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HomeMy WebLinkAbout01 21 2020 P&R Comm Packet - FINAL Agenda CITY OF SOUTH SAN FRANCISCO SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION Tuesday, January 21, 2020 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. The regular meetings are held on the third Tuesday of each month at 7:00 p.m., in the Council Chambers at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a general outline of our procedures. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Chamber and submit it to the Director of Parks and Recreation. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. KRISTY CAMACHO CHAIRPERSON ROBERT UY BETTY BATTAGLIA VICE CHAIR COMMISSIONER RUTH DeNARDI STEPHEN FIRPO COMMISSIONER COMMISSIONER WILLIAM LOCK COMMISSIONER COMMISSIONER SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Municipal Services Building Community Room 33 Arroyo Drive Tuesday, January 21, 2020 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the December 9, 2019, Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Presentation of Be a Team, Keep South City Clean Poster Contest VIII. Beautification Committee IX. Old Business A. Election of Commission Secretary X. New Business A. Sign Hill Restoration Project Update B. 2020 Calendar of Events Update C. CPRS District 4 Awards Update XI. Friends of Parks and Recreation XII. Items from Commission XIII. Items from Staff A. February Calendar of Events B. Administrative Update C. CPRS Statewide Conference Registration XIV. Adjournment Next Meeting: Regular Meeting: Tuesday, February 18, 2020 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM MONDAY, DECEMBER 9, 2019 I. CALL TO ORDER: 7:02 p.m. A special meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Monday, December 9, 2019, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, and Uy Absent: Commissioner Lock Staff: Sharon Ranals, Assistant City Manager / Parks and Recreation Director Greg Mediati, Deputy Director Jake Gilchrist, Director Capital Projects Angela Duldulao, Recreation Manager Kari Jung, Administrative Assistant Laura Armanino, Childcare Supervisor Kelli Jo Cullinan, Senior Services Supervisor Erin O’Brien, Classes Supervisor Mike Mulkerrins, Sports / Rentals Supervisor Kim Morrison, Childcare Assistant Supervisor Morena Gallagher, Administrative Assistant Marie Patea, Executive Assistant to the City Manager III. PLEDGE OF ALLEGIANCE: Complete IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE November 19, 2019, MEETING: No changes and approved by motion as written. Motion: Commissioner Camacho / Second: Commissioner Uy. VI. Citizen Participation: Megan Woodridge addressed the Commission about the Civic Campus Playground after the presentation. She is a teacher at Parkway Heights Middle School, president of the co-sponsored SSF Mother’s Club, and mother of a 1 year old boy and a 3.5 year old boy. Megan expressed her excitement about the plans presented. Her main goal is to ensure there is a fence around the park area as well as how accessible the restrooms and water fountains are to the park. She raised concerns with the play features (mounds) as well as drainage for water run-off to ensure no standing water on the slides after rain. VII. Beautification Committee: DD Mediati shared that there are no announcements at this time. The next meeting is scheduled for January 21, 2020. Parks and Recreation Commission Minutes of the Meeting of December 9, 2019 Page 2 VIII. OLD BUSINESS: A. Civic Campus Playground Alternatives ACM Ranals introduced DCP Jake Gilchrist to provide an update on the Civic Campus playground alternatives. Jake provided a brief update on the overall project and explained that the park is not currently fully funded, but that the designs being presented are inclusive and reflect the architecture and activity of the site, and that it footprint of the playground area is smaller than Orange Memorial Park. Erin Trompeter of SmithGroup presented the two alternatives for discussion, noting commonalities between the two include: framework/rightsizing for footprint, main elements, age group zones (0-2yrs, 2-5yrs, and 5-12yrs), synthetic turf in middle un-programmed, garden, promenade, plaza, and event plaza. Chair Battaglia expressed her thanks to the presentation team and shared her preference for the Nature/Adventure design with a softer more pleasing look. However, she does prefer the tower structure from the Tech/Innovation design. She express concerns for: • Nearby restrooms • Fencing all around the play area • Water drainage Commissioner Uy acknowledged that the Nature/Adventure themed design is very nice, however the Tech/Innovation them makes more sense with the building design. He expressed his preference for a flat play area (no mounds). He has kids aged six and ten, and parks with mounds are difficult for parents and pose potential for tripping injuries. The Tech/Innovation design appears to provide newer/different features while the Nature/Adventure design is the same as many other parks. The brighter colors shown on the right are preferred. Commissioner DeNardi shared that she gravitated towards the Nature/Adventure design. Even though the building planned is modern, South San Francisco is bringing history and future together. Children’s play should be hands on, familiar, and sensory. She expressed her preference for the darker colors. She had concerns about trees depicted, and if they are existing or