HomeMy WebLinkAboutReso 42-2019 (19-272)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 42-2019
File Number: 19-272 Enactment Number: RES 42-2019
RESOLUTION AUTHORIZING A CONSULTING SERVICES
AGREEMENT WITH RAIMI + ASSOCIATES FOR THE GENERAL
PLAN UPDATE PROJECT IN AN AMOUNT NOT TO EXCEED
$2,660,299 FOR A THREE-YEAR TERM AND APPROVE BUDGET
AMENDMENT #19.047.
WHEREAS, the South San Francisco General Plan was last updated in 1999; and
WHEREAS, the City Council at its January 9, 2019 meeting authorized staff to release a Request for
Proposals for preparation of the General Plan update, Zoning Code update and Environmental Impact
Report; and
WHEREAS, the City of South San Francisco ("City") staff on January 11, 2019 issued the Request for
Proposals for the General Plan update, Zoning Code Update and Environmental Impact Report
("Project") and on February 19, 2019, staff received six proposals in response; and
WHEREAS, staff and peers reviewed the proposals and conducted interviews to evaluate the teams
generally based on expertise, experience, project approach, budget and reference check; and
WHEREAS, staff recommends awarding the contract to Raimi + Associates for the General Plan update,
Zoning Code Update and Environmental Impact Report project in an amount not to exceed $2,660,299;
and
WHEREAS, the total contract amount includes $2,249,817 for the preparation of the General Plan
Update, Zoning Ordinance Update and Environmental Documentation, $188,000 for Optional Tasks, and
a ten -percent contingency of $222,482.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby approves a Consulting Services Agreement with Raimi + Associates for the
General Plan update in an amount not to exceed $2,660,299.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco that the City
City of South San Francisco Page 1
File Number: 19-272
Enactment Number., RES 42-2019
Council hereby authorizes the City Manager to execute a Consulting Services Agreement with Raimi +
Associates for the General Plan update in an amount not to exceed $2,660,299, in a form substantially
similar to the agreement attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Council does hereby approve Budget Amendment #19.047.
BE IT FURTHER RESOLVED that the City Council authorizes the Finance Department to establish the
Project Budget consistent with the information contained in the staff report.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the
documents on behalf of the City upon timely submission by Raimi+ Associates signed agreement and all
other documents, subject to minor modifications that do not materially increase the City's obligations
and subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other
related actions consistent with the intention of this resolution.
At a meeting of the City Council on 3/27/2019, a motion was made by Mark Nagales, seconded by Mark
Addiego, that this Resolution be approved. The motion passed.
Yes: 4 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego, and
Councilmember Nagales
Absent: 1 Councilmember Nicolas
Attest by dexlx—,/�CC.
osa Govea Acosta
City of South San Francisco Page 2
Exhibit A
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
RAIMI + ASSOCIATES
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco ("City") and ("Consultant") (together sometimes referred to as the "Parties") as of March 27,
2019 (the "Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached hereto and incorporated herein
as Exhibit A, at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on March 31, 2022, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all work required by this Agreement
in a manner that conforms to the standards of quality normally observed by a person
practicing in Consultant's profession in the same or similar locality and under similar
circumstances.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term'of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 12 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Two million
six hundred sixty thousand two hundred ninety nine dollars, ($2,660,299.00) notwithstanding any contrary
indications that may be contained in Consultant's proposal, for services to be performed and reimbursable
costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's
proposal, attached as Exhibit A. or Consultant's compensation schedule, attached as Exhibit B, regarding
the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered
pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below
shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than
one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for all services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain all the following information:
• Serial identifications of progress bills (i.e., Progress Bill No.1 for the first invoice,
etc.);
• The beginning and ending dates of the billing period;
■ A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
■ The total number of hours of work performed under the Agreement by each
employee, agent, and subcontractor of Consultant performing services hereunder;
• Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds eight hundred (800) hours within a twelve (12) -
month period under this Agreement and any other agreement between Consultant
and City. Such notice shall include an estimate of the time necessary to complete
work described in Exhibit A and the estimate of time necessary to complete work
under any other agreement between Consultant and City, if applicable.
• The amount and purpose of actual expenditures for which reimbursement is
sought;
■ The Consultant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. Each invoice shall include all expenses and
actives performed during the invoice period for which Consultant expects to receive
payment.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement. In no
event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement: mileage and travel, project/sub management, document printing, data
purchase, videographer, web hosting and domains, community-based organization
stipends and office expenses (copies, etc.). Reimbursable expenses shall not exceed
$129,332. Expenses not listed above are not chargeable to City. Reimbursable expenses
are included in the total amount of compensation provided under Section 2 of this
Agreement that shall not be exceeded.
2.7 Payment of Taxes: Tax Withholding, Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. To
be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 ("Form 590"), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides
City with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required
by law. Consultant shall obtain, and maintain on file for three (3) years after the termination
of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non -
California resident subcontractor and shall submit written documentation of compliance
with Consultant's withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator,
2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change
order, is a violation of the California False Claims Act and may result in treble damages
and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide proof satisfactory to City of such insurance that meets the requirements of this section and under
forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to
the City. Consultant shall maintain the insurance policies required by this section throughout the term of
this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not
allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance
required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the Labor Code shall be solely in the
discretion of the Contract Administrator, as defined in Section 10.9. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and/or automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per
occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability Insurance and Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability on an "occurrence" basis. Automobile
coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 (most recent edition). No endorsement shall be attached
limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis,
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability,lnsueance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals' errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED,AND FIFTY THOUSAND DOLLARS ($150,000) per
claim.
4.3.2 Claims -made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with another
claims -made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of five (5) years after completion of work under this
Agreement or the work. The City shall have the right to exercise, at the
Consultant's sole cost and expense, any extended reporting provisions of
the policy, if the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Additional Requirements. A certified endorsement to include contractual liability
shall be included in the policy
4.4 All Policies Requirements.
4.4.1 Acceptabilily of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, this shall not waive the Consultant's obligation to provide them.
The City reserves the right to require complete copies of all required insurance
policies at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant's earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the City's general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self -Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant's insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer's liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer's liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting. Policy. No insurance policy required by Section 4 shall include a
"wasting" policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall, to the fullest extent allowed by law, with respect to all Services
performed in connection with this Agreement, indemnify, defend with counsel selected by the City, and hold
harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all
losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury,
bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance ("Claims"), to the extent caused, directly or indirectly, in whole or in part, by the willful misconduct
or negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing
obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises from the gross negligence or willful misconduct of the City or its officers, employees, agents, or
volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in
no part to the injury, loss of life, damage to property, or violation of law.
5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such
insurance policies shall have been determined to apply. By execution of this Agreement,
Consultant acknowledges and agrees to the provisions of this Section and that it is a
material element of consideration.
5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of
Consultant providing services under this Agreement is determined by a court of
competent jurisdiction or the California Public Employees Retirement System (PERS) to
be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify,
defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such
contributions, which would otherwise be the responsibility of City.
5.3 Third Party Claims. With respect to third party claims against the Consultant, the
Consultant waives any and all rights of any type of express or implied indemnity against
the Indemnitees.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all federal, state and local laws and regulations applicable to the performance of the work
hereunder. Consultant's failure to comply with such law(s) or regulation(s) shall constitute
a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another'governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of whatsoever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon thirty (30) days' written notice to
City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of notice of termination; City, however, may condition
payment of such compensation upon Consultant delivering to City all materials described
in Section 9.1.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Ass!-qnment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties except as required by law.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall
be subject to the examination and audit of the State Auditor, at the request of City or as
part of any audit of the City, for a period of three (3) years after final payment under the
Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as "Confidential," "Business Secret" or "Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys' fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a Party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing Party shall be entitled to reasonable attorneys' fees in addition to any other relief
to which that Party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of San Mateo or in the United States District Court
for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000, et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090, et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090, et seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the Assistant City
manager ("Contract Administrator"). All correspondence shall be directed to or through the
Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required .or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day,(or if not, the next business day after
delivery) provided that such facsimile is, legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant
Matt Raimi
Raimi + Associates
200 Hearst Avenue
Berkeley, CA 94709
City
Assistant City Manager
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B. and C represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral pertaining to the matters herein.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
Exhibit C Insurance
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties.
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non -signatory third parties.
[SIGNATURES ON FOLLOWING PAGE]
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO CONSULTANT
City Manager
Attest:
City Clerk
Approved as to Form:
City Attorney
Matt Raimi, Raimi + Associates
Exhibit A: Scope of Services
The following is the scope of work for the General Plan update, Zoning Code update, and Environmental Impact
Report for the R+A team for the City of South San Francisco.
Task 1: Project Initiation
Task 1.1: Kick -Off Meeting
The R+A team will hold a full-day kick-off meeting in South San Francisco to initiate the project. This meeting will
include an overall team meeting, one-on-one topic -specific meetings with City staff, and a tour of the City.
Task 1.2: Data Collection + Map Book
The City will provide the R+A team with a comprehensive list of documents and data necessary to prepare the
General Plan and EIR. Following delivery of materials, the R+A team will prepare a supplemental document and
data request list to obtain information from the City. Our team will review existing planning documents and
reports provided by the City. R+A will also create a "map book". The map book will allow the team to review
geographic data across a variety of topics.
Task 1.3: Project Work Plan
R+A will develop a project work plan broken out by scope task that specifies lead and supporting team members,
key work elements, major deliverables, due dates, required City actions, and task status. The Work Plan will be a
living document, updated throughout the General Plan update process.
Task 1 Deliverables
• Kick-off meeting agenda and notes
• Data and document request memo
• Map Book
• Project Work Plan - draft and final
Task 2: Community Engagement
Task 2.1: Community Engagement Plan
Plan to Place will prepare a comprehensive Community Engagement Plan to clearly identify the range of outreach
tools and platforms and the timing and responsibilities related to each. The Community Engagement Plan will:
• introduce the overall outreach process and engagement tools;
• identify numerous outreach targets overall and for specific stakeholder groups, such as youth and native
Spanish speakers, using a "sampling plan";
• outline project goals and objectives; identify outreach and communications responsibilities, and the
engagement schedule relative to key dates and events in the community;
• provide an overview of interest groups, stakeholders, key advisors and members of the advisory committee,
and the format of future meetings; and
• establish methods for communicating with City staff and stakeholders.
As part of this task, the R+A team will create a 2 -page project fact sheet and FAQs. Additionally, R+A will build a
contact database for the project based on existing City outreach databases and interested parties identified
during the General Plan update process. This will include advocacy groups, service organizations, neighborhood
associations, business interests and others. The project website should have an automated feature where
SOUTH SAN FRANCISCO GENERAL PLAN 2040 1
participants can add their names to the contact list. City staff will be responsible for manually entering names into
the database €oilowing.workshops and other meetings, as needed.
Task 2.2: Logo + Branding
R+A will prepare unique branding materials for the project. This will include a logo, color palette, document
layouts and fonts, meeting notices, and PPT presentation template. All public materials will use the branding
identity.
Task 2.3: Project Website + Engagement
JanuaryAdvisors will prepare an interactive project websitethatallows for cleartwo-way communication and the
common thread throughout the engagement process. Initially, the website will connect the community to project
updates and deliverables, upcoming events, and meeting summaries. The site will include an interactive
component to encourage the community to share their stories and complete surveys or interactive activities. Our
team will regularly update the website and work with the City to expand existing social media and discussion
forums.
Task 2.4: Community Advisory Committee (CAC) Meetings
The R+A team will facilitate up to 20 meetings with the CAC to obtain high-level feedback on the project issues;
the vision and guiding principles; land use and transportation alternatives; adaptation, economic development,
social equity, and other key policy topics. The CAC will serve as a sounding board for content for public workshops.
Up to five (5) CAC meetings will organized as community educational forums, open to the public, to discuss
emergingthemes in planningand larger forces that could shapethefuture of the City. Forums could cover: climate
change and adaptation, economic development, social equity, housing, and transportation. Forums may include
a guest speaker and a question and answer period for participants. City staff will be responsible for logistics of
every meeting including meeting locations, communicating with CAC members and the public and assisting in
identifying guest speakers.
While specific content will be prepared for each meeting, significant new materials and preparation are not
expected. Rather, the work by the team will be compiled and summarized for feedback from the CAC. City staff
will provide logistics and communication with CAC members forthis task. This will include sending emails to CAC
members prior to meetings, identifying meeting spaces, and on-going communication with CAC members as
necessary.
Task 2.5: Stakenoider Interviews
The R+A team will conduct up to 25 one-hour stakeholder meetings or interviews. Stakeholders will be identified
with staff and may include: City Council members, advocacy organizations, major industry representatives, small
business owners, real estate brokers, developers, and major property owners, and community leaders. R+A will
prepare a brief memorandum summarizingthe results of the stakeholder interviews.
Task 2.6: Social Equity Meetings
The R+A team will host up to six Equity Meetings targeting youth, Spanish-speaking community, Filipino groups,
and under -represented groups. These meetings will be designed to engage a broader cross-section of the
community in the decision-making process. We will lead the facilitation of meetings in English, Spanish, or other
language as appropriate. City staff will provide logistic support including identifying rooms and participants for
the meetings.
Task 2.7: Community Workshops
The R+A team will organize up to six community workshops. These are expected to be evening or weekend
meetings that last approximately two to three hours. Each workshop will include an opening presentation
followed by interactive exercises (including real-time balloting assumed to be administered at up to 2workshops).
The following presents our initial proposed direction for the community workshops. The proposed topic of each
workshop is below:
SOUTH SAN FRANCISCO GENERAL PLAN 2040 2
• Workshop 1: Issues, Vision, + Guiding Principles
• Workshop 2-3: Land Use and Mobility Alternatives
• Workshop 4-5: Policy Direction
• Workshop 6: Draft General Plan Open House
To gather additional community feedback in parallel with every community workshop, our team will post
workshop questions and materials online using the project website.
Our team will developing the workshop format and preparing the agenda, consolidating and synthesizing relevant
materials from the technical team when needed, facilitating the workshop (lead facilitator and 1-2 assistants), and
providing summary notes documenting input and identifying common discussion themes.
Plan to Place will provide an outreach flyer for each meeting that can be distributed via email and through existing
city channels.
Citystaff will be responsible for mailingflyers and physically distributing flyers throughout the City, securing meeting
rooms, obtaining daycare, providing simultaneous interpretation, and providing small group facilitators as needed
beyond team members.
Task 2.8: Pop -Up Meetings
Plan to Place will facilitate up to eight "pop-up" workshops or "intercept" meetings at popular locations and well -
attended events in South San Francisco (e.g., Oyster Cove Marina/Oyster Point Park (WETA South San Francisco
Ferry), Alta Loma Field, Sign Hill and Orange Memorial Park, South San Francisco Farmer's Market, Joseph A.
Fernekes Recreation Building, Centennial Dog Park). These meetings will be held at times and locations
convenient for all demographics, and materials will be translated and accessible for all that attend.
The team will prepare materials for three distinct pop-up workshops during the following phases: visioning;
alternatives; and draft plan. For each phase, the R+A team will attend the pop-up events and City staff can attend
additional events as needed during each phase.
