HomeMy WebLinkAboutReso 43-2019 (19-271)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 43-2019
File Number: 19-271 Enactment Number: RES 43-2019
RESOLUTION AUTHORIZING AN AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT WITH GOOD CITY
COMPANY TO ASSIST WITH PROJECT ADMINISTRATION OF
THE GENERAL PLAN UPDATE FOR AN ADDITIONAL $477,000,
NOT TO EXCEED A TOTAL AUTHORIZATION OF $551,000 FOR A
THREE-YEAR TERM AND ALLOCATION OF $400,000 FOR
AUGMENTED AND CITY STAFF TIME AND PUBLIC OUTREACH
RESOURCES.
WHEREAS, the South San Francisco General Plan was last updated in 1999; and
WHEREAS, in addition to obtaining a consultant team to prepare the General Plan Update, augmented
staff assistance is needed to supplement City staff with project management; and
WHEREAS, the Good City Company has extensive professional planning and project management
service experience, and has staff available to assist the City with its General Plan Update; and
WHEREAS, based on a competitive process, the Good City Company was selected by staff to
specifically assist with the formation of the General Plan Community Advisory Committee and manage
the procurement process to select and negotiate a contract with the a General Plan consultant team; and
WHEREAS, the Good City Company has an existing services contract with the City in an amount of
$74,000; and
WHERAS, the Good City Company has done an excellent job to date and staff recommends amending
the services contract in the amount of $477,000 to augment staff for the duration of the General Plan
Update process; and
WHEREAS, in addition to the services that would be performed by the Good City Company, city staff
will also be needed to assist in the preparation of the General Plan Update as well as additional resources
for public meetings requiring an additional budget allocation of $400,000.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby approves a Consulting Services Agreement Amendment with Good City
Company
City of South San Francisco Page 1
File Number: 19-271 Enactment Number: RES 43-2019
for Project Administrative services for the General Plan and Zoning Code Update project for an
additional $477,000, not to exceed a total authorization of $551,000.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute a
Consulting Services Agreement Amendment with Good City Company for Project Administrative
services for the General Plan and Zoning Code Update project for an additional $477,000, not to exceed
a total authorization of $551,000, in a form substantially similar to the agreement attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Council authorizes the allocation of $400,000 for
augmented city staff time and public outreach resources.
BE IT FURTHER RESOLVED that the City Council does hereby approve Budget Amendment #19.047.
BE IT FURTHER RESOLVED that the City Council authorizes the Finance Department to establish the
Project Budget consistent with the information contained in the staff report.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the
documents on behalf of the City upon timely submission by Good City Company signed agreement and
all other documents, subject to approval as to form by the City Attorney
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other
related actions consistent with the intention of this resolution.
At a meeting of the City Council on 3/27/2019, a motion was made by Richard Garbarino, seconded by Mark
Nagales, that this Resolution be approved. The motion passed.
Yes: 4 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego, and
Councilmember Nagales
Absent: 1 Councilmember Nicolas
Attest by4��(
4WL—
Aosa Govea Acosta
City of South San Francisco Page 2
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND GOOD CITY COMPANY
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at
South San Francisco, California, as of March 27, 2019 by and between THE CITY OF SOUTH
SAN FRANCISCO (“City”), a municipal corporation, and Good City Company (“Contractor”),
(sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On October 19, 2018, City and Contractor (formerly Neal Martin & Associates)
entered into a certain Consulting Services Agreement (“Agreement”) whereby Contractor
agreed to provide professional construction management consulting for the City.
B. City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1. The December 31, 2019 end date for the term of services identified in
Section 1 of the Agreement is hereby replaced with March 31, 2022 and the
description of services and cost proposal is revised as described in Exhibit A.
3. Section 2. This section of the Agreement shall be amended such that the City agrees to pay
Contractor a sum not to exceed $551,000, with the understanding that $30,000 has
already been paid to Contractor.
Contractor agrees this is the City’s total contribution for payment of costs under the Agreement
unless additional payments are authorized in accordance with the terms of the Agreement and said
terms of payment are mutually agreed to by and between the parties in writing.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO GOOD CITY COMPANY
By: By:
City Manager Lisa Costa Sanders, President
Approved as to Form:
By:
City Attorney
EXHIBIT A
Scope of Work
Good City Company will provide the services of Lisa Costa Sanders, Principal to act as Project
Administrator for the South San Francisco General Plan Update, Zoning Code Update and
Environmental Impact Report process. Ms. Costa Sanders will serve under the direction of the
Assistant City Manager Serve as the deputy project manager, work closely with City Planners,
and manage/administer the consultant’s service contract in preparing the General Plan.
Services include the following:
• Provide coordination between the General Plan consultant team and City staff,
including attendance at weekly conference calls, coordinate meetings with City
department staff and review of draft materials.
• Administer the General Plan consultant contract which includes multiple subconsultants
and is valued at approximately $2.6 million for three years.
• Provide assistance at public outreach meetings and respond to public inquiries and
requests for information.
• Preparation of staff reports and present to the Community Advisory Committee, the
Planning Commission and City Council and at other public venues as needed.
• Support and manage the General Plan Community Advisory Committee including
preparation and distribution of meeting agendas, meeting minutes, staff reports and
packet materials.
• Review all draft materials and consultant work products.
• Other tasks as needed.
Cost Proposal
Initial contract authorization $74,000
Spent to-day: $30,000
Remaining authorization $44,000
Request additional authorization of $477,000
With authorization, up to $521,000 available for three-year term which covers the following:
• 81 hours per month for 33 months (hourly rate for Lisa Costa 195.00)
• $500 for out of pocket expenses