HomeMy WebLinkAboutReso 144-2019 (19-867)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 144-2019
File Number: 19-867 Enactment Number: RES 144-2019
RESOLUTION APPROVING A MASTER ENCROACHMENT
AGREEMENT WITH SONIC TELECOM, LLC FOR
INSTALLATION OF NETWORK FACILITIES WITHIN THE
PUBLIC RIGHTS-OF-WAY, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT.
WHEREAS, the City of South San Francisco ("City") owns, manages, and regulates the use of public
streets, easements, and public rights-of-way that have been dedicated to the City; and
WHEREAS, private companies and public utilities have the authority under state law and California
Public Utilities Commission (CPUC) decisions to install and maintain facilities within these public
streets and rights-of-way, subject to regulation by the City; and
WHEREAS, Sonic ("Sonic") is planning fiber-optic installations within the City; and
WHEREAS, staff recommends that the City enter into a Master Encroachment Agreement with Sonic for
the installation of such facilities; and
WHEREAS, the Master Encroachment Agreement would grant a revocable license to Sonic to allow for
the installations of these fiber-optic projects and will outline the terms and conditions for Sonic's
non-exclusive use of the public rights-of-way; and
WHEREAS, the Master Encroachment Agreement would require Sonic to obtain individual
encroachment permits for each separate installation, and would provide the City with control over the
location, installation and maintenance of such facilities in the public way; and
WHEREAS, Sonic will be required to annually submit updated maps with details of the installations;
and
WHEREAS, the Master Encroachment Agreement would require Sonic to remove or relocate their
fiber-optic, without cost to the City, should the City determine such removal or relocation is necessary
for City facilities or projects; and
WHEREAS, the City may terminate the master Encroachment Agreement with a ninety -day written
notice in the event of Sonic's interference with the right-of-way, uncured default, bankruptcy or
dissolution, or loss of any required legal permits; and
WHEREAS, approval of the Master Encroachment Agreement supports the City's Strategic Plan to
City of South San Francisco Page 1
File Number: 19-867
Enactment Number: RES 144-2019
improve Quality of Life for the community, and would promote employment opportunities and
development.
NOW, THEREFORE, BE IT RESOLVED that the South San Francisco City Council approves the
Master Encroachment Agreement between the City and Sonic and authorizes the City Manager to
execute the agreement.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other
related actions consistent with the intentions of this resolution.
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At a meeting of the City Council on 10/23/2019, a motion was made by Councilmember Addiego, seconded
by Councilmember Nicolas, that this Resolution be approved. The motion passed.
Yes: 3 Vice Mayor Garbarino, Councilmember Addiego, and Councilmember Nicolas
No: 1 Councilmember Nagales
Absent: 1 Mayor Matsumoto
Attest by q�m ze:�O�
osa Govea Acosta
City of South San Francisco Page 2
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ENCROACHMENT AGREEMENT BETWEEN THE CITY OF SOUTH SAN
FRANCISCO AND SONIC TELECOM, LLC FOR THE INSTALLATION OF
TELECOMMUNICATIONS NETWORK FACILITIES
WITHIN PUBLIC RIGHT-OF-WAY
This Agreement (“Agreement”), dated this ______ day of September 2019 (“Effective Date”) by
and between the CITY OF SOUTH SAN FRANCISCO, a municipal corporation (herein termed
"City"), and SONIC TELECOM, LLC, a California limited liability company (herein termed
"Sonic").
RECITALS
A. Sonic has received Certificates of Public Convenience and Necessity (“CPCN”) from the
Public Utilities Commission of the State of California ("CPUC") to operate as a provider
of facilities-based and resold local exchange and interexchange communications services;
and
B. Sonic desires to construct, install and maintain Telecommunications Network Facilities
within the Public Right-of-Way and/or public utility and/or service easements within
City in order to provide Telecommunications Services; and
C. City has the authority to regulate the terms and conditions for the use of Public Right-
of-Way for the construction, installation and maintenance of the Telecommunications
Network Facilities by telecommunications services providers; and
D. In order to encourage telecommunications infrastructure development and to promote
the management of the Public Right-of-Way in the interest of public health, safety, and
welfare, the City desires to permit Sonic to construct Telecommunications Network
Facilities, as defined herein, in accordance with the terms, conditions, and covenants
contained in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein,
City and Sonic agree as follows:
1.DEFINITIONS.