Task 2.9: Sub -Area Meetings
The R+A team will conduct up to 18 sub -area meetings. The meetings will be help in two phases. The first phase
will include meetings in each sub -area and be developed as "listening sessions" to:
• Provide an overview of the planning process;
• Activate residents for the Citywide workshops; and
• Discuss key issues and new opportunities in the subarea.
The second phase of sub -area will focus on more specific land use, transportation, adaptation, and/or other policy
and design issues. It is anticipated that interactive tools including real-time balloting will be used at up to four of
the sub -area meetings.
Our team will provide logistics planning support, developing the meet format and preparing the agenda, facilitating
the meetings (lead facilitator and 1 assistant), and providing summary notes documenting input and identifying
common discussion themes.
Task 2.10: Planning Commission, City Council + Committee/Commission Meetings (12x)
Throughout the planning process, the R+A team will meet with Planning Commission, City Council, and other
boards and commissions. A total of 12 meetings are planned - four joint City Council/Planning Commission
Meeting and eight meetings with committees or commissions (to be determined during the process). The R+A
team will hold four study sessions with the Planning Commission and City Council. These meetings will occur at
keyjunctures in the process as defined below:
• Session 1: Official kick-off and overview of the General Plan process
• Session 2: Review the vision, guiding principles, and key issues and opportunities
• Session 3: Review and approve the direction for preferred land use and mobility alternative
• Session 4: Review and approve the goals and policy direction for the General Plan
SOUTH SAN FRANCISCO GENERAL PLAN 2040 3
Additionally, R+A will meet up to 8 other times with the Planning Commission, City Council, Park and Recreation
Commission, and/or Bicycle and Pedestrian Advisory Committee.
Foreach, R+Awill prepare a brief PowerPoint presentation. Citystaff will prepare the staff report.
Task 2.11: Coordination with Outside Agencies
R+A team members will coordinate with outside agencies deemed pertinent to the General Plan update and EIR.
Up to fifteen approximately one-hour meetings and phone calls are anticipated. These meetings may include:
BCDC, Caltrans, BART, Caltrain, SFO, and others. No new materials will be created forthese meetings.
Task 2.12: Department Meetings
The R+A team will meet with individual departments, formally and informally, to discuss the General Plan
throughout the process. No specific content will be prepared for each meeting. R+A will prepare an agenda for
each meeting; City staff will be responsible for logistics.
Task 2.13: Team Working Meetings
Key members of the R+A team will hold up to three one -day working meetings in South San Francisco to develop
land use and transportation alternatives and develop and resolve policy options.
Task 2 Deliverables
• Community Engagement Plan - draft and final
• Logo and branding package
• Stakeholder email database
• Project website
• Stakeholder Interview Summary
• Summary notes from equity meetings
• Workshop materials and summary (6x)
• Pop-up workshop materials and summary (8x)
• Sub -area meeting materials and summary (18x)
• Summary notes from online engagement
• City Council and Commission presentations (12x)
• CAC meeting materials (20x)
• Team working sessions with City staff (3x)
Task 3: Discovery
Task 3.1: Assess Existing Plans
The R+A team will prepare a summary matrix detailing how existing reports, studies, and programs should be
incorporated into the General Plan. This will include specific plans, Resilient South San Francisco, East of 101
Mobility Plan, the Climate Action Plan, and other plans, studies, reports, and programs that would provide
additional information relative to the General Plan update effort.
Task 3.2: Land Use + Urban Design Existing Conditions Report
R+A will prepare a land use and urban design existing conditions report that provides an overview of the existing
and allowable land uses in the City, planned and proposed projects, growth projections, and the major urban
design and public space characteristics. As part of this work, we will describe neighborhood character and public
realm attributes. This report will establish baseline conditionsforthe alternatives and refinements to the land use
designations. Topics that will be covered include:
Existing land use map and table
General Plan designations and zoning districts
Growth projections
SOUTH SAN FRANCISCO GENERAL PLAN 2040 4
• Pipeline projects
• Summary of planning and policy documents (for example, existing specific plans)
• Urban design character map and City structure (e.g., gateways, community focal points, activity centers,
views, topography) with parallel community character photographic survey.
• Sub -area maps and description of general character (building types, streetscape character)
• A summary of the number, location, and condition of parks, open space preserves, recreation trails, and
recreational facilities.
• The location of schools, public buildings, libraries and other public uses in the City.
Task 3.3: Transportation Existing Conditions Report
Fehr & Peers will prepare a report describing existing transportation conditions. It will provide a summary of
existing conditions for all travel modes and highlight existing issues in the. Subtasks include:
• Inventory and Assessment of Conditions by Travel Mode: Fehr & Peers will review existing data, community
input, and future plans to understand conditions for roadway segment operations, crosswalks and sidewalks,
bicycle facilities. This analysis will build upon recent planning efforts such as the Mobility 20/20 East of 101
Plan, Active South City Bicycle and Pedestrian Master Plan, and Downtown Plan. Additionally, Fehr & Peers
will collect and summarize existing transit data including transit ridership, headway, and service for public
transit providers in the City of South San Francisco, and will review applicable future plans for these services.
• Key Issues Profile: Fehr & Peers will develop an issues profile which addresses traffic congestion and VMT,
transit service plans, Complete Streets and safety, TDM, goods movement, parking, equity, and
micromobility, TNCs, and AVs.
• Data Collection: Work with the City to identify up to 40 intersections where traffic counts are needed to
establish a baseline for planning purposes. Once the list is identified, Fehr & Peers will collect Am/Pm peak
period counts at each of the study intersections. Fehr & Peers will also work with the City to purchase
Streetlight origin -destination data, containing up to 20 study segments.
• Baseline Modeling and Analysis: Fehr & Peers will assess the suitability of the MTC and C/CAG travel demand
models for General Plan application. Fehr & Peers will prepare a memorandum outlining the models'
applicability and recommend a path forward with the tools available. The memo will include recommended
revisions to the selected models including land use changes, trip types, and transportation infrastructure
projects within the City of South San Francisco. The technical memorandum will also summarize household
and employment data by traffic analysis zone (TAZ) for comparison to existing and future projections. After
discussion with the City, Fehr & Peers will enhance one of the existing regional models within South San
Francisco. We would conduct a model validation check for the City of South San Francisco and make revisions
to improve model performance in estimating VMT.
Task 3A Health and Social Equity Report
R+A and Strategic Economics (SE) will prepare a background report on the health and social equity conditions in
the City. The report will assess socio-economic, health, pollution burden, housing, displacement, climate
vulnerability, and park and services levels across the City and by neighborhood. This analysis will be used to
identify underserved and disadvantaged areas and support social equity, health, and climate adaptation policy.
In particular, SE will evaluate the ongoing displacement process in South San Francisco neighborhoods. Potential
for future displacement/ risk will be measured based on renter households that are cost burdened, lower-income
and less educated households, communities of color, and deed -restricted projects at risk of expiration. This
analysis will also evaluate South San Francisco's housing stock to determine what housing types might be more
conducive to gentrification, including such factors as proximity desirable commercial business districts, quality
of local school, housing stock age, and the presence of deed restricted affordable housing units, including units
where these restrictions may be expiring.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 5
Task 3.5: Market Study + Demographics Report
SE will prepare an analysis that addresses labor market changes, demographic trends, industry changes, real
estate trends, and market feasibility analysis. Subtasks include:
• Tracking Trends in Industries, Jobs, Occupations, and Workers. Collect data to trace South San
Francisco's evolving economic structure since the last General Plan was adopted in 1999. Identify industry
mix by firm type and location,jobs by industryand location, and the occupational mix/wages associated with
these industries. Determine where the City's workforce is coming from, and what potential there is to create
a stronger connection between jobs/occupations, wage rates, and future housing needs. Compare industry
and employment trends for South San Francisco to understand how future trends around factors such as
automation and the general bifurcation in the work force, with many fewer middle wage jobs, will impact
future real estate development patterns, fiscal impacts forthe City, and potential shifts in travel behavior.
• Evaluating Real Estate Market Trends and Conditions. Set commercial real estate inventory in its regional
context by product type and commercial subarea to evaluate which building types and locations are
competitive, and where areas or buildings may be declining Compare current rents, vacancy rates, building
age, tenant type, and possible property ownership concentrations. Assess industries located in older
industrial buildings and the potential issues associatewith preservingthese buildings orconsidering allowing
these bui lding to be redeveloped for what could be consider in basic real estate terms, higher and better uses.
Task 3.6: Sustainability + Adaptation Report
R+A with FCS will prepare a comprehensive report of climate change, sustainability, and climate adaptation.
Subtasks include:
Policy Analysis: R+A will consolidate existing policies and programs into a single matrix, organized by topic.
This assessment will help South San Francisco develop a strong basis for understanding the existing policy
framework for sustainability and climate action and will help identify new policies and actions to incorporate
into the General Plan. Pertinent documents for the policy review may include: the City's Climate Action Plan,
the current General Plan, and other climate action and sustainability -related policies and plans by the City.
Greenhouse Gas Emissions: R+A will review the City's existing greenhouse gas inventory to identify sources
of GHG emissions and energy demand in the City.
Adaptation: To meet the requirements of SB 379, R+A will prepare a vulnerability analysis to begin defining
future adaptation responses. We will begin by summarizing historical and projected trends for temperature,
precipitation, extreme heat, drought, urban flooding, sea level rise and coastal flooding, and air quality,
among other climate hazards. Reporting will include: a short narrative description of the climate hazard;
historical trends of the hazard; and projected trends of the hazard. These climate hazard descriptions will be
supported by a variety of maps, charts, and other data, drawing on existing and on-going work conducted for
the San Mateo County climate assessment projects, as well as data compiled from CalAdapt and other
sources. Where the data is available, projected trend hazard data will include a mid-century and an end -of -
century scenario.
After finalizing the climate hazard reporting, R+A will conduct a vulnerability assessment to identify
community assets that are vulnerable to the potential impacts of climate change. This analysis will help
Palmdale begin to define and prioritize adaptation goals and actions. The vulnerability analysis will seek to
uncover a broad range of direct and indirect climate impacts across key sectors, including infrastructure,
buildings, natural systems, economic assets, and populations. The analysis will identify key sectors and their
assets exposed to climate hazards, assess the sensitivity and adaptive capacity of each sector, and evaluate
the vulnerability of each.
Task 3.7: Environmental Background Report
FCS will prepare the Environmental Background Report to inform the General Plan Elements and the existing
conditions and programmatic analysis in the applicable sections of the EIR. Issues will include:
SOUTH SAN FRANCISCO GENERAL PLAN 2040 6
• Natural Resources: Collect available existing data to assess the quality and quantity of sensitive habitats /
vegetation communities. Provide a constraints -level analysis in describing biological resources and mapping
habitat. Conduct limited field work along shoreline areas and waterways.
• Historic and Cultural Resources: Conduct appropriate record searches, applicable map reviews, and other
research to determine subsurface sensitivity in the City and to map areas of relative sensitivity. Conduct a
windshield survey of the City.
• Hazards: Prepare hazard maps that identify earthquake faults, liquefaction zones, flood zones, hazardous
materials concentrations, fire hazard severity, soil hazards, and airport -related hazards. Identify how climate
change could exacerbate existing natural hazards.
• Hydrology and Water Quality: Summarize the status of surface and groundwater resources within the City.
Identify existing conservation and water quality control programs.
• Public Services and Facilities: Describe the services and facilities available to City residents, including
existing and planned facilities, existing and projected demands and capacities, and deficiencies related to
their ability to support existing needs and anticipated growth.
• Noise: Identify sources of noise in the City and conduct a noise survey through long-term (24-hour) and short-
term (15 -minute) noise measurements at up to 30 locations (up to 6 long-term and up to 24 short-term or up
to an equivalent combination thereof in consultation with the City). Prepare existing noise contours.
Task 3.8: Evaluation of Existing General Plan
R+A, working closelywith City staff, will conduct a review of the existing General Plan goals, policies, and programs
to identify the sections that may need to be updated. The team will also undertake an evaluation of which
programs and strategies have been successful in the years since the plan was adopted, and which have not. The
result of this task will be a clear list of any sections of the General Plan that should remain unchanged, and any
sections that should be modified or discarded during the General Plan update process.
Task 3.9: Performance Metrics
R+A will work with staff to develop a series of draft indicators / metrics for evaluating intended General Plan
outcomes and displaying on the Digital General Plan. Indicators will be adapted from a combination of our
expertise and other sources, such as LEED-ND STAR Communities, and Urban Footprint. Indicators will be used to
inform the plan alternatives, set targets, and track progress over time. The information will be summarized in a
brief technical memorandum with a table summarizing the indicators and baseline conditions.
Task 3.10: VMT Analysis (SB 743)
Fehr & Peers will work with City staff to develop VMT methodology and thresholds to be applied per the new CEQA
guidance. The new VMT methodology and thresholds will be developed and documented by the City prior to
preparation of the General Plan EIR documents.
Task 3.11: Community -Facing Factsheets
R+A will prepare up to six two-page topic- and/or area -specific fact sheets, using infographics, statistics, and
diagrams. The purpose will be to support the engagement process, and to illustrate the social equity, mobility,
land use and urban design, sustainability and adaptation conditions.
Task 3.12: Citywide Sub -Area Model
Fehr & Peers will develop a City sub -area model to analyze roadway segment level of service (LOS). The subarea
model will provide greater detail forthe local street network than the regional model (either MTC or C/CAG model)
used to assess VMTs. The subarea model will help inform discussions around the effects of plan alternatives on
vehicle delay and network buildout, but will not be applied for VMT calculation per the requirements of SB -743.
Sub -area Model development will include added detail at the arterial, collector, and local street level, TAZ orzone
splits to reflect more accurate local circulation, and where necessary, definition of intersection geometry and
control. The Model will incorporate land use information from the City's Downtown and East of 101 Model.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 7
Task 3 Deliverables
• Document Review Matrix
• Land Use and Urban Design Report (admin and final)
• Transportation and Mobility Report (admin and final)
• Traffic Model Review and Preliminary Analysis Technical Memorandum
• Social Equity Report (admin and final)
• Market Study and Demographics Report (admin and final)
• Sustainability and Climate Change Report (admin and final)
• Environmental Background Report (admin and final)
• Evaluation of Existing General Plan Memo (admin and final)
• Metrics memo
• Fact Sheets (6x)
• Sub -Area Traffic Model
Task 4: Visioning
Task 4.1: Vision + Guiding Principles
Through workshops, discussions led by community partners, and pop-up workshops, we will explore how
individuals envision the future of South San Francisco and the most important values of community. This
information will be summarized in a new or updated vision statement and a list of "guiding principles" or
"community values." The guiding principles can be used to evaluate General Plan alternatives developed later in
the process.
Task 4.2: Vision Diagram + Strategies
Building off the community engagement process and the vision and guiding principles, the project team will
summarize the initial "big ideas" that the General Plan will put forward. This could include areas of the City to
focus new development (such as Downtown and Oyster Point), natural areas that could be enhanced, urban areas
to protect from sea level rise, Colma Creek enhancements, transportation improvements, or new policy
directions, such as addressing social equity.
Task 4.3: Issues + Opportunities List
The R+A will develop a list of citywide and neighborhood / subarea issues and opportunities from the engagement
process. This list will be organized by topic and will be used to guide the development of policy alternatives in
Task 5.
