HomeMy WebLinkAboutReso 97-2019 (19-630)City of South San Francisco P.O. Box 711 (City Hall,
• 400 Grand Avenue)
South San Francisco, CA
• City Council
Resolution: RES 97-2019
File Number: 19-630 Enactment Number: RES 97-2019
RESOLUTION APPROVING ON-CALL CONSULTING SERVICES
AGREEMENTS WITH WILLIAM R. GRAY AND COMPANY, INC.,
DBA GRAY BOWEN-SCOTT, AND TRC, FOR ON-CALL PROJECT
MANGEMENT AND DELIVERY SERVICES FOR THE CITY OF
SOUTH SAN FRANCISCO'S CAPITAL IMPROVEMENT
PROGRAM IN AN AMOUNT NOT TO EXCEED $300,000 PER
FISCAL YEAR.
WHEREAS, the City of South San Francisco ("City") Public Works Department is responsible for
developing, implementing and delivering the Capital Improvement Program (CIP) on a timely basis and
within the approved budgets; and
WHEREAS, the CIP projects vary in scope and breadth from street improvements, parks, playgrounds,
bicycle and pedestrian improvements, utilities, Water Quality Control Plant (WQCP) improvements and
various City -owned building/facility improvements; and
WHEREAS, the City has identified need for qualified consultants to provide expertise in performing
specialized project management and delivery services as listed below to assist City staff with various
municipal services and initiatives of a wide variety of CIP projects if they become funded, and
WHEREAS, staff issued a Request for Proposals (RFP) for professional engineering services on March
4, 2019, on the eBidboard website; and
WHEREAS, three (3) proposals were received on the due date of March 27, 2019; and
WHEREAS, staff recommends that the top two firms GBS of Walnut Creek, CA and TRC, of Concord,
CA undertake the on-call Project Management and Delivery Services based upon the firms' experience,
resources, familiarity of South San Francisco and positive references; and
WHEREAS, funding for the Pavement Management Program is included in the City of South San
Francisco Capital Improvements Program ("CIP") and sufficient funds are available to cover the Project
cost.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby approves on-call consulting services agreements for the Project Management
and Delivery Services with GBS of Walnut Creek, CA and TRC, of Concord, CA, in an amount not to
exceed $300,000 per fiscal year per on call services agreement.
City of South San Francisco Page 1
File Number. 19-630
Enactment Number: RES 97-2019
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby
authorizes the City Manager to execute the consulting services agreement on behalf of the City upon
timely submission of GBS's and TRC's signed contract and all other required documents, subject to
approval as to form by the City Attorney.
At a meeting of the City Council on 7/24/2019, a motion was made by Mark Addiego, seconded by Buenaflor
Nicolas, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego,
Councilmember Nagales, and Councilmember Nicolas
4t W AVM dieV�
Attest by
osa Govea Acosta
City of South San Francisco Page 2
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ON CALL CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
GRAY-BOWEN-SCOTT
THIS AGREEMENT for on-call consulting services is made by and between the City of South San
Francisco (“City”) and GRAY-BOWEN-SCOTT (“Consultant”) (together sometimes referred to as the
“Parties”) as of August 1, 2019 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide consulting services on an on-call basis to City as described in the Scope of Work attached
hereto and incorporated herein as Exhibit A, at the time and place and in the manner specified by the
respective executed Task Orders, a sample of is attached hereto and incorporated herein as Exhibit B. In
the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, and/or and
any executed Task Orders, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2022, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8. The time provided to Consultant to complete the
services required by this Agreement shall not affect the City’s right to terminate the
Agreement, as provided for in Section 8.
1.2 Task Order. Prior to execution of a Task Order, the City shall request a Task Order Scope
Proposal from the Consultant. Consultant shall provide the City with a Task Order Scope
Proposal, and if satisfactory, the City and Consultant shall execute a Task Order. Upon an
executed Task Order, Consultant shall perform the services listed in the Task Order and in
a manner consistent with this Agreement.
1.3 Standard of Performance. Consultant shall perform all work required by this Agreement
in a substantial, first-class manner and shall conform to the standards of quality normally
observed by a person practicing in Consultant's profession.
1.4 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such d esire of City,
reassign such person or persons.
1.5 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.3 above and to satisfy Consultant’s obligations hereunder.
1.6 Public Works Requirements. Because the services described in Exhibit A may include
“work performed during the design and preconstruction phases of construction including,
but not limited to, inspection and land surveying work,” the services may constitute a public
works within the definition of Section 1720(a)(1) of the California Labor Code. As a result,
Exhibit A GBS Contract Draft
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Consultant is required to comply with the provisions set forth in Exhibit E, which is attached
hereto and incorporated herein.
Section 2. COMPENSATION. This On-call Services Agreement does not guarantee any amount of
work for the Consultant. Task Orders will be developed and executed as needed and provided for in this
Agreement. The Consultant shall be paid by the City only for completed services rendered under each
approved individual Task Order. Such payment shall be full compensation for payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies, equipment and
incidentals necessary to complete the work stated in the Task Order. Notwithstanding the foregoing,
Consultant shall not receive total compensation under this Agreement in an amount over Three Hundred
Thousand Dollars ($300,000.00) per fiscal year, in which the first fiscal year shall begin on August 1,
2019 and end on June 30, 2020 and the second fiscal year shall begin on July 1, 2020 and end on
June 30, 2021 and the third fiscal year shall begin on July 1, 2021 and end on June 30, 2022 . In the
event of a conflict between this Agreement and Consultant’s proposal, regarding the amount of
compensation, the Agreement shall prevail. The payments for completed work under an executed Task
Order shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than
one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors ma y be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for all services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain all the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by each
employee, agent, and subcontractor of Consultant performing services hereunder;
Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
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Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)-
month period under this Agreement and any other agreement between Consultant
and City. Such notice shall include an estimate of the time necessary to complete
work described in Exhibit A and the estimate of time necessary to complete work
under any other agreement between Consultant and City, if applicable.
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. Each invoice shall include all expenses and
actives performed during the invoice period for which Consultant expects to receive
payment.