1.1. "Authorized Routes" shall mean the Public Right-of-Way within the City as set forth on
the maps attached as Exhibit A, as such routes may be modified from time to time during
the term of this Agreement upon Sonic’s request and with the written approval of the City
Engineer.
1.2. "City" means the City of South San Francisco, a municipal corporation of the State of
California, and includes the duly elected or appointed officers, agents, employees, and
volunteers of the City of South San Francisco, individually or collectively.
1.3. "City Engineer" means the individual designated as the Director of Public Works of the
Exhibit A
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City, including any individual expressly designated to exercise functions with respect to the
rights and obligations of the Director of Public Works under this Agreement and any other
individual, person, division, department, bureau, or agency of the City as may, from time to
time, exercise functions equivalent or similar to those now exercised by the Director of
Public Works.
1.4. "Sonic" shall mean Sonic Telecom, LLC, and its lawful successors or assigns as permitted
by Section 17.2 of this Agreement.
1.5. “Default” shall mean a failure on the part of any party to perform any material obligation
imposed upon such party.
1.6. "Emergency" is defined as a complete or partial failure or breakage of any portion of the
City infrastructure which impacts services. An emergency repair is defined as remedial
activity to protect the public health and safety, in the judgment of the City.
1.7. "Encroachment Permit" shall mean that permit required by Chapter 13.04 of the South
San Francisco Municipal Code.
1.8. “Force Majeure” means an unforeseen cause beyond a party’s control, including but not
limited to; any incidence of fire, flood, explosion, war, or embargo; acts of God;
commandeering of materials, products, plants or facilities by the federal, state or local
government; national fuel shortage; or a material act or omission by the other party; when
satisfactory evidence of such cause is presented to the other party, and provided further
that such nonperformance is unforeseeable, beyond the control and is not due to the fault
or negligence of the party not performing.
1.9. "Laws" means any applicable order, certificate, judicial decision, statute, constitution,
ordinance, resolution, regulation, rule, tariff, administrative order, authorization, permits,
or other requirement of any municipality, county, state, federal, or other agency having
joint or several jurisdiction over the parties to this Agreement, in effect either at the time
of execution of this Agreement or at any time during the location of the Facilities in the
Public Right-of-Way including, without limitation, any regulation or order of an official
entity or body. A reference to "Laws" shall include, without limitation, any lawful provision
of the South San Francisco Municipal Code or any other City ordinance, policy, regulation,
or standard specifications.
1.10. "Public Right-of-Way" means the surface, the air space above the surface, and the area
below the surface of the public streets, roads, sidewalks, lanes, courts, ways, alleys,
boulevards, and places including, without limitation, all public utility easements and public
service easements as the same now or may hereafter exist that are under the jurisdiction of
the City. This term shall not include any property owned by any person or agency other
than the City, except as provided by Laws or pursuant to an agreement between the City
and any person.
1.11. "Telecommunications" shall mean the transmission, between or among points specified
by the user, of information of the user's choosing, without change in the form or content
of the information as sent and received.
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1.12. "Telecommunications Network Facilities" or "Facilities", means cables, conduits,
converters, splice boxes, cabinets, handholes, manholes, vaults, equipment, drains, surface
location markers, appurtenances, and related facilities located by Sonic or to be located by
Sonic in the Public Right-of-Way of City and used for the transmission of
Telecommunications Services. No portion of "Facilities" shall constitute all or any portion
of a cable system (as such term is defined in 47 U.S.C. § 522) or community antennae
television system. "Facilities" shall not include radios, antennas, vaults, pedestals or other
enclosures located in the Public Right-of-Way that contain generators, batteries or other
back-up power equipment, or that are larger than a standard manhole or handhole, unless
permitted consistent with applicable Law (as such term is defined in this Agreement) and
the City’s generally applicable standards and authorizations required.
1.13. "Telecommunications Services" shall mean the offering of telecommunications, including,
without limitation, the leasing, grant of indefeasible rights of use in, or other provision of
dark fiber and other network elements to affiliates and third parties, for a fee directly to
the public, or to such classes of users as to be effectively available directly to the public,
regardless of the facilities used.
