City has already implemented Recommendation RI through the purchase of user licenses for procurement comparison software that positions the City to generate significant savings; and WHEREAS, through the City's participation in the San Mateo Finance Officers Group (SAMFOG), Recommendation R2 can be incorporated by adding a recurring agenda item to discuss procurement needs and identify opportunities for cooperative procurements. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby approve and authorize the City Manager to sign the response to the San Mateo County Grand Jury Report "Cooperative Purchasing - A Roadmap to More Effective City Procurement". At a meeting of the City Council on 9/26/2018, a motion was made by Mark Addiego, seconded by Pradeep Gupta, that this Resolution be approved. The motion passed. City of South San Francisco Page 1 File Number: 18 -859 Enactment Number: RES 169 -2018 Yes: 5 Mayor Normandy, Mayor Pro Tem Matsumoto, Councilmember Garbarino, Councilmember Gupta, and Councilmember Addiego Attest by Krista Ma melli City of South San Francisco Page 2 PO BOX 711 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA 94083 September 27, 2018 Hon. V. Raymond Swope Judge of the Superior Court c/o Charlene Kresevich Hall of Justice 400 County Center; 2nd Floor Redwood City, CA 94063-1655 Dear Hon V. Raymond Swope On September 22, 2018, the City Council of the City of South San Francisco (“City”) approved the response contained in this letter to the San Mateo County Grand Jury Report “Cooperative Purchasing – A Roadmap to More Effective City Procurement” dated July 19, 2018. Response to Findings The City agrees with all of the Findings contained in the Grand Jury Report. The findings generally accurately depict the procurement environment in the City of South San Francisco. It is worthwhile to note the City’s practice of regularly piggybacking on state contracts for office supplies, computers, and vehicles. Response to Recommendations Recommendation R1 - The recommendation has been implemented. The City recently purchased licenses to a robust procurement comparison software that allows users to search procurements for public entities across the United States. The City’s Purchasing Policy permits piggybacking, thus the information garnered from the procurement software has the potential to generate a considerable savings. Recommendation R2 - The recommendation has not yet been implemented, but will be implemented by December 31, 2018. The San Mateo Finance Officers Group (SAMFOG), which meets on a bimonthly basis, will incorporate sharing of procurement needs into their agendas to identify opportunities for cooperative procurements. Sincerely, CITY COUNCIL 2018 LIZA NORMANDY, MAYOR KARYL MATSUMOTO, MAYOR PRO TEMPORE MARK ADDIEGO, COUNCILMEMBER RICHARD A. GARBARINO, COUNCILMEMBER PRADEEP GUPTA, PH.D., COUNCILMEMBER MIKE FUTRELL, CITY MANAGER EXHIBIT A Mike Futrell City Manager City of South San Francisco