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HomeMy WebLinkAboutSSF Conf Center Authority FY19_20 Budget South San Francisco Conference Center Authority Fiscal Year 2019-2020 Budget As Recommended to the Conference Center Authority By the Budget Subcommittee June 3, 2019 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Fiscal Year 2019-2020 Proposed Budget Summary Revenue Projections - All Sources Revenue FY 19-20 FY 18-19 FY 18-19 Center Proposed Budget Year End Approved Budget Conference Center Operations 2,349,878$ 2,365,173$ 2,275,000$ Conference Center Tax 2,191,060$ 2,172,296$ 2,279,518$ Interest Income 66,200$ 72,125$ 35,000$ Total 4,607,138$ 4,609,594$ 4,589,518$ Expenditure Projections - All Sources Revenue FY 19-20 FY 18-19 FY 18-19 Center Proposed Budget Year End Approved Budget Conference Center Operations 3,086,396$ 2,796,258$ 2,913,667$ Debt Service -$ 470,200$ 470,200$ Property Leases/Taxes 507,900$ 490,370$ 495,400$ Total 3,594,296$ 3,756,828$ 3,879,267$ Income Projections - All Sources Revenue FY 19-20 FY 18-19 FY 18-19 Center Proposed Budget Year End Approved Budget Gross Operating Profit 1,012,843$ 852,766$ 710,251$ Depreciation 582,089$ 524,407$ -$ Net Income 430,754$ 328,359$ 710,251$ Unrestricted Fund Balance Ending Unrestricted Fund Balance as of 6/30/2018 3,167,864$ FY18-19 Deposit 650,000$ FY18-19 Interest Income 63,877$ Projected Ending Unrestricted Fund Balance as of 6/30/2019 3,817,864$ FY19-20 Deposit 700,000$ FY19-20 Interest Income 63,877$ Projected Ending Unrestricted Fund Balance as of 6/30/2020 4,517,864$ South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Expenditure FY 19-20 FY 18-19 FY 18-19 Proposed Budget Year End Approved Budget Administrative & General Bank Charges/Bad Debt 110,000 97,273 95,000 Client Services Expenses 35,800 27,874 40,100 Debt Services - 470,200 470,200 General Insurance 38,191 37,079 26,700 Office Expenses 24,430 19,344 24,000 Printing & Stationary 1,200 1,341 Property/Taxes/Leases 507,900 490,370 495,400 Salaries & Benefits 1,418,774 1,276,582 1,333,126 Sub-Total: 2,136,295 2,420,064 2,484,526 OPS/Maintenance Services & Supplies Communications 162,856 93,923 100,600 Custodial Services 193,800 174,285 192,000 Event Labor 145,120 138,454 142,100 General Maintenance Supplies 33,400 19,044 35,900 HVAC Services 31,420 12,066 18,600 Kitchen Services 16,900 15,295 20,000 Landscaping 15,400 7,837 14,500 Maintenance Services & Repairs 44,440 23,799 33,900 Safety & Security 13,145 7,762 12,500 Security 194,232 174,654 190,517 Utilities 128,600 118,682 118,000 Sub-Total: 979,313 785,803 878,617 Sales & Marketing Services Client Entertainment 20,000 12,771 20,000 Client Gifts 10,000 7,229 15,000 Dues/Memberships 3,500 4,055 5,000 Group Incentive Rentals 5,000 3,980 4,000 Industry Event Registration 5,000 953 5,000 Marketing 232,588 185,343 