Task 4 Deliverables
• Vision and guiding principles memo (admin and final)
• Vision and key strategies map (admin and final)
• Issues and opportunities matrix (admin and final)
Task 5: Alternatives
Task 5.1: Sub -Area Refinement
R+A will comprehensively study, verify, and recommend adjustments to the sub -area boundaries. R+A will
produce a map of the refined sub -areas for review and make changes necessary to finalize.
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Task 5.2: Areas of Change + Stability
Building upon sub -area refinement, R+A will identify areas of change and areas of stability. We will use data
analysis to document areas of development activity and look to City staff for their instinctive knowledge about
development interest and ongoing planning activities. Based on this information, the R+Ateam will prepare a map
that identifies areas in the City where no land use designation change and little or no physical change are
anticipated (areas of stability, maintenance, and/or enhancement), areas where incremental change is
anticipated (areas of change or evolution), and areas in which transformational change is envisioned (areas of
transformation). R+A will produce a map showing areas of change and stability. This map will be discussed and
refined with the City.
Task 5.3: Alternatives Development
For each of the identified change areas, R+A, with support from Fehr & Peers, will prepare up to three land use and
urban design alternatives that vary in terms of land use, density or intensity, public space emphasis, and
transportation. Each alternative will be illustrated through a series of graphics that present:
• Land Use and Development. A different mixture of uses, allowable maximum heights and densities, and total
amount of new growth.
• Building Design/Character. An alternatives map with precedent photos of representative buildings, place
types, and character.
• Circulation. Future roadway, transit, and active transportation networks
• Open Space/Public Realm. Future parks, trails, and open space networks.
• Adaptation. Strategies to manage sea level rise, storms and flooding, as appropriate.
The information will be summarized in a technical memorandum or PowerPoint, with the alternatives' analysis in
Task 5.4, forstaff and will be presented to the public at workshops, pop-up events ad through on-line engagement.
Task 5.4: Alternatives Analysis
R+A will prepare a "matrix -level" analysis of the alternatives. We will use UrbanFootprint to model the land use,
transportation, and environmental impacts, and to compare and contrast the alternatives in terms of key
outcomes. Specific topics that will be addressed in the alternatives' analysis include:
• Land use mix, including land use by type and intensity
• Amount of parks and open space generated
• Development in critical environmental areas such as areas subject to sea level rise and flooding
• Transportation impacts including VMT per capita
• GHG impacts including total GHG emissions and GHG per capita
• Energy use per household and per capita
• Access to destinations including parks, retail and transit
Strategic Economics will estimate the fiscal impacts of three land use alternatives on the City's General Fund.
Using a static fiscal impact model, the analysis will estimate the change in ongoing operating revenues and
expenditures for the projected growth in residential, office/industrial, and retail land uses associated with each
plan alternative. Revenues will include the property tax, sales tax, and other major sources to the General Fund.
Costs will be estimated based on interviews with key City departments including Police, Fire, Public Works, and
Parks and Recreation, and with input from the City's Finance Director and/or City Manager. Based on this input,
SE will calculatethe increase in General Fund expenditures for providing services to new residentsand employees.
Finally, Strategic Economics compare the revenues and costs generated by each alternative to determine whether
the proposed land use changes would provide enough revenues to offset the increased costs to the City General
Fu nd.
Task 5.5: Land Use + Mobility Preferred Alternative
Through input from public workshops, City staff, and the Planning Commission and City Council, the alternatives
will be vetted, discussed, and evaluated. At the end of this process, the preferred direction for each change area
SOUTH SAN FRANCISCO GENERAL PLAN 2040 9
will have been refined. This finalized approach will present a clear picture of land use, open space, development
intensity, and circulation for the continued evolution of each change area and the City.
Task 5.6: Final Growth Projections
R+A, with support from Fehr & Peers, will develop detailed growth projections with parcel and/or TAZ level
allocation by land use type. These scenarios will incorporate either regional economic trends ("top down") or
existing land use ("bottom up") considerations. The final deliverable will be a memo describing R+A's approach
to the projections and summarizing the overall growth assumptions.
Task 5.7: Transportation Forecasts
Fehr & Peers will use the growth projections to prepare transportation metrics (i.e., VMT, road segment volume
forecasts) forthe baseyearand General Plan horizon year. Fehr& Peers will usethe travel model modified in Task
3 to develop 2040 forecasts for citywide VMT for the three land use alternatives and for the cumulative and
cumulative plus project scenarios. Fehr & Peers will prepare VMT per capita and/or VMT per service population
forecasts using a regional travel demand model.
Task 5.8: Environmental Review Process Initiation
FCS will prepare the Notice of Preparation (NOP) for the General Plan Update EIR and will assist City staff with the
development and refinement of the NOP distribution list to ensure that the appropriate agencies and
interested/affected parties are notified. The appropriate agencies will include Responsible Agencies such as
Caltrans, Trustee Agencies such as California Department of Fish and Wildlife (CDFW), California Department of
Water Resources, and others.
An electronic draft of the NOP will be submitted to City staff for review. Once the staff approves the release of the
NOP, FCS will file 15 paper copies of the NOP with the State Clearinghouse and will provide a reproducible master
copy and an electronic copy to the City staff. FCS will also prepare the public notice for the NOP and submit it to
City staff for publication in the local newspaper and posting on the City's website.
Task 5.9: Environmental Scoping Meeting
An update to a General Plan is considered a regionally significant project according to Section 15082(c) of the
CEQA Guidelines and therefore, at least one scoping meeting is required to be held for the project. FCS, in
consultation with the City and project team, will conduct a scoping meeting with public agencies and members
of the community to gather input on issues that should be addressed and alternatives that should be considered
in the General Plan Update EIR. FCS will provide the content for the scoping meeting notice, and we assume that
City staff will send out the meeting notices (i.e., to the public, agencies, organizations, and newspaper), and
reserve conference room(s). FCS will also prepare meeting agendas and presentation materials. Comment cards
will be available at the meetings so that individuals can provide comments on the issues and alternatives that
should be addressed in the EIR. The City may elect to hold the meeting as part of a regularly scheduled Planning
Commission or City Council meeting or to include the scoping meeting on the agenda at a community meeting
related to the General Plan Update, as best suits the needs of the project will work with the City to host an EIR
scoping meeting. The Scoping Meeting will be held during the 30 -day NOP period to introduce the community to
the EIR process and obtain input on the EIR scope of work. It will include a brief presentation, followed by public
comment and input from meeting attendees. FCS will prepare a summary of all input gathered, which will be
included in the Draft EIR along with any written public comments received during NOP comment period.
FCS will prepare a matrix of all comments received at the scoping meeting and in response to the NOP, together
with recommendations on how to address the comments in the EIR. The matrix will be submitted to City staff for
review and upon approval will be used as a reference in preparing the Draft EIR. Additionally, the matrix will be
included in an appendix to the Draft EIR with notation as to how the scoping comments have been addressed in
the Draft EIR.
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Task 5.10: Conceptual Planning -Level Cost Estimates
Fehr & Peers will develop conceptual planning level cost estimates for the transportation projects identified in Task
5. Cost estimates will be developed using Caltrans cost data or other relevant data from recent projects in the City or
Bay Area. Costs will include an estimate of construction costs, soft costs, and contingency based on the guidance in
the Caltrans project development manual or per direction from City staff. Cost estimates will also draw upon recent
planning efforts. Estimates will not include costs for right of way acquisition. Fehr & Peers will provide the City with
draft assumptions for cost items and unit costs for review and concurrence prior to finalizing our cost estimates. A
discussion of likely funding shortfalls and the types of projects that should be eligible for grant funding will be
included. We will work with the City to determine the extent to which identified projects may be added to a list of
planned improvements or are determined infeasible due to fiscal constraints
Task 5 Deliverables
• Map of refined sub -areas
• Map of areas of change and stability
• Land use and design alternatives for areas of change (3 areas assumed)
• Alternatives analysis briefing document or PPT
• Preferred direction for each change area
• Final growth projections memo
• 2040 VMT and Network Forecasts for 3 Alternatives and the Preferred Plan
• Conceptual Planning Level Transportation Cost Estimates
• Notice of Preparation
• Scoping Meeting Materials (agenda, presentation, notes/comments)
Task 6: Policy Development
Each team member will prepare a memorandum outlining the proposed General Plan goals, policies, and
implementation actions for review by the community, CAC, and decision-making bodies. The scope below
describes each proposed General Plan Element by topic. However, the R+A team is open to and willing to discuss
alternative organizations, such as the combining elements or creating new elements to address topics of concern to
the public.
Land Use + Urban Design: R+A will develop a policy framework for land use, which will include:
• Modifying land use designations and the land use map to reflect new market conditions, changes in land use
and zoning, and potential for new growth in certain areas of change
• Developing a vision and revising policies and implementation actions for each sub -area
• Incorporating policies from approved recent plans where applicable
• Developing policies for preservation of existing single-family neighborhoods and encouraging the provision
of "missing middle" housing types
• Integrating social equity, sustainability, and adaptation into land use
• Ensuring consistency with the SFO Airport Capability Land Use Plan
Transportation. Fehr & Peers will prepare the transportation policy framework. This will include:
• Modifying circulation system maps and Complete Streets diagrams
• Refined policies related to LOS and VMT
• Setting VMT reduction targets that could also be used as CEQA impact significance thresholds
• Developing policies to address micro -mobility, TNCs, and AVs
• Addressing TDM and parking issues
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Economic Development: SE will prepare the economic development policy framework, including core issues
such as business attraction and retention, but it is likely to also address topics that will be cross -cutting with the
land use element related to linking business preservation with building supply, work force development and
linking City residents to local jobs, and capturing the broader value of economic expansion to prove enhanced
benefits for City residents.
Health and Equity: R+A with support from SE will draft the social equity framework, including:
• Identifying disadvantaged neighborhoods orsub-areas for priority improvements
• Developing policies that address health, economic development, education, and housing disparities.
• Establishing policies that reduce environmental burden
• Creating strategies to address the underlying or root causes of inequities
Sustainability + Adaptation. R+A will develop a policy framework for sustainability and adaptation. Topics that
will be considered are:
• Greenhouse gas reduction actions and targets
• Climate adaptation, creating complementary policies targeted at populations most susceptible to climate
change impacts
• Energy efficiency and conservation, watersupply and conservation, and green building
• Waste management and recycling
• Sequestration and urban forest
This policy framework will also cross reference measures in other elements of the General Plan.
Parks, Public Facilities + Services: R+A will develop policies related to parks and recreation facilities. Topics that
could be addressed are:
• Improvements to existing parks and open spaces
• Identification of new facility needs
• Funding for new parks and open spaces
• Improve access to Centennial Way, Colma Creek, and the Bay Trail
• Park equity
• Provision of recreational programs
Open Space + Conservation: R+A will identify and evaluate strategies to:
• Protect sensitive cultural and historic resources
• Enhance valued open space areas including Colma Creek and the shoreline
• Identify and define strategies to improve water quality and stormwater management
• Address air quality in consideration of climate change, land use, transportation, and health
Safety: R+A will identify and evaluate strategies to:
• Address geologic, seismic, flood, hazardous materials, and fire hazards present in the City
• Consider of how climate change could affect and potentially exacerbate the impacts associated with these
hazards
• Identify climate adaptation measures to improve the community's capability to withstand and survive
hazardous conditions.
Noise: FCS will document and map noise sources and projected noise based on future conditions. These existing
and future noise contour maps will be used to evaluate land use compatibility for both transportation and
stationary noise sources and will identify areas subject to significant noise in the future. Methods to attenuate
noise to reduce potential noise exposure will be identified and incorporated into suitable policies.
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Task 6 Deliverables
• Draft and final policy frameworks for: land use and urban design; transportation; economic development;
social equity; sustainability and adaptation; parks, public facilities, and services; open space and
conservation; noise; and safety
Task 7: Plan Development
Task 7.1: Plan Outline
R+A will work with the City to prepare a detailed outline of the General Plan. The General Plan will be organized in
a way that is clear and easy for the public to understand, is logical for City staff to use on a daily basis, and is
consistent with the Digital General Plan.
Task 7.2: Layout + Design
R+A and January Advisors will prepare an updated layout and design for the General Plan document in InDesign
and for the Digital General Plan. For the PDF version, R+A will develop sample page layouts for City staff to review.
Based on the comments, we will revise the design for the General Plan. For the Digital General Plan, January
Advisors will work closely with the City to define the content and structure for the site, including interactive
content, such as maps, dashboards, and video.
Task 7.3: Admin Draft General Plan
The R+A team will prepare an Administrative Draft General Plan based on the established vision, guiding
principles, and policy frameworks. The R+A team will address all the requirements of State law, using the 2017
OPR General Plan Guidelines, and incorporating local priorities, such as social equity, economic development,
and sustainability and adaptation, and ensuring the document is internally consistent. In addition to the policy
framework Elements described in Task 6, we anticipate the General Plan will include an executive summary,
introduction and plan overview, summary of engagement, and an implementation chapter.
Task 7A 2nd Admin Draft General Plan
City staff will review the Admi n Draft General Plan and provide a single set of comments. The R+A team will address
these comments and create a 2nd Admin Draft for staff review.
Task 7.5: Screencheck Draft General Plan
City staff will review the 2nd Admin Draft General Plan and provide changes to the R+A team. These changes are
expected to confirm and build on previous changes and shall not require a wholesale revision to the plan or entire
sections. Once complete, the R+A team will prepare a Screencheck Draft General Plan.
Task 7.6: Public Draft General Plan
R+A will prepare a Public Draft of the General Plan based on comments provided by staff's review of the
Screencheck Draft. We assume only minor, editorial, and formatting comments will be provided by staff's review
of the Screencheck Draft. This will be the version that will be presented to the City Council and Planning
Commission during the public hearing process.
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Task 7.7: Administrative Draft EIR
FCS will prepare a programmatic Administrative Draft Environmental Impact Report (EIR) that evaluates the
potential impacts of implementing the General Plan Update and alternatives. This task is structured to streamline
environmental review and optimize the overall timeline for completion of the project.
FCS will prepare an administrative Draft EIR once a set of Draft General Plan Update goals, policies and programs
are received from the General Plan team. The previously prepared Existing Conditions report, will be used to
streamline preparation of the administrative Draft EIR. Potential impacts that could result from buildout of the
proposed General Plan Update will be analyzed under each issue area identified on the CEQA Appendix G
Checklist. The mitigating effects of proposed Draft General Plan Update goals, policies and programs will be
considered. For each significant environmental impact identified, a set of feasible mitigation measures will be
recommended. Mitigation measures will generally take the form of policies and standards that will be
incorporated back into the Draft General Plan, where feasible.
The administrative Draft EIR will analyze impacts under each of the issue areas described below. Additionally,
given the extent of urban development and prior planning efforts within the South San Francisco Planning Area
as well as the absence of woodland or forest land in or immediately adjacent to the City limit, we provisionally
assume that the following issue areas can be scoped out: Forestry and Mineral Resources. As such, a brief
explanation as to why the proposed Draft General Plan Update would not result in impacts to these issue areas
will be included in the Draft EIR; however, these issue areas are not discussed further below.
