HomeMy WebLinkAboutReso 116-2019 (19-754)City of South San Francisco
- P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 116-2019
File Number: 19-754 Enactment Number: RES 116-2019
RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT WITH LOTUS WATER
FOR THE ORANGE MEMORIAL STORM WATER CAPTURE
PROJECT (SD1801), FOR AN ADDITIONAL $1,500,929 FOR A
TOTAL CONTRACT AMOUNT NOT TO EXCEED $2,252,720, AND
TO EXTEND THE AGREEMENT FOR AN ADDITIONAL YEAR.
WHEREAS, on April 26, 2017, the California Department of Transportation (Caltrans) agreed to fund
$9,500,000 to the Orange Memorial Storm Water Capture Project (Original Project) through Cooperative
Implementation Agreement No. D43CIASF0001; and
WHEREAS, City Council, at its regular meeting on January 24, 2018, approved the selection of Lotus
Water of San Francisco, California for the engineering and environmental studies, design, permitting and
construction bid document preparation services for the Project; and
WHEREAS, the agreement included assumptions which would later need to be revisited once the
preferred concept was chosen; and
WHEREAS, the preferred concept approved by the City Council and carried forward into design
development was very different and significantly more complex from the assumed concept and
unanticipated services became necessary through the course of the design development; and
WHEREAS, Caltrans and the City are in the process of executing Cooperative Implementation
Agreement No. D43CIASF0002 for an additional $6,000,000 in funding for the project; and
WHEREAS, the Project Team understands that the additional funding will be used to effectively double
the treatment capacity of the Original Project by increasing the capacity of the diversion, pretreatment
structures, piping, flow splitter, and infiltration gallery; and
WHEREAS, in order to continue to advance the design and incorporate the additional scope resulting
from the additional funding for the expanded project, staff is requesting an additional amount of
$1,500,929 for a total not to exceed amount of $2,252,720.
City of South San Francisco Page 1
File Number: 19-754
Enactment Number: RES 116-2019
NOW THEREFORE BE IT RESOLVED, that the City Council of South San Francisco hereby takes the
following actions:
1. Approves the Amendment to the Consulting Services Agreement with Lotus Water, attached
hereto and incorporated herein as Exhibit B, extending the term for one year and increasing
the not to exceed amount by $1,500,929, for an amended total not to exceed amount of
$2,252,720.
2. Authorizes the City Manager to execute the Amendment and to make any revisions,
amendments, or modifications, deemed necessary to carry out the intent of this resolution
which do not materially alter or increase the City's obligations thereunder, subject to
approval as to form by the City Attorney.
Exhibits:
A. Signed Consulting Services Agreement City of SSF - Lotus SSF
B. Draft First Amendment Agreement
At a meeting of the Special City Council on 9/25/2019, a motion was made by Richard Garbarino, seconded
by Mark Addiego, that this Resolution be approved. The motion passed.
Yes: 5 Councilmember Nagales, Mayor Matsumoto, Councilmember Addiego,
Councilmember Nicolas, and Vice Mayor Garbarino
Attest by ;1�4 j4tAft
osa Govea Acosta
City of South San Francisco Page 2
Exhibit A
Signed Consulting Services Agreement City of SSF - Lotus SSF
Exhibit B
Draft First Amendment Agreement
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND LOTUS WATER OF SAN FRANCISCO.
THIS FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT is made
at South San Francisco, California, as of September 25, 2019 by and between THE CITY OF
SOUTH SAN FRANCISCO (“City”), a municipal corporation, and Lotus Water of San
Francisco. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On January 24, 2018, City and Consultant entered that certain Consultant Services
Agreement (“Agreement”) whereby Consultant agreed to provide consulting services described
in the Exhibit A of the Agreement. A true and correct copy of the Agreement and its exhibits is
attached as Exhibit A.
B. City and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary. The Scope of work is
amended and attached as Exhibit B and Exhibit C .
2. Section 1: Term. The December 31, 2020 end date for the term of services
identified in Section 1 of the Agreement is hereby replaced with December 31, 2021.
3.Section 2: Compensation. Section 2 of the Agreement shall be amended such that the
City agrees to pay Consultant a sum not to exceed $2,252,720, with the understanding
that up to $746,914 has already been paid to Consultant.