2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement. In no
event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit C.
2.6 Reimbursable Expenses. Reimbursable expenses, as specified in Exhibit D, attached
hereto and incorporated herein, shall not exceed One Thousand Dollars ($1,000).
Expenses not listed below are not chargeable to City. Reimbursable expenses are
included in the total amount of compensation provided under this Agreement that shall not
be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as it may be
amended, and is exempt from withholding. Contractor accepts sole responsible for
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verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change
order, is a violation of the California False Claims Act and may result in treble damages
and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injurie s to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shal l
provide proof satisfactory to City of such insurance that meets the requirements of this section and under
forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to
the City. Consultant shall maintain the insurance policies required by this section throughout the term of
this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not
allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance
required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, mainta in
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
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Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. De termination of whether a
self-insurance program meets the standards of the Labor Code shall be solely in the
discretion of the Contract Administrator, as defined in Section 10.9. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than One Million Dollars ($1,000,000) per
occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bod ily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability Insurance and Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability on an “occurrence” basis. Automobile
coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 (most recent edition). No endorsement shall be attached
limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a.The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b.Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
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4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than One Million Dollars $1,000,000 covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed one hundred fifty thousand dollars ($150,000) per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a.The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b.Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c.If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of five (5) years after completion of work under this
Agreement or the work. The City shall have the right to exercise, at the
Consultant’s sole cost and expense, any extended reporting provisions of
the policy, if the Consultant cancels or does not renew the coverage.
d.A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Additional Requirements. A certified endorsement to include contractual liability
shall be included in the policy
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents pr ior to the Consultant
beginning work, this shall not waive the Consultant’s obligation to provide them.
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The City reserves the right to require complete copies of all required insurance
policies at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' p rior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the City’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
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volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provi de
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a.Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b.Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c.Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall, to the
fullest extent allowed by law, with respect to all Services performed in connection with this Agreement ,
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance (“Claims”), to the extent
caused, directly or indirectly, in whole or in part, by the willful misconduct or negligent acts or omissions of
Consultant or its employees, subcontractors, or agents. The foregoing obligation of Consultant shall not
apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
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actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law.
5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such
insurance policies shall have been determined to apply. By execution of this Agreement,
Consultant acknowledges and agrees to the provisions of this Section and that it is a
material element of consideration.
5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of
Consultant providing services under this Agreement is determined by a court of
competent jurisdiction or the California Public Employees Retirement System (PERS) to
be eligible for enrollment in PERS as an employee of City, Consultant shall indem nify,
defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such
contributions, which would otherwise be the responsibility of City.
5.3 Third Party Claims. With respect to third party claims against the Consultant, the
Consultant waives any and all rights of any type of express or implied indemnity against
the Indemnitees.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
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7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all federal, state and local laws and regulations applicable to the performance of the work
hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute
a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qual ifications,
and approvals, including from City, of whatsoever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approve d by
the Contract Administrator or this Agreement.
7.6 Contractor’s Residency and Tax Withholding Contractor declares that Contractor is a
resident of the State of California in accordance with the California Franchise Tax Board
form 590 (“Form 590”), as may be amended, attached hereto and incorporated herein as
Exhibit F. Unless provided with valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Contractor as required by
law. Contractor shall obtain, and maintain on file for three (3) years after the termination of
the Contract, Form 590s from all subcontractors. Contractor accepts sole responsibility for
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withholding taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Contractor's withholding duty to City.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to
City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of notice of termination; City, however, may condition
payment of such compensation upon Consultant delivering to City all materials described
in Section 9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require
Contractor to execute a written amendment to this Agreement, as provided for herein.
Consultant understands and agrees that, if City grants such an extension, City shall have
no obligation to provide Consultant with compensation beyond the maximum amount
provided for in this Agreement. Similarly, unless authorized by the Contract Administrator,
City shall have no obligation to reimburse Consultant for any other wise reimbursable
expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agree ment and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matt ers
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to t hose described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties except as required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall
be subject to the examination and audit of the State Auditor, at the request of City or as
part of any audit of the City, for a period of three (3) years after final payment under the
Agreement.
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9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys’ fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that Party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of San Mateo or in the United States District Court
for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 , et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 , et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090, et seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Eunejune Kim, City
Engineer/Public Works Director ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee. Further, the
Contract Administrator has authority to approve Task Orders under this Agreement.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
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the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follo ws:
Consultant
____________________________________________
____________________________________________
____________________________________________
City
NOTICES: INVOICES
City Clerk ENGINEERING DIVISION
City of South San Francisco City of South San Francisco
400 Grand Avenue 315 Maple Ave
South San Francisco, CA 94080 South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, C, D, E, and F represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral pertaining to the matters herein.
Exhibit A Scope of Services
Exhibit B Task Order
Exhibit C Compensation Schedule
Exhibit D Reimbursable Expenses
Exhibit E Public Works Requirements
Exhibit F Form 590
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
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10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non-signatory third parties.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO CONSULTANT
____________________________ ______________________________
Charles M. Futrell, City Manager [NAME, TITLE]
Attest:
____________________________
Rosa Acosta, City Clerk
Approved as to Form:
____________________________
City Attorney
Consulting Services Agreement between July 24, 2019
City of South San Francisco and Gray-Bowen-Scott -Exhibit A- Page 1 of 3
EXHIBIT A
SCOPE OF SERVICES
Scope of Services
City of South San Francisco
Project Management and Delivery Services
Consultant will provide on-call Project Management and Delivery Services for the City of South San
Francisco. The scope of services is further detailed below by task.
In this role, Consultant's duties may include but not be limited to:
•Lead the Client's Team and Consultant Staff: Consultant will provide leadership to the City's Team
including Consultant Staff working to deliver Project(s) through the federal aid and/or CTC
processes. This leadership will include running meetings, providing direction to team members,
resolving conflicts and initiating working relationships with other stakeholder agencies.
•Direct management of the Project scope, cost and schedule.
•Serve as the City's agent with the City's partners and stakeholders and environmental and design
team consultant team members.