229,890 Public Relations 30,000 125,778 52,000 Tradeshows 23,000 15,041 15,000 Travel Expenses 37,900 23,335 27,000 Sub-Total:366,988 378,485 372,890 Professional Services & Software Mgmt Professional Services 97,000 150,667 125,880 Software/Systems Management 14,700 10,949 17,354 Sub-Total:111,700 161,617 143,234 Depreciation & Others Depreciation 582,089 524,407 - Other Interest and Trustee Admin Fees Sub-Total: 582,089 524,407 - TOTAL 4,176,385 4,270,376 3,879,267 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget Income 4100 · Rental Income 1,225,000 (96,479) -7%1,321,479 25,000 2%1,200,000 4200 · Event Services - - 0%- (150,000) -100%150,000 4220 · Equipment Rental 173,219 (68,482) -28%241,701 173,219 0%- 4230 · Event Security 15,708 (6,210) -28%21,918 15,708 0%- 4235 · Other Event Services 11,073 (4,344) -28%15,417 11,073 0%- 4200 · Event Services - Other - (20) -100%20 - 0%- Total 4200 · Event Services 200,000 (79,056) -28%279,056 200,000 0%- 4300 · Audio Visual Rev - - 0%- (125,000) -100%125,000 4310 · Audio Visual Rental 275,584 45,123 20%230,462 275,584 0%- 4315 · AV Service Charge 60,629 8,639 17%51,989 60,629 0%- 4320 · A/V Labor Revenue 109,373 70,394 181%38,978 109,373 0%- Total 4300 · Audio Visual Rev 445,586 124,156 39%321,430 445,586 0%- 4400 · Food & Beverage Rev - - 0%- (800,000) -100%800,000 4410 · Food & Beverage Collection 2,379,898 430,001 22%1,949,896 2,379,898 0%- 4415 · Food & Beverage Service Charge 523,577 94,600 22%428,977 523,577 0%- 4420 · Food & Beverage Labor Fee 44,905 (11,988) -21%56,893 44,905 0%- 4425 · Food & Beverage Cash Bar 24,989 5,003 25%19,986 24,989 0%- Total 4400 · Food & Beverage Rev 2,973,369 517,617 21%2,455,752 2,973,369 0%- Total Income 4,843,955 466,238 11%4,377,717 2,568,955 113%2,275,000 Cost of Goods Sold - - 0%- - 0%- 4150 · Room Rental COGS 10,200 6,448 172%3,752 10,200 0%- 4250 · Event Services COGS - - 0%- - 0%- 4250.30 · Cost of Event Security 13,540 (5,355) -28%18,896 13,540 0%- 4250.35 · Cost of Other Event Service 8,966 (1,721) -16%10,687 8,966 0%- 4250 · Event Services COGS - Other - (1,797) -100%1,797 - 0%- Total 4250 · Event Services COGS 32,706 1,326 4%31,380 32,706 0%- 4350 · Audio & Visual COGS - - 0%- - 0%- 4350.10 · Cost of A/V Rental 165,351 27,228 20%138,123 165,351 0%- 4350.15 · Cost of A/V Service Charge 45,471 6,287 16%39,185 45,471 0%- 4350.20 · Cost of A/V Labor 109,373 70,394 181%38,978 109,373 0%- Total 4350 · Audio & Visual COGS 320,195 103,909 48%216,286 320,195 0%- 4450 · Food & Beverage COGS - - 0%- - 0%- 4450.10 · Cost of Food & Beverage 1,659,979 298,751 22%1,361,227 1,659,979 0%- 4450.15 · Cost of Food & Beverage Service Charg 418,862 86,132 26%332,730 418,862 0%- 4450.20 · Cost of Labor F&B 44,905 (10,304) -19%55,209 44,905 0%- 4450.25 · Cost of Labor F&B Cash Bar 17,430 5,471 46%11,959 17,430 0%- Total 4450 · Food & Beverage COGS 2,141,176 380,050 22%1,761,126 2,141,176 0%- Total COGS 2,494,076 481,533 24%2,012,543 2,494,076 0%- Gross Profit 2,349,878 (15,295) -1%2,365,173 74,878 3%2,275,000 FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget Expense - - 0%- - 0%- 5010 · Salaries/Benefits - - 0%- - 0%- 5011 · Regular Salaries 978,538 156,050 19%822,488 44,662 5%933,876 5012 · Vacation Pay 24,465 (19,188) -44%43,653 24,465 0%- 5013 · PTO Pay 12,000 1,885 19%10,115 12,000 0%- 5014 · Sick Pay 18,000 (14,778) -45%32,778 18,000 0%- 5015 · Payroll Taxes 74,858 3,304 5%71,554 74,858 0%- 5016 · Social Security Taxes - - 0%- - 0%- 5017 · Retirement Benefits 83,176 9,801 13%73,375 (68,754) -45%151,930 5019 · Workers Comp. Insurance 23,000 12,167 112%10,833 1,000 5%22,000 5020 · Health Benefits 184,442 (12,947) -7%197,388 (26,078) -12%210,520 5021 · Retiree's Health Benefits 13,715 (502) -4%14,217 (1,085) -7%14,800 5022 · Administrative Leave - - 0%- - 0%- 5025 · Other Benefit 180 - 0%180 180 0%- 5026 · Payroll Services 5,800 5,800 0%- 5,800 0%- 5027 · Recruitment 600 600 0%- 600 0%- Total 5010 · Salaries/Benefits 1,418,774 142,192 11%1,276,582 85,648 6%1,333,126 5030 · General Insurance - - 0%- - 0%- 5031 · Property Insurance 18,819 548 3%18,271 5,469 41%13,350 5032 · Liability Insurance 19,372 564 3%18,808 6,022 45%13,350 Total 5030 · General Insurance 38,191 1,112 3%37,079 11,491 43%26,700 5040 · Bank Charges/Bad Debit - - 0%- - 0%- 5041 · Bank Charges - (95) -100%95 (89,000) -100%89,000 5042 · Credit Card Fee 110,000 12,822 13%97,178 110,000 0%- 5043 · Bad Debt - - 0%- (6,000) -100%6,000 Total 5040 · Bank Charges/Bad Debit 110,000 12,727 13%97,273 15,000 16%95,000 5050 · Property/Taxes/Leases - - 0%- - 0%- 5051 · Property Lease 420,000 - 0%420,000 - 0%420,000 5052 · Parking Lot Lease 51,900 3,600 7%48,300 3,600 7%48,300 5053 · Property Taxes 32,000 11,721 58%20,279 11,500 56%20,500 5054 · Possessory Tax 4,000 2,209 123%1,791 (2,600) -39%6,600 Total 5050 · Property/Taxes/Leases 507,900 17,530 4%490,370 12,500 3%495,400 5060 · Debt Service - - 0%- - 0%- 5061 · Debt Service Payment - (470,200) -100%470,200 (469,200) -100%469,200 5062 · Debt Service Offset - - 0%- (1,000) -100%1,000 Total 5060 · Debt Service - (470,200) -100%470,200 (470,200) -100%470,200 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 5070 · Office Expenses - - 0%- - 0%- 5071 · Equipment Purchase 1,550 614 66%936 1,550 0%- 5072 · Furniture Purchase 6,000 6,000 0%- 6,000 0%- 5073 · Computers, Electronics & IT 3,000 (2,776) -48%5,776 3,000 0%- 5074 · Business Center PCs & Printer 600 600 0%- 600 0%- 5075 · Office Supplies 3,000 (1,086) -27%4,086 (9,056) -75%12,056 5076 · Copier - - 0%- - 0%- 5076.1 · Lease 4,800 (710) -13%5,510 4,800 0%- 5076.2 · Copier Usage 180 180 0%- 180 0%- 5076.3 · Supplies 200 148 284%52 (1,600) -89%1,800 5076.4 · Other Copier