Aesthetic and Visual Resources
FCS will analyze potential impacts to aesthetic and visual resources that could result from implementation of the
proposed Draft General Plan Update, including views of open space, hills and ridgelines, trees and other natural
features. Potential impacts to scenic highways, local visual character and light and glare will also be analyzed, as
required under CEQA. The mitigating effects of proposed Draft General Plan Update goals, policies and programs
will be considered, and if necessary, mitigation measures will be recommended.
Air Quality
FCS will perform the following tasksto evaluate airquality impacts associated with implementation of the General
Plan Update. The analysis will be performed consistent with the guidance and methodologies from BAAQMD and
its CEQA Air Quality Guidelines, which provide specific guidance for evaluating plan -level air quality impacts. The
impact analysis will be contained in the EIR and the supporting technical data will be provided in the appendix.
Conduct Air Quality Emissions Analysis
Given that the buildout schedule of the proposed General Plan Update will be highly dependent on future
economic conditions and market demand, FCS will evaluate construction -related emissions qualitatively in the
analysis, pursuant to BAAQMD guidance. Potential construction activities associated will be qualitatively
evaluated for consistency with the primary goals of the air quality plan (i.e., 2017 Clean Air Plan: Spare the Air,
Cool the Climate [2017 CAP]) and applicable control measures from the 2017 CAP.
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FCS will conduct a quantitative analysis of the plan's long-term operational emissions at full buildout. The
operational emissions analysis will rely on trip generation and/or vehicle miles traveled (VMT) data from the traffic
study. Operational air quality emissions will include mobile -source emissions associated with residents, visitors,
delivery trucks, and customers of the proposed land uses. Area- and energy -source emissions would be generated
from activities including, but not limited to water and space heating, landscape maintenance, consumer
products, and fireplaces among others. FCS will use thresholds of significance and analysis guidance for plan -
level projects forthe BAAQMD's CEQA Guidelines.
This task assumes one round of comprehensive emissions modeling, which includes pre -mitigated and post -
mitigated emissions modeling. In order to streamline the emissions modeling process, FCS will provide the City
with a Request for Information (RFI) detailing all the data required to model air quality (and greenhouse gas)
operational emissions. When specific data is not available, FCS will work with the City to develop reasonable
assumptions to provide flexibility. This scope of work includes time for discussion of the RFI with the City to ensure
reasonable and appropriate information is used in the modeling.
Conduct Carbon Monoxide (CO) Hot -Spot Analysis
The localized impact assessment for emissions sources within the Planning Area will include a CO hotspots
analysis. If preliminary screening (based on BAAQMD screening thresholds) indicates that potential exists for a CO
hot spot, a minimum of three intersections will be evaluated. If the traffic analysis reveals that peak hourly
volumes at affected intersections are less than the BAAQMD's CO hotspots screening threshold, localized CO
impacts will be addressed qualitatively. If peak hourly intersection volumes are greater than BAAQMD screening
levels, a carbon monoxide hotspot analysis will be conducted for up to three intersections with the highest
potential for congestion usingthe California Department of Transportation CALINE4 model and information from
the traffic analysis. If CO concentrations at these intersections are predicted to exceed the CO standard, remaining
intersections that exceed the screening criteria will also be modeled for CO hotspot impacts under a scope
augmentation. FSC does not anticipate that modeled CO hotspot concentrations will exceed state or federal
ambient air quality standards.
Toxic Air Contaminants Health Risk Screening Assessment
Implementing the General Plan Update may result in increased TAC emissions related to construction activities
and future planned operations. Because construction associated with the proposed General Plan Update would
occur over a long period of time and would be highly dependent on market and economic conditions, it is not
feasible at this time to perform a project -specific TAC health risk analysis. Rather, FCS recommends providing a
construction health risk framework at the plan level to ensure that all land uses anticipated under the General
Plan Update would implement all necessary best management practices to minimize construction -related TAC
emissions. As part of the Existing Conditions Task, FCS will provide recommendations and identify potential
constraints associated with proposed construction -related TAC emissions. It is anticipated that conformance with
these recommendations, and policies and goals developed as part of the General Plan Update would be sufficient
to ensure future construction -related TAC emissions would not expose sensitive receptors to substantial pollutant
concentrations.
For operational -related TAC emissions, FCS will evaluate the proposed General Plan Update land use plan to
determine if existing orfuture sensitive receptors would be exposed to existing or planned TAC sources. As part of
Existing Conditions Task, FCS will provide recommendations and identify potential constraints associated with
siting of future sensitive receptors and industrial or heavy commercial land uses for the City to consider when
developing the updated General Plan land use map. It is anticipated that conformance with these
recommendations, and policies and goals developed as part of the General Plan Update would be sufficient to
ensure future operational activities would not expose sensitive receptors to substantial pollutant concentrations.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 15
Conduct OdorAnolysis
The analysis will qualitatively assess odor exposure using guidance from BAAQMD and California Air Resources
Board (ARB). There are two scenarios that result in odor exposure: when a generator of odor is constructed near
a sensitive receptor, or when a sensitive receptor is placed near a source of odor or TACs. Similar to TAC emissions
above, the Existing Conditions Task will establish recommendations and identify potential constraints associated
with siting of future receptors and typical odor sources for the City to consider when developing its land use plan.
It is anticipated that conformance with these recommendations, and policies and goals developed as part of the
General Plan Update would be sufficient to ensure future operational activities would not expose or be exposed
to objectionable odor emissions.
Mitigation Measures
By conducting an opportunities and constraints analysis early to inform policy development for the General Plan
Update, it is anticipated that the need for mitigation measures in the EIR will be reduced. Nevertheless, if any air
quality impacts are identified as part of the analysis, FCS will provide plan -level mitigation measures to reduce
any future air quality impacts to a less -than -significant level.
Biological Resources
FCS biologists will analyze potential impacts to biological resources in the Planning Area. Particular consideration
will be given to wildlife species and habitat along the City's urban edges and riparian corridors as well as to the
cumulative effects of growth on sensitive species through habitat fragmentation. Prior environmental studies for
the City of South San Francisco and the surrounding area, including the San Bruno Mountain Preserve, will be
carefully considered and mitigation measures will be recommended to address anysignificant impacts identified.
FCS biologists will collect available existing data to assess the quality and quantity of sensitive habitats /
vegetation communities and will provide a constraints -level analysis with descriptions of the existing biological
resources and limited habitat mapping.
Cultural Resources
South San Francisco contains a number of significant historical resources, including historic period buildings,
historic archaeological sites, and historic ranching sites. Additionally, there are known Native American cultural
resources within the City and the surrounding area and a high potential for as yet undiscovered resources,
especially in proximity to the San Francisco Bay. Building on previous studies, FCS will conduct an analysis of
potential impacts to cultural and historic resources in the Planning Area, considering the mitigating effects of
existing regulations and proposed policies and programs from the Draft General Plan Update. At this stage, a
programmatic level assessment will be conducted, consisting of research and coordination with CHRIS, the NAHC
and local historical societies. Individual assessments of potential historic properties of districts will not be
provided at this time. Programmatic mitigation measures will be recommended for any significant impacts
identified.
Geology, Soils and Seismicity
FCS will evaluate potentially significant geological impacts that could result from implementation of the General
Plan Update with reference to existing documentation available from federal, state and local sources.
Development on opportunity sites identified in the General Plan Update could be at risk of structural damage from
seismic -related ground shaking and secondary events, such as liquefaction and ground settlement. As needed,
recommended mitigation measures would focus on strengthening proposed General Plan Update policies and
programs to reduce associated risks to a less than significant level.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 16
Greenhouse Gas Emissions and Climate Change
FCS will evaluate GHG emissions at a plan -level pursuant to guidance provided by BAAQMD. The following
components will be included to fulfill all BAAQMD and CEQA requirements.
Identification of Greenhouse Gas Emission Thresholds
CEQA Guidelines Appendix G establishes two criteria to evaluate a project or plan's GHG impact. The first criterion
evaluates a project or plan's GHG emissions to determine if they would result in a significant impact on the
environment. At the time of this writing, BAAQMD has not officially adopted GHG thresholds of significance, but
has previously published GHG thresholds of significance for plan level analyses in units of metric tons of carbon
dioxide equivalent perservice population peryear (MT CO2/SP/year) where service population equals the sum of
a plan's population and employment. These thresholds, though not officially adopted, represent the most
applicable thresholds available to evaluate the proposed General Plan Update. Future individual projects
implementing the General Plan Update would then conduct their own project -level analyses to determine if they
exceed the BAAQMD project -level thresholds. BAAQMD's plan -level GHG efficiency thresholds have been
developed specifically for the region and thus do not carry the same region -specific issues brought forth as part
of the recent Supreme Court ruling on the Newhall Ranch project.
The second criterion required by the CEQA Guidelines is to evaluate if a project or plan is consistent with the
applicable GHG reduction plan for the area. FCS will evaluate the General Plan Update for compliance with the
City's Climate Action Plan (CAP). FCS will evaluate the proposed General Plan Update's consistency with the GHG
emission reduction strategies and measures in the City's CAP in order to help achieve its emission reduction
to rgets.
Conduct Greenhouse Gas Emissions Analysis
Greenhouse gas emissions associated with operation of the proposed General Plan Update land uses will also be
estimated using CalEEMod. Similar to Air Quality, construction of the proposed General Plan Update would be
highly dependent on economic conditions and market demand; therefore, quantifying construction -related
emissions at the time of this analysis would be speculative. For operations, all information needed to quantify
long-term operational GHG emissions will be included in the RFI described above for Air Quality. Therefore, the
GHG emissions analysis and assumptions used for the modeling will be consistent with those used in the Air
Quality analysis. Mobile -source GHG emissions will be modeled using information provided in the General Plan
Update traffic analysis. CalEEMod is able to estimate operational GHG emissions associated with energy
consumption, area sources, solid waste disposal, and water consumption. It is possible that FCS will also use
California Air Resources Board's (ARB) on -road and off-road emissions inventory models (EMFAC and OFFROAD,
respectively), EPA's AP -42 Emission Factors, or other guidance from ARB to quantify emission sources not covered
by CalEEMod.
The buildout year's operational GHG emissions will also include state and federal actions that will reduce GHG
emissions when possible. Potential statewide GHG emission reduction measures include renewable portfolio
standard, ARB's Low Emission Vehicle (LEV) program, Title 24 energy standards, and Advanced Clean Cars among
others. FCS will use emission reduction data from ARB, BAAQMD, and/or EPA to avoid overestimating statewide
reductions.
In addition, when possible, FCS will identify potential emission reductions from land use and transportation
policies and programs contained in the General Plan Update that could be implemented by the City. FCS would
use the quantification methods recommended by the California Air Pollution Control Officers (CAPCOA) in its
document Quantifying Greenhouse Gas Mitigation Measures.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 17
Hazards and Hazardous Materials
FCS will analyze hazards and hazardous materials issues, drawing on the Existing Conditions Report to streamline
EIR preparation and identifying potential impacts from hazardous materials use and storage associated with
buildout of the General Plan Update. The analysis will draw on available data to identify the presence of
underground storage tanks and sites with residual environmental contamination to determine whether
hazardous materials pose risk to the public or schools. Particular attention will be given to wildfire hazards, and
the analysis will refer to the latest available risk assessment information and mitigation strategies. Applicable
federal, state and local regulations and code requirements that offset potential impacts will be cited. Mitigation
measures will be recommended as needed to address significant impacts.
Hydrology and Water Quality
FCS will evaluate potential impacts related to flooding, hydrology and water quality, including stormwater
quality, which could result from General Plan Update implementation. Portions of the City are located within 100 -
year flood hazard areas and natural flooding may also occur when creeks, streams and drainage channels
overflow or back up during heavy rainfall. Mitigation measures will be recommended, if necessary, to supplement
proposed policies and programs and reduce any impacts identified to a less than significant level.
Land Use and Planning
FCS will evaluate potential impacts associated with changes to land use designations and policies proposed under
the General Plan Update. The evaluation will address all CEQA Appendix G Checklist criteria and include a
comprehensive analysis of land use compatibility issues associated with buildout of the General Plan Update.
Noise
FCS will prepare a Noise Analysis to evaluate the potential construction and operational noise impacts on noise -
sensitive land uses within the City. The analysis will be wholly contained in the EIR and the supporting technical
data will be appended to the document. To perform this analysis, the following tasks are required.
Document Baseline Conditions
According to the State's General Plan Guidelines (2017), local governments must analyze and quantify noise levels
and the extent of noise exposure through actual noise measurements orthe use of noise modeling. To accomplish
this task, this scope assumes that existing ambient noise levels throughout the City will be documented through
a community noise survey and traffic noise modeling. The ambient noise monitoring effort will include long-term
24-hour ambient noise measurements taken at up to five (5) locations throughout the city. FCS will also model
existing traffic noise contours for major roadways throughout the city; this scope of work assumes modeling for
up to 40 roadway segments. As needed, FCS will also model railroad noise contours following Federal Transit
Administration modeling protocol. FCS will rely on the latest version of the Airport Land Use Plan for the San
Francisco International Airport to document existing airport noise land use compatibility conditions within the
City.
Construction Noise and Vibration impact Analysis
Construction associated with development that could occur with implementation of the General Plan Update
would require the short-term operation of heavy equipment in the vicinity of sensitive receptor land uses. EPA
recommended noise emission levels will be used for the construction equipment. Noise analysis requirements
and thresholds of significance will be based on the sensitivity of the Planning Area and the City's noise ordinance
specifications. FCS will also analyze potential vibration impacts from construction activities associated with
development that could occurwith implementation of the General Plan Update. FCS will utilize the methodology
SOUTH SAN FRANCISCO GENERAL PLAN 2040 18
and thresholds contained in the Transit Noise and Vibration Impact Assessment Manual (2018), prepared by the
Federal Transit Administration, for determining construction -related groundborne vibration impacts.
Conduct Operational Noise and Vibration ImpactAnalysis
Development associated with implementation of the General Plan Update will result in increased traffic and
potential new stationary noise sources. A quantitative assessment of noise impacts from projected vehicular
traffic trips associated with buildout anticipated by the General Plan Update will be performed. Projections of the
future CNEL along selected roadway segments, based on the traffic study to be prepared for the General Plan
Update, will be provided in a table format to show the distance/contour relationship. This scope assumes traffic
noise modeling for up to four traffic scenarios analyzed in the traffic analysis. FCS will utilize the Federal Highway
Administration (FHWA) traffic noise prediction model (FHWA RD 77-108) to calculate the existing and future
(without project and with project) traffic noise contours for up to forty (40) roadway segments within the City. FCS
will calculate the project's own contributions to future exterior traffic noise by comparing the existing and future
without- and with -project traffic noise contours on the study area roadways, and evaluating the results in
comparison to the substantial noise increase impact criteria.
New land use development that could occur with implementation of the General Plan Update will be evaluated in
comparison to the City's land use compatibility standards. Areas within the Planning Area that would be
potentially exposed to potential stationary noise source impacts will be evaluated at a programmatic level
commensurate with the level of detail provided by the City. FCS will also analyze potential vibration impacts
associated with operational activities associated with development that could occur with implementation of the
General Plan.
Summarize Noise Reductions and Significance Findings
Mitigation measures or design features to reduce long-term operational noise impacts will be identified where
appropriate. Both an evaluation of the design feature or potential mitigation measures and a discussion of their
effectiveness will be provided.
