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HomeMy WebLinkAbout11.20.18 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION Tuesday, November 20, 2018 I. CALL TO ORDER: 7:30 pm A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, November 20, 2018 at a special time, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Camacho, Garrone, Flores, Holt, Lock, Uy, and Battaglia Absent: None Staff: Sharon Ranals, Director of Parks and Recreation Greg Mediati, Parks Manager Angela Duldulao, Recreation Manager Danielle Sanderson, Business Manager Marie Patea, Administrative Assistant III. PLEDGE OF ALLEGIANCE IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE OCTOBER 16, 2018 MEETING: Commissioner Camacho requested amendments to Concert in the Park from Concerts in the Park. She also noted that she did not request to remove birthdays from the calendar. With these corrections, the minutes were approved by Commissioner Camacho with a second by Commissioner Flores, unanimous. VI. CITIZEN PARTICIPATION: None VII. OLD BUSINESS: A. Summary of Town Hall on Sports Fields September 19, 2018 Director Ranals introduced Manager Mediati who provided an update on the ambitious Parks 11 projects for 2017 – 2019. Manager Mediati reported that six ballfields are included in the Parks 11 projects with the cost of nearly forty million dollars. Gardiner Park will be the next project slated to be completed. The department typically hosts a public meeting to gather neighborhood feedback prior to park design and construction. Manager Mediati advised the Commission of funding challenges and will review ball field plans with the leagues and discuss with staff what can be done in house versus through capital improvement projects. Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 2 Commissioner Flores asked if staff has responded to requests and inquiries from the leagues. Manager Mediati has reported on improvements that have been completed. Commissioner Flores suggested being transparent with the funding shortfall and realistic timeline. Commissioner Uy inquired about the Orange Park expansion status. Director Ranals stated that the City Manager had been in negotiations with California Water Service, however this has been paused. She reminded the Commission that if artificial turf is installed on the ballfield area then the field can be used for both soccer and baseball. Director Ranals stated that South San Francisco Unified School District plans to construct a baseball field on the South San Francisco High School (SSFHS) campus, and the varsity baseball team will start playing games and practicing on their own campus when the field is constructed. Commissioner Battaglia asked if SSFHS will maintain the field on their school site. Manager Mediati said yes, the school district will maintain the field and not city staff. Commissioner Camacho asked when the parks project start dates will be published. Commissioner Holt thanked Director Ranals and staff for keeping the fields up and for getting resident input. Commissioner Lock also thanked staff for hosting public meetings and keeping the dialog going. He asked if the public is aware that the Orange Park field will be closed for 1-2 years. Manager Mediati said yes and Director Ranals said that staff strives to update the website with details. Chair Garrone asked about the storm water capture project. Director Ranals said that the city has $9.5 million dollars to complete the project. Commissioner Camacho suggested communicating the timeline as soon as possible to avoid conflicts with field permits. B. Summary of Concert in the Park Survey Results Director Ranals introduced Manager Duldulao who summarized the paper and online surveys from Concert in the Park. She noted that 80% were SSF residents. Commissioner Flores questioned if people who didn’t attend the concert could still take the survey. Manager Duldulao said yes with the assumption that most people attended the concert. Director Ranals said perhaps people did not attend because they did not like the band or could not find parking and this would be good information to collect. Commissioner Camacho suggested having different options in the survey for people that did not attend the concert. VIII. NEW BUSINESS: A. Circle 3.0 Program Roll Out Marie Patea gave an update on the scope of the project. The outreach plan includes presentations at the Community Town Hall meetings on Monday, November 26 and Tuesday, November 27 after a mailer was sent at the end of October and a workshop Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 3 was held at the Corporation Yard on November 17. Chair Garrone asked how many approvals we had so far. Six approvals so far said Marie. Marie asked if Commissioners would be willing to walk neighborhoods and assist staff with getting watering agreements signed. Commissioners Holt and Battaglia both agreed. Commissioner Battaglia asked why residents are hesitant to sign the agreements. Marie stated that though it is a city tree, residents are still concerned about potential property damage. Commissioner Camacho suggested working with the school district to get notices sent home about the program. Commissioner Uy asked if the materials are in multiple languages. B. Agenda Minutes Manager Sanderson discussed the various styles of commission minutes and prepared the October minutes as a blended style of minutes. She noted that previous to October, the minutes have been detailed and are time consuming to type up. Commissioner Camacho referenced how the consultant consolidated minutes and she prefers the current minutes since Marie has started taking minutes. Commissioner Flores appreciates the blended style and noted that the Town of Colma includes a table which provides a good visual. Chair Garrone said that with the sheer volume of information that is discussed at the meeting, council members need to hear all of the details. Commissioner’s feedback should be clear with a summary style for items from commission. Director Ranals thanked Manager Sanderson for presenting the options. IX. BEAUTIFICATION COMMITTEE: Rich Busalacchi represented Beautification and will report information to the Beautification Committee at their January meeting. Sally Busalacchi, Rich’s wife, joined him at the meeting. X. FRIENDS OF PARKS AND RECREATION No update XI. ITEMS FROM COMMISSION Commissioner Holt reported the following: that he and Jeannette had a great time at the Full of Fun Halloween party and Thanksgiving dinner; Halloween Extravaganza had a great turn out; Holiday Boutique had fun being a greeter and selling raffle tickets noting that it was a great event; gave a shout out to Sharon and staff for the Parks and Recreation Commissioner’s workshop and the great presenters. He also thanked Director Ranals and Assistant Patea for the great swag at the event and hopes to see more of these events. Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 4 Commissioner Lock reported that the 2019 CPRS Conference is in March in Sacramento. He noted that Sheri Boles is looking for more volunteers for the food and toy drive and suggested the commission joins in to help the community if possible. He wished the commission and city staff a happy holiday stating that it is time to rejoice with family and friends. Commissioner Uy reported that he enjoyed Halloween Extravaganza stating that the crowd control was better than it had been in the past. He said that his kids were too scared to go through the haunted house but their friends loved it. He mentioned the aquatics program and after school recreation programs being cancelled because of air quality. He said that the parents that he heard from appreciated the communication and decision to close facilities but suggested that staff set up a protocol and include it in class registration to let parents know if the air quality gets to a certain number that facilities will be closed and parents will be called to pick up their children. Director Ranals noted that our programs follow the South San Francisco Unified School District (SSFUSD) closure policy. She thanked Commissioner Uy for his good point and noted that extra communication is good. Commissioner Flores questioned the Orange Slices art piece that was broken. Director Ranals reported that the vandals were captured and the piece is $16,000. It is a felony offence and all of the vandals were high school students. Staff is following up with the artist on the construction of the piece since the piece did not appear to have a central spine or pressure treated wood. The City has insurance with a deductible. Parents may need to pay restitution and or the vandals may n eed to work it off. Commissioner Flores said that he heard great things about the Halloween Extravaganza. He is not resigning from Parks and Recreation Commission until every vote is counted and he is officially a trustee with the SSFUSD. He said that he has much gratitude to the City, staff and Director Ranals for this gift of service to the city. He wished everyone happy holidays! Commissioner Camacho said that she enjoys Halloween Extravaganza every year but this year was exceptional. Seeing the faces of the kids watching the entertainers was priceless. The addition of insects was different and interesting. She said that the leisure guide looks great and she likes the upcoming events and pictures. She suggested a text alert in the future for air quality concerns and allowing parents adequate time to pick up their children from programs. Director Ranals said that she will check in with Ken Anderson, who is currently in Paradise, about the text alert option. Manager Duldulao said that the Civic Rec system may be able to capture the necessary information such as wireless carrier and provide the user the option to opt in for text message alerts. She will look at this option with the next phase in account set up features. Commissioner Camacho wished happy Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 5 holidays to all and thanked Commissioner Flores for his service and noted that it has been an honor to serve with him and is looking forward to partnering with him and solidifying the partnership with SSFUSD. Commissioner Battaglia asked how to advise dog park and ball field users about air quality or other emergencies? Manager Duldulao said that staff could post signs at various sites. Commissioner Battaglia attended the Historical Society fundraiser dinner, the Commissioner’s workshop, Halloween Extravaganza, Plymire House event, Holiday Boutique, Circle 3.0 workshop, and See’s Candy Sip and Shop. She noted that her Commission is up in December 2018 and if she does not get reinstalled, it’s been fun working with all. Chair Garrone said that he did not prepare anything because though it is his last meeting, he agreed to stay on the Commission until his chair is filled. He attended the Trivia Challenge on Friday. He congratulated Commissioner Flores and said that he hopes that the school board is all that he hoped and dreamed it would be and wished him the best of luck! He wished everyone a wonderful holiday! He said that being on the Commission has been truly special and has opened his eyes to how things work in South City. He acknowledged Joe Fernekes for asking him to apply for the Parks and Recreation Commission. He said that staff has come a long way! He wished everyone a wonderful holiday. XII. ITEMS FROM STAFF A. December and January Calendar of Events and 2019 (tentative) Calendar The draft calendar was given to each Commissioner. B. Administrative Update Director Ranals reviewed the items and noted that the SSFUSD Reorganization will be December 13. The SSFUSD Liaison meeting will be December 17 at 3:00 p.m. with Buri Buri after school recreation program on the agenda. Director Ranals also mentioned the Big Lift program and that it is currently offered at no cost to families. If the funding stops, we will need to go back to City Council and it may need to become a fee based program. Manager Duldulao thanked the Commissioners for the compliments on Halloween Extravaganza and Holiday Boutique. She commended Kelli Jo on the Holiday Boutique noting that it was the first time of hosting the event on a Saturday and with that particular format. The vendors were happy and had a great time. Because of the air quality, the Fun Run had to be cancelled and over 200 participants will be credited or refunded for their entrance fee. Westborough Community Room restrooms are being Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 6 repaired and parents of students in programs there have been informed that December 21 through January 9, the restrooms will be closed. Manager Mediati reviewed administrative items and noted that Alta Loma Park playground has warranty issues which are being addressed. Director Ranals thanked Commissioner Flores for his service and said that we will have a brick etched for him in Centennial Way Plaza as soon as possible. A brick for Chair Garrone will be installed soon for his year as chair. Director Ranals said that she expects that Smith Group will present a Civic Campus update at the January commission meeting. She also said that the dates for the CPRS conference in Sacramento are March 13 through 19. Commissioner Camacho, Holt and Lock are interested in attending. Staff can arrange a driver if needed. Commissioner Camacho inquired about the California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM) dinner. XIII. ADJOURNMENT 9:02 p.m. by Chair Garrone Respectfully submitted by Marie Patea, Administrative Assistant II