HomeMy WebLinkAboutReso 36-2019 (19-119)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
mm City Council
Resolution: RES 36-2019
File Number: 19-119 Enactment Number: RES 36-2019
RESOLUTION AUTHORIZING APPROVING A CONSULTING
SERVICES AGREEMENT ("AGREEMENT") WITH KELSO
COMMUNICATION, INC. OF MORGAN HILL, CALIFORNIA
IN AN AMOUNT NOT TO EXCEED $476,100 IN
TELECOMMUNICATION EQUIPMENT AND SUBEQUENT
SUPPORT AND SOFTWARE MAINTENANCE, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
SERVICES AGREEMENT.
WHEREAS, the current phone system has been in place for over 25 years and has reached its end of life;
and
WHEREAS, a reliable and effective phone system is necessary to provide City services; and
WHEREAS, on November 18, 2018 staff advertised a RFP seeking a new unified communication voice
over internet protocol (VoIP) system; and
WHEREAS, on December 21, 2018 the City received nine proposals; and
WHEREAS, staff convened an evaluation panel and rated the proposals, inviting four vendors for
interviews, ultimately selecting Kelso Communications as the best qualified to provide a new unified
communication VolP system; and
WHEREAS, after completing the qualifications evaluation, staff negotiated a cost of $476,100 for
equipment, implementation, and subsequent support and software maintenance.
NOW, THEREFORE, BE IT RESOLVED by the "City Council of the City of South San Francisco that
the City Council hereby approves an agreement with Kelso Communication, Inc. of Morgan Hill,
California in an amount not to exceed $476,100 in telecommunication equipment and subsequent
support and software maintenance.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute said Agreement, a
draft of which is attached hereto as Exhibit A, on behalf of the City of South San Francisco, subject to
any minor modifications that are approved as to form by the City Attorney that do not substantially
increase the City's obligations hereunder, and that the City Manager, or his designee, is authorized take
any and all other actions necessary to implement this intent of this Resolution, subject to approval as to
form by the City Attorney.
City of South San Francisco Page 9
File Number. 19-119 Enactment Number RES 36-2019
At a meeting of the City Council on 3/13/2019, a motion was made by Richard Garbarino, seconded by Mark
Addiego, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego,
Councilmember Nagales, and Councilmember Nicolas
Attest by
osa Govea Acosta
City of South San Francisco Page 2
SOUTH SAN FRANCISCO SERVICESAGREEMENT
"I'his Services Agreement (this "Agreement") is made and entered into between the City of South
San Francisco, as municipal corporation ("City") and Kelso Communications, Inc. ("Consultant")
effective as of March 14, 2019 (the "Effective Date"). City and Consultant are hereinafter collectively
referred to as (the "Parties"), In consideration of their mutual covenants, the Parties hereby agree as
follows:
1. eco
1)eof'Services. Consultant shall provide the following services an.d/oi-ii.iater.ialsto
the City under this Agreement:
A. Consultant shall pert.-brm everything required to be perfbrmed arid shall provide and
furnish to City the equipment and installation of said equiptnent, and any related technical and.
engineering services for migration of the City's telephone system from digital to VolP, as more
specifically described in the Scope of Workattached hereto as Exhibit The Work
described in the Exhibit A shall commence on April 15,2019 and shall be completed to the satisfaction of'
tine City by ApdLjj,21� , unless such date is extended. or otherwise modified by the City in writing. In
the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit
A., the text of the main body of this Agreement shall prevail,
B. Consultant shall provide the annual maintenance services and any products or materials
related to annual maintenance, as more specifically described in fl-te Scope of Work7-M.amtenance
attached hereto as Exhibit B (Maintenance 'Services_J, 'rhe Maintenance Services shall commence on
ALirij 15_,2020 and shall be automatically renewed for consecutive terms of one year until April 15, 2025
unless either party gives written notice, at least thirty (30) days prior to the end of such term, to the other,
of intent to allow the Maintenance Services to expire as of the end ofthe then current term, In the event of
as conflict or inconsistency between the text of the main body ofthk Agreement and Exhibit B, the text of
the main body of this Agreement shall prevail.
2. 13ayment. City shall pay Consultant a total amount not to exceed four hundred fort -t
LhcLusand,five hundred WEen!y-foulr-Ooljjars (.$445,59�, which shall consist of the following:
A, Payment for Work. Payment firm Work. shall bean. amount not to exceed three hundred
and five thousandsevent -four dollars.($305 074,arld shall be for the fault and satisfactory completion of
the Work described in Exhibit A., in accordance with the terms and conditions of this Agreement. 'I'he
calculation of paymentfor the Work shall be set forth as follows. two hundred nineteen..thousand. seven
hundredninety -�dollaars (4;21 ,7 Cf� for purchase of the Equipment
u
!�jgjgyjor dolla$
rs ($ 5 2-8A,) for labor to install the eqiaipment and one year of annuam
l aintenance froin
_—_
Aprill5,2,019 until April 1.5 2020, pursuant to the payment schedule included in Exhibit A. The amount
stated above is the entire compensation payable to Consultant fbr the Work performed hereunder,
including, all labor, materials, tools and equipment furnished by Consultant.
B. Payment for Maintenance Services. —Payment for Maintenance 'Services shall L)e in an
amount not to exceed one hundred f6mv thousand, five hundred twenty dollars L$14
for the full and satistactory completion of the Maintenanice Services described in Exhi bit- 13, in accordance
with the terns and conditions of thisAgreeinent. The Maintenance Services shall commence on A
2020 and shall be completed to the satisfaction of the City by April 15 2.025 unless such date is extended
or otherwise modified by drie City in writing, 17he calculation of payment for the Maintenance Services
shall be set fi.)rtln as.follows: a flat annual rate in an amount not, to exceed twenty eight thousand, one
hundred four dollars ($28,104) per year, for live years. The amount stated above is the entire
compensation payable to Consultant for the Maintenance Services perfi:rrnied hereunder, including all
labor, materials, tools and equipment furnished by Consultant.