2. LIMITATIONS AND RESTRICTIONS.
2.1. Subject to the provisions of this Agreement and all Laws, the City hereby licenses and
permits Sonic to construct, install, maintain, locate, move, operate, place, protect,
reconstruct, reinstall, relocate, remove, and replace (hereinafter collectively referred to as
"Construct" or "Construction") the Facilities in, under, over, across and along the Public
Right-of-Way in the Authorized Routes for the purposes of providing
Telecommunications Services. Any work performed pursuant to the rights granted to
Sonic under this Agreement shall be subject to the prior review and prior approval of the
City Engineer.
2.2. Prior to any construction by Sonic in any section of the Authorized Routes as described
more particularly in the maps under Exhibit A, Sonic shall obtain the City Engineer’s
approval, consistent with all applicable laws and standards, including a City Encroachment
Permit as provided by Section 11 of this Agreement, and all other necessary authorizations.
2.3. Except as permitted by Laws or this Agreement, in the performance and exercise of its
rights and obligations under this Agreement, Sonic shall not interfere in any manner with
the existence and operation of any and all public and private rights-of-way, easements,
sanitary sewers, water mains, storm drains, gas mains, poles, overhead and underground
electric and telephone wires, electroliers, cable television, and other telecommunications,
utility and municipal property without the approval of the owner(s) of the affected
property or properties.
2.4. Both the City and Sonic shall expressly comply with all Laws in the exercise and
performance of their rights and obligations under this Agreement. Each party preserves all
of its rights under all Laws.
2.5. This Agreement is not a grant by City of any property interest but is made subject and
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subordinate to the prior and continuing right of City and its assigns to use all the Public
Right-of-Way in the performance of its duty, including but not limited to, public use as a
street and for the purpose of laying, installing, maintaining, repairing, protecting, replacing
and removing City-owned sanitary sewers, water main, storm drains, gas mains, poles,
overhead and underground electric and telephone wires, electroliers, cable television and
other utility and municipal uses together with appurtenances thereof and with right of
ingress and egress, along, over, across and in said Public Right-of-Way.
2.6. This Agreement is made subject to all easements, restrictions, conditions, covenants,
encumbrances and claims of title which may affect the Public Right-of-Way, and it is
understood that Sonic, at its own cost and expense, shall obtain such permission as may be
necessary and consistent with any other existing rights.
2.7. The Construction, installation, operation, maintenance and removal of said Facilities shall
be accomplished without cost or expense to City, and shall be performed subject to the
reasonable approval of the City Engineer in such a manner as not to endanger personnel
or property, or unreasonably obstruct travel on any road, walk or other access thereof
within said Public Right-of-Way and consistent with Laws and all applicable City permits,
authorizations and approval standards.
2.8. In the event of an emergency repair of City facilities in proximity to Sonic facilities, which
repair may conflict with or threaten Sonic facilities, Sonic shall immediately, upon notice
by City, provide a representative to the repair site. Protective measures, as determined by
the Sonic representative, at the election of the City, may be undertaken by the City at
Sonic's expense. Should City not elect to perform such protective action, Sonic shall
provide the resources to conduct the protective measures upon City's demand under the
direction of the City and in a manner consistent, in the City's sole discretion reasonably
exercised, with the execution of the City's responsibilities in the emergency. Priority shall
be given to activities necessary to restore City services and for public safety.
3. TERM AND TERMINATION.
3.1. Duration. This Agreement shall remain in force and effect for ten (10) years from the
Effective Date, subject to the City’s authority to regulate the terms and conditions of
Sonic’s use of the Public Right-of-Way. If none of the grounds for termination listed in
Section 3.2 of this Agreement exist at the end of the initial term (or any Renewal Term),
the Agreement shall automatically renew for consecutive ten (10) year periods (each a
“Renewal Term”) on the same terms and conditions unless either party provides written
notice to the other party at least six (6) months prior to the expiration of the then-current
term stating it does not wish to renew the Agreement.
3.2. Termination. The City may terminate this Agreement by giving ninety (90) days’ notice:
3.2.1. As a result of a determination by City that the provisions herein interfere with the use
or disposal of the Public Right-of-Way or any part thereof by City. Where only a
portion of Sonic’s Facilities interfere with the use or disposal of the Public Right-of-
Way, the City, at its sole discretion reasonably exercised, may elect to require Sonic to
relocate the said portion in accordance with Section 10 “Removal and Relocation” of
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this Agreement.