Consultant agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
All other terms, conditions, scope of services, and provisions in the Agreement remain in full
force and effect. If there is a conflict between the terms of this Amendment and the Agreement,
the terms of the Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE] DRAFT
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
Charles M. Futrell
City Manager
Approved as to Form:
By:
City Attorney DRAFT
2
I. Scope of Work and Deliverables
The following Scope of Work reflects the additional work tasks that are necessary to deliver
the Project but were not included in Exhibit A Scope of Services of the Prime Contract. The
updated Scope of Work includes both tasks that were wholly unanticipated in the Prime
Contract as well as tasks that were anticipated but require expanded resources due to
unanticipated project needs and City requests.
The City may want Lotus to oversee the construction management (CM) process on their
behalf, including the hiring and oversight of a Resident Engineer and Infrastructure Inspector
to be onsite throughout the construction period. That service is included as an optional task
in this proposal.
Required Additional Tasks
• Project Management. The City has requested that Lotus Water assume the External
Project Manager role on behalf of the City for the duration of the project (i.e., through
construction and closeout), in addition to serving in that role for the Project Team.
• Design Development and Construction Documents. The project concept resulting
from the Phase I alternatives analysis and approved by City Council to be carried
forward into Design Development is significantly more complex than the original
infiltration gallery concept presented in the RFP due to the addition of a non-potable
water treatment & use system and flow-through treatment. As a result, the same
deliverables noted in the Prime Contract require additional design effort.
• Water Quality Monitoring Plan. The scope of this plan expanded with the addition of
a water treatment and use system.
• Construction Support Services. Due to the more complex nature of current project
design as compared to the RFP project concept, additional site inspections, submittal
reviews and responses to requests for information are anticipated.
• Lotus Water and Brown and Caldwell will perform site visits throughout the
construction period for contractor coordination and construction inspection.
• Educational Placard. An interpretive sign with imagery will be designed for installation
at the site as construction is being completed. The placard will illustrate the complete
system, which will be largely underground, and explain the project’s multiple benefits
to the visiting public.
• Subconsultant Services
o Brown and Caldwell’s original non-binding estimate for Phase II services did
not include any hours for Project Management and Coordination. Such hours
have been added to this change order request,
o CEQA and Permitting. Two additional environmental studies and one
additional permit have become necessary. Additionally, the City requested
that the Project Team perform CEQA noticing and Native American consulting
on their behalf.
o Geotechnical Services. The geotechnical engineer will write a Design Criteria
Letter and provide a Geotechnical Plan Review for excavation operations.
EXHIBIT B
DRAFT
3
o Survey. The Project location has moved since the beginning of Phase I,
requiring a topographic and utility survey for a different area of the park.
o Trenchless Pipe Expert. As a potential means to protect tree roots, a
trenchless pipe expert was brought onboard to evaluate the costs and risks
of potentially using trenchless technology to install the diversion pipe to the
new project area.
o Arborist. Given the new project location and that the diversion pipe will be
installed via trenching, an arborist is necessary to develop tree protection
specifications and to oversee construction during trenching for the diversion
pipe installation. This service also involved tree removal prior to project
construction.
o Health and Safety Plan (HASP). Wood will prepare a Site Management Plan,
which will contain the worker HASP as well as guidance on excavation and
soils handling at the impacted southern former greenhouse parcel where the
diversion and pretreatment structures are located.
o Irrigation Plans. The existing irrigation systems within Orange Memorial Park
and Centennial Trail where the source water will be replaced with treated
stormwater from the water quality treatment shed will need to be retrofit with
signage and materials compliance with regulatory requirements for onsite
non-potable water reuse systems from the County Health Department and
California Plumbing Code.
Optional Additional Task
•Construction Management. The Resident Engineer and Infrastructure Inspector
would be contracted through and managed by Lotus, and their level of effort
assumes approximately 50 cumulative hours per week – 25 hours for the Engineer
and 25 hours for the Inspector – over a period of seventy (75) weeks.
Specific deliverables are listed below particular tasks. The Fee Proposal in the following
section is directly linked to the following proposed Scope of Work and deliverables.