planted. Commissioner Firpo expressed his preference for the Tech/Innovation design due to the proximity to the building as well as it being something different than other parks. He expressed his concerns about rain run-off if the area is flat and whether there is a play structure in the 2-5 year old zone. He prefers the brighter colors and is pleased with the fence around the park. Commissioner Camacho shared that she preferred the Nature/Adventure design. She does like the Tech/Innovation design, however the feel of the community seems like the Nature/Adventure design will be better appreciated. Concerns included: • 2-5 year old zone from the Tech/Innovation design seems to include more inclusive play products (roller table); mounds are not inclusive • Fencing on the Nature/Adventure design is too plain; prefer to have sensory features along the structure Parks and Recreation Commission Minutes of the Meeting of December 9, 2019 Page 3 • Would like to have a special swing or more inclusive strap seat • Would prefer to have few features now so that all features are 100% inclusive and add more later if cost is a factor DCP Gilchrist addressed comments/concerns: • Fencing is a central component • Seating areas allow views of playground • The restroom is located in the lobby of the building, on the first floor • At the edge of the turf area is a family, single user restroom and water fountain is planned • Drainage is always a challenge but the surface should drain quickly. Code requires that slide landing is perfectly level and therefore drains slowly • Larger and taller structures require a lot more space for ramping. Everything is fully ADA compliant to code, but going beyond the code involves balancing the available space with potential use • Design team has noted that certain elements from each are preferred and will come back in February after additional outreach and Council review ACM Ranals wrapped up with her thoughts that both designs are nice. Originally, there was no budget for the park in the design, and staff is working on grants and other funding sources. An exterior restroom is one of the most expensive elements, and therefore the design will include the infrastructure for a future restroom if it can’t be funded at the time of construction. 5 minutes recess was taken at 7:45 pm Meeting resumed at 7:50 pm B. Orange Memorial Park Ballfield construction update DCP Gilchrist presented the Commission with an update on the redesign that DD Mediati shared last month. The ballfield redesign has been spurred by the Orange Park Storm Water Capture project which determined that the current ballfields was the best location. The Caltrans grant for the storm water capture project includes restoring the ballfields to a like condition, partially funding this project. Ground is scheduled to break in 2020 and will be about a year in construction. Design is planned to complete and go to bid in 2021 and should be in construction for about a year. He introduced Derek McKee of Verde Design to share the updated presentation and discuss the utilization of synthetic turf. Commissioner Firpo inquired about concessions storage Commissioner Uy shared that he is not a fan of synthetic turf and shared the following concerns and comments: • Whether there are carcinogen concerns • Is padding present to reduce injuries • Cost of replacement vs. maintenance and damage • City of San Bruno locks up the fields for use by user groups only Parks and Recreation Commission Minutes of the Meeting of December 9, 2019 Page 4 Commissioner Camacho inquired about: • Do co-sponsored groups sign agreements? • What are the infill costs from most to least? Are there plant-based options? • Where are the bullpens located? • Who is responsible for moving the portable fences between uses and where are they stored when not in use? DCP Gilchrist addressed questions/comments: • He does not advocate synthetic fields across the board; however this field location lends itself to synthetic field to allow increased use and addresses a shortage of playing fields in the City. • Some storage facilities are integrated into the project as part of the water capture project. Details for additional storage and seating are still being discussed. • It is easier to replace the turf in patches over the high-use areas. DD Mediati addressed questions/comments: • Rentals/Sports staff meet with users and review rules and regulations when issuing permits. • Study is in process related to the portable fences (moving and storage) as well as for field prep and maintenance. C. Gardiner Park update DCP Gilchrist reported that, after incorporating the Commission’s prior comments, the project is now out for bid with two items to note: 1. The Commission had requested that the design of the basketball court include three hoops. The vendor recommended that the basketball court be designed with just one court with adjustable (hand-crank) height hoops. The alternate is about 1/3 the price of what was originally requested and makes better use of the space/design. 