3.2.2. For failure, neglect, or refusal by Sonic to fully and promptly comply with any and all
of the conditions of this Agreement, for failure to fully and promptly cure any default
of its obligations hereunder of which the City has notified Sonic in writing, or for
nonuse/abandonment in accordance with Section 10 “Removal and Relocation”
herein, unless Sonic confirms within thirty (30) days of receipt of the notice that the
cited condition or default has ceased, been corrected or, subject to the City’s approval,
is diligently being pursued or being cured by Sonic. If such cited condition cannot be
cured within thirty (30) days, such cure period will be extended for a reasonable
period at the sole discretion of City reasonably exercised, provided that Sonic has
commenced and is continuing efforts to cure the default. For the purposes of this
section, a failure on the part of any party to perform any material obligation imposed
upon such party shall constitute a default and a material breach of this Agreement.
Notwithstanding anything to the contrary herein, Sonic shall not be found in default,
liable for damages, or otherwise penalized, in the event that any failure to comply with
any term or condition of this Agreement is a result of Sonic suffering a Force Majeure
condition.
3.2.3. An order entered by a court of competent jurisdiction approving a petition in
bankruptcy or ordering the dissolution, winding up or liquidation of Sonic or
appointing a custodian, receiver, trustee, or other officer to administer a substantial
part of Sonic’s property.
3.2.4. The revocation, expiration or other loss of applicable permits or authorizations
required by City, state or federal law for the use, maintenance or operation of the
Facilities.
3.3. Sonic may terminate this Agreement at any time upon ninety (90) days prior written notice
to City.
3.4. Upon termination, Sonic shall abandon or remove the Facilities as set forth in section 10
"Removal and Relocation" of this Agreement.
4. COMPLIANCE WITH STANDARDS.
4.1. Prior to any Construction in Public Right-of-Way, Sonic shall obtain an Encroachment
Permit from City. Sonic shall Construct Facilities in accordance with Laws.
4.2. Sonic agrees to keep said Facilities in good and safe condition and free from any nuisance,
to the reasonable satisfaction of the City Engineer.
4.3. Sonic agrees to comply with the City’s Open Trench Notification and Telecommunication
Infrastructure Improvements ordinance most currently adopted by the City Council and
Open Trench Notification and Telecommunication Infrastructure Improvements
policy(ies) most currently in effect, cooperate in the planning, locating and constructing of
its Facilities in utility joint trenches or common duct banks with other similar utilities and
to participate in cost-sharing for the joint trench and ducts, when such joint utility
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installations are being planned for or exist in an area, provided however, that participation
in such joint utility installments shall be on terms and conditions satisfactory to Sonic and
City.
4.4. The City requires that the Facilities shall be underground, provided that City shall not
require Sonic to construct new Facilities underground where the facilities of the incumbent
local exchange carrier, the electric company, the cable company, or any other wireline
telecommunications provider are aerial. The design of all improvements shall be in
accordance with Laws and all generally applicable City authorization, permit and approval
requirements.
5. SERVICES. Sonic shall provide Telecommunications Services through the Facilities in the
Public Right-of-Way along the Authorized Routes in accordance with the requirements herein.
6. SERVICE CHANGE.
6.1. If the nature or character of Sonic's telecommunications services changes to include cable
(television) service (as such term is defined in 47 U.S.C. § 522), open video system (as such
term is described in 47 U.S.C. § 573), or broadcast television or community antenna, by
Sonic, Sonic shall notify City in writing, as soon as practicable, but in any event Sonic shall
notify City in writing at least three (3) months in advance of Sonic's intent to change the
service provided through Facilities. In the event of such a change, Sonic shall comply with
any lawful fee or franchise requirement of City. Should Sonic become aware that its
customers are providing additional or alternative services, Sonic shall promptly notify the
City of the nature of these services.
6.2. Sonic acknowledges that any expansion or change in the character and nature of
Telecommunications Services may increase City's regulatory authority over such service
and/or product, and this may, at City's election, require Sonic to enter into a new
Agreement consistent with the requirements of a hereinafter-enacted City ordinance
regulating such services or the expansion or change in service, if all or any part of such
service change falls under the regulation, jurisdiction and authority of City.
7. RESERVATION OF RIGHTS.
7.1. City reserves any and all rights it may have now or in the future to legally regulate or
otherwise condition the use of Facilities and related activities and services to be provided
pursuant to this Agreement.
7.2. City's approval of this Agreement is not a waiver of and is without prejudice to any right
City may have under Laws to regulate, tax or impose fees or charges on Sonic or any right
Sonic may have under Laws to provide services through the Facilities pursuant to Laws.