Required Phase II Tasks
1.Project Management
1.1 Ongoing Project Management (on behalf of the City)
Deliverables:
Revised Phase II Scope of Work
Weekly Progress Calls
Caltrans Coordination and Funding Request for an expanded project
C/CAG and Water Board Coordination
As-needed memoranda and meetingsDRAFT
4
2. Design Development & Construction Documents
2.1 60% Design Development
2.2 90% Construction Documents, including Irrigation Plan
2.3 100% Construction Documents, including Irrigation Plan
Deliverables:
60% Submittal (Plans, Spec, and Costs)
90% Submittal (Plans, Spec, Costs, SWPPP, and Educational Placard)
100% Submittal (Plans, Spec, Costs, SWPPP, and Educational Placard)
3. Monitoring Plans
3.1 Develop Water Quality Monitoring Plan for Treatment & Use System
Deliverables:
Water Quality Monitoring Plan
4. Construction Support Services
4.1 Site Visits
4.2 Review Contractor Submittals
4.3 Respond to RFI's
Deliverables:
Weekly site visits for half day
Additional contractor submittals reviews
Additional responses to RFI’s
5. Subconsultant Services
5.1 CEQA and Permitting
Deliverables:
Extended Phase 1 Archaeological Excavations and Report
Delineation of Wetlands/WoUS and Report
CEQA Noticing (on behalf of the City)
Native American Consultation (on behalf of the City)
Report of Waste Discharge Permitting
5.2 Geotechnical Services
Deliverables:
Design Criteria Letter
Geotechnical Plan Review
5.3 Topographic and Utility Survey for New Project Area
Deliverables:
Base Map with Boundary, Topography, Trees, Structures, Utilities, etc.
5.4 Trenchless Pipe Evaluation
Deliverables: DRAFT
5
Cost Estimation and Risk Evaluation
5.5 Arborist
Deliverables:
Tree Removal (4 Eucalyptus and grind stumps below grade)
Tree Protection Specifications
Construction Observation during Pipe Trenching
5.6 Site Management Plan
Deliverables:
Worker Health and Safety Plan (HASP) for southern former greenhouse parcel
Soils management guidance for southern former greenhouse parcel
Optional Phase II Tasks
6. Construction Management
6.1 Construction Management (on behalf of the City)
Deliverables:
Hiring and management of Resident Engineer and Infrastructure Inspector
Administrative Paperwork
Weekly Progress Calls
DRAFT
6
II. Fee Proposal
Our detailed fee estimate for Phase II is provided in Attachment A, which shows the full fee
needed to complete each Phase II task.
The summary table below shows each Phase II task in the first two columns and its updated
fee total in the third column. The fourth column shows the fee estimate from the Prime
Contract, including the 10% contingency that was included for the Fee Estimate in the Prime
Contract. The fifth column shows the difference between the updated fee estimates and the
fees from the Prime Contract, which is the total fee estimate for the change order request.
* The fee for the Construction Management optional task is taken from the two Cooperative Implementation
Agreements (CIAs) between Caltrans and the City of South San Francisco; $776,800 is the sum of the budget
estimates in the two CIAs for that task. An actual task order with final budget for Construction Management
services will be issued prior to construction.
Proposals from individual subcontractors are available upon request.
III. Schedule
The detailed Project schedule is on the following page. Lotus performed a critical path
analysis on the schedule provided in the RFP. Slight adjustments were made to dates for
some key deliverables (e.g., sequencing the delivery of the 100% Construction Documents,
the City Council approval, and the development of the Bid Documents in an achievable time
frame). Critical dependencies are reflected in the schedule.