Consultant's activities may include:
1.Agency Coordination, Processing and Approvals
Under this task, Consultant will work in partnership with transportation agencies (i.e. Caltrans, MTC, CTC)
to meet the requirements for obligating federal funds programmed to the project(s). Consultant shall
facilitate Caltrans' approvals of documents needed for the obligation of Feder al funds. Such documents
include, but are not limited to environmental document, right of way and utility certification and funding
agreements. Consultant will take the lead in ensuring the scope of these agreements is agreed upon,
drafted and then executed in a manner that takes into account the Client's interests. Included, but not
limited to, with this task are:
•Representing the interests of the Client.
•Facilitating the State's review and decision making process.
•Gathering background information and documents.
•Review of project(s) federal aid and CTC delivery milestone requirements
•Facilitating the completion of inter-agency agreements such as a Supplemental Agreement to a
Master Agreement for federal funds.
•Conducting a critical review of project development work completed to date for the Project.
•Provide high level coordination w/Caltrans, FHWA and MTC on an as needed basis.
Deliverable: Execution of inter-agency agreements, Caltrans approval of NEPA document, R/W and Utility
Certification, PSE Approval, Summary of Federal Aid / STIP delivery milestones
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City of South San Francisco and Gray-Bowen-Scott -Exhibit A- Page 2 of 3
2.Project Management
Consultant shall provide direct management of the Project scope, cost and schedule. Included in this task
are:
•Preparing for and leading/facilitating team meetings with Client and c onsultants (including
environmental and design team consultant team members). This includes preparing and
submitting correspondence and memos, including all meeting minutes. This also includes
advance coordination with meeting participants to insure the appropriate people will participate in
meetings and are prepared to render project decisions. Consultant shall identify and define
project issues and decisions needed so the Project may proceed in a timely manner. Consultant
will advise Client of project issues and define a strategy for addressing project delivery issues.
•Manage process to confirm permits needed, manage efforts of Client's environmental consultant,
and ascertain feasibility of securing permits within grant deadlines.
•Facilitate the establishment of an appropriate management and communication structure for Client,
Caltrans and Project Team consultants.
•Monitor project development costs and assist Client in administering consultant contracts
•Interface with Caltrans staff to assure format consistency of submittals to Caltrans approved by
Client.
•Prepare a matrix identifying grant compliance requirements.
•Establish a filing system to maintain grant source documents and consolidate documents needed
for the federal single audit and other reporting needs.
•Review documents for federally-funded contracts for conformance with federal procurement
requirements.
•Other tasks as requested by Client such as post construction contract award reporting
requirements.
Deliverable: Meeting agendas, meeting summaries, team meetings, correspondence, matrix identifying
grant compliance requirements, tracking system to manage consultant contracts.
3.Project Schedule and Project Controls
Pursuant to this task, Consultant will develop a project schedule that will be used to track and manage the
project. Consultant shall design and maintain an action item log/checklist. As part of this task Consultant
shall anticipate and address risks to the project. The project schedule and action item log/checklist will be
evaluated and updated on a monthly basis.
Deliverable: Project schedule and action item log, "status at a glance" project reports.
4.Retention of Environmental and Design Team Consultant(s)
Using a sample furnished by the Client, Consultant will draft an RFP tailored to the project(s) as well as
Client's requirements, including those necessary to assure federal reimbursement eligibility. Consultant
shall assist in the formation of a panel to review consultant proposals, interview consultant teams and
recommend selection of a team. Consultant shall coordinate the consultant selection process. Scope
assumes Client will prepare the contract and staff report to the Board.
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City of South San Francisco and Gray-Bowen-Scott -Exhibit A- Page 3 of 3
Deliverable: Draft Request for Proposals, selection of consultant(s).
5.Detail Funding Plan
Consultant will work with Client and direct project team members to develop detailed cost estimates for
project development and capital costs of the project. Consultant will develop a strategy that optimizes the
use of the fund sources and addresses match requireme nts of the federal grants while optimizing Client's
resources. From this spreadsheet, the City will be able to forecast project funding needs, including those
needed to "front" reimbursable expenses.
Deliverable: Cash Flow Forecast Schedule & Draw- Down Strategy.
6.Right of Way Certification
Consultant will take the lead in preparing the Right of Way Certification with technical support from City
staff, environmental and design team consultant team members and others. Scope assumes the project
designer will prepare the High Low Risk Utility Certification. A Right of Way Certification, which is part of the
Request for Authorization for an E-76, needs to be reviewed and accepted by Caltrans. Consultant will
work with Caltrans to ensure consensus on the type of certification and the content of the certification.
Consultant will facilitate Caltrans approval of the Right of Way Certification.
Deliverable: Draft RIW Certification, final RIW Certification.
7.Prepare Request for Authorization (E-76) to Obligate Federal Funds
Consultant will prepare the authorization (E-76) request submittal in accordance with the most recent
requirements, per the Caltrans Local Assistance Procedures Manual. The submittal will include the
Request for Authorization (Ch. 3), PS&E Certification and Checklist (Ch. 12), and related requirements. If
requested by the Client, Consultant shall also review the "front end" contractor bid package specifications
to confirm that required federal provisions and forms are included in the pr oject Specifications and
Proposal. Consultant is also available to assist with determination of project specific DBE and Federal
Trainee goals. Following submittal of the package, Consultant will coordinate with Local Assistance staff to
facilitate FHWA's issuance of the E-76.
Deliverable: Request for Authorization submittal to Caltrans Local Assistance, Issuance of E -76 by FHWA.
8.Other and/or Unanticipated Tasks
Depending on the remaining steps with the project development/project approval process, add itional work
may be required. Consultant, when authorized by Client, shall perform tasks not specifically identified
above. Examples could include, but are not limited to, facilitating City’s compliance with Federal regulations
such as Annual DBE reporting, ensuring City’s Quality Assurance Plan is current, and assisting Client in
advertising the Project and retention of a Construction Manager.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and Gray-Bowen-Scott -Exhibit B- Page 1 of 1
EXHIBIT B
Date
Name, Title
Company
Street Address
City, CA #####
Subject: Project # Project Title
Authorization and Notice-to-Proceed for Services per Agreement per Resolution No.
