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HomeMy WebLinkAboutReso 198-2018 (18-1098)City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City council Resolution: RES 198 -2018 File Number: 18 -1098 Enactment Number: RES 198 -2018 A RESOLUTION APPROVING A MOU WITH THE COUNTY OF SAN MATEO TO SUPPORT THE IMPLEMENTATION OF A PILOT PROJECT FOR THE DAHLIA HOUSING DATABASE SYSTEM FOR THE COUNTY OF SAN MATEO AND THE CITY OF SOUTH SAN FRANCISCO, AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE THE MOU. WHEREAS, the County of San Mateo and City of South San Francisco wish to implement a pilot project for an online Affordable Housing Listings and Application Portal to reduce the amount of time it takes for applicants to apply for affordable housing; and WHEREAS, in November 2016, the Metropolitan Transportation Commission (MTC) in San Francisco released a solicitation in the form of a Request for Qualifications (RFQ) which resulted in an agreement with Exygy, Inc. for professional services to build the online housing listing and application of the DAHLIA database system; WHEREAS, because of the successful implementation of the DAHLIA database system, in September 2018, the MTC extended its agreement with Exygy for ongoing support and additional design and development activities; and WHEREAS, the City wishes to enter into an agreement with the County of San Mateo to serve as the pilot City to develop the existing model of DAHLIA that was created for San Francisco for the County of San Mateo. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves a Memorandum of Understanding (MOU) with the County of San Mateo, a draft of which is attached hereto as Exhibit A, to participate as the pilot City with the County to incorporate the DAHLIA database system. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager, or his designee, to execute the MOU with the County of San Mateo, and to execute any other necessary documents and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council, subject to approval as to form by the City Attorney. City of South San Francisco Page 1 File Number. 18 -1098 Enactment Number. RES 198 -2018 At a meeting of the City Council on 12/12/2018, a motion was made by Flor Nicolas, seconded by Mark Nagales, that this Resolution be approved. The motion passed. Yes: 5 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego, Councilmember Nagales, and Councilmember Nicolas Attest by -61WA41t� da44-1-, osa Govea Acosta City of South San Francisco Page 2 1 SSF_CSM_MOU_102418 MEMORANDUM OF UNDERSTANDING Between the CITY OF SOUTH SAN FRANCISCO, And SAN MATEO COUNTY (AFFORDABLE HOUSING APPLICATION VIA EXYGY) This Memorandum of Understanding (“MOU”), is made and entered into this ___ day of _____, 2018 by and between the City of South San Francisco (“City”), municipal corporation of the State of California, and the County of San Mateo (“County”), (collectively referred to as “PARTIES”). 1. Purpose. The purpose of this MOU is to establish the terms and conditions for the deployment of a pilot project that will lead to the creation of a county-wide Affordable Housing Listings and Application Portal designed to make it easier for residents to find and apply for affordable housing. 2. Term of MOU and Termination. This MOU is effective upon the day and date last signed and executed by the duly authorized representatives of the PARTIES to this MOU and the governing bodies of the PARTIES’ respective jurisdictions and shall remain in full force and effect until the completion of the implementation. This MOU may be terminated, without cause, by any of the PARTIES upon 30 days written notice to all the PARTIES. This MOU is effective through Phase One of this project, which is anticipated to be completed and implemented by June 30, 2019. 3. Authorizations. The City Manager of the City of South San Francisco is authorized to approve extensions to the term of this MOU, to modify due dates, to resolve conflicts, or otherwise grant approvals on behalf of the City, provided such approvals are not vested in the authority of the City Council. The CIO of the County of San Mateo, serving as the County Board of Supervisors’ designee, is authorized to approve the extension of the term of this MOU, to modify due dates, to resolve conflicts, or otherwise grant approvals on behalf of the County, provided that any approval requiring payment of funds in excess of appropriated funds requires the County Board of Supervisors’ approval of the appropriation of those funds. 4. Payment. The County of San Mateo will provide up to $350,000 dollars for the development of a third-party application that will support the affordable housing online project. These monies are designated for development costs and the County will not provide financial funding to the City of South San Francisco. 