Task #Task Description
UPDATEDAMOUNTPRIME CONTRACTAMOUNT(with 10% Contingency)CHANGE ORDER REQUEST AMOUNTX Project Management and Coordination 93,843$ 21,137$ 72,707$
XI Design Development. Construction Documents 275,160$ 136,829$ 138,331$
XII Operations & Maintenance Template 14,089$ 14,089$ -$
XIII Monitoring Plans 19,780$ 15,710$ 4,070$
XIV Bidding Services 15,852$ 15,842$ 9.80$
XV Construction Support Services 96,990$ 51,370$ 45,620$
XVI Additional Subconsultant Services 253,946$ -$ 253,946$
769,660$ 254,977$ 514,682$
XVII Construction Management*776,800$ -$ 776,800$
TOTAL ALL TASKS: 1,546,460$ 254,977$ 1,291,482$
CHANGE ORDER
TOTAL REQUIRED TASKS:
Orange Memorial Park Stormwater Capture
Project No.: sd1801
Phase II - Required Tasks
Phase II - Optional TaskDRAFT
Orange Memorial Park Water Capture Proejct
City of South San Francisco
Lotus Water
START END WEEKS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69
CEQA and Environmental Permitting
Task 1 Environmental Evaluation & Documentation 1/2/19 8/28/19 34
Task 2 Archaeological Investigation 2/26/19 4/23/19 8
Task 3 Regulatory Requirements and Permits 5/22/19 12/4/19 28
Design Development, Construction Documents
Task 1 Receive updated expanded survey 1/21/19 1/21/19 0.0
Task 2 30% Design Drawings 1/1/19 3/4/19
Task 3 60% Submittal (Plans, Spec, and Costs)3/5/19 6/8/19 14
Task 4 90% Submittal (Plans, Spec, Costs, and SWPPP)7/17/19 10/23/19 14
Task 5 100% Submittal (Plans, Spec, Costs, and SWPPP)11/13/19 1/10/20 8
Operations & Maintenance Template, Monitoring Plans
Task 1 Develop O&M Template 8/21/19 10/23/19 9
Task 2 Develop Hydrologic Monitoring Plan 10/28/19 12/23/19 8
Task 3 WQ Monitoring Baseline Development and Plan 10/28/19 12/23/19 8
Bid Process
Task 1 Prepare Bid Documents 1/13/20 2/3/20 3
Task 2 Pre-Bid Meeting 2/6/20 2/6/20 0
Task 3 Respond to Inquires 2/6/20 2/20/20 2
Task 4 Prepare Addenda to Bid Documents 2/21/20 3/6/20 2
Task 5 Award 3/20/20 3/20/20 0
Construction Period
Task 1 Construction 5/4/20 10/11/21 75
2021
105-144
Jan-OctMay - Dec
2020
AprFebMarAprMay
70-104
Jan MarFeb
2019
June July Aug Sept Oct Nov Dec
TASK
Project Start:Wed, 1/2/2019
2018
Jan
DRAFT
DETAILED FEE ESTIMATE DRAFT
Prime Consultant: Lotus Water
Project Role/Classification, Name
Project Manager, Shuana Dunton, PETechnical Lead, Robert Dusenbury, PE Quality Review/Compliance,Eric Zickler, PESenior Project Engineer, Jess Wala, PEProject Engineer, Sarah TeplitskyProject Controls/Contracts, Pam Drake Direct Expenses ($)HoursLabor CostDirect ExpensesTOTAL COSTTechnical Lead, Mike Flake, PE Project Manager, Rosey Jencks, PlannerSenior Engineer, Manjit Saini, PEAmy Neal, PE, Project EngineerProject Engineer, Valerie Fuchs, PE Senior Cost Estimator, Nitesh PoladiaStructural Engineer,Dwight EvansCADD Drafter,Alan SantiagoProject Engineer I, Hamideh Riazi, PE Direct Expenses ($)HoursLabor CostDirect ExpensesTOTAL COSTHoursLabor CostDirect ExpensesTOTAL COSTHoursLabor CostDirect ExpensesTOTAL COSTTask # Billing Rate $195 $195 $195 $165 $140 $95 $291 $254 $254 $166 $133 $185 $185 $130 $111