Expense 1,680 1,680 0%- (4,320) -72%6,000 Total 5076 · Copier 6,860 1,297 23%5,563 (940) -12%7,800 5077 · Postage - (42) -100%42 - 0%- 5077.1 · Postage Machine 360 48 16%312 36 11%324 5077.2 · Postage Usage 1,200 741 161%459 (1,300) -52%2,500 5077.3 · UPS 1,320 (129) -9%1,449 - 0%1,320 5077.4 · FedEx 180 30 20%150 180 0%- 5077.5 · Other Postage Expense - (127) -100%127 - 0%- Total 5077 · Postage 3,060 521 21%2,539 (1,084) -26%4,144 5078 · Other Office Expense 360 (86) -19%446 360 0%- Total 5070 · Office Expenses 24,430 5,086 26%19,344 430 2%24,000 5079 · Printing & Stationary 1,200 (141) -10%1,341 1,200 0%- 5080 · Client Services Expenses - - 0%- - 0%- 5081 · Transportation Service 7,000 1,400 25%5,600 500 8%6,500 5082 · Linen 9,600 2,809 41%6,791 - 0%9,600 5083 · Guest Water Service 12,000 3,629 43%8,371 (8,000) -40%20,000 5084 · Expenses to Client 600 600 0%- (400) -40%1,000 5085 · Pens/Pads/Candy 5,400 (1,411) -21%6,811 2,900 116%2,500 5086 · Other Clients Services 1,200 898 298%302 700 140%500 Total 5080 · Client Services Expenses 35,800 7,926 28%27,874 (4,300) -11%40,100 6210 · Custodial Services - - 0%- - 0%- 6211 · Regular Custodial Hours 165,600 13,036 9%152,564 4,800 3%160,800 6212 · Other Custodial Services 10,000 1,704 21%8,296 (3,200) -24%13,200 6213 · Custodial Supplies 17,000 3,575 27%13,425 200 1%16,800 6214 · Custodial Equipment 1,200 1,200 0%- - 0%1,200 Total 6210 · Custodial Services 193,800 19,515 11%174,285 1,800 1%192,000 6220 · Landscaping - - 0%- - 0%- 6221 · Landscaping Exterior Service 4,200 300 8%3,900 300 8%3,900 6222 · Landscaping Interior Service 4,200 300 8%3,900 300 8%3,900 6223 · Landscaping Tools 1,000 963 2591%37 (200) -17%1,200 6224 · Landscaping Supplies & Other 6,000 6,000 0%- 500 9%5,500 Total 6220 · Landscaping 15,400 7,563 96%7,837 900 6%14,500 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 6230 · Safety & Security - - 0%- - 0%- 6231 · Alarm Monitoring 1,945 487 33%1,458 - 0%1,945 6232 · Fire System Test & Inspection 2,500 210 9%2,290 250 11%2,250 6233 · SSFFD Inspections 1,500 875 140%625 700 88%800 6234 · First Aid Kit PM Service 1,500 875 140%625 400 36%1,100 6235 · Fire Extinguisher PM Service 1,500 875 140%625 350 30%1,150 6236 · Emergency Training 1,200 700 140%500 - 0%1,200 6237 · Other Safety Service 1,000 585 141%415 (500) -33%1,500 6238 · Other Safety Eqt. & Supplies 2,000 776 63%1,224 (555) -22%2,555 Total 6230 · Safety & Security 13,145 5,383 69%7,762 645 5%12,500 6240 · Security - - 0%- - 0%- 6241 · Security Regular Hours 188,032 13,378 8%174,654 7,696 4%180,336 6242 · Security for Events 1,800 1,800 0%- (1,781) -50%3,581 6243 · Police 4,400 4,400 0%- (2,200) -33%6,600 Total 6240 · Security 194,232 19,578 11%174,654 3,715 2%190,517 6250 · Event Labor - - 0%- - 0%- 6251 · Setup/Teardown Service 98,800 3,529 4%95,271 (1,300) -1%100,100 6252 · Other Event