Population, Housing and Employment
FCS will analyze potential impacts to population, housing, and employment that could result from the buildout
of the General Plan Update. With reference to regional planning projections, we will evaluate whether the General
Plan Update would induce substantial growth above current projections. Additionally, the potential for
displacement of people and housing units will be considered. Mitigation measures will be recommended to
address any significant impacts identified, if warranted.
Public Services and Recreation
FCS will analyze potential impacts associated with increased demand for police, fire, public schools, parks and
libraries that could result from buildout of the General Plan Update. Service providers will be consulted to identify
the need for new or expanded facilities.
Transportation and Traffic
SOUTH SAN FRANCISCO GENERAL PLAN 2040 19
FCS will prepare the Transportation and Traffic section of the EIR based on the Traffic Impact Analysis report
prepared by Fehr & Peers. Fehr & Peers will use the sub -area model built in Task 3 to develop forecasts needed to
calculate roadway segment LOS forthe three land use alternatives forthe cumulative and cumulative plus project
scenarios. This task would help determine if changes to the current network (i.e., number of travel lanes and new
roadway connections) are required to meet existing LOS thresholds. Potential modifications to current LOS policy
thresholds will be discussed, with a focus on road segments that do not meet current LOS standards. Pursuant to
and informed by the LOS analysis described above, Fehr & Peers will identify future roadway modifications to
meet the desired transportation thresholds and metrics. VMT analysis will be used to inform CEQA impact criteria
in the EIR. A described above, the report will evaluate operation of the local transportation network under existing
conditions, future No Project conditions and proposed General Plan Update conditions, recommending
mitigation measures as appropriate. All CEQA Appendix G Checklist criteria will be addressed.
Utilities and Service Systems
Based on information provided by the City, including information from the parallel effort to update sewer and
water master plans, FCS will evaluate the potential impacts on utilities and service systems that could result from
implementing the General Plan Update, including potential impacts to water, wastewater and stormwater
infrastructure as well as solid waste facilities. The evaluation will identify areas that could exceed current capacity
levels with implementation ofthe proposed General Plan Update, and mitigation measureswill be recommended,
if warranted.
Alternatives Evaluation
FCS, with assistance from Fehr & Peers, will prepare an Alternatives section forthe Program EIR that will evaluate
alternatives as required by CEQA Guidelines Section 15126.6. Including the CEQA-mandated No Project
Alternative, up to three alternatives developed in consultation with City staff and the General Plan team will be
analyzed qualitatively, based on descriptions of each alternative including associated projections of population,
housing units and jobs. In the EIR, a matrix will be provided comparing each alternative's impacts on the various
issue areas with the proposed General Plan Update, and the environmentally superior alternative will be
identified. The Alternatives section will also include a description of alternatives, if any, that were initially
considered but determined to be infeasible and not carried forward.
Evaluate Significant Irreversible, Growth -Inducing, and Cumulative Impacts
Pursuant to CEQA Guidelines Section 15126(g), FCS will discuss any potential growth -inducing impacts and
significant irreversible effects of the proposed General Plan Update. Additionally, cumulative impacts that could
result from General Plan Update implementation in combination with other past, present and reasonably
foreseeable projects will also be analyzed.
Deliverable
FCS will submit an administrative Draft EIR to City staff containing the required contents identified in Section
15176 of the CEQA Guidelines, including an Executive Summary, Introduction and Study Approach, Project
Description and other relevant supporting sections such as a references section. The administrative Draft EIR will
be submitted in electronic format for City review.
Task 7.8: 2nd Administrative Draft EIR
FCS will address City comments on the administrative Draft EIR and will prepare a Second Administrative Draft
EIR. This task assumes that City staff will return a single set of consolidated, internally -reconciled comments on
the administrative Draft EIR in electronic format, using the track changes function in Microsoft Word. FCS will
submitthe Second Administrative draft in electronic format for City review.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 20
Task 7.9: Screencheck and Public Review Drafts of EIR
FCS will address City comments on the Second Administrative Draft EIR and will prepare a screencheck Draft EIR.
To streamline and expedite preparation, we assume that City staff and the General Plan team will return a single
set of consolidated, internally -reconciled comments on the administrative Draft EIR in electronic format, using
the track changes function in Microsoft Word. FCS will submit the screencheck draft in electronic format for City
review.
We assume that comments on the screencheck Draft EIR will focus on formatting and editing, not content
changes. FCS will prepare the Public Review Draft EIR and print hard copies, with appendices on CD. FCS will also
prepare a Notice of Completion form for City review and signature. FCS will deliver 15 hard copies of the Executive
Summary, 15 CDS containing the complete Draft EIR, and the signed NOC form to the State Clearinghouse. FCS
will also deliver hard copies of the Draft EIR, with appendices on CD, to City staff. We assume that the City will be
responsible to noticing and distribution to local agencies and the public as required under State law.
If the City elects to hold a public hearing during the CEQA-mandated 45 -day public review period, FCS's project
manager will attend that hearing to present the EIR findings, answer questions and note comments received at
the hearing.
Task 7 Deliverables
• Plan Outline
• General Plan sample layout/design
• General Plan Drafts - Admin, Second Admin, Screencheck, and Public Draft
• EIR- Admin, Second Admin, Screencheck, and Public Draft
• Prepare a draft and final TIS for inclusion in the General Plan EIR
Task 8: Review and Adoption
Task 8.1: Online Comment Form
January Advisors will prepare an online comment form that allows the public to provide comments on the Public
Draft General Plan. This form will allow staff to easily review and sort public comments.
Task 8.2: Comments Matrix / Track -Changed Public Draft General Plan
R+A will create a comments matrix to track all the comments received on the General Plan with a brief statement
of how each will be addressed in the final General Plan. City staff should have a leading role on this task to ensure
that City staff understands all of the content in the final General Plan.
Task 8.3: City Council + Planning Commission Hearings
The team will attend up to two hearings with both the Planning Commission and City Council to review the Draft
General Plan and the Final EIR (for a total of 4 hearings with 2 before each body). At the conclusion of the hearings,
the City Council will determine whether to certify the Final EIR and whether to adopt/approve the General Plan
update. R+A will prepare a brief PowerPoint presentation summarizing the General Plan. Staff will prepare the staff
report, which will be reviewed by the R+A team.
Task 8A Final General Plan
Based on final direction/comments from the City Council during the hearing process, R+A will prepare a Final
General Plan that reflects all of the changes approved by the City Council. The scope assumes only minor, editorial
changes will be needed to finalize the document. Our team will prepare and transfer all relevant materials to the
City.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 21
Task 8.5: Final EIR
Following the close of the public review period for the Draft EIR, FCS will prepare an administrative Final EIR
including the responses to comments on the Draft EIR as well as a Mitigation Monitoring and Reporting Plan
(MMRP).
Responses to Comments
FCS will compile a complete set of all comments received on the Draft EIR and prepare responses to substantive
comments on the adequacy of the environmental analysis, with assistance from Fehr and Peers. This scope of
work assumes up to 50 hours for preparing the Response to Comments by FCS staff. Based on our experience 50
hours is normally sufficient to respond to comments on a General Plan EIR; however, if additional work is
necessary due to an unforeseen volume or complexity of comments, a contract amendment authorizing the
additional work will be necessary.
Administrative Final EIR, Response to Comments and MMRP
FCS will prepare an Administrative Final EIR, including Response to Comments received on the Draft EIR and a
MMRP. The Administrative Final EIR will contain verbatim comments received, the responses to comments, and
changes to the Draft EIR necessitated by the responses. To save time and space, this information will be presented
in tabular format providing information in a way that makes for a more publicly -accessible document and reduces
printing costs. Concurrent with the preparation of the Administrative Final EIR, FCS will prepare a Draft Mitigation
Monitoring and Reporting Plan (MMRP) for the mitigation measures included in the EIR. The MMRP, shown in
tabular form, will identify responsibility for implementing and monitoring each mitigation measure, along with
monitoring triggers and reporting frequency. FCS will provide the City with an electronic version of the
Administrative Final EIR, Response to Comments and MMRP.
Final EIR
FCS will address comments from City staff on the Administrative Final EIR, Response to Comments and MMRP to
include in the Final EIR. This task assumes that City staff will return a single set of consolidated, internally -
reconciled comments on the administrative Final EIR in electronic format, using the track changes function in
Microsoft Word, that will allow FCS to complete the Final EIR. This scope of work assumes that FCS will print and
deliver 15 hard copies of the Final EIR to the City, with appendices on CD.
Notice of Determination
FCS will prepare the draft Notice of Determination for the City to file the Notice of Determination with the County
Clerk within five business days of EIR certification. The purpose of the Notice of Determination filing is to limit the
legal challenge period to 30 days. If a Notice of Determination is not filed within five business days of certification,
the legal challenge period is 180 days. The Notice of Determination filing also requires payment of a filing fee and
CDFW fees, which FCS assumes will be paid by the City. FCS will provide the Draft Notice of Determination to City
staff in Microsoft Word format.
Task 8.6: Findings, Resolutions, and Statement of Overriding Considerations
FCS's in-house CEQA attorney will prepare findings and resolutions for certification of the Final EIR as well as a
Statement of Overriding Considerations for any significant and unavoidable impacts in the EIR, if necessary. The
Findings of Fact will summarize significant impacts, present mitigation measures required to reduce impacts to
less -than significant levels, identify the environmentally superior alternative and permit adoption of the MMRP.
FCS will submit draft electronic copies of the findings, resolutions, and Statement of Overriding Considerations,
and will revise and finalize these documents based on City direction.
Task 8.7: Metrics and Evaluation Plan
During the development of the General Plan, R+A will craft an evaluation plan that will support its successful
implementation. The Evaluation Plan will: 1) identify a timeframe and methodology to regularly review and
update the General Plan; 2) describe how the metrics should be used to track plan progress; 3) identify on-going
SOUTH SAN FRANCISCO GENERAL PLAN 2040 22
methods and timing of community engagement to ensure that the public stays involved with the General Plan
and has ownership of the document.
Task 8.8: Digital General Plan
The project website will evolve into the long-term digital home for the General Plan. Citizens wi [[be able to browse
by topic area, performance indicators, as well as search for key terms across the entire website.
We develop digital General Plans with the idea that there will be multiple entry points for the website, notjust the
home page. For example, if someone searches for "Wellness South San Francisco," they will find the specific page
dedicated to that topic. Therefore, on every page it's important to orient the user to the General Plan project, why
it matters, and how to get involved.
We will also include interactive maps and data visualizations that help the City of South San Francisco
communicate complicated issues using data, maps, and pictures.
Task 8 Deliverables
• Online Comment Form
• Completed Comments Matrix
• Council and Commission Hearings (x2)
• Final General Plan
• Evaluation Plan
• Digital General Plan
• Final EIR, including Response to Comments
• Findings, Resolutions and Statement of Overriding Considerations
• Notice of Determination
Task 9: Zoning Code Update
Task 9.1: Zoning Code Technical Review
Zoning Code Update Initiation Meeting and City Tour. LWC will meet with City staff and interested parties to
discuss their ideas and aspirations for the Zoning Code update, General Plan, problems and issues with current
regulations and policy issues to be resolved through zoning. We will also discuss and tour the City with City staff.
Technical Review. LWC will conduct a technical review of the General Plan and other relevant plans, regulations,
and related documents. The purpose of this review is to analyze the effectiveness of the existing regulations to
implement the General Plan's goals, objectives, and recommendations; understand the relevancy of other City
planning documents; and identify conflicts with applicable requirements of State and federal law.
Stakeholder Interviews. LWC will prepare for and participate in one day of stakeholder interviews to review and
discuss strengths, weaknesses, and possible changes to the current zoning regulations, with a focus on
implementation of the new General Plan. City staff will be responsible for identifying and coordinating the
interviews with stakeholders. Issues identified by stakeholders will be presented in a Stakeholder Interview
Summary Report.
Task 9.2: Zoning Code Diagnosis
Zoning Code Diagnosis Memo. LWC will prepare a Zoning Code Diagnosis Memo based on the technical review
and input from stakeholders and staff. The memo will discuss General Plan direction for new development
controls, assess the strengths and weaknesses of the existing Code, and identify key issues to be addressed in the
update and best practice recommendations for addressing the issues. A draft Zoning Code Diagnosis Memo will
be prepared for staff review and revised based on staff comments.
Zoning Code Diagnosis Workshop/Study Session. LWC will facilitate a Zoning Code Diagnosis workshop/study
session to present the findings of the technical review and analysis of the current code. The workshop/study
SOUTH SAN FRANCISCO GENERAL PLAN 2040 23
session will address the major issues of the current regulations; General Plan direction for new regulations; and
recommendations to address these issues.
Zoning Code Update Outline. Based on comments on the Zoning Code Diagnosis Memo and other input
gathered, LWC will prepare an outline of the Zoning Code update, identifying whether existing code sections are
to be maintained, amended, or discarded and where new sections are needed.
Task 9.3: Draft Zoning Code
Public Review Draft Zoning Code. LWC will prepare a Public Review Draft Zoning Code based on the Zoning Code
Update Outline and reflective of the issue identification and technical review and evaluations conducted in Tasks
9.1 and 9.2.
• District Regulations. Regulations for existing zoning districts and overlays will be evaluated and revised and
new districts and overlays will be developed as necessary to implementthe General Plan. Existing design and
development standards for residential development will be reviewed and updated as necessary to establish
objective standards that comply with State law. Other design and development standards will be evaluated
and updated as necessary to achieve high-quality design, consistent with the General Plan, and address
compatibility of infill projects.
• Regulations Applying to Some or All Districts. Existing standards that apply to some or all districts will be
evaluated and modernized, and new or revised standards will be identified for implementing the General
Plan, responding to staff and community concerns, and bringing standards up to date with current uses,
practices, and state and federal law. Topics include, but are not limited to standards for specific uses, signs,
landscaping, parking, open space, and nonconforming provisions.
• Administrative Provisions. Procedures forthe administration and enforcement of the Zoning Code, including
application procedures, required findings, hearings and approval, and post decision procedures for all
permit/approval types will be reviewed and updated as necessary to meet General Plan objectives.
• Terms and Definitions. Terms and definitionswill be reviewed and updated to reflect contemporary language
and simplify the classification of land uses. As a rule, definitions will use plain language and be consistent
with definitions of other sections of the Municipal Code.
Workshop/Study Session. LWC will prepare for and facilitate up to two workshops/study sessions to review the
Public Review Draft Zoning Code. The workshops/study sessions may also be combined with open houses,
providing a forum for informal discussion with individual community members seeking to understand the new
regulations. LWC will create straightforward informational outreach material for each workshop/study session.
Public Hearing Draft Zoning Code. LWC will review comments on the Public Review Draft Zoning Code with City
staff and prepare the Public Hearing Draft Zoning Code.
Task 9.4: Final Zoning Code
Planning Commission Hearings. LWC will attend, prepare materials for, and make formal presentations at two
Planning Commission hearings on the Zoning Code.
City Council Hearings. LWC will attend, prepare materials for, and make formal presentations at two City Council
hearings on the Zoning Code.