XXXXX Between the City of South San Francisco and Consultant Company.
Dear Mr/s. Last Name:
This letter shall serve as written authorization for Task Order No. XX (Description of Task order) and
Notice-to-Proceed for the work and the cost associated with Consultant Company (Company) to [describe
work here].
This work shall be done under the Agreement between Consultant and the City of South San Francisco
executed on Month Day, YYYY per City Council Resolution No. XXXX. The Not-to-Exceed amount for Task
Order. XX shall be $X,XXX.XX, based on the authorized tasks in the attached proposal dated Month Day,
YYYY. A breakdown of this work and the work authorized to date under this Agreement is as follows:
Work Authorized for Agreement
(Agreement NTE Amount $XXXXXX)
Date
Authorized
Amount
Authorized
Task Order No. 1 (Description of Task Order) X/X/2016 $XXXX
Task Order No. 2 (Description of Task Order) [If applicable] X/X/2016 $XXXX
Task Order No. 3 (Description of Task Order) [If applicable] X/X/2016 $XXXX
Total Authorized (All Task Orders) $XXXX
Amount Remaining in Agreement $XXXX
If you have any questions or need additional information, please contact (Project Manager) by phone at
(###) ###-#### or via email at [email protected].
Sincerely,
Name, P.E.
Senior Civil Engineer
Attachment:
Consulting Services Agreement between July 24, 2019
City of South San Francisco and Gray-Bowen-Scott -Exhibit C- Page 1 of 1
EXHIBIT C
COMPENSATION SCHEDULE
Staff
Industry Advisor
Bill Gray $470.00 $484.10 $498.62 $513.58
Senior Project/Program Manager
Terry Bowen $350.00 $360.50 $371.32 $382.45
Leo Scott $350.00 $360.50 $371.32 $382.45
Project/Program Manager
Keith Robinson $280.00 $288.40 $297.05 $305.96
Matt Todd $280.00 $288.40 $297.05 $305.96
Roni Hattrup $280.00 $288.40 $297.05 $305.96
Brian Stewart $260.00 $267.80 $275.83 $284.11
Chris Doerksen $230.00 $236.90 $244.01 $251.33
Erin Heltne $230.00 $236.90 $244.01 $251.33
Aron Zerezghi $230.00 $236.90 $244.01 $251.33
Assistant Project Manager
Karen Boggs $180.00 $185.40 $190.96 $196.69
Project Specialist
Nam Nguyen $260.00 $267.80 $275.83 $284.11
Project Analyst
Margaret Strubel $150.00 $154.50 $159.14 $163.91
Project Administrator
Mary Grinbergs $100.00 $103.00 $106.09 $109.27
Billing Specialist
Debby Chernila $100.00 $103.00 $106.09 $109.27
BILLING
RATES
1/1/2019 -
12/31/2019
1/1/2020 -
12/31/2020
1/1/2021 -
12/31/2021
1/1/2022 -
12/31/2022
Consulting Services Agreement between July 24, 2019
City of South San Francisco and Gray-Bowen-Scott -Exhibit C- Page 1 of 1
Rates change on January 1st each year. Expenses (mileage, parking, tolls, printing, travel, conference
calls, postage, express mail, delivery, authorized entertainment, etc.) will be billed at cost. Mileage will be
billed at the standard IRS rate.
Gray·Bowen·Scott reserves the right, in its discretion, to sub -contract portions of its projects to other
qualified professionals. All costs and fees for any sub-contracted services will be billed at cost plus 10%.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and Gray-Bowen-Scott -Exhibit D- Page 1 of 1
EXHIBIT D
REIMBURSABLE EXPENSES
The following constitute reimbursable expenses authorized by this Agreement: mileage, parking, tolls,
printing, out of area travel, conference calls, postage, express mail, and delivery.
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City of South San Francisco and Gray-Bowen-Scott -Exhibit E- Page 1 of 2
EXHIBIT E
PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS
I. HOURS OF WORK:
A.In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of
the services described in Exhibit A shall constitute a legal day’s work under this contract.
B.In accordance with California Labor Code Section 1811, the time of service of any worker
employed in performance of the services described in Exhibit A is limited to eight (8) hours during
any one (1) calendar day, and forty (40) hours during any one calendar week, except in
accordance with California Labor Code Section 1815, which provides that work in excess of eight
(8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is
permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1)
calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-
one-half (1.5) times the basic rate of pay.
C.The Consultant and its subcontractors shall forfeit as a penalty to the City twenty five dollars
($25) for each worker employed in the performance of the services described in Exhibit A for
each calendar day during which the worker is required or permitted to work more than eight (8)
hours in any one (1) calendar day, or more than forty (40) hours in any one (1) calendar week, in
violation of the provisions of California Labor Code Section 1810, et seq..
II. WAGES:
A.In accordance with California Labor Code Section 1773.2, the Contractor and any subcontractors
shall pay not less than the general prevailing wages for each craft or type of work needed fo r
completion of the services described in Exhibit A, as published by the State of California
Department of Industrial Relations, Division of Labor Statistics and Research. A copy of this
publication is on file in the City Public Works Office and shall be made available on request.
B.Pursuant to Labor Code Section 1775, Contractor may be subject to a penalty of up to two
hundred dollars ($200) per day for each worker engaged in the performance of the services
described in Exhibit A that the Consultant or any subcontractor pays less than the specified
prevailing wage. The Consultant or subcontractor shall also pay the difference between the
prevailing wage rates and the amount paid to each worker for each calendar day or portion
thereof for which each worker was paid less than the prevailing wage rate.
C.Consultant shall comply with all of the following requirements:
1.contracts between the Consultant and the subcontractor for the performance of part of
the services described in Exhibit A shall include a copy of the provisions of California
Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
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City of South San Francisco and Gray-Bowen-Scott -Exhibit E- Page 2 of 2
2.The Consultant shall monitor payment of the specified general prevailing rate of per diem
wages by the subcontractor by periodic review of the subcontractor’s certified payroll
records.