Labor 46,320 3,137 7%43,183 4,320 10%42,000 Total 6250 · Event Labor 145,120 6,666 5%138,454 3,020 2%142,100 6260 · HVAC - - 0%- - 0%- 6261 · HVAC PM Service 14,720 10,320 235%4,400 9,920 207%4,800 6262 · HVAC Repair Service 7,000 3,555 103%3,445 4,000 133%3,000 6263 · HVAC Filters 5,700 1,479 35%4,221 1,900 50%3,800 6264 · HVAC Other Supplies 4,000 4,000 0%- (3,000) -43%7,000 Total 6260 · HVAC 31,420 19,354 160%12,066 12,820 69%18,600 6270 · Kitchen - - 0%- - 0%- 6271 · Kitchen PM Service 1,600 (1,046) -40%2,646 400 33%1,200 6272 · Kitchen Eqt. Service 1,500 558 59%942 (1,000) -40%2,500 6273 · Kitchen Refrigeration PM 2,800 985 54%1,815 200 8%2,600 6274 · Kitchen Refrigeration Service 3,500 (1,538) -31%5,038 1,500 75%2,000 6275 · Kitchen Grease Trap 2,000 (401) -17%2,401 - 0%2,000 6276 · Equipment Purchase 1,500 875 140%625 (700) -32%2,200 6277 · Kitchen Purchases 1,500 844 129%656 (1,000) -40%2,500 6278 · Kitchen Other 2,500 1,328 113%1,172 (2,500) -50%5,000 Total 6270 · Kitchen 16,900 1,605 10%15,295 (3,100) -16%20,000 6280 · Communications - - 0%- - 0%- 6281 · IP Phone System Management 7,200 (1,303) -15%8,503 2,568 55%4,632 6282 · Wireless Cell Phones 9,600 (148) -2%9,748 (1,150) -11%10,750 6283 · ADA Pay Phone - (234) -100%234 (936) -100%936 6284 · Main Telephone Line - (1,759) -100%1,759 (7,926) -100%7,926 6285 · Comcast Office Line 2,916 135 5%2,781 23 1%2,893 6286 · Comcast Client Line 4,560 47 1%4,513 397 10%4,163 6287 · Fiber Optic Line 1 31,440 (1,317) -4%32,757 (3,660) -10%35,100 6288 · Fiber Optic Line 2 31,440 (1,276) -4%32,716 (1,260) -4%32,700 6289 · Other Communications 1,500 588 65%912 - 0%1,500 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 6290 · WiLine Fiber Optic 34,200 34,200 0%- 34,200 0%- 6291 · IT Services 40,000 40,000 0%- 40,000 0%- Total 6280 · Communications 162,856 68,933 73%93,923 62,256 62%100,600 6300 · Maintenance Services & Repairs - - 0%- - 0%- 6310 · Airwall Maintenance 7,200 (834) -10%8,034 3,200 80%4,000 6311 · Pest Control 3,900 480 14%3,420 - 0%3,900 6312 · General Electrical 2,500 1,138 84%1,362 (1,300) -34%3,800 6313 · General Plumbing 3,000 1,173 64%1,827 500 20%2,500 6314 · Painting and Wall Repair 3,600 1,761 96%1,839 - 0%3,600 6315 · Carpet & Flooring 2,500 1,460 140%1,040 (1,100) -31%3,600 6316 · Asphalt and Masonry 1,500 875 140%625 - 0%1,500 6317 · General Carpentry 300 64 27%236 (1,200) -80%1,500 6318 · Welding & Sheet Metal 2,500 1,280 105%1,220 - 0%2,500 6319 · Kitchen Hydro-Jet 3,500 2,040 140%1,460 1,500 75%2,000 6320 · E-Waste Disposal 700 410 141%290 200 40%500 6321 · Other Interior Service 2,000 1,108 124%892 - 0%2,000 6322 · Other Exterior Service 3,500 1,946 125%1,554 1,000 40%2,500 6323 · Decorations 6,540 6,540 0%- 6,540 0%- 6324 · Parking & Towing 1,200 1,200 0%- 1,200 0%- Total 6300 · Maintenance Services & Repairs 44,440 20,641 