Final Zoning Code. Based on City Council action and final text changes provided by City staff, LWC will prepare
the final Zoning Code. The document will be produced in PDF and a MS Word format and able to be made
accessible and interactive through online publishing.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 24
Task 10 Project Management
Task 10.1: Monthly Status Meetings
On a regular basis, R+A will schedule monthly in-person meetings with staff to discuss the status of the project
and coordinate on project activities. This will include monthly status reports on the project. These meetings will
be coordinated with other trips to South San Francisco to ensure efficiency of travel and budget.
Task 10.2: Team Check-in Calls
R+A and other team members will hold regular phone calls to coordinate with the City about the project. This task
also covers "informal" communication via email and phone up to the maximum budget.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 25
Meeting Matrix
Task #: MeetingRaimi
TYPe
+
Plan to
First
Carbon
Strategic
Fehr &
Lisa Wise January
Associates
Place
Solutions
Economics
Peers
Consulting Advisors
1.1: Project kick-off
meeting (1)
1
1
1
1
1
1 1
2.4: CAC meetings (20)
15
20
2
4
4
1
2.5: Stakeholder interviews
(up to 25)
20
10
4
6
2.6: Social equity meetings
(6)
3
6
3
2.7: Community workshops
(6)
6
6
1
2
2.8: Pop-up meetings (8)
8
2.9: Sub -Area meetings (18)
18
14
4
4
2.10: City Council and
Planning Commission
9
4
1
3
3
2
study sessions (12)
2.11: Coordination with
outside agencies (15)
5
8
5
2.12: Department meetings
8
2
2
2
4
(8)
2.13: Team working
meetings (4)
4
2
2
4
4
2
1
2.13: Public scoping
meeting (1)
1
8.3: Hearings (4)
4
2
2
4
SOUTH SAN FRANCISCO GENERAL PLAN 2040 26
Proposal Assumptions
The following is a list of assumptions for the General Plan update.
• The level of effort for each task is limited to the general number of hours for each task listed in the budget
spreadsheet. R+A team members may reallocate hours between tasks if individual tasks are completed in less
time than anticipated.
• All data and information provided by the City will be assumed to be correct and up-to-date. The consultant
team is not responsible for out-of-date or inaccurate information.
• All studies that the team will prepare are identified in the scope of work. Any studies, tasks, deliverables or
reports not specifically identified are assumed to be not included.
• City review time for workshop materials and meeting materials will be approximately one week. City review
of major products will be between two and four weeks, depending on the product and other responsible of
City staff. All comments will be provided as a single set of non -conflicting and actionable comments.
• City comments on the Administrative Draft General Plan and EIR are provided in one consolidated set of
comments, and will not require new analysis or technical studies.
• City comments on the Screencheck Draft General Plan and EIR will be focused on typographical errors,
formatting, and other minor edits only.
• The City shall provide data in GIS format, including but not limited to: existing land use, existing general plan
land use designation, existing zoning districts, county assessor information, number of units per parcel, non-
residential square footage per parcel, street centerlines, parks, public facilities, transit routes, pipeline
development projects, infrastructure trunk lines and other existing built environment information that may
be necessary during the General Plan update process. Additional data layers will be identified during Task 1.2.
• City staff will serve as partners to the consultant team in the update process and will be responsible for, at
minimum, the following activities:
o Writing staff reports
o Logistics of all meetings
o Costs of meeting facilities and supplemental costs of meetings and workshops, including but not
limited to, food, childcare, high-cost supplies, printing workshop materials
o Printing copies of documents (the team will provide electronic versions and City staff will be
responsible for printing) including boards for public workshops, documents and reports.
o Assisting with outreach to inform the community about General Plan events. This includes public
notices, notices in newspapers, distributing meeting notices in public buildings, mailings, etc.
o Timely response to consultantteam questions.
o Timely review of documents and materials prepared by the consultant team.
o Leading the effortto track and respond to public comments on the Public Draft General Plan
o Other tasks as identified during the process.
• The assumptions for the EIR preparation are as follows:
o City staff will be responsible for local noticing and distribution of public documents.
o This price is based upon completion of the work within the proposed schedule. If delays occur, an
amendment of the price would be warranted to accommodate additional project management and
other costs, and to reflect adjustments for updated billing rates.
o The FCS Project Manager will be the primary representative at the project meeting and public
hearing.
o Printing costs are based on the method of printing and binding proposed, numbers of copies
proposed as work products, and estimated page lengths. Document printingcosts areestimated and
will be finalized at the ti me of printing. On further clarification of the documents (paper and/or digital
CD) that the applicant team or City staff will need during the preparation effort, FCS will specifically
identify a detailed reproduction work plan with more specific costs.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 27
Optional Tasks
Climate Action Plan
Greenhouse Gas Inventory and Target Setting
As a part of the Discovery Phase, R+A will develop a current conditions greenhouse gas inventory for the most
recent year for which emissions activity data is available, likely 2015 or 2016. R+A will work directly with the energy
and water utilities and other relevant agencies serving the City to collect the activity needed to estimate emissions
on a community -wide basis. R+A will develop community greenhouse gas emissions forecasts for the key
regulatory years of 2020, 2030, and the General Plan buildout date. R+A will work with the City to identify GHG
reduction targets for 2020, 2030, the General Plan buildout year, and 2050 that align with state goals as expressed
in AB 32, SB 32, and Executive Order S-03-05 (80% below 1990). Setting targets consistent with state goals is a
major step toward meeting the requirements of CEQA Guidelines section 15183.5 (b), which would allow new
projects to determine significance under CEQA by assessing their consistency with the CAP.
Greenhouse Gas Reduction Analysis
As part of this effort, the R+A team will build on the City's 2014 Climate Action Plan, adding new General Plan
policies and proven strategies for greenhouse gas emissions reduction from many sources, including RICAPs,
ICLEI, the US Conference of Mayors Best Practices for Climate Protection, CoolCalifornia.org, CAPCOA, and our
experience developing CAPS for local governments. In particular, we will draw from best practices put forth in
exemplary CAPS that are designed to achieve deep greenhouse gas reductions. We will consider programs and
policies that are both wholly within the City and those that are regional in nature, and that would require
collaboration with other jurisdictions and regional organizations.
R+Awill estimate the GHG reductions associated with the implementation of each measure and assess the ability
of the CAP to achieve the City's reduction targets.
Climate Action Plan Scoping
The Climate Action Plan should strike a balance between being technical document that is used on a day-to-day
basis by City staff and elected and appointed officials to guide decision-making, and a visionary document used
by the general public to understand the long-term vision and direction of a community. Through a series of
discussions with the City, and other stakeholders as appropriate, R+A will facilitate a design and decision-making
process to scope the Climate Action Plan. Key questions include:
• What are the primary purposes of the Climate Action Plan?
• Who are the primary users of the Climate Action Plan? Secondary users?
• How do you anticipate using the Climate Action Plan, if at all?
• Is it a living document? If so, what content changes do you anticipate over time? Who will make those
changes?
• What are the most critical components of the Climate Action Plan (e.g., inventories, mitigation strategies,
etc.)?
Once we narrow down these issues, we can define the format of the document, including whether the Climate
Action Plan is web -based, print, or a combination of both.
Climate Action Plan
Building on the greenhouse gas inventory, community engagement, and greenhouse gas reduction analysis, R+A
will prepare a Climate Action Plan for the City. In any format, special attention will be paid to the design of the
Climate Action Plan. While data -driven, the Plan will use good practices in information design to be accessible and
understandable to the widest array of users. R+A will work with City staff to ensure the Climate Action Plan is
usable by key audiences.
As determined in the scoping, the Climate Action Plan may include, but is not limited to:
SOUTH SAN FRANCISCO GENERAL PLAN 2040 28
• The vision for climate action.
• Quantitative goals and tracking metrics.
• Recent accomplishments and implementation actions related to climate and sustainability efforts.
• Resident or businesses to programs and actions that reduce greenhouse gas emissions and increase
community resiliency.
• Connections from the Climate Action Plan to broader City policy goals related to community health, housing,
or parks and open space
R+A will prepare three versions of the Climate Action Plan, including an Administrative Draft, Public Draft, and
Final Climate Action Plans. The City should review each version of the Climate Action Plan and provide one
consolidated set of comments on each draft.
Downtown Storefront
The Raimi team could support City staff in preparing materials for a Downtown Storefront or project office to
display the latest information about the project and interact with visitors. Pending availability and the City's
ability to lease a space for the duration of the project, the following assumptions
• It is anticipated that regular office hours would be facilitated by City staff, members of the CAC, and/or
volunteers the majority of the time, with support from the Raimi team. City Staff/volunteers would lead on
office hours.
• At minimum the space would be used to share the latest project updates, advertise upcoming
meetings/events, gather input through digital or manual surveys/activities, and sign visitors up on the email
list for future updates.
• Space permitting, the Downtown Storefront can also be used as meeting space for a kick-off event if the space
is large enough, and/or for stakeholder or focus group meetings, targeted advisory committee meetings, and
pop-up events.
• The Raimi team would collaborate with City staff to prepare project boards or displays to be posted in the
storefront windows to share the latest information even when the office is closed. It is assumed that a majority
of the displays and potential interactive activities would mirror or parallel outreach activities implemented
through other ongoing meetings/events (e.g., pop-up meetings, community workshops).
Real-time Balloting
Plan to Place will prepare and facilitate surveys using polling software and handheld remotes or clickers to
administer real-time balloting at designated meetings (e.g., CAC meetings, sub -area meetings and workshops) to
foster interactive input on meeting topics. The greatest advantage of this approach is it gives an equal voice to
everyone in the room and provides access everyone to the process. Equally important is the ability to
instantaneously see the results in real-time to gauge interest in the room and allow for a discussion to uncover
why participants made certain choices.
Form -Based Code
MICRO -SCALE ANALYSIS AND FBC APPROACH
Micro -Scale Analysis. Based on the outcome of the land use and urban design work in the General Plan
update, LWC will identify and document with assistance from City staff the key physical and use -
characteristics in three focus areas (anticipated to be Downtown, the El Camino Real south of Chestnut
Avenue, and the approximately 20 -acre area east of Highway 101 near the Caltrain Station). These
characteristics will inform the palette of form -based zones in the Zoning Code update and the eventual
standards.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 29
• FBC Code Approach. LWC, with team input, will prepare a memo to outline the principles of FBCs, confirm
the approach to the form -based zones, identify an organizing principle (e.g. transect), and finalize the desired
level of regulations.
DRAFT FORM -BASED ZONES
• Administrative Draft Form -Based Code (FBC). Based on the Zoning Code Diagnosis, comments from key
stakeholders, and direction from City staff, LWC will prepare the draft form -based code for the focus areas.
Key elements of the FBC include a regulating plan, form -based zones (up to five transectzones), building type
standards, and frontage type standards. It is not anticipated that architecture standards or design guidelines
will be included. The FBC will be developed in InDesign.
• Mapping of FBC Areas. LWC will provide strategic advice to City staff and R+A for their preparation of a
regulating plan/zoning map for the three focus areas showing the distribution of form -based zones. The
regulating plan will initially be developed in Illustrator by LWC and after adoption will be converted into the
City's GIS by City staff.
• Staff Review Meetings and Testing FBC Standards. LWC will participate in two review meetings and testing
sessions with Citystaff forthe purpose of gathering comments, getting feedback, testing the FBC, and training
staff on the Draft FBC.
• Public Review Draft and Final FBC. The public review and final FBC will be incorporated seamlessly into the
Citywide Zoning Code update. Based on input from staff, Planning Commission, City Council and the public,
LWC will revise the FBC, as necessary.
SOUTH SAN FRANCISCO GENERAL PLAN 2040 30
South San Francisco General Plan Update
Proposed Schedule
2018 2020 2021
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MAJU0. UELIVERABLEG ........ _. ................ ............... ............... ............. ....... . ._ ................1— _. f..... =............. [a . i..................... ...
Commurisy glsemaevey Fnal Policy Yreercbe[k ublE Pals Mmin PWlic Publi[ Finl Gercral
E Ran♦ Eviserg fmratlisium uitliry Frameworks and MaA Gercral aISEIR -1, EM Urals
ryzgeme"[ Re F cUlrcets aM Evalua[im Pre rretl General b ZPnirg Rary Ugi[al
6antliry Oonsa a Sr V pTecsiun Plan General Plan Plan Plan GP, fI�,Ewxng
ON O GmwM• owl rclwm�ae epee e
Ray c ,n e r e I".,va",e wksM1opJPoP
EXHIIBIT B - COMPENSATION SCHEDULE
OpskaW Two - -
Stakeholder Meeting
Climate Action Plan
$70,000
Ralml+Avsodates
$22,000
Draft Fonni-Based Zones
$76,000
Downtown Sholroot 30 mamhs)
$20. m
Subtamf Teak
swtralannar
$15,000
Planning Commission or City Council Meeting
$4,510
Team Working Meeting
$101000
AsodatePind"l/
9enim Asodate
Associate(kmdln,Rxulhxker,
Inlermedlale Planner
Hourspar Task
Pdntlpal(samd) PM match)
(Aitrlluter)
(3aneeNP)
101va)
(Barka:, Milia)
Pl mrer
Taskt7 P -fart mW._W
1.1 Kick off Meeting
a
s
a
8
1.2 Data Collection +Map Book
4
24
1.3 Project Work Plan
SubtoMf Task 1
..
8
44
2.1Community Engagement Plan
6
9
22
2.2 Logo+ Branding
4
2.3 Project Website+ Online Engagement
5
16
u
16
2.4 CAC Meetings (20)
an
12084
25 Stakeholder Intendw 125)
16
16
16
2.6 Social Equity Mmdngs(6)
a
16
e
2.7 Community Workshops (6)
a
an
60
100
2.8 Pop.Up Meetings (8)
a
16
16
2.9 Sub -Area Meetings 118)
2e
1.
aro
an
2.10 Planning Commission, City Council, + Commission Meetings
(12)
a
a4
ao
2.11Coordination with Outside Agencies (1S)
11
12
2.12 Department Meetings (8)
32
32
32
2.13 Team Working Meetings J3)
24
m
24
_ 5ubtatal TakZ
319
+.