Sonic shall be subject to any future taxes, fees or charges that City lawfully imposes on the
Facilities or services provided through the Facilities in the future.
8. NO FRANCHISE OR PROPERTY RIGHTS CREATED. Nothing in this Agreement
shall be construed as granting or creating any franchise rights or property interests, and shall
not be construed as creating a vested right of any nature in Sonic to use the Public Right-of-
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Way. This Agreement does not require City to approve any particular encroachment permit
applications, nor does it provide Sonic with any interest in any particular location within the
Public Right-of-Way.
9. TAXES.
9.1. Sonic shall be solely responsible for the payment of any and all lawful taxes, fees and
assessments relating to its use and maintenance of the Facilities, including but not limited
to any property taxes levied on any possessory interest that may be created by Sonic’s use
of the Public Right-of-Way.
9.2. Telephone Users Tax. Although the City does not have a telephone users tax and does
not anticipate enacting such a tax in the foreseeable future, the City reserves the right to
impose a telephone users or comparable tax on Sonic's service users, and to require Sonic
to collect and distribute such tax to the City, to the full extent permitted by Laws.
10. REMOVAL AND RELOCATION.
10.1. Upon receipt of a written demand from the City, Sonic shall remove or relocate, without
cost or expense to City, any Facilities installed, used and maintained under this Agreement
to such other location or locations in accordance with conditions and standards as may be
designated by City, if and when made necessary (a) due to any work proposed to be done
by or on behalf of the City or other governmental agency, including by any lawful change
of grade, alignment or width of any street, sidewalk or other public facility, installation of
curbs, gutters or landscaping and installation, construction, maintenance or operation of
any underground subway or viaduct by City and/or the construction, maintenance or
operation of any other City underground or aboveground facilities; or (b) due to a
determination by the City that the Facilities are detrimental to governmental activities,
including but not limited to, interference with City construction projects, or are in conflict
vertically and/or horizontally with any proposed City installation.
10.2. Sonic shall complete such removal or relocation within ninety (90) days of notification by
City, or according to an agreed upon schedule with the City of no less than ninety (90)
days, except in the event Sonic suffers a Force Majeure. If circumstances exist that require
a shorter period of time in order to protect the public health, safety, or welfare, the City
shall notify Sonic of the shorter time period required and the reason wherefore. The City
Engineer, at his or her sole discretion, may grant to Sonic a longer period of time in which
to remove or relocate the Facilities, upon request of Sonic.
10.3. In the event said Telecommunications Network Facilities are not removed or relocated
within ninety (90) days (or other time period if applicable) after said notification and Sonic
has not suffered a Force Majeure, City may cause the same to be done at the sole expense
of Sonic, which Sonic shall promptly reimburse to the City within thirty (30) days after
receiving an invoice for such expenses, including all administrative, legal and consultant
costs. Any removal or relocation work by Sonic shall only be done pursuant to a City
Encroachment Permit for the work.
10.4. If any portions of the Facilities covered under this Agreement are no longer used by
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Sonic, or are abandoned for a period in excess of six (6) months, Sonic shall notify City
and shall either promptly vacate and remove the facilities at its own expense or, at City's
discretion, may abandon some or all of the facilities in place. Following such removal or
abandonment as approved by the City, Sonic shall have no further obligations to the City
under this Agreement with respect to the removed or abandoned portions of the Facilities.
10.5. When removal or relocation are required under this Agreement, Sonic shall, after the
removal or relocation of the Facilities, at its own cost, repair and return the Public Right-
of-Way or public utility or service easements on which the facilities were located to a safe
and satisfactory condition in accordance with the construction-related conditions and
specifications as established by City according to its standard practice. Should Sonic
remove the Facilities from the Public Right-of-Way, Sonic shall, within ten (10) days after
such removal, give notice thereof to City specifying the Right-of-Way affected and the
location thereof as well as the date of removal. Before proceeding with removal or
relocation work, Sonic shall obtain an Encroachment Permit from the City. If Sonic fails to
perform said repair work, the City shall have the option to perform such work at Sonic’s
sole expense, which Sonic shall promptly reimburse to the City within thirty (30) days after
receiving an invoice for such expenses, including all administrative, legal and consultant
costs.