NIT� Wu�
I Ro11, 1 VNIN'l
C. City shall make payments, based on invoices received, for Work. and Maintenance
S.ervices satisfactorily performed. City shall have thirty (30) days from the receipt of an invoice to pay
Consultant.
3. Lndependgj on1tagt , tood and ag
_LQ_ _ _qr. It is unders _,re;ed that this Agreement is not a contract
of employment and does not create an. eniployer-employee reiationsirip between the City and Consultant.
At all times Consultant shall be an independerilt contractor and City shall not control the manner of
Consultant accomplishing the Work. Consultant is not authorized to bind the City to any contracts or
other obligations without the express written consent of the City.
4. indemnification. To the fullest extent permitted by law, Consultant shall indernnify,
defend (With Counsel acceptable to the City), and hold harmless the City and its elected and appointed
officers, officials, employees, agents, contractors and consultants (collectively, the "City Inideninitees")
ftom. arid against, any arid all liability, loss, damage, claims, expenses and costs (including, without
Ifinitation, attorneys' fees and costs of litigation) (collectively, "Liability") of every nature arising out of
or in connection with Consultant"s performance of the Work or Consultant's failure to comply with this
Agreement, except such Liability caused by the gross negfigerice oir willful misconduct of the City
Inden-mitees,
5. Insurance. Prior, to beginning the Work. aridcontinuing
throughout the term of this
Agreement, Consultant (arid any subcontractors) shall, at Consultant's (or subcontractor's) sole cost and
expense, furnish the City with certificates ofinsurance evidencing that Consultant has obtained and
maintains insurance in the fbilowing amounts:
A. Workers' Compensation that satisfies the mininitan statutory limits.,
B. Commercial General Liability and Property Damage finsurance in an amount not less than
ONE M.111.101'4 DOLLARS ($1,000,000) combined single limit per occurrence,'TWO MILLION
DOLLARS ($2,000,000) annual aggregate, f6r bodily injury, propm
erty daagep
, roducts,
completed operations and contractual liability coverage, The policy shall also include coverage
for liability arising out of the utse mid operation of any City -owned or Cily-fiurnished equipment used
or operated by the Consultant, its personnel, agents or subcontractors,
C. Comprehensive automobile insurance in an. amount riot less than ONE MILLION DOLLARS
($1,000,0 00) per occurrence for bodily injury and property damage including coverage for owned and
non -owned vehicles.
All insurance policies shall be written. on an occurrence basis and shall name the City
Indemnitees as additional insureds with any City insurance shall be secondary and in excess to
Consultant's insurance, If the Consultant's insurance policy includes a self-insured retention that must be
paid by a named insured as at precondition of the insurer's liability, or which has the effect of'providling
that payments of the self-insured retention by others, hicl.uding additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreernent so as to not prevent any of the
parties to this agreement fn.-.):rn satisfying or paying the self' -insured retention required to be paid as a
precondition to the insurer's liability. Additionally, the certificates of insurance must note whether the
policy does or does not include any self-instired. retention and also must disclose the deductible, T'he
certificates shall contain a staternent of obligation on the part of the carrier to notify City of any material
change, cancellation, termination or non renewal of the coverage at least thirty (30) days in advance of'
the effective date of any such material change, cancellation, termination or non -renewal, The City's Risk
Manager may waive or niodify tiny of the insurance requirements of this section.
SNol Form 1,ertd ear,
iRv% . 1114!20 H,
6. C.'ompfiance with all App Lcablel.,aws- Nondiscrimination. Consukant shall comply with
--
all applicable local., state and fie--deral laws, regulations and ordinances in the performance of this
Agreement. Consultant shall not discriminate in the provision of service or in the employment of persons
engaged in the performance of this Agreement on account of race, color, national origin, ancestry,
religion, gender, marital status, sexual orientation, age, physical or inental disability in violation of any
applicable local, state or federal laws or regulations.
T Termination. City may terminate, or suspend this Agreement at any time and without
cause upon. (HCl day) written notification to Consultant. I.Jpon receipt of' notice of termination or
suspension, Consultant shall immediately stop all work in progress under this Agreement. The City's
right of tennination shall be in addition to all other remedies available under law to the City..
8. Prevailing-RAM Where applicable, the wages to be paid for a. day's wof.k. to all classes
of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be riot
less than the prevailing rate for a day's work in the same trade or occupatioir in the locality within the
state where the work hereby conternplates to be performed as determined by the Director of Industrial
Relations pursuant to the Director's authority under Labor Code Section 1770, et seq. Each laborer,
worker or mechanic employed by Consuttarlt or by any subcontractor shall receive the wages herein
provided for. I'lie Consultant shall pay two hundred dollars ($200), or whatever amount may be set by
Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing
rate of per them wages. Tbe difference between the prevailing rate of per diem wages and the wage paid
to each worker shall be paid by the Consultant to each worken
An error on the part of an atwarding body does not relieve the Consultant from respo.l.isibility for payment
of the prevailing rate of per them wages and penalties pursuant to Labor Code Sections 1770-1775, The
City will not recognize any claim for additional compensation because of the payment by the Consultant
for any wage rate in excess of prevailing wage rate set forth, The possibility ofwage increases is one ofthe
e.lernents to be considered by the Consultant.
(A) Posting of Schedule of Prevailing Wage Rates and Deductions, If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 17 73.2, the Consultant shall
post at appropriate conspicuous points at the site of the project a schedule showing all determined
prevailing wage rates for the various classes oflaborers and mechanics to be engaged. in work on the
project under this contract and all deductions, if any, required by law to be aidde from unpaid wages
actually earned by the laborers and inechanics so engaged.
