HomeMy WebLinkAboutReso 198-2018 (18-1098)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City council
Resolution: RES 198 -2018
File Number: 18 -1098 Enactment Number: RES 198 -2018
A RESOLUTION APPROVING A MOU WITH THE COUNTY OF
SAN MATEO TO SUPPORT THE IMPLEMENTATION OF A PILOT
PROJECT FOR THE DAHLIA HOUSING DATABASE SYSTEM FOR
THE COUNTY OF SAN MATEO AND THE CITY OF SOUTH SAN
FRANCISCO, AND AUTHORIZING THE CITY MANAGER, OR HIS
DESIGNEE, TO EXECUTE THE MOU.
WHEREAS, the County of San Mateo and City of South San Francisco wish to implement a pilot project
for an online Affordable Housing Listings and Application Portal to reduce the amount of time it takes
for applicants to apply for affordable housing; and
WHEREAS, in November 2016, the Metropolitan Transportation Commission (MTC) in San Francisco
released a solicitation in the form of a Request for Qualifications (RFQ) which resulted in an agreement
with Exygy, Inc. for professional services to build the online housing listing and application of the
DAHLIA database system;
WHEREAS, because of the successful implementation of the DAHLIA database system, in September
2018, the MTC extended its agreement with Exygy for ongoing support and additional design and
development activities; and
WHEREAS, the City wishes to enter into an agreement with the County of San Mateo to serve as the
pilot City to develop the existing model of DAHLIA that was created for San Francisco for the County
of San Mateo.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby approves a Memorandum of Understanding (MOU) with the County of San
Mateo, a draft of which is attached hereto as Exhibit A, to participate as the pilot City with the County to
incorporate the DAHLIA database system.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager, or his
designee, to execute the MOU with the County of San Mateo, and to execute any other necessary
documents and take any other actions necessary to carry out the intent of this resolution on behalf of the
City Council, subject to approval as to form by the City Attorney.
City of South San Francisco Page 1
File Number. 18 -1098 Enactment Number. RES 198 -2018
At a meeting of the City Council on 12/12/2018, a motion was made by Flor Nicolas, seconded by Mark
Nagales, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego,
Councilmember Nagales, and Councilmember Nicolas
Attest by -61WA41t� da44-1-,
osa Govea Acosta
City of South San Francisco Page 2
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MEMORANDUM OF UNDERSTANDING
Between the
CITY OF SOUTH SAN FRANCISCO,
And
SAN MATEO COUNTY
(AFFORDABLE HOUSING APPLICATION VIA EXYGY)
This Memorandum of Understanding (“MOU”), is made and entered into this ___ day of
_____, 2018 by and between the City of South San Francisco (“City”), municipal corporation of
the State of California, and the County of San Mateo (“County”), (collectively referred to as
“PARTIES”).
1. Purpose. The purpose of this MOU is to establish the terms and conditions
for the deployment of a pilot project that will lead to the creation of a county-wide Affordable
Housing Listings and Application Portal designed to make it easier for residents to find and
apply for affordable housing.
2. Term of MOU and Termination. This MOU is effective upon the day and
date last signed and executed by the duly authorized representatives of the PARTIES to this
MOU and the governing bodies of the PARTIES’ respective jurisdictions and shall remain in full
force and effect until the completion of the implementation. This MOU may be terminated,
without cause, by any of the PARTIES upon 30 days written notice to all the PARTIES. This
MOU is effective through Phase One of this project, which is anticipated to be completed and
implemented by June 30, 2019.
3. Authorizations. The City Manager of the City of South San Francisco is
authorized to approve extensions to the term of this MOU, to modify due dates, to resolve
conflicts, or otherwise grant approvals on behalf of the City, provided such approvals are not
vested in the authority of the City Council.
The CIO of the County of San Mateo, serving as the County Board of Supervisors’ designee, is
authorized to approve the extension of the term of this MOU, to modify due dates, to resolve
conflicts, or otherwise grant approvals on behalf of the County, provided that any approval
requiring payment of funds in excess of appropriated funds requires the County Board of
Supervisors’ approval of the appropriation of those funds.
4. Payment. The County of San Mateo will provide up to $350,000 dollars for
the development of a third-party application that will support the affordable housing online
project. These monies are designated for development costs and the County will not provide
financial funding to the City of South San Francisco.