X Project Management and Coordination 140 232 2 12 20 24 400$ 430 79,990$ 400$ 80,390$ 5 35 12 0 0 0 0 0 0 60$ 52 13,393$ 60$ 13,453$ 0 -$ -$ -$ 482 93,383$ 460$ 93,843$
X.A Confirm Project and Verify/Refine Scope 20 12 2 12 46 8,610$ -$ 8,610$ 1 1 4 6 1,561$ -$ 1,561$ 0 -$ -$ -$ 52 10,171$ -$ 10,171$
X.B On-going Project Management 80 160 24 200$ 264 49,080$ 200$ 49,280$ 30 30 7,620$ -$ 7,620$ 294 56,700$ 200$ 56,900$
X.C Coordination meetings with City staff and outside agencies 40 60 20 200$ 120 22,300$ 200$ 22,500$ 4 4 8 60$ 16 4,212$ 60$ 4,272$ 0 -$ -$ -$ 136 26,512$ 260$ 26,772$
XI Design Development. Construction Documents 262 232 52 56 480 0 1,500$ 1082 182,910$ 1,500$ 184,410$ 22 8 116 0 0 42 76 108 80 250$ 452 82,648$ 250$ 82,898$ 0 -$ -$ -$ 1534 265,558$ 1,750$ 267,308$
XI.A 60% Submittal (PS&E)150 120 24 240 500$ 534 90,930$ 500$ 91,430$ 12 4 80 22 40 60 40 250$ 258 48,538$ 250$ 48,788$ 0 -$ -$ -$ 792 139,468$ 750$ 140,218$
XI.B 90% Submittal (PS&E + SWPPP)64 64 16 32 140 500$ 316 52,960$ 500$ 53,460$ 6 4 20 12 24 32 22 120 21,104$ -$ 21,104$ 0 -$ -$ -$ 436 74,064$ 500$ 74,564$
XI.C 100% Submittal (PS&E + SWPPP)48 48 12 24 100 500$ 232 39,020$ 500$ 39,520$ 4 16 8 12 16 18 74 13,006$ -$ 13,006$ 306 52,026$ 500$ 52,526$
XII O&M Template 12 24 0 0 48 0 -$ 84 13,740$ -$ 13,740$ 0 0 0.5 0 0 0 0 0 2 -$ 2.5 349$ -$ 349$ 0 -$ -$ -$ 87 14,089$ -$ 14,089$
XII.A Develop O&M Template 12 24 48 84 13,740$ -$ 13,740$ 0.5 2 3 349$ -$ 349$ 0 -$ -$ -$ 87 14,089$ -$ 14,089$
XIII Monitoring Plans 0 40 4 0 80 0 -$ 124 19,780$ -$ 19,780$ 0 0 0 0 0 0 0 0 0 -$ 0 -$ -$ -$ 0 -$ -$ -$ 124 19,780$ -$ 19,780$
XIII.A Develop Hydrologic Monitoring Plan 20 2 40 62 9,890$ -$ 9,890$ 0 -$ -$ -$ 0 -$ -$ -$ 62 9,890$ -$ 9,890$
XIII.B Develop Water Quality Monitoring Plan 20 2 40 62 9,890$ -$ 9,890$ 0 -$ -$ -$ 0 -$ -$ -$ 62 9,890$ -$ 9,890$
XIV Bidding Services 24 0 0 0 30 0 -$ 54 8,880$ -$ 8,880$ 0 0 0 42 0 0 0 0 0 -$ 42 6,972$ -$ 6,972$ 0 -$ -$ -$ 96 15,852$ -$ 15,852$
XIV.A Prepare Bid Documents 10 18 28 4,470$ -$ 4,470$ 30 30 4,980$ -$ 4,980$ 0 -$ -$ -$ 58 9,450$ -$ 9,450$
XIV.B Attend Pre-Bid Meeting 6 4 10 1,730$ -$ 1,730$ 4 4 664$ -$ 664$ 0 -$ -$ -$ 14 2,394$ -$ 2,394$
XIV.C Respond to Inquires 4 4 780$ -$ 780$ 0 -$ -$ -$ 0 -$ -$ -$ 4 780$ -$ 780$
XIV.D Prepare Addenda to Bid Documents 8 8 1,120$ -$ 1,120$ 8 8 1,328$ -$ 1,328$ 0 -$ -$ -$ 16 2,448$ -$ 2,448$
XIV.E Attend Bid Opening and Review Bids 4 4 780$ -$ 780$ 0 -$ -$ -$ 0 -$ -$ -$ 4 780$ -$ 780$
XV Construction Support Services 52 126 4 124 156 0 600$ 462 77,790$ 600$ 78,390$ 0 0 0 80 40 0 0 0 0 -$ 120 18,600$ -$ 18,600$ 0 -$ -$ -$ 582 96,390$ 600$ 96,990$
XV.A Attend Onsite Meetings 4 4 8 1,340$ -$ 1,340$ 4 4 664$ -$ 664$ 0 -$ -$ -$ 12 2,004$ -$ 2,004$
XV.B Review Submittals 12 12 48 72 11,400$ -$ 11,400$ 0 -$ -$ -$ 0 -$ -$ -$ 72 11,400$ -$ 11,400$
XV.C Respond to RFI's 12 12 48 72 11,400$ -$ 11,400$ 44 44 7,304$ -$ 7,304$ 0 -$ -$ -$ 116 18,704$ -$ 18,704$