87%23,799 10,540 31%33,900 6330 · General Maintenance Supplies - - 0%- - 0%- 6331 · General Electrical 2,000 684 52%1,316 - 0%2,000 6332 · Electronics 3,000 1,750 140%1,250 500 20%2,500 6333 · Lighting & Batteries 9,000 5,136 133%3,864 - 0%9,000 6334 · General Plumbing 2,500 1,460 140%1,040 - 0%2,500 6335 · Painting and Wall Repair 2,500 1,085 77%1,415 - 0%2,500 6336 · Carpet & Flooring 1,200 562 88%638 - 0%1,200 6337 · Asphalt and Masonry 800 469 142%331 - 0%800 6338 · General Carpentry 600 (47) -7%647 - 0%600 6339 · Welding & Sheet Metal 800 469 142%331 - 0%800 6340 · Furniture Repair 1,500 856 133%644 (1,000) -40%2,500 6341 · Other Interior Maintenance 2,000 190 10%1,810 - 0%2,000 6342 · Other Exterior Maintenance 2,000 1,115 126%885 - 0%2,000 6343 · Tools 3,000 (678) -18%3,678 (2,000) -40%5,000 6344 · Workwear 2,500 1,306 109%1,194 - 0%2,500 Total 6330 · General Maintenance Supplies 33,400 14,356 75%19,044 (2,500) -7%35,900 6350 · Utilities - - 0%- - 0%- 6351 · PG&E Electricity 85,000 8,005 10%76,995 - 0%85,000 6352 · PG&E Gas 18,000 4,571 34%13,429 3,000 20%15,000 6353 · CalWater 25,000 (3,008) -11%28,008 8,500 52%16,500 6354 · Other Utilities 600 350 140%250 (900) -60%1,500 Total 6350 · Utilities 128,600 9,918 8%118,682 10,600 9%118,000 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 7100 · Marketing - - 0%- - 0%- 7111 · Creative/Brochure Production 7,000 (4,940) -41%11,940 (21,390) -75%28,390 7112 · Website 14,000 11,025 371%2,975 14,000 0%- 7113 · Media Planning/Buying 199,588 32,885 20%166,703 9,588 5%190,000 7114 · Printing 1,000 (2,425) -71%3,425 (5,500) -85%6,500 7115 · Other Marketing 11,000 10,700 3567%300 6,000 120%5,000 Total 7100 · Marketing 232,588 47,245 25%185,343 2,698 1%229,890 7120 · Public Relations - - 0%- - 0%- 7121 · Authority Board 9,000 2,112 31%6,888 2,100 30%6,900 7122 · Community 5,000 (56) -1%5,056 - 0%5,000 7123 · Employee Relations 10,000 (1,310) -12%11,310 - 0%10,000 7124 · Other Public Relations - - 0%- (30,100) -100%30,100 7124.1 · Next 25 - (100,000) -100%100,000 - 0%- 7124 · Other Public Relations - Other - (25) -100%25 - 0%- Total 7124 · Other Public Relations - - 0%- - 0%- 7125 · Meeting 6,000 3,501 140%2,499 6,000 0%- Total 7120 · Public Relations 30,000 (95,778) -76%125,778 (22,000) -42%52,000 7130 · Client Entertainment 20,000 7,229 57%12,771 - 0%20,000 7140 · Client Gifts 10,000 2,771 38%7,229 (5,000) -33%15,000 7150 · Tradeshows - - 0%- - 0%- 7151 · Booth Rental/Registration 17,500 6,349 57%11,151 2,500 17%15,000 7152 · Shipping 500 500 0%- 500 0%- 7153 · Equipment 4,000 1,031 35%2,969 4,000 0%- 7154 · Decorations 1,000 493 97%507 1,000 0%- 7155 · Registration Inactive - (414) -100%414 - 0%- Total 7150 · Tradeshows 23,000 7,959 53%15,041 8,000 53%15,000 7160 · Industry Event Registration 5,000 4,047 425%953 - 0%5,000 7170 · Travel Expense - - 0%- (27,000) -100%27,000 