(B) Payroll Records, Each Consultant and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, workweek, and the actual per them wages
paid to each journeyman, apprentice, worker, or other employee employed Iby the Consultant in
connection with the public work., Stichrecords shall be certified and submitted weekly as required by
Labor Code Section 1776.
9. Pavinent coo Taxes: 'Fax. Withh.q1ding. Consult, wit is solely responsible for the paymenof
t
employment taxes incurred under this Agreenient. and any similarfiederal or state taxes. 'h'o be exempt
from tax. withholding, Consultant must provide City with a, valid California Franchise'rax Board forin
590 ("Forin 590"), as may be amended and such Forrn 590 shall be attached hereto and incorporated
herein as Exiiibit C. Unless Consultant provides City with a valid Form 590 or other valid, written
evidence of all exe.irription or waiver from withholding, City may withhold California. taxes from payments
to Consultant as required Iby law. Consultant shall obtain, and maintain on file.for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) froin all
subcontractors, Consultant accepts sole responsibility 1br withholding taxes firoin any norl-Cali-fol-nia
resident subcontractorand sliall submit written documentation of compliance with Consultant's
with duty to (.",ity upon request..
Form sro ick- k,�,rvom 0
1/ 14/201 (,J
I 0Severabilitv. If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by an. court ofcompetent jurisdiction., theremaining provisions of this Agreement
shall continue in full force and effect.
H. E`,ntire A.Lyreenient. This Agreement represents the entire and integrated agreement
between the Parties. his Agreement may be modified oramended only by a, subsequent written
agreement signed by both Parties,
12. Non-Liabilil vof Officials No officer, officia], employee or
agent of City shall The personally liable to Consultant in the event of any default or breach by (.1ty or for
any amount which may become due to Consultant pursuant to this Ag cement.
13. PrevaifinY Part . In the event that either party to this Agreement commences any legal
action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the
prevailing Party in such a. proceeding shall be entitted to recover its reasonable attorney's fees associated
with that legal action or proceeding.
14oti ' ce. A.111 notices and other communications which are required or may be given under
this Agm
reeent shall be in writing and shall be deemed to have been duly given (i) when received if
personally delivered; (ii) when received if trarusmitted by telecopy, if received during normal businiess
hours on as business day (or if not, the next business day after delivery) provided that such facsindle is
legible and that at the time such facsimile is sent the sending Party receives written confirmation of
receipt; (iii) if sentfor next day delivery to a domestic address by recognized overnight delivery service
(e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mai I, return receipt
requested. In each case notice shall be sent to the respective Parties as followsa
Consultant:
City:
Kelso Cmmunkathms franc ,
17795 Walizer Lane
Mormn .1-JiIICA 950.37
1 —
City 1ty Clerk.
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
15. Execution in CounterpjLrt. This Agreement inay be executed in counterparts and/or by
facsimile or other electronic niemis, and when each Paarty, has signed. and delivered at.11east one such
counterpart, each counterpart shall be deemed an original, and, when taken together with other signed
counterpart., shall constitute one Agreement, which shall be binding upon and effective as to all Parties.
16. Assianment, GoverninLy Law, The Consultant may not assign any of Consultant's
obligations under this Agreement without the City"s prior written approval. This Agreement is governed
by California law.. 'fhe Jutisdiction for any litigatiort arising froin this Agreernent shall be in the state of
California, and shall be venued in the County of San Mateo.
INWITNESS WIIERJ'.�1017, the Parties have executed tl)is Agreement as of the date written above.,
CONSUIXAN"r:
Nhn ry. im Nk'n ice, ""1113vul
� Ro" I i , 1-4/20111
By: ... . ...... ...... By:
City Manager
Print Name:
Title:
APPROVED AS TO FORM:
City Attorney
2729961.1
Exhibit A
WORK:SCOPE OF
in the Schedule A. The Scope of Work will provide the Customer with details about the end-to-end
completion of implementation. KELSO project manager assigned to South San Francisco with the client
develop -tasks to ensure milestones and tasks are completed to irneet the determined timeline,
Proieot ADDroaoh Suimmarv,
KELSO provides engineering and technical services to facilitate the migration of South San Francisco
existing NEC 2 00IPX to a new NEC Univerge SV9500 at the MSR.
KELSO provides engineering and technical services to facilitate the deployment of an SV9500 Geo -
Redundant Lode on a City provided virtual server at the EOC.
KELSO replaces all existing digital stations with new'VoIIP Terminals
KELSO provides temporary CCIS connectivity between the new SV9500 and existing NEAR 2 00lPX.
This will provide integration between new and old for the duration of the project.
KELSO lmplements a UG50 gateway with a SR -Node (survivability) at the City Fall
KELSO implements a UG50 gateway with a SR.. -Node (survivability) at Water Treatment
KELSO implements a UG50 gateway at the Fire Stations 62, 64 and 6.5
KELSO will migrate existing users and menus to new LIM provisioned solution (UM8700). This
includes migration of existing Automated Attendant menu's and announcements„
KELSO provides engineering and technical services to implement Unified Communications including
UC Manager, UC700 Desktop application, MLC and MC550 Mobility (where required)
KELSO provides engineering and technical services to lirnplernent NEC Meeting Center for Mass
Notification
KELSO provides engineering and technical services to implement Encore Call Recording
KELSO provides engineering and technical services to implement Office Watch Call Accounting
KELSO will perform implementation tasks with limited disruption to the existing telephone and voice
mail { automated attendant users with the goal of users (being able to use theiir present phones.