1s
Task k: Obco a0i
3.1 Assess Existing Reports and Plans
3
ise
3.2 Land Use +Urban Design Existing Conditions Report
a
a
m
an
a
3.3 Transportation Existing Conditions Report
3.4 Health+ Social Equity Report
a
a
24
as
3.5 Market Study+Demographics Report
3.65ustainability+ Climate Change Adaptation Report
10
32
30
30
3.7 Environmental Background Report
3.8Retroactive Evaluation of Existing General Plan
a
s
16
16
3.9 Perfomnance Mebla
a
8
8
3.10 Vehicle Mlles Traveled Analysis (SB 743)
3.11 Cammunity-Facing Farshar
a
16
32
3.12 de Sub -Area Model
38
go
24
40
ra
214
>D
_
SvbMw? rorA 3
Task M%&hwft
--
---
'-
4.1Vi, lon+ Guiding Principles
a
8
16
4-2 Vlsipn D4Vmn,
16
16
4-3 mesas a Dppoc ur4Eb List
_
10
16
_ STrbtoNl Tmk4
a
20
-
16
32
I6
_
rask5r,81tersLatiyes _ __
5.1 Sub -Area Refinement
a
3fi
24
5.2 Areas of Change +Stability
4
e
z4
24
5.3 Aitematives Development
12
Zd
40
80
SA Aftematives AnehYsI'
16
u
16
qp
SS Land Use+ Mobility Preferred Alternatives
4
a
zea
24
5.6 Final Growth Projections
a
z4
2.s
5.7 Transportation Forecasts
58Emdmnmental Review Process Initiation
5.9 Environmental Scoping Meeting
5.10ConoPu.alTmnsL.ri.tionP[annii,U Level Cost Estimates
Subtotal Task
20
72
6.1 General Plan Polky' Frameworks
T.6mlo Turk 6
Task): Plan Osktlopment
32
112
29
a,
112
7.2 Plan Outline
e
u
7.2 Plan Layout+Design
e
a
16
7.3 Admin Draft General Plan
1.42nd Admin Draft General Plan
a
16
9
16
u
24
7.5 Screencheck Draft General Plan
16
24
80
7.6 Public Draft General Plan
a
a
16
24
7.7 "'1Administmtive Draft EIR
7.8 Second Administrative Draft EIR
7.9 Screencheck + Public Review Drafts of EIR
Subtatd Thsk7
.a
_
136
24
33
Tisa: g. Prrhllrq 144Tr ant Aaapdan
8.1Online Comment Form
.2 Comments MatrWrmck{hanged Public Draft General Plan
16
1s
24
83 City Council+ Planning Commission Hearings (2)
16
24
8AFinal General Plan
16
24
32
8.5 Final EIR
8.6 EIR Findings, Resolutions and Statement of Dverkling
Considerations
8.7 Metro + Monitoring Plan
4
12
24
88 Digital General Plan
6
2884
16
-
40
I6
9s
Sabro.l Task8
Tui R! Ioa(aa
ng Coda uada
9.1 Zoning Code Technical Rmlew
9.2 Zoning Code Dlognos6
9.3 Draft Zoning Code
9.4 Flnal Zanlq Code
-
_ -
Svaro491 ra,k 9
Tark 77. Pro;en dAanagegmnt erre Tnam CppTillparAen
W.J. Monthly Status Meetings
zea
as
yT
102 Weekly Check-in Calls
aro
an
30
Subootod Task 20
6a
108
54
ate= 'u
..,
1,104±
336
sea
rsn
118
Billing Rata
$225
W.
$190
$180
$Sea
$140
$110
Labor Cost
$izs,Tl5
$231.840
$16,720
$60,4.
$328.9.
$"Zoao
$32,9.
Taml Flynn Labor Cost
$76"as
EXPENSES
Mileage and Travel Expenses
$
2Aan
Project/Sub Management (5%)
$
67,383
Document Printing +Data Purchase
$
520
Videngrapher
$
5,000
Web Hosting+Domalre
Community -Based Organization Stipends
S
1a,o44
Office EP roes Phone, Fax, les" M-1
z3,oas
rental PND
6MNDTonx
u 1a9ar)
OpskaW Two - -
Stakeholder Meeting
Climate Action Plan
$70,000
Form -Based Code Miro-Scale Analyabond FBCAppraach
$22,000
Draft Fonni-Based Zones
$76,000
Downtown Sholroot 30 mamhs)
$20. m
Subtamf Teak
$788,000
AdJhlosel P& Meetktg Coll Fnknaln
Stakeholder Meeting
$IXD
Social Equity Meeting
$4,000
CAC Meeting
$6000
Pap -Up Meeting
$5,000
Su Wirea Meeting
$7,000
Community Workshop
$15,000
Planning Commission or City Council Meeting
$4,510
Team Working Meeting
$101000
Real -Time Meeting Polling
$5,400 to $1.600
EXHIIBIT B - COMPENSATION SCHEDULE
Lisa Wise Consulting
xnwr
Hoursper Task
Pdndpal Director A6ndeea Acsoda[a
T W 4gp9I mliftoq
1.1 Nick -off Meeting
1.2 Data Collection+Map Book
1.3 Project Work Plan
Subtotal Taskl
a 4
;risk ��:-CO`mrryvnlry.[ngagert+.cnt - F
2.1 Community Engagement Plan
2.2 Logo+ Branding
2.3 Project Website+Online Engagement
2.4 CAC Meetings(20)
8 16 8
2.5 Stakeholder Interviews (25)
2.6 Social Equity Meetings (6)
2.7 Community Workshops (6)
2.8 Pop -Up Meetings (8)
2.9 Sub -Area Meetings (18)
2.10 Planning Commission, City Council, +Commission Meetings
(12)
9 18 18
2.11 Coordination with Outside Agencies (15)
2.12 Department Meetings (8)
a
2.13 Team Working Meetings (3)
24 e 8
Subtotal Task2
49 42 34
Task i Discovery _ -
3.1 Assess Existing Reports and Plans
3.2 Land Use+Urban Design Existing Conditions Report
3.3 Transportation Existing Conditions Report
3.4 Health Social Equity Report
3.5 Market Study+Demographics Report
3.6 Sustainability + Climate Change Adaptation Report
3.7 Environmental Background Report
3.8 Retroactive Evaluation of Existing General Plan
3.9 Performance Metria
3.10 Vehicle Miles Traveled Analysis (513 743)
3.11 Community -Facing Factsheets
3.12 Citywide Sub -Area Model
Subtotal Tasks
-
Tn4 ae Vlppnbrt
4.1 Vision + Guiding Principles
4.2 Vision Diagram + Strategies
4.3 Issues +Opportunities List
Subtotal Task
Task St Alte mutt es
5.1 Sub -Area Refinement
5.2 Areas of Change + Stability
5.3 Alternatives Development
5.4 Alternatives Analysis
5.5 Land Use +Mobility Preferred Alternatives
5.6 Final Growth Projections
5.7 Transportation Forecasts
5.8 Environmental Review Process Initiation
5.9 Environmental Scoping Meeting
5.10 Conceptual Transportation Planning -Level Cost Estimates
Subtotal Task
- -
a>keEPoky 1piaiH"Phea; _
6.1 General Plan Policy Frameworks
Su fatal
- - _
_
Tasq k Parer DpvHerpment
_
7.1 Plan Outline
7.2 Plan Layout + Design
7.3 Admin Draft General Plan
7.4 2nd Admin Draft General Plan
7.5 Screencheck Draft General Plan
7.6 Public Draft General Plan
7.7 First Administrative Draft EIR
7.8 Second Administrative Draft EIR
7.9 Screencheck + Public Review Drafts of EIR
Subtotal Task
- -
Iii" PtSllk Aextew"AdopUan
8.1 Online comment Form
8.2 Comments Matrix/Track-Changed Public Draft General Plan
8.3 City Council+ Planning Commission Hearings (2)
8.4 Final General Plan
8.5 Final EIR
8.6 EIR Findings, Resolutions and Statement of Overiding
Considerations
8.7 Metria + Monitoring Plan
8.8 Digital General Plan
Subtotal Task 8
_
T;st %Unint Code Update
.
X32
9.1 Zoning Code Technical Review
.
12 36 20
9.2 Zoning Code Diagnosis
8 40 24 36
9.3 Draft Zoning Code
16 130 110 180
9.4 Final Code
6 36 24 30
42 AM t74 266
--
-Zoning
Subtotal Taska
-
Tookm RnNa Menatamene and Team C4lordhpypn
10.1 Monthly Status Meetings
4 W 10
10.2 Weekly Check-in Calls
4 10 10
Subtotal Task 10
8 20 20
'otal Plours
103 304 252 266
Billing Rate
$205 $195 $175 $140
Labor Cost
$21,115 $59,280 $44,100 $37,240
Total P11n1 Labor Cost
$161,71s
EXPENSES
Mileage and Travel Expenses
$ 500
Project/Sub Management (5%)
Document Printing+ Data Purchase
Videographer
Web Hosting* Domains
Community -Based Organization Stipends
Office Expenses Phone. Fax, Cc ies, etcl
_ $ 500
Toto/ -
TOTAL PER FiRM
$162235
EXHIIBIT B - COMPENSATION SCHEDULE
Plan to Place
Graphic
pd.dpal
outreach Speclalht
o.ls. a0log..l outre.m
Haumper Task
(Javkl)
ICham64rs)
(syka) IAlpra)
Ink li: project l3111ilgic+9
1.1 Kick-off Meeting
4
4
1.2 Data Collection + Map Book
1.3 Project Work Plan
Subtotal Taskl_
4
4
-
Task 2 rAk" inity unpallimilint _
T
2.1 Community Engagement Plan
24
is
a
2.2 Logo+ Branding
2.3 Project Website + Online Engagement
a
20
2A CAC Meetings (20)
iBb
80
60
2.5 Stakeholder Interviews (25)
1a
16
10
2.6 Social Equity Meetings (6)
22
16
14
2.7 Community Workshops (6)
92
70
70 40
2.8 PoP_Up Meetings (8)
60
So
30
2.9 Sub -Area Meetings (18)
112
94
74 24
2.10 Planning Commission, City Council, +Commission Meetings
(12)
20
12
2.11 Coordination with Outside Agencies (15)
12
8
2.12 Department Meetings (8)
12
2.13 Team Working Meetings (3)
is
8
_ _Subtotal Task2
T64 3: Olicovtiry
580
362
_236 126
3.1 Assess Existing Reports and Plans
3.2 land Use+Urban Design Existing Conditions Report
3.3 Transportation Existing Conditions Report
3.4 Health +Social Equity Report
3.5 Market Study + Demographics Report
3.65ustalnabllity+Climate Change Adaptation Report
3.7 Environmental Background Report
3.8 Retroactive Evaluation of Existing General Plan
3.9 Performance Metrics
3.10 Vehicle Miles Traveled Analysis (5B 743)
3.11 Community -Facing Factsheets
3.12aly-lde Sub -Area Model
Subtotal_Tosk3
-
-
Yosk4:Ylsi4rd.d
4.1 Vision + Guiding Principles
4.2 Vision Diagram + Strategies
4.3 Issues + Opportunities Ust
-
-
-
Subtotal Task 4
Tas .5:i AA world _ _
5.1 Sub -Area Refinement
5.2 Areas of Change+Stability
5.3 Alternatives Development
5.4 Alternatives Analysis
5.5 land Use +Mobility Preferred Alternatives
5.6 Final Growth Projections
5.7 Transportation Forecasts
5.8 Environmental Review Process Initiation
5.9 Environmental Scoping Meeting
5.30 Conceptual Trensoortatlon Planning -Level Cost Estimates
Subtotal Tosk5
-
-
-
Trsk 6: PWky Devek2p"at
6.1 General Plan Polity Frameworks
-
Task 7: Pian Dayelopment
7.1 Plan Outline
7.2 Plan Layout+ Design
7.3 Admin Dreg General Plan
7.4 2nd Admin Draft General Plan
7.5 Screencheck Draft General Plan
7.6 Public Draft General Plan
7.7 First Administrative Draft EIR
7.8 Second Administrative Draft EIR
7.9 Screencheck+ Public Review Drafts of EIR
Subtotal Task 7
-
-
-
Task 8: viumic grie"14Adopom
8.1 Online Comment Form
8.2 Comments Matrix/Track-Changed Public Draft General Plan
8.3 City Council+ Planning Commission Hearings (2)
8.4 Final General Plan
8.5 Final EIR
8.6 EIR Findings, Resolutions and Statement of Overiding
Considerations
3 7 Metrics + Monitoring Plan
8.8 Digital General Plan
Subtotal Task 8
- -
Ta1k.?.74g1Ri,.
_
9.1 Zoning Code Technical Review
9.2 Zoning Code Diagnosis
9.3 Draft Zoning Code
9A Final Zoning Code_ _
Subtotal Task 9
-
-
T.sk LB: Prolrn M. -gement 4nd ream Coordination
10.1 Monthly Status Meetings
10.2 Weekly Check-in Calls
30
Subtotal Task I0
30
-ota; Hours
614
366
236 126
Billing Rate
$190
$1w
$100 $190
labor Cost
$116,660
$51,240
$23.6w $23,940
Total Rrm Labor Cost
$215AM
EXPENSES
Mileage and Travel Expenses
$ 2,000
Project/Sub Management (596)
Document Printing + Data Purchase
$ 500
Videographer
Web Hosting + Domains
Community -Based Organization Stipends
Office Expenses(Phone, Fax, Copies, etc.)
