HomeMy WebLinkAboutReso 111-2019 (19-713)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 111-2019
File Number: 19-713 Enactment Number: RES 111-2019
RESOLUTION APPROVING THE SECOND AMENDMENT TO A
CONSULTING SERVICES AGREEMENT WITH METROPOLITAN
PLANNING GROUP FOR STAFF AUGMENTATION SERVICES
FOR AN ADDITIONAL AMOUNT OF $130,000 AND A TOTAL
CONTRACT AMOUNT OF $320,000, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE SECOND AMENDMENT.
WHEREAS, the City of South San Francisco ("City") has identified the ongoing need to supplement
Planning Division staffing to ensure a continued high-quality customer service environment; and
WHEREAS, pursuant to a City -issued Request for Proposals in July 2017 and the competitive selection
process, the City selected the Metropolitan Planning Group to provide staff augmentation services to the
Planning Division, and the parties entered into a Consulting Services Agreement on July 25, 2018, for
such services during the term of July 25, 2018 to June 30, 2019, in the amount of $130,000; and
WHEREAS, Metropolitan Planning Group has continued to provided staff augmentation services to the
Planning Division by providing consultant planners to support entitlement review, application
processing, and other services provided by the Planning Division; and
WHEREAS, on June 5, 2019, the City and the Metropolitan Planning Group executed a First
Amendment to the Consulting Services Agreement, for an additional $60,000 and a total not -to -exceed
contract amount of $190,000, and extended the term of the agreement from June 30, 2019 to December
31, 2019; and
WHEREAS, based on the continued need for staff augmentation at the Planning Division, and on the
high quality work that the Metropolitan Planning Group continues to provide, the City and the
Metropolitan Group desires now to execute a Second Amendment to the Consulting Services Agreement;
and
WHEREAS, the proposed Second Amendment would provide for an additional $130,000 contract
amount, raising the total not -to -exceed amount to $320,000, and would extend the term of the agreement
to June 30, 2020; and
WHEREAS, the City Council previously approved an additional $130,000 to the Planning Division
budget
City of South San Francisco Page 1
File Number. 19-713 Enactment Number., RES 111-2019
as a part of the Fiscal Year 2019-20 Budget approval process; and
WHEREAS, staff recommends that the City Council approve the proposed Second Amendment to
permit the Metropolitan Planning Group to continue provide uninterrupted services to the Planning
Division to fulfill the continuing need for staff augmentation.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby approves a Second Amendment to the consulting services agreement, attached
hereto as Exhibit A, with Metropolitan Planning Group (DBA M -Group) of Campbell, California, for an
additional amount of $130,000 and a total not -to -exceed amount of $320,000, conditioned on the timely
execution of the consulting services agreement and submission of all required documents, including but
not limited to, certificates of insurance and endorsements.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Second
Amendment attached hereto as Exhibit A and any other related documents on behalf of the City upon
timely submission by Metropolitan Planning Group of signed contract and all other documents, subject
to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required
actions consistent with the intent of this resolution that do not materially increase the City's obligations.
At a meeting of the City Council on 8/28/2019, a motion was made by Richard Garbarino, seconded by Mark
Addiego, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Matsumoto, Vice Mayor Garbarino, Councilmember Addiego,
Councilmember Nagales, and Councilmember Nicolas
Attest by AAA
osa Govea Acosta
City of South San Francisco Page 2
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND METROPOLITAN PLANNING GROUP
THIS SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made
at South San Francisco, California, as of August 28, 2019 by and between THE CITY OF
SOUTH SAN FRANCISCO (“City”), a municipal corporation, and Metropolitan Planning Group
(“Contractor”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On July 25, 2018, City and Contractor entered that certain Consulting Services
Agreement (“Agreement”) whereby Contractor agreed to provide professional staff
augmentation consulting services for the City’s Planning Division. A true and correct copy of
the Agreement and its exhibits is attached as Exhibit A.
B.On June 5, 2019, City and Contractor entered into a First Amendment to that
Agreement whereby the parties agreed to an additional contract amount of $60,000, for a total
not to exceed amount of $190,000, to provide additional professional staff augmentation
consulting services for the City’s Planning Division. A true and correct copy of the Agreement
and its exhibits are attached hereto as Exhibit B.
C.City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1.All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2.Section 1. The December 31, 2019 end date for the term of services identified in
Section 1 of the Agreement is hereby replaced with June 30, 2020.
3.Section 3. Section - of the Agreement shall be amended such that the City agrees to pay
Contractor a sum not to exceed $320,000, with the understanding that up to $190,000 has
already been paid to Contractor or authorized for contract authority.
Contractor agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Exhibit A
Dated:
CITY OF SOUTH SAN FRANCISCO M-GROUP
By: By:
City Manager Geoff Bradley
Approved as to Form:
By:
City Attorney
Exhibit Aa
Exhibit Ab