KELSO will provide assistance with ordering and conversion from PRI to SIP trunking
KELSO will act as liaison between the City and Telcom companies for Centrex, 010 porting and other
necessary conversions
KELSO will provide end-user and administrator training
KELSO will provide documentation for all equipment and Visio drawing of the new configuration.
KELSO will have engineering support onsite for large cut overs.
KELSO will provide on a loan basis (at no charge to the City), the necessary hardware and labor for
integration between old and new systems and for Ethernet connectivity to non-CAT5e end points at the
MSB.
Proiect Management:
Our customers effectively determine the degree to which the project plan is being met, the KELSO
Project Manager will follow a plan to control and manage the Customer's project through a
communication plan, change control, and variance management.
As part of the communication plan the KELSO PM and the Customer will jointly establish the time and
frequency for status meetings (or conference calls), document meeting results, and distribute meeting
notes, including action items.
For effective scheduling and cost control, progress measurements will start as the project begins and
continually utilized throughout to measure the performance of the Customer's project. The project
roadmap provides a baseline from which to judge progress, comparing planned activities, in -progress
activities, and the actual completion of those activities. The PM will identify variances to plan and take
action to correct or limit it impact on the project.
Systekiiii Line Illtelinia l.Ast
for
ci S`e rwilh Sezn
PR LAv'Gr, 2252019
L [ N k!: 4
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111,A14,111, # I11t S, 41 1411'`t w (), "liq
5, U �' I[ it PA ct
S,rp,jjj,,U
1
SIV951H), 1 FE"I"Is
2
1
BE000007 'SN �716 PTRMY--A
266.00
26&00
3
2
BE010218 UTP CTG5 ST CA -T
46,00
92.00
4
2
BE 107109 SN1751 PWRMAB
608.00
1,216,00
5
2
BE107439 SV 4PORT CA -A
208.00
416,00
6
1
BEI 10226 D25 EXALM CA -A
74,00
74.00
7
2
BEI 12819 SCF -CPQ -B
4,244.00
8,488.00
8
2
BE] 12820 SCG_pCoo_C
754.00
1,508,00
9
2
BEI 12821 SCG -1000-8
686.00
1,37100
10
1
BEI 12822 SCG -M03-8
312,00
312.00
11
1
BEI 12828 SCA-VS32VA-8
1,740.00
11740.00
12
1
BEI 12838 UNIVERGE IU-MPC(B)
540.00
540.00
13
1
BEI 12906 SV9500 SPARE FUSE -A
114,00
114.00
14
5
BEI 13029 GCD-4COTB
84,00
420,00
15
1
BEI 14251 SV95 CCIS/FCCS NETWORK OPTION
1,706.00
1,706.00
16
1
BEI 14253 SV95 IPE',NCRYP'T'JON OPTION
1,866.00
1,866.00
17
20
BE 114272 SV95 IJG50 TRK -1 LIC
62.00
1,240k0
18
96
BEI 14274 SV95 MG -SIP SWTRK-1 LIC
50.00
4,800.00
19
1
BE 114289 SV95 LIC. TRANSFER MAIN
1,334.00
1,334.00
20
2
BE114413 UG50-B (19")
1,466.00
2,932,00
21
3
BEI 14414 lIG50-B (9.5")-32
1,232.00
306.00
22
1
BEI 15916 SV95 GE O -R NODE OPTION
7,462.00
7,462,00
23
34
BEI 15920 SV95 SR NODE, RESOURCE(S) -1
4.00
136.00
24
56
Q24 -11N000000119304 SV95 STANDARD PLUS USER -1 LIC
68.00
3,808,00
25
4
Q24-FROOOOOO106521 PWRC 10OV-ULCSA- 12FT
28.00
112.00
26
2
Q4-FR,000000113276 CF-8GB PROGRAMMED-SV95
18100
'364,00
27
2
Q24-1^11.000000119280 SR -NODES) -50
1,014,00
2,028.00
28
1
Q24-FR000000 126601 SV9500 CORE IYVD SET
0.00
0,00
29
1
Q24-F12OOOOOO135624 SV95 V6 UC APPLIANCE VER LIC
0.00
0.00
30
1
Q24-UW000000107986 SV95 PLATFORM LIC (NEW)
0.00
0.00
31
68
Q24-UW000000107998 SV95 BASIC USER -1 LIC
28.00
1,904.00
32
433
Q24-UW000000 108000 SV95 STANDARI) USER. I LIC
52,00
22,516.00
33
2
307-00012-000 CRU PWR (,BE, US
6.00
12,00
34
35
VOICE [Nilkil, FFF"Nlls
36
47
Q24-DN000000 119323 SV9X UM - VM ONLY SUBSCRIBER (1)
12,00
564.00
37
22
Q24-DN000000 119324 SV9X UM -UM ADD-ON SUBSCRIBER (1)
12,00
264.00
38
1
Q24-DN000000119326 SV9X UM - UM ADD-ON SUB (25)
258,00
258.00
39
1
Q24-DN000000120297 SV9X UM 32 PORT BASE
428.00
428.00
40
14
Q24-DN000000120300 SV9X UM - PA SUBSCRIBER (1)
12,00
168,00
41
1
Q24-DNOOOOOO120319 SV9X UM ALTERNATIVE'lUl
1,386.00
1,386.00
42
3
Q24--DN000000120329 SV9X UM - PA SUBSCRIBER (25)
258,00
774,00
43
4
Q24-TYNOOOOOO120330 SV9X UM- PA SUBSCRIBER 0 00)
972.00
3,888.00
44
45
UUJF11VIS
46
511
8111 14303 SV95 LJCM DAP LDAP USR-1 LIC
4.00
2,044,00
47
1
BEI 14306 SV95 UCM TRAFFIC MANAGER LIC
1,366.00
1,366.00
48
1
Q24TR0000001335 B UCE APPLICATION SUITE MEDIA
0,00
0.00
49
50
1"0N1_,1'J1"13A'ER
51
24
Q24-DN0000001 09280 NMC MASS NOTIFICATION PER PORI'
102,00
2,448,00
52
1
Q24-FR000000112342 NEC MEE'FING CEN-FER-OPERATING SYSTEM DVD
4,00
4.00
53
1
Q24-FR.0000001 12343 NEC MEETING CENTER-APPLICATIGNS DVD
4,00
4.00
Schedule A
Communication