TotW is
ysOp
TOTAL PERRRM 1
$z179w
EXHIIBIT B - COMPENSATION SCHEDULE
1.1 Kickoff Meeting
1.2 Data Collection +Map Book
1.3 Project Work Plan
Subtotal Task I
Tssjt2e(pr�yptH -�tH
2.1 Community Engagement Plan
2.2 Logo+ Branding
2.3 Project Website+Online Engagement
2.4 CAC Meetings (20)
2.5 Stakeholder Interviews (25)
2.6 Social Equity Meetings (6)
2.7 Community Workshops (6) 4
2.8 Pop -Up Meetings (8)
2.9 Sub -Area Meetings (19)
2.10 Planning Commission, City Council, + Commission Meetings
(12) 12
2.11 Coordination with Outside Agencies (15) 2
2.12 Department Meetings (8) 4
2.13 Team Working Meetings (3) 2
Subtotal Task 2 24
TasR 3' Dl4�i�r _
3.1 Assess Existing Reports and Plans
3.2 land Use +Urban Design Existing Conditions Report
3.3 Transportation Existing Conditions Report 7
3.4 Health +Social Equity Report
3.5 Market Study+ Demographics Report
3.5 Sustainability + Climate Change Adaptation Report
3.7 Environmental Background Report
3.8 Retroactive Evaluation of Existing General Plan
3.9 Performance Metria
3.10 Vehicle Miles Traveled Analysis (SB 743) a
3.11 Community -Facing Factsheets
3.12 Citywide Sub -Area Model 6
Subtota/iosk3 21
Task4:, PNBg - _
4.1 Vision + Guiding Principles
4.2 Vision Diagram + Strategies 2
4.3 Issues +Opportunities List 2
Subtotal T45k4 4
Task3sutemmtx�es - -
5.1 Sub -Area Refinement
5.2 Areas of Change+Stability
5.3 Alternatives Development e
5.4 Alternatives Analysis
5.5 Land Use +Mobility Preferred Alternatives 2
5.6 Final Growth Projections
5.7 Transportation Forecasts 12
5.8 Environmental Review Process Initiation
5.9 Environmental Scoping Meeting
5.10 Conceptual Transp ortation Planninp-Level Cost Estimates 2
Subtotal Task 5 24
Task'': PoOry, Devnlvpcn-i _
6.1 General Plan Polity Frameworks
totalTvs In
task 7: Pian ilc.elvpment si;ip
7.1 Pian outline
7.2 Plan Layout + Design
7.3 Admin Draft General Plan
7.4 2nd Admin Draft General Plan
7.5 Screencheck Draft General Plan
7.6Public Draft General Plan
7.7 First Administrative Draft EIR 4
7.8 Second Administrative Draft EIR
7.95creencheck+Public Review Drafts of EIR
Subtotal Task? 12
Test & public ReHew and Adoom _
8.1 Online Comment Form
8.2 Comments Matrix/Track-Changed Public Draft General Plan 4
8.3 City Council+ Planning Commission Hearings (2) 8
8.4 Final General Plan
8.5 Final EIR
8.6 EIR Findings, Resolutions and Statement of Overiding
Considerations
8.7 Metrics+ Monitoring Plan
8.8 D10tal General Plan
Subtotal Task 8 12
task 9: 20nBng Cade update _ _
9.1 Zoning Code Technical Review
9.2 Zoning Code Diagnosis
9.3 Draft Zoning Code
9.4 Final Zon)rr Cade _
Subtotal Task 9 -
- ett,88anaae�er� ruL [rat�°in
10.1 Monthly Status Meetings z
10.2 Weekly Check-in Calls 2
Subtotal TasklD 4
Ota' Hours 122
Billing Rate $340
Project Manger Senior Engirreer Deputy Manager
A --ides Uamhsen) (Sirandas) (MWdaro) PI.-
4 8 6 2 2
1 2 4
5 6 2
TotalFlrm Lobw Cost
Mileage and Travel Expenses
Project/Sub Management (596)
Document Printing+Data Purchase
Videographer
Web Hosting + Domains
Community -Based Organization Stipends
16 16
20 4 24 6
16 16
28 2 3
4
20 16 20
24 20
in 72 49
4 12 20 8
16 24 60 so 20
4
80 44
B
30 30
10
10
40 B
160
60 60
1m
242
178 as
10
10 10
10
B
22
10
8 16
28
40 3
4
4
8
B
8
12
24 I6
80
40 4
a
8
12
_ 20 _ _ 5
12
10
52 57
140
122 7
16
10
-0 6
20 so
80 44
ld bi
120 44
4 4
4
16
16
a
20 8
4
10 10
4
3D 18
20
20
40
na 411
$230 $200
$27,140 $82200
S195 $140
EXHIIBIT B - COMPENSATION SCHEDULE
[
First Carbon Solutions
AQ/
Project
GHG/AHamb
Hoursper Task
Dlnaxr
Manager
Asst PM
Analyst
y
Nolle
Biology Cultural
EdltlngjlNP
Task 1: Project laidadon
'. 1 ri 0. off V -Ii--
4
4
4
1.2 Data Collection+ Map Book
1.3 Project Work Plan
Subtotal Task 1
4
42--
2
2.1 Community Engagement Plan
2.2 Logo+ Branding
2.3 Project Website + Online Engagement
2.4 CAC Meetings 120)
16
15
4
2.5 Stakeholder Interviews (25)
4
4
4
2.6 Social Equity Meetings (6)
2.7 Community Workshops (6)
4
4
4
2.8 Pop -Up Meetings (8)
2.9 Sub -Area Meetings (18)
2.10 Planning Commission, City Council, +Commission Meetings
(12)
4
4
4
2.11 Coordination with Outside Agencies (15)
16
2.12 Department Meetings (8)
8
16
2.13 Team Working Meetings (3)
Subtotal Task
44
68
16
3.1 Assess Existing Reports and Plans
3.2 Land Use+ Urban Design Existing Conditions Report
3.3 Transportation Existing Conditions Report
3A Health + Social Equity Report
3.5 Market Study Demographics Report
3.6 Sustainability + Climate Change Adaptation Report
3.7 Environmental Background Report
B
32
so
60
40
40
40 40
40
3.8 Retroactive Evaluation of Existing General Plan
3.9 Performance Metria
3.10 Vehicle Miles Traveled Analysis (SB 743)
3.11 Community -Facing Factsheets
3.12 Cil•: wide Sub -Area Model
8 _
32
-
_
-- 60
60
40
40
40 '6
40
Subtotal Task
Mask 4: V02ionirg
r
--
4.1 Vision +Guiding Principles
4.2 Vision Diagram +Strategies
4.3 issues + Opportunities Ust
Subtotal Task 4
--
task s: Alternauv� _ _
..
5.1 Sub -Area Refinement
5.2 Areas of Change + Stability
5.3 Alternatives Development
5.4 Alternatives Analysis
5.5 Land Use+Mobility Preferred Alternatives
5.6 Final Growth Projections
5.7 Transportation Forecasts
5.8 Environmental Review Process Initiation
8
60
60
40
40
5.9 Environmental Scoping Meeting
8
16
24
40
5.10 Conceptual Transportation Planning -Level Cost Estimates
Subtota/ToskS
16
76
84
80
-
-
_
40
Tnk 6• Paliiy Developmei{t
6.1 General Plan Policy Frameworks
_
_
su to
-
20
-
_
40
-
aA-F: Pun oinigolmmf - ...
-.
7.1 Plan Outline
7.2 Plan Layout + Design
7.3 Admin Draft General Plan
7A 2nd Admin Draft General Plan
7.5 Screencheck Draft General Plan
7.6 Public Draft General Plan
7.7 First Administrative Draft EIR
12
So
110
280
40
40
40 40
70
7.8 Second Administrative Draft EIR
8
40
60
100
10
t0
10 10
30
7.9 Screencheck + Public Review Drafts of EIR
4
16
24
40
2
2
2 2
8
Subtotal Task?
24
136
194
420
52
72
52 52
log
r4ik B:Pr01k-Rxv4wArN Mi0lsti' on
_
. -
_
-
8.1 Online Comment Form
8.2 Comments Matrix/Track-Changed Public Draft General Plan
8.3 City Council+ Planning Commission Hearings (2)
10
10
8.4 Final General Plan
8.5 Final EIR
12
40
80
160
16
16
16 16
60
8.6 EIR Findings, Resolutions and Statement of Overiding
Considerations
39
8.7 Metrics + Monitoring Plan
8.8 Digital General Plan
22
so
80
SS
16 L5
60
Subtotal Task 8
7m* 9:wq tarCode [iodise
-
_
_36
.
9.1 Zoning Code Technical Review
9.2 Zoning Code Diagnosis
9.3 Draft Zoning Code
9A Final Zoning Code
Subtotal Task 9
Task IL1- Project Management and Team Coordinai3oa
10.1 Monthly Status Meetings
10.2 Weekly Check-in Calls
24
32
20
Subtotal Task 10
24.
32
20
oto -ours
142
418
458
720
147
168
108 1011
248
Billing Rate
$260
$190
$130
$100
$180
$180
$1611 $280
$100
Labor Cost
$36,920
$79,420
$59540
$72,000
$26,460
$30,240
$17280 $19.440
$24,800
Total Rrm Labor Cost
53616,100
EXPENSES
Mileage and Travel Expenses
Project/Sub Management (595)
Document Printing+Data Purchase
Videographer
Web Hosting+ Domains
Community -Based Organization Stipends
Office enses JPhone, Fax, Copies etc.)
-
row ex
rOTAL PER FIRM
5366.100
EXHIIBIT B - COMPENSATION SCHEDULE
Strategic Economics
Senior
Pdndpal
Assodate
Hours per Task
(Bober)
(Braun)
Assodite 11--h Anilysr
To sk t: "Pvt Initiation
1.1 Kick-offMeeting
4
4
4
1.2 Data Collection + Map Book
1.3 Project Work Plan
Subtotal Task ]_
4
4
Te'sk
2.1 Community Engagement Plan
2.2 Logo+ Branding
2.3 Project Website + Online Engagement
2.4 CAC Meetings (20)
32
2.5 Stakeholder Interviews (25)
4
e
2.6 Social Equity Meetings (6)
6
6
2.7 Community Workshops (6)
2.8 Pop -Up Meetings (8)
2. Sub -Arm Meetings (18)
16
16
2.10 Planning Commission, CM Council, +Commission Meetings
(12)
18
16
2.11 Coordination with Outside Agencies (15)
2.12 Department Meetings (8)
8
2.13 Team Working Meetings (3)
_ 16
16
Subtotal T602
100
64
-
_
7aili3;tliscgv-gt
3.1 Assess Existing Reports and Plans
3.2 Land Use +Urban Design Existing Conditions Report
3.3 Transportation Existing Conditions Report
3.4 Health + Social Equity Report
a
22
20 40
3.5 Market Study+ Demographics Report
10
70
110 120
3.6 Sustalnablllty+Climate Change Adaptation Report
3.7 Environmental Background Report
3.8 Retroactive Evaluation of Existing General Plan
3.9 Performance Metrics
3.10 Vehicle Miles Traveled Analysis (SB 743)
3.11 Community -Facing Factsheets
3.12 Clay Ide Sub -Area Model
Subtotal Task
28
92
130 160
4.1 Vision +Guiding Principles
4.2 Vision Diagram + Strategies
4.3 Issues + Opportunities List
Subtotal Task
-
-
-
Task3: AIle+niivek
S.1 Sub -Area Refinement
5.2 Areas of Change + Stability
5.3 Alternatives Development
5.4 Alternatives Analysis
4
so
100 20
5.5 Land Use+ Mobility Preferred Alternatives
5.6 Final Growth Projections
5.7 Transportation Forecasts
5.8 Environmental Review Process Initiation
5.9 Environmental Scoping Meeting
5.10 Conceptual Transportation Plann)n -Level Cost Estimates
Subtotal Tasks
4
so
100 20
7ak 6: Pyllcy 11eeHppineYlT -
6.1General Plan Polkr Frameworks.
Subtotal o
U
e6
40
Task 7: Plan Revelapment '
7.1 Plan Outline
7.2 Plan Layout + Design
7.3 Admin Draft General Plan
7A 2nd Admin Draft General Plan
7.5 Screencheck Draft General Plan
7.6 Public Draft General Plan
7.7 First Administrative Draft EIR
7.8 Second Administrative Draft EIR
7.9 Screencheck+ Public Review Drafts of EIR
Subtotal Task 7
16
48
60
Task af Public Renew Pod Adoption
8.1 Online Comment Form
8.2 Comments Matrix/Track-Changed Public Draft General Plan
8.3 City Council +Planning Commission Hearings (2)
8.4 Final General Plan
8.5 Final EIR
8.6 EIR Findings, Resolutions and Statement of Overiding
Considerations
8.7 Metrics+ Monitoring Plan
8.8 Dial General Plan
Subtotal Task
-
-
- -
Task tZanhqCode Update -
9.1 Zoning Code Technical Review
9.2 Zoning Code Diagnosis
9.3 Draft Zoning Code
9.4 Fnal Zoniru Code
-
- -
_
Subtotal Ta_sk9
Task t¢ %ojed M ..3Iemmt ar:d Team Cpordlmnloi,,
10.1 Monthly Status Meetings
10.2 Weekly Check-in Calls
Subtotal Task 10
Total Hours
164
304
334 190
Billing Rate
5310
$175
$125 $95
Lahm-Cost
$50,840
$53,200
$41,750 $17,100
Total R m Labor Cost
$1900
EXPENSES
Mileage and Travel Expenses
$ 40
Project/Sub Management (5%)
Document Priming+Data Purchase
100
Videographer
Web Hosting + Domains
Community -Based Organization Stipends
Office Ex enses (Phone, Fax, Cosies, etcl
Total Braes
14p
TOTAL PER FIRM
S163A30
EXHIBIT B - COMPENSATION SCHEDULE
January AcMsors
sohware software Data Sdenm/ Dlgnal
Hours per Task
Principal
Developer Designer stevpim Minkedrig
Task J: Project initiation
_
.: kickoN hrr^_fent
a
4 4 4 4
1.2 Data Collection+ Map Book
1.3 Project Work Plan
Subtotal lank
8
4 4 4
_
riiileSJt J�it�Jj�l
2.1 Community Engagement Plan
2
4
2.2 Logo+ Branding
4
4 4
2.3 Project Website+ Online Engagement
40
20 20 40 40
2.4 CAC Meetings (20)
2.5 Stakeholder Interviews (25)
2.6 Social Equity Meetings (6)
2.7 Community Workshops (6)
2.8 Pop -Up Meetings (8)
2.9 Sub -Area Meetings (18)
2.10 Planning Commission, City Council, +Commission Meetings
(12)
2.11 Coordination with Outside Agencies (15)
2.12 Department Meetings (8)
8
2.13 Team Working Meetings (3)
16
Subtoto)Task2
Task 35l))`swy_erg� �
-- 70
20 24 40 4a
3.1 Assess Existing Reports and Plans
3.2 Land Use+ Urban Design Existing Conditions Report
3.3 Transportation Existing Conditions Report
3.4 Health + Social Equity Report
3.5 Market Study+ Demographics Report
3.6 Sustainability+ Climate Change Adaptation Report
3.7 Environmental Background Report
3.8 Retroactive Evaluation of Existing General Plan
3.9 Performance Metrics
B
a
3.10 Vehicle Miles Traveled Analysis (SB 743)
3.11 Community -Facing Factsheets
4
3.12 Citywide Sub -Area Model
Subtota/Ta03
8
- 4
Ti1k4:VIdMl kt
4.1 Vision+Guiding Principles
:78
4.2 Vision Diagram + Strategies
4.3 Issues + Opportunities List
Subtotal Ta_s*4
-
SASub-Area Refinement
5.2 Areas of Change +Stability
5.3 Alternatives Development
5.4 Alternatives Analysis
S.S land Use+ Mobility Preferred Alternatives
5.6 Final Growth Projections
5.7 Transportation Forecasts
5.8 Environmental Review Process Initiation
5.9 Environmental Scoping Meeting
5.10 Conceptual Transportation Planning -Level Cost Estimates
-
_
- - - -
Subtotal Task 5
Task 6: Paltry Do.wtapmt rtt
6.1 General Plan Policy Frameworks
Subtor Task -6
-
- - - _
Task 7: Plan development
7.1 Plan Outline
7.2 Plan Layout +Design
7.3 Admin Draft General Plan
7A 2nd Admin Draft General Plan
7.5 Screencheck Draft General Plan
7.6 Public Draft General Plan
7.7 First Administrative Draft EIR
7.8 Second Administrative Draft EIR
7.9 Screencheck+ Public Review Drafts of EIR
Subtotal Tbsk7
- -
lr ska- Public Review and Adopvun
8.1 Online Comment Form
5
5
8.2 Comments Matrix track -Changed Public Draft General Plan
8.3 City Council + Planning Commission Hearings (2)
6.4 Final General Plan
8.5 Final EIR
8.6 EIR Findings, Resolutions and Statement of0veriding
Considerations
8.7 Metria+ Monitoring Plan
8
4
8.8 Digital General Plan
40
40 40 40 20
Subtota_I TOO a
� a
40 40 44 1 •.
Trak g Inning Cade elpdat�
9.1 Zoning Code Technical Review
9.2 Zoning Code Diagnosis
9.3 Draft Zoning Code
9.4 Final Zonirw Code
Subt�ta/Tosk9
_
--
Task 10, Project Ma iie'mant end Team C tp Inman
10.1 Monthly Status Meetings
..
12
10.2 Weekly Check-in Calls
20
Subtotal Task 10
4012
•96
0 ours
179
64 93
Billing Rate
$275
$160 $125 $110$70
Labor Cost
$49,225
$10,240 $8,500 $14 i[.0 $6$10
Total Fkm tabor cast
$Ea,87s
EXPENSES
_
$ 4,000
Mileage and Travel Expenses
Project/Sub Management (5%)
Document Printing + Data Purchase
Videographer
Web Hosting + Domains
1,000
Community -Based Organization Stipends
Office Expenses i Phone, Fax, Conies, etc)
7 ml
TOTAL MR FIRM
$9W5