3.Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of
wages, the Consultant shall diligently take corrective action to halt or rectify the failure,
including, but not limited to, retaining sufficient funds due the subcontractor for
performance of the services described in Exhibit A.
4.Prior to making final payment to the subcontractor, the Consultant shall obtain an
affidavit signed under penalty of perjury from the subcontractor that the subcontractor
has paid the specified general prevailing rate of per diem wages for employees engaged
in the performance of the services described in Exhibit A and any amounts due pursuant
to California Labor Code Section 1813.
D.In accordance with California Labor Code Section 1776, the Consultant and each subcontractor
engaged in performance of the services described in Exhibit A shall keep accurate payroll
records showing the name, address, social security number, work, straight time and overtime
hours worked each day and week, and the actual per diem wages paid to each journeyman,
apprentice, worker, or other employee employed in performance of the services described in
Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made
under penalty of perjury, stating both of the following:
1.The information contained in the payroll record is true and correct.
2.The employer has complied with the requirements of Sections 1771, 1811, and 1815 for
any work performed by the employer’s employees on the public works project.
The payroll records required pursuant to California Labor Code Section 1776 shall be certified
and shall be available for inspection by the City and its authorized representatives, the Division of
Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of
Industrial Relations and shall otherwise be available for inspection in accordance with California
Labor Code Section 1776.
E.In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the
Consultant and any subcontractors engaged in performance of the services described in Exhibit
A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5
governing employment and payment of apprentices on public works contracts.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and Gray-Bowen-Scott -Exhibit F- Page 1 of 1
EXHIBIT F
July 24, 2019Consulting Services Agreement between [Rev:2.13.2014]
City of South San Francisco and TRC Engineers, Inc. Page 1 of 16
ON CALL CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
TRC ENGINEERS, INC.
THIS AGREEMENT for on-call consulting services is made by and between the City of South San
Francisco (“City”) and TRC ENGINEERS, INC. (“Consultant”) (together sometimes referred to as the
“Parties”) as of August 1, 2019 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide consulting services on an on-call basis to City as described in the Scope of Work attached
hereto and incorporated herein as Exhibit A, at the time and place and in the manner specified by the
respective executed Task Orders, a sample of is attached hereto and incorporated herein as Exhibit B. In
the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, and/or and
any executed Task Orders, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2022, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8. The time provided to Consultant to complete the
services required by this Agreement shall not affect the City’s right to terminate the
Agreement, as provided for in Section 8.
1.2 Task Order. Prior to execution of a Task Order, the City shall request a Task Order Scope
Proposal from the Consultant. Consultant shall provide the City with a Task Order Scope
Proposal, and if satisfactory, the City and Consultant shall execute a Task Order. Upon an
executed Task Order, Consultant shall perform the services listed in the Task Order and in
a manner consistent with this Agreement.
1.3 Standard of Performance. Consultant shall perform all work required by this Agreement
in a substantial, first-class manner and shall conform to the standards of quality normally
observed by a person practicing in Consultant's profession.
1.4 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.5 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.3 above and to satisfy Consultant’s obligations hereunder.
1.6 Public Works Requirements. Because the services described in Exhibit A may include
“work performed during the design and preconstruction phases of construction including,
but not limited to, inspection and land surveying work,” the services may constitute a public
works within the definition of Section 1720(a)(1) of the California Labor Code. As a result,
Exhibit B TRC Contract Draft
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Consultant is required to comply with the provisions set forth in Exhibit E, which is attached
hereto and incorporated herein.
Section 2. COMPENSATION. This On-call Services Agreement does not guarantee any amount of
work for the Consultant. Task Orders will be developed and executed as needed and provided for in this
Agreement. The Consultant shall be paid by the City only for completed services rendered under each
approved individual Task Order. Such payment shall be full compensation for payment shall be full
compensation for work performed or services rendered and for all labor, materials, sup plies, equipment and
incidentals necessary to complete the work stated in the Task Order. Notwithstanding the foregoing,
Consultant shall not receive total compensation under this Agreement in an amount over Three Hundred
Thousand Dollars ($300,000.00) per fiscal year, in which the first fiscal year shall begin on August 1,
2019 and end on June 30, 2020 and the second fiscal year shall begin on July 1, 2020 and end on
June 30, 2021 and the third fiscal year shall begin on July 1, 2021 and end on June 30, 20 22. In the
event of a conflict between this Agreement and Consultant’s proposal, regarding the amount of
compensation, the Agreement shall prevail. The payments for completed work under an executed Task
Order shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than
one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontract ors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for all services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain all the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by each
employee, agent, and subcontractor of Consultant performing services hereunder;
Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
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Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)-
month period under this Agreement and any other agreement between Consultant
and City. Such notice shall include an estimate of the time necessary to complete
work described in Exhibit A and the estimate of time necessary to complete work
under any other agreement between Consultant and City, if applicable.
The amount and purpose of actual expenditures for which reimbursement i s
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. Each invoice shall include all expenses and
actives performed during the invoice period for which Consultant expects to receive
payment.
2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement. In no
event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit C.
2.6 Reimbursable Expenses. Reimbursable expenses, as specified in Exhibit D, attached
hereto and incorporated herein, shall not exceed One Thousand Dollars ($1,000).
Expenses not listed below are not chargeable to City. Reimbursable expenses are
included in the total amount of compensation provided under this Agreement that shall not
be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as it may be
amended, and is exempt from withholding. Contractor accepts sole responsible for
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verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change
order, is a violation of the California False Claims Act and may result in treble damages
and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, an d conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide proof satisfactory to City of such insurance that meets the requirements of this section and under
forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to
the City. Consultant shall maintain the insurance policies required by this section throughout the term of
this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not
allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance
required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
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Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the Labor Code shall be solely in the
discretion of the Contract Administrator, as defined in Section 10.9. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than One Million Dollars ($1,000,000) per
occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability Insurance and Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability on an “occurrence” basis. Automobile
coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 (most recent edition). No endorsement shall be attached
limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a.The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b.Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
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4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than One Million Dollars $1,000,000 covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed one hundred fifty thousand dollars ($150,000) per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a.The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b.Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c.If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of five (5) years after completion of work under this
Agreement or the work. The City shall have the right to exercise, at the
Consultant’s sole cost and expense, any extended reporting provisions of
the policy, if the Consultant cancels or does not renew the coverage.
d.A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Additional Requirements. A certified endorsement to include contractual liability
shall be included in the policy
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance docume nts prior to the Consultant
beginning work, this shall not waive the Consultant’s obligation to provide them.