XV.D Prepare Design-Related Change Orders 4 2 10 16 2,570$ -$ 2,570$ 10 10 1,660$ -$ 1,660$ 0 -$ -$ -$ 26 4,230$ -$ 4,230$
XV.E Final Inspection and Punch List 4 6 10 1,620$ -$ 1,620$ 6 6 996$ -$ 996$ 0 -$ -$ -$ 16 2,616$ -$ 2,616$
XV.F Prepare As-Builts 8 4 16 40 68 10,580$ -$ 10,580$ 16 40 56 7,976$ -$ 7,976$ 0 -$ -$ -$ 124 18,556$ -$ 18,556$
XV.G Site Visits (50 Weeks)100 100 600$ 200 36,000$ 600$ 36,600$ 0 -$ -$ -$ 0 -$ -$ -$ 200 36,000$ 600$ 36,600$
XV.H Closeout 8 8 16 2,880$ -$ 2,880$ 0 -$ -$ -$ 0 -$ -$ -$ 16 2,880$ -$ 2,880$
XVI Subconsultant Coordination 46 66 0 0 26 0 -$ 138 25,480$ -$ 25,480$ 0 0 0 0 0 0 0 0 0 -$ 0 -$ -$ -$ 1350.5 222,707$ 13,610$ 236,317$ 1489 248,187$ 13,610$ 261,797$
XVI.A Wood Environmental: CEQA and Permitting 8 40 48 9,360$ -$ 9,360$ 0 -$ -$ -$ 270 44,230$ 8,610$ 52,840$ 318 53,590$ 8,610$ 62,200$
XVI.B Cotton Shires & Associates: Geotechnical Services 4 4 8 1,560$ -$ 1,560$ 0 -$ -$ -$ 40 7,800$ -$ 7,800$ 48 9,360$ -$ 9,360$
XVI.C Siegfried Engineering: Topographic and Utility Survey 4 4 8 1,340$ -$ 1,340$ 0 -$ -$ -$ 480 76,410$ 4,500$ 80,910$ 488 77,750$ 4,500$ 82,250$
XVI.D DMC Consulting: Trenchless Pipe Evaluation 8 4 12 2,120$ -$ 2,120$ 0 -$ -$ -$ 12 2,588$ -$ 2,588$ 24 4,708$ -$ 4,708$
XVI.E Davey Trees: Arborist 8 4 12 2,340$ -$ 2,340$ 0 -$ -$ -$ 200 35,000$ -$ 35,000$ 212 37,340$ -$ 37,340$
XVI.F Wood Environmental: Site Management Plan w/ HASP 4 4 8 1,560$ -$ 1,560$ 0 -$ -$ -$ 68 11,228$ -$ 11,228$ 76 12,788$ -$ 12,788$
XVI.G Sweeney & Associates: Irrigation Plan 8 8 16 32 5,360$ -$ 5,360$ 0 -$ -$ -$ 188 31,600$ -$ 31,600$ 220 36,960$ -$ 36,960$
XVI.H InCommon: Educational Placard Design 2 2 2 6 1,060$ -$ 1,060$ 0 -$ -$ -$ 40 6,000$ 500$ 6,500$ 46 7,060$ 500$ 7,560$
XVI.I Paradigm: Hydrologic Modeling 4 4 780$ -$ 780$ 0 -$ -$ -$ 53 7,852$ -$ 7,852$ 57 8,632$ -$ 8,632$
XVI.J Hollins Consulting: Construction Management (75 weeks)240 240 240 720 116,400$ -$ 116,400$ 0 -$ -$ -$ 3885 660,400$ -$ 660,400$ 4605 776,800$ -$ 776,800$
TOTAL TASKS 536 720 62 192 840 24 2,500$ 2374 408,570$ 2,500$ 411,070$ 27 43 128.5 122 40 42 76 108 82 310$ 668.5 121,962$ 310$ 122,272$ 1350.5 222,707$ 13,610$ 236,317$ 4393 753,239$ 16,420$ $ 769,660
Specialty
Subconsultants*
Construction Documents Phase
Orange Memorial Park Stormwater Capture
Project No.: sd1801 Project Lead, Engineering Design, Site
Development Engineering, Stormwater
Management, Regulatory Support, and Water
Capture and Reuse
Subconsultant: Brown & Caldwell
Engineering Design, Open Channel Engineering, Structural
Engineering, Electrical Engineering, and Mechanical
Engineering
Project Summary
* Subconsultant proposals available upon request DRAFT
2
I.Scope of Work and Deliverables
The following Scope of Work reflects the work tasks that are necessary to deliver the
Expanded Project. An Expanded Project is anticipated to extend the design period by at least
six (6) weeks and the construction period by twenty-five (25) weeks. As a result of these
longer durations, additional efforts are needed to complete design and construction.