SyAela IIII agiroi�; R"U'111 IASI[
for
2-25-2019
IJNIVfl
ofT
FIARTff DESCIII I 11TICIN
i'PlJilk Prkp
s(FoW
53
54
1
Q24-DN000000119330 Encore Server Software - Enterprise
4,339.00
4,339.00
55
10
Q24-DN000000119331 Concurrent Recording License
314.00
3,140.00
56
10
Q24-DN000000119332 VolP Recording Channel License
136.00
1,360.00
57
1
Q24-DN000000119321 CT Integration - NEC CT Integration SV8500/SV9500
0.00
0.00
58
1
xxxxxx Quality Management Software
0.00
0.00
59
60
UA3200 IT FAIS
61
2
BEI 14322 SV95 ATT LOOP -1 LIC
1,104.00
2,208.00
62
1
Q24-DN000000108278 SV95 ATT SYS LIC
0.00
0.00
63
64
ill:,, 9 11 1 M %4 S
65
1
BEI 14337 SV95 EMG OS NOTIFICATION LIC
1,838.00
1,838.00
66
67
(A[1,
68
1
Q24-DN000000118668 OFFICEWATCH PRO 750 EXT. CA
4,462.00
4,462.00
69
70
SB( I VIM, is
71
2
Q24-DN000000126564 MIK-E-REMT-IMPL
2,870.00
5,740.00
72
2
BEI 15374 BX1000-CHASSIS
1,290.00
2,580.00
73
2
BE115376 BX1000-4FXS
230.00
460.00
74
4
BEI 15390 BXI000-SBC-25-LIC
956.00
3,824.00
75
10
BE115394 BXI000-SBC-100-USER-LIC
138.00
1,380.00
76
77
l"Ell! 14IN fA L 111'll f"I'Mid 1;
78
466
BE117839 ITY-8LCGX-I(BK)TEL
114.00
53,124.00
79
21
BEI 13803 ITZ- 12CG-3 (13K) COLOR GIGABIT TELEPHONE
220.00
4,620.00
80
15
Q24-FR000000112523 POLYCOM IP5000 SIP CONFERENCE PHONE
382.00
5,730.00
81
82
Ill ;44STAJUIAI 10N MAI ll,'IUAL
83
487
AT1507EV-WH CAT5E PATCH CORD TWHITE
4.00
1,948.00
84
1
XXXXXX Fasteners, Tape, Tye -Wraps, Grounding, Etc.
1,200.00
1,200.00
85
86
N
87
563
BEI 14545 SWA PSA SV95 UNIT
17.00
9,571.00
88
276
Q24-DN000000106630 SWA PSA UM UNIT
17.00
4,692.00
89
28
Q24-DN000000110841 SWA PSA NMC UNIT
17.00
476.00
90
76
Q24-DN000000126551 SWA STD UNIVERGE BX UNIT
10.00
760.00
91
115
Q24-DN000000110366 SWA PSA ENCORE UNIT
18.00
2,070.00
92
1
Q24-DN000000110929 MNT OW -SL PROFESSIONAL 750 APS
1,175.00
1,175.00
This price includes Material, Labor and a one year warranty
This quote does include shipping or any aplicable sales tax
This quote is valid until March 30, 2019
Fquipment Total 202,767.W
9.25% Sales Tax San Mateo County 17,022.13
Labor Services Total 85,284.00
Total Investment 305,073.13
Schedule A
Installation Payment Schedule
40% Equipment Ordered ($122,029.26)
10% Equipment Received and inventoried 31)
4O%Implementation Milestones Completed (Sequence and timing T8D):
o Includes all remote sites (UG-5Os)
° Voicemail Installation (1O%) ($30,507.31)
• Peripheral Application Installation (10%)($30 ,507.31)
10%9UDays Post -Cutover (S30,507.31)
Exhibit B
SEO�e of Work - Maintenance
Kelso Communications, Inc. shall maintain the equipment (Appendix A) in good working order
and repair and provide for the furnishing of all -necessary labor and tools in accordance with
manufacturer's specifications.
SERVICE SCHEDIJLE
A. Standard Service: Monday through Friday, 8:00 A.M. to 5:00 P.M. (Pacific Standard
Time), shall be dispatched within eight (8) hours of call in time.
B. Emergency Service is defined at 25% of the "Buyer's "system out -of -service, first
trunks of the "Buyers" main line out -of -service, a console out -of -service, or any Specific
Inclusions listed in Appendix B, and will be remotely cleared within 2 hours /or dispatched
within 4 hours of call-in time.
PERFORMANCE WARRANTY
Kelso COMMUniCatiORS, Inc. represents and warrants that all services will be performed in a
professional workmanlike manner in accordance with prevailing industry standards and that it
will assign only those personnel to perf.brm the services who are fit, qualified and competent to
perform their assigned task. If Buyer becomes dissatisfied with the quality or manner in which
services are performed, Kelso Communications,1ne. will promptly replace such personnel with
other personnel of the same or higher qualification, skill and experience to re -perform the
unsatisfactory services,
BUYER REGULATIONS / WORK POLICY
Kelso Communications, Inc. personnel will comply with Buyer"s security regulations in their
activities at Buyer's sites or in connection with Buyer's systems. Unless otherwise agreed to by
both parties, Kelso Communications, Inc. personnel will observe the working hours, working
rules, and holiday schedules of Buyer while working on Buyer's premises.,
TYPE OF CONTRACT: 8aM12,Stn
m
Coverage Hours: Monday -Friday, Sam to 5pin, Pacific Time
Labor Rate for Adds, Moves, Changes and any Excluded Repair:
$125.00/hour Sam-5pm, Monday — Friday (PacificTime)
$187.50/hour after hours
$250.00/hour Sundays, Holidays
SPECIFIC INCLtJSIONS:
• Con su ltinWE,' ngineering services
• Project Management for projects outside of day-to-day workload.