11. ENCROACHMENT PERMIT AND FEES.
11.1. Sonic shall apply for an Encroachment Permit for all work and each job within the Public
Right-of-Way. Sonic shall furnish detailed plans of the work, including proposed
underground and overhead routes, and other such information as required by the City
Engineer and shall pay all processing, field marking, engineering and inspection fees, and
any other fees that the City may be authorized to impose now or in the future prior to
issuance of the permit in accordance with the rates in effect at the time of payment. Said
improvements shall be constructed in accordance with Laws, and as further provided for
in the provisions of this Agreement. The City may, at its option, require Sonic to deposit
an amount equal to the reasonable estimate of the City's actual costs of issuing an
Encroachment Permit. Sonic shall pay such deposit in the amount specified by the City
prior to the issuance of an Encroachment Permit. City shall be entitled to draw on this
deposit on a time and materials basis as reimbursement for the City's actual costs incurred
in issuing the Encroachment Permit. The City shall refund any unused portion of the
deposit to Sonic upon completion of the work described in the Encroachment Permit. If,
in the event that City reasonably determines that the amount of the deposit remaining will
not be sufficient to reimburse the City for its estimated actual costs through completion
of the work, City may require Sonic to deposit an additional reasonable amount within
five (5) days of written notice thereof.
11.2. Failure to comply with the terms and conditions of this Agreement may, at City's sole
discretion, result in withholding issuance of any new Encroachment Permits, provided,
however, that the City must give Sonic notice and an opportunity to cure.
12. DAMAGE TO FACILITIES IN PUBLIC RIGHT-OF-WAY.
12.1. Sonic shall be responsible for any damage to Public Right-of-Way due to the
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Construction performed by Sonic in Public Right-of-Way, and Sonic shall repair, replace
and restore in kind the said damaged facilities in accordance with City standards at Sonic's
sole expense.
12.2. If Public Right-of-Way to be used by Sonic has preexisting installation(s) placed in the
Right-of-Way, Sonic shall assume the responsibility to verify the location of the preexisting
installation(s) and notify City and any third party of Sonic's proposed installation. The cost
of any work required of City to provide adequate space or required clearance to
accommodate Sonic's installation shall be borne solely by Sonic.
13. RECORDS AND FIELD LOCATIONS.
13.1. Sonic shall maintain accurate maps and improvement plans of its Facilities located with
the City. Sonic shall, within thirty (30) days after completion of an installation in the Public
Right-of-Way, and otherwise upon demand of the City Engineer, deliver to the office of
the Public Works Department free of charge, and to other third parties who have
submitted permit applications to the City to perform work within Public Right-of-Way for
a reasonable charge and subject to reasonable confidentiality restrictions upon request,
within thirty (30) days after such demand, such maps and plans as may be required to show
in detail the exact location of all Facilities installed within said Public Right-of-Way that
will be affected by such work. In addition, the City Engineer requires Sonic to provide the
City with maps and plans on electronic media suitable for a Computer Aided Design and
Drafting application. City shall use such information only as needed to manage the Public
Right-of-Way, including, but not limited to, coordination of construction schedules,
prevention of interference among the various utilities and systems in the public right-of-
way, and enforcement of building and zoning regulations. The parties acknowledge that
the City is subject to the requirements of the California Public Records Act, Government
Code section 6250 et seq., and may be required to disclose information provided by Sonic
to the City upon request of a third party. For information designated by Sonic as
confidential or proprietary by placing a legend upon each affected page of such map or
improvement plan, City shall notify Sonic of such request at least five (5) days prior to
disclosure of information designated as confidential or proprietary.
13.2. Sonic shall, at its sole cost and expense, expose by potholing to a depth of one (1) foot
below the bottom of its subsurface Facilities, within thirty (30) days of receipt of a written
request from City to do so.
13.3. Sonic shall be a member of the regional notification center for subsurface installations
(Underground Services Alert) and shall field mark, at its sole expense, the locations of its
underground Facilities upon notification in accordance with the requirements of Section
4216 of the State of California Government Code, as it now reads or may hereinafter be
amended.