Specific deliverables are listed below particular tasks. The Fee Proposal in the following
section is directly linked to the following proposed Scope of Work and deliverables.
Required Tasks
1.Project Management
1.1 Ongoing Project Management
Deliverables:
Weekly Progress Calls
Caltrans Coordination
C/CAG and Water Board Coordination
As-needed memoranda and meetings
2.Design Development & Construction Documents
2.1 60% Design Development
2.2 90% Construction Documents
2.3 100% Construction Documents
Deliverables:
60% Submittal (Plans, Spec, and Costs)
90% Submittal (Plans, Spec, Costs, and SWPPP)
100% Submittal (Plans, Spec, Costs, and SWPPP)
3.Construction Support Services
3.1 RFI Responses
3.2 Contractor Submittal Reviews
3.3 Design-related Change Orders
3.4 Contractor Coordination and Site Inspections
Deliverables:
RFI responses
Contractor Submittals Reviews
Change Orders
Site Visits for Contractor Coordination and Construction Inspections
EXHIBIT C
DRAFT
3
II.Fee Proposal
Our detailed fee estimate for the Expanded Project is provided in Attachment A, which shows
the fees needed for each Project Team member to complete each task. The summary table
below shows each task and its total fee. The optional Construction Management task is
broken out separately to show the Expanded Project fee total with and without its inclusion.
Proposals from individual subcontractors are available upon request.
III.Schedule
The detailed Project schedule is on the following page. Construction is anticipated to begin
in May 2020.
TASK #TASK DESCRIPTION FEE
ESTIMATE
X Project Management and Coordination 49,590$
XI Design Development. Construction Documents 111,286$
XV Construction Support Services 48,580$
TOTAL ALL TASKS: 209,456$
Orange Memorial Park Stormwater Capture
Project No.: sd1801
Required Tasks
DRAFT
Orange Memorial Park Water Capture Proejct
City of South San Francisco
Lotus Water
START END WEEKS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69
CEQA and Environmental Permitting
Task 1 Environmental Evaluation & Documentation 1/2/19 8/28/19 34
Task 2 Archaeological Investigation 2/26/19 4/23/19 8
Task 3 Regulatory Requirements and Permits 5/22/19 12/4/19 28
Design Development, Construction Documents
Task 1 Receive updated expanded survey 1/21/19 1/21/19 0.0
Task 2 30% Design Drawings 1/1/19 3/4/19
Task 3 60% Submittal (Plans, Spec, and Costs)3/5/19 6/8/19 14
Task 4 90% Submittal (Plans, Spec, Costs, and SWPPP)7/17/19 10/23/19 14
Task 5 100% Submittal (Plans, Spec, Costs, and SWPPP)11/13/19 1/10/20 8
Operations & Maintenance Template, Monitoring Plans
Task 1 Develop O&M Template 8/21/19 10/23/19 9
Task 2 Develop Hydrologic Monitoring Plan 10/28/19 12/23/19 8
Task 3 WQ Monitoring Baseline Development and Plan 10/28/19 12/23/19 8
Bid Process
Task 1 Prepare Bid Documents 1/13/20 2/3/20 3
Task 2 Pre-Bid Meeting 2/6/20 2/6/20 0