7171 · Airfare 8,250 2,828 52%5,423 8,250 0%- 7172 · Lodging 18,900 6,980 59%11,920 18,900 0%- 7173 · Meals 4,150 2,959 248%1,191 4,150 0%- 7174 · Transportation 5,100 1,240 32%3,860 5,100 0%- 7175 · Other Travel Expense 1,500 1,482 8070%18 1,500 0%- 7170 · Travel Expense - Other - (923) -100%923 - 0%- Total 7170 · Travel Expense 37,900 14,565 62%23,335 37,900 0%- 7180 · Dues & Membership 3,500 (555) -14%4,055 (1,500) -30%5,000 7190 · Group Rental Incentive - - 0%- (4,000) -100%4,000 7191 · Room Rental/Equip 1,000 1,000 0%- 1,000 0%- 7192 · Other Group Rental Incentive 4,000 20 1%3,980 4,000 0%- 7190 · Group Rental Incentive - Other - - 0%- - 0%- Total 7190 · Group Rental Incentive 5,000 1,020 26%3,980 5,000 0%- South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 8100 · Professional Services - - 0%- - 0%- 8111 · Legal 25,000 (5,608) -18%30,608 5,000 25%20,000 8112 · Staff Training & Education 6,000 (205) -3%6,205 - 0%6,000 8113 · Marketing/Other 35,000 16,548 90%18,452 14,000 67%21,000 8114 · Payroll Services - (4,317) -100%4,317 (5,800) -100%5,800 8115 · Audit Services 19,500 (8,225) -30%27,725 (80) 0%19,580 8116 · City Finance Services 10,000 0 0%10,000 - 0%10,000 8117 · Expansion Study - - 0%- - 0%- 8118 · IT Services - (37,692) -100%37,692 (34,000) -100%34,000 8119 · Decorations - (8,428) -100%8,428 (6,500) -100%6,500 8120 · Network/WiFi - (1,810) -100%1,810 (1,500) -100%1,500 8121 · Recruitment - (2,094) -100%2,094 - 0%- 8122 · Parking & Towing - (120) -100%120 - 0%- 8129 · Other Professional Services 1,500 (1,716) -53%3,216 - 0%1,500 Total 8100 · Professional Services 97,000 (53,667) -36%150,667 (28,880) -23%125,880 8130 · Software/Systems Management 14,700 3,751 34%10,949 (2,654) -15%17,354 Total Expense 3,594,296 (151,673) -4%3,745,969 (284,971) -7%3,879,267 Depreciation & Others 9000 · Migration Adjustment - - 0%- - 0%- 9500 · Depreciation Expenses - - 0%- - 0%- 9501 · Depr - Building 305,287 27,944 10%277,344 305,287 0%- 9510 · Depr - Building Improvement 148,752 (19,402) -12%168,154 148,752 0%- 9515 · Depr - Furniture & Fixture 53,014 12,631 31%40,383 53,014 0%- 9520 · Depr - Food Service Equipment 12,935 5,689 79%7,246 12,935 0%- 9525 · Depr - Kitchen Table/ Flatware 5,326 - 0%5,326 5,326 0%- 9530 · Depr - Office Equipment 3,045 - 0%3,045 3,045 0%- 9540 · Depr - PC/ Tablet/ Mobile 4,645 1,936 71%2,710 4,645 0%- 9545 · Depr - Telecommunication 38,772 24,506 172%14,266 38,772 0%- 9550 · Depr - Maintenance Equipment 1,125 1,125 0%- 1,125 0%- 9555 · Depr - Machinery & Vehicles 1,669 835 100%835 1,669 0%- 9560 · Depr - Improvement of Site 7,518 2,418 47%5,100 7,518 0%- Total 9500 · Depreciation Expenses 582,089 57,682 11%524,407 582,089 0%- South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget Net Ordinary Income (1,826,506) 78,696 -4%(1,905,202) (222,239) 14%(1,604,267) Other