14. HOLD HARMLESS, RELEASE AND INDEMNIFICATION.
14.1. Sonic, jointly and severally, for itself, its successors, agents, contractors and employees,
agrees to indemnify, defend (with counsel acceptable to City) and hold harmless City, its
officers, employees and agents and any successors to City's interest from and against any
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and all claims, injuries, property damages, demands, losses, damages, liabilities, fines,
penalties, charges, administrative and judicial proceedings and orders, judgments, remedial
actions of any kind, and all costs and cleanup actions of any kind, all costs and expenses
incurred in connection therewith, including, without limitation, reasonable attorney's fees
and costs of defense (collectively, the "Losses") arising directly or indirectly, in whole or in
part, out of the activities of Sonic described in this Agreement, and/or the installation,
operation, removal and/or repair of the improvement and Facilities thereunder, except to
the extent such Losses are solely caused by the City's acts or omissions of gross negligence
or willful misconduct. For purposes of this section 14 only, the term "cleanup actions"
shall refer to such actions as are necessary to remediate damage caused directly or
indirectly by Sonic, its employees, agents, contractors, or subcontractors. For the purposes
of the indemnity obligation under this section 14, “activities of Sonic” includes acts or
omission of Sonic or its employees, sub-grantees, invitees, contractors, subcontractors or
agents relating to the Sonic’s performance of this Agreement.
14.2. In the event that Sonic, its employees, agents, contractors, or subcontractors shall
discover contamination or hazardous materials while performing any work in the public
right-of-way, regardless of the source, Sonic shall cause all work to be stopped and shall
immediately notify City of the discovery. Sonic agrees that the provisions of this section
shall fully apply in the event of a failure by Sonic to stop work and immediately notify the
City.
14.3. The foregoing indemnity shall include, without limitation, reasonable fees of attorneys,
consultants and experts and related costs and City’s costs of investigating any claims
against the City.
14.4. Assumption of Risk and Release. Sonic assumes all risk of damage to any and all other
property of Sonic, or any property under the control or custody of Sonic while upon or
near the Public Right-of-Way incident to the use of the Public Right-of-Way, except to the
extent such Losses arises from the City's sole intentional or negligent acts or omissions.
Sonic releases City from any liability, including claims for damages or extra compensation,
arising from construction delays due to any activities by City, except to the extent such
Losses arises from the City's sole intentional or negligent acts or omissions. Under no
circumstances shall City be liable to Sonic for any loss of service downtime, lost revenue or
profits or third-party damages.
14.5. Survival. Sonic’s obligations under this section 14 shall survive termination of this
Agreement.
15. INSURANCE.
15.1. Prior to the issuance of an encroachment permit, Sonic shall obtain and maintain
comprehensive general and automotive liability insurance protecting Sonic in an amount of
not less than One Million Dollars ($1,000,000) per occurrence, including bodily injury and
property damage, as a combined single limit or equivalent. Such insurance shall name City,
as defined above, as additional insured parties. Coverage shall be in accordance with the
limits specified and the provisions indicated herein. Claims-made policies are not
acceptable. When an umbrella or excess coverage is in effect, it must follow the form of
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the underlying coverage. Such insurance shall not be canceled or materially altered to
reduce coverage without giving City at least thirty (30) days advance written notice of such
cancellation or change, and it shall be the responsibility of Sonic to notify City of such
change or cancellation. This insurance shall apply to all encroachment permits issued under
this Agreement.
15.2. Sonic shall file the required original Certificate of Insurance with endorsements with City,
subject to City's approval, and shall clearly state:
a. Policy number; name of insurance company; name, address and telephone number
of agent or authorized representative; name, address and telephone number of
insured; project name and address; policy expiration date; and specific coverage
amounts.
b. That Sonic's insurance is primary.
15.3. Workers Compensation Insurance: Prior to the issuance of an encroachment permit,
Sonic shall obtain and maintain statutory Workers Compensation and employer's liability
insurance as required by law and furnish City with a certificate showing proof of such
coverage. The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Sonic’s performance of
this Agreement.
15.4. Insurance Companies: Insurance companies must be admitted in California and rated at
least A- in Best's Insurance Guide.
16. PERFORMANCE BOND.
16.1. Prior to the issuance of an Encroachment Permit, Sonic shall provide City with a
performance bond naming City as obligee in the amount equal to one hundred percent
(100%) of the estimated cost of the repairs to the Public Right-of-Way to guarantee and
assure the faithful performance of Sonic's obligations under this Agreement, unless the
City has specifically waived this requirement in writing.
16.2. City shall have the right to draw against the bond in the event of a default by Sonic or in
the event that Sonic fails to meet and fully perform any of its obligations, only after
providing Sonic with notice and an opportunity to cure. The form of the bond shall be
subject to the prior approval of the City Engineer.