• Remote Monitoring of Systems
• Software Upgrades (SWA.Agreement must be current)
Exhibit B
* Remote System Programming
* Covered Hardware Repair or Replacement (Parts and Labor)
* Manufacturer Software Assurance
SPEC.I.FK,'EXCIAJSIO.NS-
- IP, Digital and Analog Telephones.
Exhibit C
W[thholdi���g Exemption Irtiflicate CAI, i"OFMA, FOIRA,11
20UU, ("""i's folm canonlig 111,010 Used to certAlty exalling3fic)II frorvil 1110MOsident withholdhing, imirldor Cafifnil 690
R&TC!Sectlon 8W 2.nft form cangwOt be used for i n n M K ig.)
File this form Mth youir withholdirig agenL
(11�'Niirlasi:l 1kI or print)
imndor/Payney!111 nalm,
f(elsm, ComirlImications Ina
17795 VY'ahzer Lane
clily
narne
Vendod;Fg�,ee's Li Sackl sewrhy uniw;mijseT Ill �
I:a SOS 1101 raftimt,3 11a01 ii, rjc� FBIN! raikm to lurrilish your
4 12 1[1!5,(`55 Wentlililcalkin nomkiler I'mod
I niWe filds :vrtificate wid,
'd5iiiin'-e fe_1epF6l'oe -n-cl,
4 0 i,,,df�'7�yah
S ia e ZW1 Cii�ide�
951037
I cerMlythat ear the reasons ii�d,*u�,,ked bialoAilt, the ontity im indtOM W nainqhl on fts form rs fronr Ore Calutfbrn�a lncomie taii�
withhoIl&,rg reglArernerit on II.,layrnenll(s) amde ir) the lrofivktioA Reart the fotawling carefiMljtand cherk the box that appPlilm to
ttnarrann.dtinnrp of aro:
E.J hidlyinliguafs , Certifili:zHorii of Residency:
I arn a resident of Caffiii nJa and I resill'Je all U * address sllwwn aifawe, if h Raecornie a riciniesiiiii1ent at arl)jf fluuara 9 11111�4N proprifly
lnilbrin'the Mthhtl iAlrAlin!1] agiorit See ilisti'ii,iclikirs fin Flowin 590, Gereiend hitorrnalUon D, for thedefinitim rut iesiijent,
m above-riarned corporiatk)n has a peninm ent pilIace Vill busll:liess rn Galffai,i3Oa at the addreo d''iiijklm above or lis q,iahfled
th:i'loughthe Cafifornia Secretaryt of State to dii�) 111,winessin CaUfornia T`I)e aporaRomilviH wilithiroid art ID, ?Vil1lients of'CaHfornIa
souiceimcnne ii,equiied ceinges lio have a perrrianerit p4mciiiofbusrniass h;CaRllofn�ua
oi as to be qu,Mffied to do business dn C4111[ftmnia, I wAil j!)rompti'y rnfbrm thug Pithhi)tilirrig agenl See fi.ir
t7itim 5,910, (3eiiieml fivIbraiatioin E, ilDii II diefinition of permaneint AactI ii(Ifwfin,iDss,
'A parbi7erships:
bUlninessin
Mh ffie ilafiifor-Ma f3ecmtaiof State, mid 1s to the taws of CaMbrr14a,The I!iartnersiflID v0l ffle a Cafift.,winia tax refiArin
avid l vOt,,iihold an frimign ar�!J Jonmfic rioni,esrdent partneis %Wien re,JlLdred, If the ceases to do agill? of ore
Rbo)�)s, f imll pii ominfl'�l intrinn the mifthhoiding agent, 11401C F(A Milftll ill, ooWllng piarpioses:, a LJriftiad V Jablflt�t, Irartrmarsh:!�) Vs treateld
fke,am,� affier partne!i*fl;,I
0 1 Jinvited LiablifIlty Corqiriinfias
PI''le abolie-111,��!Rrn,:Dd LLC has a rermaneant p[ace ofbt�sIirvess �n CaWbrnia at the address Shown altmov;) or Is re&tered withi the
CIIWrft)rNa Secretay of Statia, And iissL4ectlto thip Jaws of CaMbrrra, F111he LJLC mpHii Itlea GaMinia tax relhnn an(f wM withhuk.i
on kire:,Ipii an�il �Jornestir, noin;lesidal of ri,mnlrers when 111'equfiled, If the LAX ceasil diia any of the at,)cive, t Y0111 pirlim111:11ody
�:rifbrim the vifithhoklinirl agerfl:,
D 'f as Mimilipt 1 n 15 Nes
The aibme-narned r.inttty is emnplt fronitax uildilH 11�;aVlfirrrn,Ia or faderai iaw� 7 het::J)(-iexernjj�A enbby wN wittihoIld on jjpa�,iirnents
(AF �ncallirie tr. 1nonrel wheri ria qi,iked It 9.lraa entlity ceases to be l froin 'tax, V vvfl:l prwrrpNy Infirnn
fire vMhhokIIing agent,
0 IIiiisu�ii,,,aiiiireCotYig)aiinies,dRAs,oii,Qtjalpifuuell!IPGI rsioln,(Plk,of�tS:p�l,iiaiiunIgF'Iaiii,is:
t htr entity us an insurairi::V aAapm iiyl HRA, or a fiederaNy quafified plelislou i or pi,ofti-shwiing
0 CaUttornia IrrevocablIfe 1! rusts:
At Ieaot one triustee of Vie aboitil", -named rinovao;abia brust us a Ceffbiirfa trustlovflf Me a C al hdll,rcliairy taln
inaturn ailid wtlY ixlfthlioW on faregn and doniestic nonreaWent beireficOiles w1hign requhled ff pd 1a becolnes a
norrasident at any ty're, t wiflif �!rn:irnplb,o unfonn the whithir.A6rig ageint
El EsItates — 111i"ei1,fification of Riaskiermilo olf Delimased da ersor:
t am [he exei.,utor i)f the atime-nained fierson's estate T'he do:edent vil a CaHlorNa iesWeiil,at !I. -he Uine irf death The