Income/Expense - - 0%- - 0%- Other Income - - 0%- - 0%- 9110 · Conference Center Tax 2,191,060 18,764 1%2,172,296 (88,458) -4%2,279,518 9115 · Conference Ctr Tax Collection - - 0%- - 0%- 9120 · Interest Revenue - - 0%- (35,000) -100%35,000 9121 · Interest from Operating Account - (35) -100%35 - 0%- 9122 · Interest from LAIF 62,000 62 0%61,938 62,000 0%- 9123 · Interest from Trustee account - (1,092) -100%1,092 - 0%- Total 9120 · Interest Revenue 62,000 (1,065) -2%63,065 62,000 0%- 9125 · Other Income - (2,522) -100%2,522 - 0%- 9130 · Credit Card Discount & Rebate 4,200 (3,838) -48%8,038 4,200 0%- Total Other Income 2,257,260 12,839 1%2,244,421 (57,258) -2%2,314,518 Other Expense - - 0%- - 0%- 9230 · Interest Expenses - (8,610) -100%8,610 - 0%- 9240 · Trustee Admin Fees - (2,250) -100%2,250 - 0%- Total Other Expense - (10,860) -100%10,860 - 0%- Net Other Income 2,257,260 23,699 1%2,233,561 (57,258) -2%2,314,518 Net Income 430,754 102,395 31%328,359 (279,497) -39%710,251 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Fiscal Year 2019-2020 Proposed Capital Improvement Budget Project #Project Name GL Project Status Date Start Date Completed Budget $$Actual Cost Over Under 1920-01 Replace and Install Booster for Water Heaters 1560 12/1/2019 1/1/2020 7,500 - 1920-02 Replace and Install Amplifiers and Equalizers 1545 7/1/2019 10/1/2019 155,000 - 1920-03 Replace Directional Signs, Monitors and Accessories 1515 10/1/2019 1/1/2020 7,000 - 1920-04 Replace and Purchase 106 Units of Table Skirting 1515 2/1/2020 4/1/2020 12,000 - 1920-05 Upgrade BrightSign Cloud Base Signage 1545 10/1/2019 1/1/2020 15,000 - 1920-06 Replace 250 Arena Style Chairs and Hand Carts 1515 8/1/2019 10/1/2019 46,000 - 1920-07 Purchase and Replace Six (6) Podiums 1515 9/1/2019 10/1/2019 12,000 - 1920-08 Replace and Purchase Entrance Door Hardware 1560 1/1/2020 4/1/2020 30,000 - 1920-09 Purchase and Replace Electronic Main Monitors 1545 10/1/2019 1/1/2020 15,000 - 1920-10 Update and Replace Existing 110v Wall and Floor Outlets 1510 9/1/2019 10/1/2019 16,500 - 1920-11 Purchase and Replace Mobile Staging and Railings 1515 8/1/2019 10/1/2019 45,000 - 1920-12 Replace Wallpaper with Wall Texture in all Lobby Areas 1560 8/1/2019 10/1/2019 52,000 - 1920-13 Upgrade and Install Firewall and Protection to Servers 1545 7/1/2019 10/1/2019 45,000 - 1920-14 Purchase and Replace Carpet Extractor Machine 1550 7/1/2019 10/1/2019 7,500 - 465,500 - - - South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Proposed Fiscal Year 2019-2020 Salary Executive Director 174,222 Director of Facility Operations 120,716 Chief Financial Officer 128,750 Director of Sales 108,150 Facility Services Manager 92,700 Event Manager 81,113 Sales Manager 70,298 Meetings Manager 69,293 Facility Services Coordinator 66,950 Sales & Administrative Services Assistant 55,702 TOTAL:967,894