16.3. The bond shall remain in full force until one (1) year after the Construction is completed,
inspected and accepted by the City Engineer.
16.4. This Section shall not be construed to eliminate or reduce Sonic's continuing obligation
to repair any damage to the public right-of-way resulting from the installation, relocation
or removal of the Facilities.
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17. MISCELLANEOUS.
17.1. Business License. Sonic shall obtain a Business License from the City prior to the
issuance of an Encroachment Permit under this Encroachment Agreement.
17.2. Assignment. This Agreement shall not be assignable by Sonic without the prior written
approval of City, which approval shall not be unreasonably withheld, conditioned, or
delayed; provided, however, that Sonic may assign the rights granted hereunder to a parent,
or successor of Sonic, now or hereinafter existing, by only providing notice to City of such
assignment.
17.3. Entire Agreement. This Agreement contains the entire understanding between the
parties with respect to the subject matter herein. There are no representations, agreements
or understandings (whether oral or written) between or among the parties relating to the
subject matter of this Agreement which are not fully expressed herein. This Agreement
may not be amended except pursuant to a written instrument signed by all parties.
17.4. Governing Law. This Agreement must be construed and enforced in accordance with
the laws of the State of California without regard to the principles of conflicts of law. Any
action concerning this Agreement must be brought and heard in the state or federal courts
encompassing the City of South San Francisco, California.
17.5. Severability. If any one or more of the covenants or agreements or portions thereof
provided in this Agreement shall be held by a court of competent jurisdiction in a final
judicial action to be void, voidable or unenforceable, such covenant or covenants, such
agreement or agreements, or such portions thereof shall be null and void and shall be
deemed separable from the remaining covenants or agreements or portions thereof and
shall in no way affect the validity or enforceability of the remaining portions of this
Agreement.
17.6. Third Party Notifications. This Agreement shall be subject to such changes or
modifications as may be required or authorized by any regulatory commission in the
exercise of its lawful jurisdiction.
17.7. No Waiver. The failure of either party on one or more occasions to exercise a right or to
require compliance or performance under this Agreement or any other applicable state or
federal law shall not be deemed to constitute a waiver of such right or a waiver of
compliance or performance by such party nor to excuse the other party from complying or
performing, unless such right or such compliance or performance has been waived in
writing.
17.8. Counterparts. This Agreement may be executed in two or more counterparts, each of
which will be deemed an original, but all of which taken together will be one and the same
instrument.
17.9. Successors. This Agreement is binding upon the successors, assigns, and transferees of
the parties hereto.
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18. NOTICE. Sonic's Operations Center shall be available to City staff 24 hours a day, 7 days a
week, regarding problems or complaints resulting from the Facilities installed pursuant to this
Agreement and may be contacted by telephone at 1-877-706-5662, or by email at
[email protected], regarding such problems or complaints. Sonic shall designate a person in
California who is authorized to accept service of process on behalf of Sonic. All notices given
or which may be given pursuant to this Agreement shall be in writing and transmitted by
United States mail or by private delivery systems or by facsimile if followed by United States
mail or by private delivery systems as follows:
To City at:
City of South San Francisco
Director of Public Works
550 N. Canal St.
South San Francisco, CA 94080
(650) 877-8550
To Sonic at:
SONIC TELECOM, LLC
Attn. General Counsel
2260 Apollo Way
Santa Rosa, CA 95407
With CC to:
Sonic.net, LLC
Attn: Dane Jasper, CEO
2260 Apollo Way
Santa Rosa, CA 96507
[Signatures on the Following Page]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in
duplicate on the date and year first written herein.
SONIC TELECOM, LLC
______________________________
Nathan Patrick
Chief Technology Officer
______________________________
Date
CITY OF SOUTH SAN FRANCISCO
_______________________________
City Manager
_______________________________
Date
Approved as to Form:
___________________________
City Attorney
Attest:
__________________________
City Clerk
3345794.1
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ACKNOWLEDGMENT
State of California
State of California
County of _________________________________)
On ________________________________ before me,
________________________________________,
(insert name and title of the officer)
personally appeared
____________________________________________________________________,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature __________________________________ (Seal)
A notary public or other officer completing
this certificate verifies only the identity of
the individual who signed the document to
which this certificate is attached, and not
the truthfulness, accuracy, or validity of that
document.
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EXHIBIT A
[AUTHORIZED ROUTES]