5. Responsibilities of the PARTIES. The County will serve as the contracting agency for the third-party Application vendor (Exygy). The County will manage the vendor, 2 SSF_CSM_MOU_102418 handling official communications about development and implementation and will pay the vendor for work performed. The City has agreed to be a “partner city” in this effort and will provide and dedicate staff resources to help implement the pilot project by provisioning available affordable housing within said City. There is no fiscal responsibility of the City in Phase One of the project. 6. General Provisions A. Indemnification. Pursuant to Government Code Section 895.4, each party agrees to fully indemnify, defend, and hold the other parties (including appointed and elected officials, officers, employees, and agents) harmless from any damage or liability imposed for injury (as defined by Government Code section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying parties, appointed or elected officials, officers, employees, or agents, under or in connection with any work, authority, or jurisdiction delegated to such parties under this MOU. No party, nor any appointed or elected official, officer or employee, or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other parties hereto, appointed or elected officials, officers, employees, or agents, under or in connection, with any work, authority, or jurisdiction delegated to such other party under this MOU. B. Amendments. PARTIES may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the PARTIES to this MOU shall be incorporated by written instrument, and effective when executed and signed by all PARTIES to this MOU. C. Severability. If any provision of this MOU shall be held to be invalid, void, or unenforceable, the validity, legality, or enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby. D. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The courts of the State of California shall have jurisdiction over any action arising out of this MOU and over the PARTIES. E. Notices. Any and all notices required to be given hereunder shall be deemed to have been delivered upon deposit in the United States mail, postage prepaid, addressed to either of the PARTIES at the following address or such other address as is provided by either party in writing: 3 SSF_CSM_MOU_102418 To City of South San Francisco: City of South San Francisco P.O. Box 711 South San Francisco, CA 94083 Attention: City Manager To County: County of San Mateo 455 County Center, 3th Floor Redwood City, CA 94063 Attn: Jon Walton F. Entirety of Agreement. This MOU, consisting of 5 pages and represents the entire and complete MOU between the PARTIES and supersedes any prior negotiations, representations and agreements, whether written or oral. G. Debt Limitation. The City and County are subject to laws or policies which limit their ability to incur debt in future years. Nothing in this MOU shall constitute an obligation of future legislative bodies of the City or County to appropriate funds purpose of this MOU. H. Conflict of Interest. The City and the County shall avoid all conflicts of interest in the performance of this MOA and shall immediately notify the other should a conflict of interest arise that would prohibit or impair the PARTIES’ ability to perform under this MOU. J. Disputes. The City and County agree that, with regard to all disputes or disagreements arising under this MOU that are not resolved informally at the staff level after a good faith attempt by all PARTIES, the PARTIES may, at their sole and mutual discretion, agree to engage in mediation. The costs of the mediation shall be divided equally between the PARTIES, unless otherwise agreed. K. Non-Discrimination. Neither the City nor County will discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identification, disability, ethnicity, or national origin, in connection with or related to the performance of the MOU. 4 SSF_CSM_MOU_102418 6. Signatures. In witness whereof, the PARTIES to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein. The effective date of this MOU is the date of the signature last affixed to this page. [SIGNATURES ON FOLLOWING PAGE] 5 SSF_CSM_MOU_102418 IN WITNESS WHEREOF, the PARTIES hereto, by their duly authorized representatives, have executed this Memorandum of Agreement. “City” City of South San Francisco, a California Municipal Corporation By: ______________ Name: Mike Futrell Date Title: City Manager “County” CIO acting as the administrator of the County of San Mateo By: ______________ Name: Jon Walton Title: County of San Mateo CIO Date cc: Ken Cole, County of San Mateo -Department of Housing