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The City reserves the right to require complete copies of all required insurance
policies at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the City’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials , employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
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volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respec ts to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a.Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b.Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c.Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall, to the
fullest extent allowed by law, with respect to all Services performed in connection with this Agreement ,
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance (“Claims”), to the extent
caused, directly or indirectly, in whole or in part, by the willful misconduct or negligent acts or omissions of
Consultant or its employees, subcontractors, or agents. The foregoing obligation of Consultant shall n ot
apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
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actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law.
5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such
insurance policies shall have been determined to apply. By execution of this Agreement,
Consultant acknowledges and agrees to the provisions of this Section and that it is a
material element of consideration.
5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of
Consultant providing services under this Agreement is determined by a court of
competent jurisdiction or the California Public Employees Retirement System (PERS) to
be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify,
defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such
contributions, which would otherwise be the responsibility of City.
5.3 Third Party Claims. With respect to third party claims against the Consultant, the
Consultant waives any and all rights of any type of express or implied indemnity against
the Indemnitees.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
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7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all federal, state and local laws and regulations applicable to the performance of the work
hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute
a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of whatsoever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcont ractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
7.6 Contractor’s Residency and Tax Withholding Contractor declares that Contractor is a
resident of the State of California in accordance with the California Franchise Tax Board
form 590 (“Form 590”), as may be amended, attached hereto and incorporated herein as
Exhibit F. Unless provided with valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Contractor as required by
law. Contractor shall obtain, and maintain on file for three (3) years after the termination of
the Contract, Form 590s from all subcontractors. Contractor accepts sole responsibility for
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withholding taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Contractor's withholding duty to City.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to
City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of notice of termination; City, however, may condition
payment of such compensation upon Consultant delivering to City all materials described
in Section 9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require
Contractor to execute a written amendment to this Agreement, as provided for herein.
Consultant understands and agrees that, if City grants such an extension, City shall have
no obligation to provide Consultant with compensation beyond the maximum amount
provided for in this Agreement. Similarly, unless authorized by the Contract Administrator,
City shall have no obligation to reimburse Consultant for any otherwise reimbursable
expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to th is Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limite d to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties except as required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer pe riod
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspec tion, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall
be subject to the examination and audit of the State Auditor, at the request of City or as
part of any audit of the City, for a period of three (3) years after final payment under the
Agreement.
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9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys’ fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that Party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of San Mateo or in the United States District Court
for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or i n part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
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City of South San Francisco and TRC Engineers, Inc.
July 24, 2019
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000, et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090, et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previou s twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090, et seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Eunejune Kim, City
Engineer/Public Works Director ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee. Further, the
Contract Administrator has authority to approve Task Orders under this Agreement.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
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City of South San Francisco and TRC Engineers, Inc.
July 24, 2019
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the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant
____________________________________________
____________________________________________
____________________________________________
City
NOTICES: INVOICES
City Clerk ENGINEERING DIVISION
City of South San Francisco City of South San Francisco
400 Grand Avenue 315 Maple Ave
South San Francisco, CA 94080 South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, C, D, E, and F represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral pertaining to the matters herein.
Exhibit A Scope of Services
Exhibit B Task Order
Exhibit C Compensation Schedule
Exhibit D Reimbursable Expenses
Exhibit E Public Works Requirements
Exhibit F Form 590
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
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City of South San Francisco and TRC Engineers, Inc.
July 24, 2019
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10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non-signatory third parties.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO CONSULTANT
____________________________ ______________________________
Charles M. Futrell, City Manager [NAME, TITLE]
Attest:
____________________________
Rosa Acosta, City Clerk
Approved as to Form:
____________________________
City Attorney
Consulting Services Agreement between
City of South San Francisco and TRC Engineers, Inc. -Exhibit A-
July 24, 2019
Page 1 of 3
EXHIBIT A
SCOPE OF SERVICES
Scope of Services
City of South San Francisco
Project Management and Delivery Services
Consultant will provide on-call Project Management and Delivery Services for the City of South San
Francisco. The scope of services is further detailed below by task.
In this role, Consultant's duties may include but not be limited to:
•Lead the Client's Team and Consultant Staff: Consultant will provide leadership to the City's Team
including Consultant Staff working to deliver Project(s) throu gh the federal aid and/or CTC
processes. This leadership will include running meetings, providing direction to team members,
resolving conflicts and initiating working relationships with other stakeholder agencies.
•Direct management of the Project scope, cost and schedule.
•Serve as the City's agent with the City's partners and stakeholders and environmental and design
team consultant team members.
Consultant's activities may include:
1.Agency Coordination, Processing and Approvals
Under this task, Consultant will work in partnership with transportation agencies (i.e. Caltrans, MTC, CTC)
to meet the requirements for obligating federal funds programmed to the project(s). Consultant shall
facilitate Caltrans' approvals of documents needed for the obligation of Federal funds. Such documents
include, but are not limited to environmental document, right of way and utility certification and funding
agreements. Consultant will take the lead in ensuring the scope of these agreements is agreed upon,
drafted and then executed in a manner that takes into account the Client's interests. Included, but not
limited to, with this task are:
•Representing the interests of the Client.
•Facilitating the State's review and decision making process.
•Gathering background information and documents.
•Review of project(s) federal aid and CTC delivery milestone requirements
•Facilitating the completion of inter-agency agreements such as a Supplemental Agreement to a
Master Agreement for federal funds.