5. Responsibilities of the PARTIES. The County will serve as the contracting
agency for the third-party Application vendor (Exygy). The County will manage the vendor,
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handling official communications about development and implementation and will pay the
vendor for work performed. The City has agreed to be a “partner city” in this effort and will
provide and dedicate staff resources to help implement the pilot project by provisioning available
affordable housing within said City. There is no fiscal responsibility of the City in Phase One of
the project.
6. General Provisions
A. Indemnification. Pursuant to Government Code Section 895.4, each
party agrees to fully indemnify, defend, and hold the other parties (including appointed and
elected officials, officers, employees, and agents) harmless from any damage or liability imposed
for injury (as defined by Government Code section 810.8) occurring by reason of the negligent
acts or omissions or willful misconduct of the indemnifying parties, appointed or elected
officials, officers, employees, or agents, under or in connection with any work, authority, or
jurisdiction delegated to such parties under this MOU. No party, nor any appointed or elected
official, officer or employee, or agent thereof shall be responsible for any damage or liability
occurring by reason of the negligent acts or omissions or willful misconduct of the other parties
hereto, appointed or elected officials, officers, employees, or agents, under or in connection, with
any work, authority, or jurisdiction delegated to such other party under this MOU.
B. Amendments. PARTIES may request changes to this MOU. Any
changes, modifications, revisions or amendments to this MOU which are mutually agreed upon
by and between the PARTIES to this MOU shall be incorporated by written instrument, and
effective when executed and signed by all PARTIES to this MOU.
C. Severability. If any provision of this MOU shall be held to be
invalid, void, or unenforceable, the validity, legality, or enforceability of the remaining portions
hereof shall not in any way be affected or impaired thereby.
D. Applicable Law. The construction, interpretation and enforcement of
this MOU shall be governed by the laws of the State of California. The courts of the State of
California shall have jurisdiction over any action arising out of this MOU and over the
PARTIES.
E. Notices. Any and all notices required to be given hereunder shall be
deemed to have been delivered upon deposit in the United States mail, postage prepaid,
addressed to either of the PARTIES at the following address or such other address as is provided
by either party in writing:
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To City of South San Francisco:
City of South San Francisco
P.O. Box 711
South San Francisco, CA 94083
Attention: City Manager
To County:
County of San Mateo
455 County Center, 3th Floor
Redwood City, CA 94063
Attn: Jon Walton
F. Entirety of Agreement. This MOU, consisting of 5 pages and
represents the entire and complete MOU between the PARTIES and supersedes any prior
negotiations, representations and agreements, whether written or oral.
G. Debt Limitation. The City and County are subject to laws or
policies which limit their ability to incur debt in future years. Nothing in this MOU shall
constitute an obligation of future legislative bodies of the City or County to appropriate funds
purpose of this MOU.
H. Conflict of Interest. The City and the County shall avoid all
conflicts of interest in the performance of this MOA and shall immediately notify the other
should a conflict of interest arise that would prohibit or impair the PARTIES’ ability to perform
under this MOU.
J. Disputes. The City and County agree that, with regard to all disputes
or disagreements arising under this MOU that are not resolved informally at the staff level after a
good faith attempt by all PARTIES, the PARTIES may, at their sole and mutual discretion, agree
to engage in mediation. The costs of the mediation shall be divided equally between the
PARTIES, unless otherwise agreed.
K. Non-Discrimination. Neither the City nor County will
discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual
orientation, actual or perceived gender identification, disability, ethnicity, or national origin, in
connection with or related to the performance of the MOU.
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6. Signatures. In witness whereof, the PARTIES to this MOU through their duly
authorized representatives have executed this MOU on the days and dates set out below, and
certify that they have read, understood, and agreed to the terms and conditions of this MOU as
set forth herein.
The effective date of this MOU is the date of the signature last affixed to this page.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the PARTIES hereto, by their duly authorized representatives, have
executed this Memorandum of Agreement.
“City”
City of South San Francisco, a California
Municipal Corporation
By: ______________
Name: Mike Futrell Date
Title: City Manager
“County”
CIO acting as the administrator
of the County of San Mateo
By: ______________
Name: Jon Walton
Title: County of San Mateo CIO Date
cc: Ken Cole, County of San Mateo -Department of Housing