Task 3 Respond to Inquires 2/6/20 2/20/20 2
Task 4 Prepare Addenda to Bid Documents 2/21/20 3/6/20 2
Task 5 Award 3/20/20 3/20/20 0
Construction Period
Task 1 Construction 5/4/20 10/11/21 75
2021
105-144
Jan-OctMay - Dec
2020
AprFebMarAprMay
70-104
Jan MarFeb
2019
June July Aug Sept Oct Nov Dec
TASK
Project Start:Wed, 1/2/2019
2018
Jan
DRAFT
4
DETAILED FEE ESTIMATE DRAFT
Prime Consultant: Lotus Water
Project Role/Classification, Name
Project Manager, Shuana Dunton, PETechnical Lead, Robert Dusenbury, PE Quality Review/Compliance,Eric Zickler, PESenior Project Engineer, Jess Wala, PEProject Engineer, Sarah TeplitskyProject Controls/Contracts, Pam Drake Direct Expenses ($)HoursLabor CostDirect ExpensesTOTAL COSTTechnical Lead, Mike Flake, PE Project Manager, Rosey Jencks, PlannerSenior Engineer, Manjit Saini, PEProject Engineer,Hamed Hakimelahi, PESenior Cost Estimator, Nitesh PoladiaStructural Engineer Dwight EvansStructural Engineer Eric FalkenCADD Drafter Alan SantiagoDirect Expenses ($)HoursLabor CostDirect ExpensesTOTAL COSTHoursLabor CostDirect ExpensesTOTAL COSTTask # Billing Rate $195 $195 $195 $165 $140 $95 $291 $254 $254 $150 $185 $185 $254 $130
X Project Management and Coordination 60 60 0 0 0 12 -$ 132 24,540$ -$ 24,540$ 0 75 0 40 0 0 0 0 -$ 115 25,050$ -$ 25,050$ 247 49,590$ -$ 49,590$
X.A On-going Project Management 60 60 12 132 24,540$ -$ 24,540$ 75 40 115 25,050$ -$ 25,050$ 247 49,590$ -$ 49,590$
XI Design Development. Construction Documents 100 100 14 40 200 0 -$ 454 76,330$ -$ 76,330$ 10 0 40 70 8 34 4 20 -$ 186 34,956$ -$ 34,956$ 640 111,286$ -$ 111,286$
XI.B 90% Submittal (Plans, Spec, and Costs)60 60 8 24 120 272 45,720$ -$ 45,720$ 6 24 40 4 20 2 12 108 20,350$ -$ 20,350$ 380 66,070$ -$ 66,070$
XI.C 100% Submittal (Plans, Spec, and Costs)40 40 6 16 80 182 30,610$ -$ 30,610$ 4 16 30 4 14 2 8 78 14,606$ -$ 14,606$ 260 45,216$ -$ 45,216$
XV Construction Support Services 0 50 0 50 0 0 450$ 100 18,000$ 450$ 18,450$ 0 0 80 53 0 0 0 12 300$ 145 29,830$ 300$ 30,130$ 245 47,830$ 750$ 48,580$
XV.C RFIs, Submittals, Design-related Change Orders 0 -$ -$ -$ 55 28 12 95 19,730$ -$ 19,730$ 95 19,730$ -$ 19,730$
XV.G Contractor Coordination and Site Inspections 50 50 450$ 100 18,000$ 450$ 18,450$ 25 25 300$ 50 10,100$ 300$ 10,400$ 150 28,100$ 750$ 28,850$
TOTAL TASKS 160 210 14 90 200 12 450$ 686 118,870$ 450$ 119,320$ 10 75 120 163 8 34 4 32 300$ 446 89,836$ 300$ 90,136$ 1132 208,706$ 750$ 209,456$
Required Tasks
Orange Memorial Park Stormwater Capture
Project No.: sd1801
Subconsultant: Brown & Caldwell Project Summary
Project Lead, Engineering Design, Site Development
Engineering, Stormwater Management, Regulatory
Support, and Water Capture and Reuse
Engineering Design, Open Channel Engineering, Structural
Engineering, Electrical Engineering, and Mechanical Engineering
Subconsultant proposal is available upon request.DRAFT