•Conducting a critical review of project development work completed to date for the Project.
•Provide high level coordination w/Caltrans, FHWA and MTC on an as needed basis.
Deliverable: Execution of inter-agency agreements, Caltrans approval of NEPA document, R/W and Utility
Certification, PSE Approval, Summary of Federal Aid / STIP delivery milestones
Consulting Services Agreement between
City of South San Francisco and TRC Engineers, Inc. -Exhibit A-
July 24, 2019
Page 2 of 3
2.Project Management
Consultant shall provide direct management of the Project scope, cost and schedule. Included in this task
are:
•Preparing for and leading/facilitating team meetings with Clien t and consultants (including
environmental and design team consultant team members). This includes preparing and
submitting correspondence and memos, including all meeting minutes. This also includes
advance coordination with meeting participants to insure the appropriate people will participate in
meetings and are prepared to render project decisions. Consultant shall identify and define
project issues and decisions needed so the Project may proceed in a timely manner. Consultant
will advise Client of project issues and define a strategy for addressing project delivery issues.
•Manage process to confirm permits needed, manage efforts of Client's environmental consultant,
and ascertain feasibility of securing permits within grant deadlines.
•Facilitate the establishment of an appropriate management and communication structure for Client,
Caltrans and Project Team consultants.
•Monitor project development costs and assist Client in administering consultant contracts
•Interface with Caltrans staff to assure format consistency of submittals to Caltrans approved by
Client.
•Prepare a matrix identifying grant compliance requirements.
•Establish a filing system to maintain grant source documents and consolidate documents needed
for the federal single audit and other reporting needs.
•Review documents for federally-funded contracts for conformance with federal procurement
requirements.
•Other tasks as requested by Client such as post construction contract award reporting
requirements.
Deliverable: Meeting agendas, meeting summaries, team meetings, correspondence, matrix identifying
grant compliance requirements, tracking system to manage consultant contracts.
3.Project Schedule and Project Controls
Pursuant to this task, Consultant will develop a project schedule that will b e used to track and manage the
project. Consultant shall design and maintain an action item log/checklist. As part of this task Consultant
shall anticipate and address risks to the project. The project schedule and action item log/checklist will be
evaluated and updated on a monthly basis.
Deliverable: Project schedule and action item log, "status at a glance" project reports.
4.Retention of Environmental and Design Team Consultant(s)
Using a sample furnished by the Client, Consultant will draft an RFP ta ilored to the project(s) as well as
Client's requirements, including those necessary to assure federal reimbursement eligibility. Consultant
shall assist in the formation of a panel to review consultant proposals, interview consultant teams and
recommend selection of a team. Consultant shall coordinate the consultant selection process. Scope
assumes Client will prepare the contract and staff report to the Board.
Consulting Services Agreement between
City of South San Francisco and TRC Engineers, Inc. -Exhibit A-
July 24, 2019
Page 3 of 3
Deliverable: Draft Request for Proposals, selection of consultant(s).
5.Detail Funding Plan
Consultant will work with Client and direct project team members to develop detailed cost estimates for
project development and capital costs of the project. Consultant will develop a strategy that optimizes the
use of the fund sources and addresses match requirements of the federal grants while optimizing Client's
resources. From this spreadsheet, the City will be able to forecast project funding needs, including those
needed to "front" reimbursable expenses.
Deliverable: Cash Flow Forecast Schedule & Draw- Down Strategy.
6.Right of Way Certification
Consultant will take the lead in preparing the Right of Way Certification with technical support from City
staff, environmental and design team consultant team members and others. Scope assumes the project
designer will prepare the High Low Risk Utility Certification. A Right of Way Certification, which is part of the
Request for Authorization for an E-76, needs to be reviewed and accepted by Caltrans. Consultant will
work with Caltrans to ensure consensus on the type of certification and the content of the certification.
Consultant will facilitate Caltrans approval of the Right of Way Certification.
Deliverable: Draft RIW Certification, final RIW Certification.
7.Prepare Request for Authorization (E-76) to Obligate Federal Funds
Consultant will prepare the authorization (E-76) request submittal in accordance with the most recent
requirements, per the Caltrans Local Assistance Procedures Manual. The submittal will include the
Request for Authorization (Ch. 3), PS&E Certification and Checklist (Ch. 12), and related requirements. If
requested by the Client, Consultant shall also review the "front end" contractor bid package specifications
to confirm that required federal provisions and forms are included in the project Specifications and
Proposal. Consultant is also available to assist with determination of project specific DBE and Federal
Trainee goals. Following submittal of the package, Consultant will coordinate with Local Assistance staff to
facilitate FHWA's issuance of the E-76.
Deliverable: Request for Authorization submittal to Caltrans Local Assistance, Issuance of E -76 by FHWA.
8.Other and/or Unanticipated Tasks
Depending on the remaining steps with the project development/project approval proce ss, additional work
may be required. Consultant, when authorized by Client, shall perform tasks not specifically identified
above. Examples could include, but are not limited to, facilitating City’s compliance with Federal regulations
such as Annual DBE reporting, ensuring City’s Quality Assurance Plan is current, and assisting Client in
advertising the Project and retention of a Construction Manager.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and TRC Engineers, Inc. -Exhibit B- Page 1 of 1
EXHIBIT B
Date
Name, Title
Company
Street Address
City, CA #####
Subject: Project # Project Title
Authorization and Notice-to-Proceed for Services per Agreement per Resolution No.
XXXXX Between the City of South San Francisco and Consultant Company.
Dear Mr/s. Last Name:
This letter shall serve as written authorization for Task Order No. XX (Description of Task order) and
Notice-to-Proceed for the work and the cost associated with Consultant Company (Company) to [describe
work here].