estate WH Me a Calffou rilia R,!,fijcia-,y tea ( 1'11311HII, iiiiii R'n,eigin and dii>:1111,1,1,:ashiinormi'lesvlent beneficiahes wheirl
reqked,
oxnPAete Lind sligni 1!!ieow,
L,Jmleir piiiriaWes of porj:i,iry, I :erfify thaf the inforinatlio�ii prawkied herelr� is, to the beo, of imkr[ooleldater, trua arnd corrtnt IF
canifitiixi,z, charige, II v0li pirornpliN,, rnfnjun the ivolllthholdrn(� gent
3 a
Vs�iidw/Payiire's nwre rend Ufle (type or p nt) J
Vendori`:P'ayee's sIgnaturia 0-
Dji,st(,n Zz,,� "J"
90031,03 I-Ornii "590 C2 (Rf:1ll, 2003)
For i1rivacy, Art NaUce, pi Nijimi HID 1131 (4ifividuala 7 1171
KELSCOM-01 BERAZI
DATE (MMMDIYYYY)
CERTIFICATE OF LIABILITY INSURANCE wigigniq
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATfVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING iNSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CER`HF11CATE HOLDER,
................. . . ................ ..... . . . . . . ............. . . ...... . ..... . .... __ . .. . ............... .......... . . . . .................
IMPORTANT. If the certificate holder is an ADDITIONAL. INSURED, the policy(Ws) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on
this certificate does not ir ts to the certificate holder in lien of such endorsevnent(s).
_C�11e_ P9 .__ . ........ I ............ .. . .... . ....... - ------ - -------- -------- ------------- . .... — - — ------------------ . .....
PRODUCER License # 0716380 C MIACT Bobbi K. Frazier
N2
Gariand-Stuirges & Qulrk Insurance Srvc, Inc. PHONE FAX
3150 Almaden Expressway #229 (A/C, No, Ext): (AIC, No):
San Jose, CA 95118 Rj?rA&ss: bobbif@gsq-com
S11-IOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of South San Francisco ACCORDANCE WITH THE POLICY PIROVMIONS,
400 Grand Avenue
South San Francisco, CA 94080 .... . ...... . . ..... .......... .....
AUTHORIZED REPRESENTATWE
............ .. . ... ....... . ......... . ...... __ ... . .. ..... . . ............ .. . . . . ............... . .. . .......... – — ----- ... ........... . ............. . .................. ..... .................
ACORD 25 (2016/03) C 1988-2016 ACORD CORPORATION, it right% reserved,
The ACORD name and iogo are registered rnarks of ACORD
ONSURIER(S) AFFORDING COVERAGE
NAOC
fNSURER A. Sentinel Insurance Company
11000
INSURED
INSURER B: Hariford Casualty Insurance Company
29424
Kelso Communications, Inc,
INSURER C z
17795 Walmer Lane
INSURER D
Morgan HUI, CA 95037
iNSURER E
. ....... . . . . . .......... . . .
.................. .......... .........
INSURER F
.... ... . ..... ...... . _ . . . ... . . . ........................... . . . .... . .........
COVERAGES CERTIFICATE NUMBER:
REVISION NUMBER: I
THIS is 'To CERTIFY 'THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POO ICY PERIOD
INDicxrED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT oii oTHER DOCLIMENTWITH RESPECT TO
ICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE
AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT -TO ALL
THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POUCIES, LIMITS SHOWN MAY VE BEEN REDUCED BY PAID CLAIMS,
INSR ADDLSUBR POLICY NI POLICY EFF POLICY EXP
..LIR . . . . ........ . --.--..TYPE OF INSURANCE _____".._.JMBER .... . ......... . . LIMITS
.... ......
A X COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE $
2,000,000
CLAIMS MADE OCCUR X 67SBAZF1187
21112019 21112020 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
1,000,000
MED EXP {Any one person) $
10,000
PERSONAL & ADV INJURY $
2,000,000
GEN'L AGGREGATE L IMITAPPLIES PER
GENERAL AGGREGATE $
4,000,000
X POLICYEI jpEn 1'. 1 ILOC
PRODUCTS - COMP/OP AGO $
4,000,000
_. 01"H.E_R__, ..... . .... I'll .............. . ... . ......... .
........... . ..... .......... . ....... $
AUTOMOBILE LIABILITY
____
COMBINED SINGLE LIMIT
(Ea accident)
—,0_00,000
ANY AUTO X 67SBA0-1 187
21112019 21112020 BODILY INJURY (Perperson) $
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident) $
X HIRE3.) X NQNQWNE�
r�O.PE Y
ALIT S ONLY Auro. ONLY
nt�AMAGE $
....... . ........... ....... . _ ........ .. ...... .. . ............. ................. ............ ............. . .
. .. . .......... .... . . .......... . .... .......... . . ........
. ... ................ .