This work shall be done under the Agreement between Consultant and the City of South San Francisco
executed on Month Day, YYYY per City Council Resolution No. XXXX. The Not-to-Exceed amount for Task
Order. XX shall be $X,XXX.XX, based on the authorized tasks in the attached proposal dated Month Day,
YYYY. A breakdown of this work and the work authorized to date under this Agreement is as follows:
Work Authorized for Agreement
(Agreement NTE Amount $XXXXXX)
Date
Authorized
Amount
Authorized
Task Order No. 1 (Description of Task Order) X/X/2016 $XXXX
Task Order No. 2 (Description of Task Order) [If applicable] X/X/2016 $XXXX
Task Order No. 3 (Description of Task Order) [If applicable] X/X/2016 $XXXX
Total Authorized (All Task Orders) $XXXX
Amount Remaining in Agreement $XXXX
If you have any questions or need additional information, please contact (Project Manager) by phone at
(###) ###-#### or via email at [email protected].
Sincerely,
Name, P.E.
Senior Civil Engineer
Attachment:
Consulting Services Agreement between July 24, 2019
City of South San Francisco and TRC Engineers, Inc. -Exhibit C- Page 1 of 1
EXHIBIT C
COMPENSATION SCHEDULE
3/27/2019
CITY OF SOUTH SAN FRANCISCO
On-Call Project Management and Delivery Services
LABOR COSTS
Name Classification Shift
Fully Loaded
Bill Rate
Russell Moore, PE Contract Manager / Project Manager 238.00
James Hammer, PE Project Manager 253.00
James Robinson, PE Project Manager 234.00
ST 179.00
OT 269.00
ST 165.00
OT 248.00
ST 172.00
OT 258.00
•
•
•
OTHER DIRECT COSTS (ODCs)
Description Unit
Company Vehicle month
Per Diem (if applicable)day
Document Control Software - ProCore (if used)month
Subconsultant Markup percentage
$1,200
GSA Rate
$350
5%
Angel Torres, PE
Cecilia Zamora, PE
George Escano
Project Manager
Project Manager
Project Controls
Rate
Rates are valid through 12/31/2019.
3% annual escalation effective every January 1st, beginning 1/1/2020.
Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee), rounded up to nearest whole dollar.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and TRC Engineers, Inc. -Exhibit D- Page 1 of 1
EXHIBIT D
REIMBURSABLE EXPENSES
The following constitute reimbursable expenses authorized by this Agreement: mileage, parking, tolls,
printing, out of area travel, conference calls, postage, express mail, and delivery.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and TRC Engineers, Inc. -Exhibit E- Page 1 of 2
EXHIBIT E
PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS
I. HOURS OF WORK:
A.In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of
the services described in Exhibit A shall constitute a legal day’s work under this contract.
B.In accordance with California Labor Code Section 1811, the time of service of any worker
employed in performance of the services described in Exhibit A is limited to eight (8) hours during
any one (1) calendar day, and forty (40) hours during any one calendar week, except in
accordance with California Labor Code Section 1815, which provide s that work in excess of eight
(8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is
permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1)
calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-
one-half (1.5) times the basic rate of pay.
C.The Consultant and its subcontractors shall forfeit as a penalty to the City twenty five dollars
($25) for each worker employed in the performance of the services described in Exhibit A for
each calendar day during which the worker is required or permitted to work more than eight (8)
hours in any one (1) calendar day, or more than forty (40) hours in any one (1) calendar week, in
violation of the provisions of California Labor Code Section 1810, et seq..
II. WAGES:
A.In accordance with California Labor Code Section 1773.2, the Contractor and any subcontractors
shall pay not less than the general prevailing wages for each craft or type of work ne eded for
completion of the services described in Exhibit A, as published by the State of California
Department of Industrial Relations, Division of Labor Statistics and Research. A copy of this
publication is on file in the City Public Works Office and sh all be made available on request.
B.Pursuant to Labor Code Section 1775, Contractor may be subject to a penalty of up to two
hundred dollars ($200) per day for each worker engaged in the performance of the services
described in Exhibit A that the Consultant or any subcontractor pays less than the specified
prevailing wage. The Consultant or subcontractor shall also pay the difference between the
prevailing wage rates and the amount paid to each worker for each calendar day or portion
thereof for which each worker was paid less than the prevailing wage rate.
C.Consultant shall comply with all of the following requirements:
1.contracts between the Consultant and the subcontractor for the performance of part of
the services described in Exhibit A shall include a copy of the provisions of California
Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and TRC Engineers, Inc. -Exhibit E- Page 2 of 2
2.The Consultant shall monitor payment of the specified general prevailing rate of per diem
wages by the subcontractor by periodic review of the subcontractor’s certified payroll
records.
3.Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of
wages, the Consultant shall diligently take corrective action to halt or rectify the failure,
including, but not limited to, retaining sufficient funds due the subcontractor for
performance of the services described in Exhibit A.
4.Prior to making final payment to the subcontractor, the Consultant shall obtain an
affidavit signed under penalty of perjury from the subcontractor that the subcontractor
has paid the specified general prevailing rate of per diem wages for employees engaged
in the performance of the services described in Exhibit A and any amounts due pursuant
to California Labor Code Section 1813.
D.In accordance with California Labor Code Section 1776, the Consultant and each subcontractor
engaged in performance of the services described in Exhibit A shall keep accurate payroll
records showing the name, address, social security number, work, straight ti me and overtime
hours worked each day and week, and the actual per diem wages paid to each journeyman,
apprentice, worker, or other employee employed in performance of the services described in
Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made
under penalty of perjury, stating both of the following:
1.The information contained in the payroll record is true and correct.
2.The employer has complied with the requirements of Sections 1771, 1811, and 1815 for
any work performed by the employer’s employees on the public works project.
The payroll records required pursuant to California Labor Code Section 1776 shall be certified
and shall be available for inspection by the City and its authorized representat ives, the Division of
Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of
Industrial Relations and shall otherwise be available for inspection in accordance with California
Labor Code Section 1776.
E.In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the
Consultant and any subcontractors engaged in performance of the services described in Exhibit
A, shall be responsible for ensuring compliance with California Labor Code Section 1777 .5
governing employment and payment of apprentices on public works contracts.
Consulting Services Agreement between July 24, 2019
City of South San Francisco and TRC Engineers, Inc. -Exhibit F- Page 1 of 1
EXHIBIT F