UMBRELLA LIAB OCCUR
EACH OCCURRENCE $
EXCESS LTAB CLAIMS -MADE
AGGREGATE $
DFD RETEN NOR $ . ....... . ..... ........ ..... . . .....................
. ........ . ... ........ . $
WORKERS COMPENSATION
EMPLOYERS'LIABLILITY
.. . . .......... . ..
X PER ERE
STATUTE ER
..... ........
YIN 57WECDU6100
ANY PROPRIETOR/PARTNERIEXECUTIVE
F NIA
�'CEF'rM EXCLUDE[
1=12018 1213/2019
EL, EACH ACCIDENT $
1,000,000
ads 0 YJMB _R
We n N�)
1,000,000
Ifes, describe under
' CRIPTION OF OPERATIONS below
--- ------ .......... ...... . . .
E.L. DISEASE - EA EMPLOYEE $
......... . ........... . . . .... . .... . . . . . . .......... . ..... E.L. DISEASE - POLICY LIMIT $
1,000,000
.......... . .... .... . .. . . . . .................... ...... . ....... ............ . .............. . ... . ... ......... ............ . .............. . ..... ...... . .. . . .....
DESCRIIP'TtlONOFOIRERA'rIONSIV.,OCATnONS/VEO-liCIL,ES (ACORD 101, Addifional Remarks Scheduge, may beadached ifirnere space Is re-quIredi
30 Days nofice of cancellation except 10 days notice fop, non-payment of
prerniurn
The City of South San Francisco, its elective and appointed officers, its empioyees, or Its agents are Incuded as additional insured against Halfffity orfinarIcIai
loss resulting from hijudes occurring to person or property, per contractual wordIng contained In Hartford Policy form SS00080405 but orally with respects
work/serAces performed by the named Insured.
.... ............... ................ . _ ...... .. ... ........... . ... ... .. ........ — ----------------------- - - ------ - --- . ..... .
. . ......... .......... . ......... .. ......... . ... . . . ... . .... ....... ...... . ........ ....... . . .. ..... ... .. . . . .. ..... . ...... . .........
....... --------
S11-IOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of South San Francisco ACCORDANCE WITH THE POLICY PIROVMIONS,
400 Grand Avenue
South San Francisco, CA 94080 .... . ...... . . ..... .......... .....
AUTHORIZED REPRESENTATWE
............ .. . ... ....... . ......... . ...... __ ... . .. ..... . . ............ .. . . . . ............... . .. . .......... – — ----- ... ........... . ............. . .................. ..... .................
ACORD 25 (2016/03) C 1988-2016 ACORD CORPORATION, it right% reserved,
The ACORD name and iogo are registered rnarks of ACORD
Request 1 Taxpayer Form Give Formto r
(Rev. October 2018) identification band Certification is r ^ Do not
1�8 ry send to the IRS.
lo= D- GO to WWW.irSgOv*brmM for instructions and the latest information.
1 Nam (as show4-iTU-mr Wine blank.
Kelso Communications
ness name/dIsregarded entity name, If different from above
A-Mvdk .Y Xv r. # 'x Y'u % F; . %. P %,.: # ? k'A# ii Kya k # s raj b 7 #.... #4aL EI#
following seven boxes. certain antifies, not Individuals; see
instructions on page 3):
Indivi dual/sole proprietor or C Corporation El s Corporation Partnership F1 Truettestaie
single -member
limited liability company. Enter the tax classification (C --C corpomlon, S --S corporation, P=Partnership) 10. Exampt payee code (If any)w
Note: Check the appropriate box in the line above for the tax classification of the single -member owner, Do not check Exemption from FATCA reporting
I -I -C If the LLC is classified as a singlo-member LLC that Is disregarded from the owner unless the owner of the LLC is
another . disregarded o t% #' x federal " purposes. A s J o %¢ .. x%•u
%.Y
Instructions)Is disregarded from the owner should check the appropriate box for the tax classification of its owner.
E] Other (see .- to axowft:.e a ar WW*
Requester's name and address (optional)
## s
17796 Walizer Lane
#I
* qk1�Jfillf, CA 95037
account
ri
Enter 4 appropriate box. TheTIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSM. However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For otl]er
entities, it Is your employer identification number (EIN). If you do not have a number, see How to got a LLU —M
TIN, later. or
Note, If the account is in more then one name, see the instructions for line 1. Also see What Name and
IVumber To GAfe the Requester for guidelines on whose number to enter.
I The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
not ! : to backup withholding because: exempt
from backup withholding, or i I have not been # is by the Internal Revenue
Service OR$) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
or other U.S. #. (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct,
.. # ##.- ia rix #. •: # .## #" # -# # - ` # .. #. # M # #^
41,00 111MM III
■ '"#.Fill ♦ I':' II.... # # # !"' ♦ ♦'; ... # # aF" „
Section references .. n to the InternalRevenue
w # otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and Its instructions, such as legislation enacted
after they were published, go to www1rs.gov1FormW9.
Purpose
♦ of Form
An individual or (Form* requesteo who is required to file an
infmust ormation return with the IRSobtain yourcorrect
identification number (TIN) which may be your social security number
individual taxpayer #" . # i adoption
taxpa ar identification number or 'IT 10. or i9mitific ti
J'ariptil
* Form * *-MISO (various types of income, prizes,i or gross
proceeds)
Form 1099-B# or # sales and certain other
transactions#brokers)
• Form I 099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form ##*(canceled ♦ #.
• Form 1099-A (acquisition or abandonment secured property)
Use Form W-9 only if you are a U.S. person (including a resident
to provide ♦correct TIN.
if you do not return Form W-9 to the requester with a rilv, you might
be subject to backup withholding. See What is backup withholding,
1 No 0231XFo
... .......� rr3Z.W-9 (Rev. 10-2018}