2. S. Norris, a Mission District (SF) muralist, is assisting with the playground and court color scheme selections to integrate with the art installation Chair Battaglia inquired about the location of the art. DCP Gilchrist advised that the back fence of the basketball court is a 4’ retaining wall with a solid wall on top. That is where the artwork will be installed. Commissioner Camacho inquired if the art will be graffiti resistant? DCP Gilchrist shared that the anti-graffiti coating will be applied after. IX. New Business: A. Election of officers Chair Battaglia motioned Commissioner Camacho for Chair, Commissioner Uy seconded. Parks and Recreation Commission Minutes of the Meeting of December 9, 2019 Page 5 ACM Ranals polled: Commissioner DeNardi - Aye Commissioner Firpo - Aye Commissioner Uy - Aye Commissioner Camacho - Aye Chair Battaglia - Aye Motion passed. Chair Camacho requested nominations for Vice-Chair. Commissioner Battaglia nominated Commissioner Uy and Commissioner DeNardi seconded. ACM Ranals polled: Commissioner DeNardi - Aye Commissioner Firpo - Aye Commissioner Uy - Aye Chair Camacho - Aye Commissioner Battaglia - Aye Motion passed. Camacho requested if selection of Secretary shall be deferred until Commissioner Lock returns. Commissioner Firpo motioned and Commissioner DeNardi seconded. ACM Ranals polled: Commissioner Denardi - Aye Commissioner Battaglia - Aye Chair Camacho - Aye Commissioner Uy - Aye Commissioner Firpo - Aye Motion passed. Commissioner DeNardi expressed thanks to Commissioner Battaglia for her service as Chair. X. Friends of Parks and Recreation: EA Patea shared that there was nothing to report at this time. XI. Items from Commission: Commissioner Firpo attended the Council Reorganization and gave kudos to staff for the setup and especially to Austin Navarro for his responsiveness to issues. Commissioner Uy reported that he was a judge for the Keep SSF Clean Poster Contest which was a lot of fun with over 200 entries from kids in kindergarten through 5th grade. Commissioner DeNardi expressed that Richard Holt will be missed by the community and that he and his wife have been prominent community leaders, shared so much of their time throughout their life without hesitation, and were always present and volunteering of themselves. Richard’s encouragement is the reason why she is now a commissioner herself Parks and Recreation Commission Minutes of the Meeting of December 9, 2019 Page 6 and would like the Commission to consider a memorial representing what he meant to the community. Commissioner Battaglia congratulated staff in response to the letter received from a resident Andrea Graham regarding the swing installed at Winston Manor Park; the video and thank you letter shared was heartfelt. Thank you for the invite to the employee’s luncheon. The Wreath Making Workshop was great fun. Congratulations to Erin O’Brien for her appointment to the fundraising committee, to Devin Stenhouse who is now supervising Classes, and to Brian Noce who is doing a great job over at the pool. She expressed how much she will miss Richard Holt’s presence, support, mentorship, smile, and his interest in the senior programs. Chair Camacho expressed her thanks to DD Mediati for the installation of the swing and that he is invaluable to the department. She thanked the Commission for the honor to be Chair, a year too early. This will be a different experience than three years ago during her first as Chair when Richard was her mentor. She will miss his smile, kind words, hula dancing, and terrible wreath making skills. She will do her best to honor Richard and pay tribute to his honor and dedication and make him proud this year in his stead. XII. Items from Staff: A. January Calendar of Events. ACM Ranals reviewed the January 2020 Calendar of events, highlighting Valentines Cards for the Troops and the Middle School Dance. Additionally, ACM addressed that tickets for the Nutcracker are available to pick up this evening. CPRS District IV awards will be in Cupertino in February and if Commission has any suggestions to nominate a volunteer, business, or professional category please forward to staff. And finally, to thank Commissioner Battaglia for her time as Chair this past year. Manager Duldulao shared that the CPRS Conference is 03/10-03/13 in Long Beach this year (and next year as well). Pre-registration ends on 01/22. B. Administrative Updates ACM Ranals advised that the weekly reports are attached to the packets. XIII. Adjournment: 8:44 p.m. in honor of Richard Holt with our deepest sympathies to his beloved wife Jeanette. In memory of our fellow commissioner and dear friend Richard Holt who died on December 7. Richard loved and made a tremendous impact in our South San Francisco community and our entire Parks and Recreation family. We thank him for a lifetime of dedicated service, for setting an example to all of us as commissioners, for being a dear friend, trusted colleague and confidant. He will be missed by all of us. Respectfully submitted by Kari Jung, Administrative Assistant II Staff Report DATE: January 21, 2020 TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: Sign Hill Habitat Restoration Project RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of ongoing weed eradication and habitat restoration activities on Sign Hill Park. BACKGROUND/DISCUSSION San Mateo County voters approved a half-cent general sales tax in November 2012 (Measure A), which was subsequently reauthorized by voters in November 2016 (Measure K). On May 16, 2017, the Board approved the Measure K allocation plan in which the County anticipated Measure K receipts of approximately $81.6 million annually. The plan included $7 million in one-time loans or grants, divided equally among the five supervisorial districts, for district-specific needs and projects. Upon learning that these funds would be appropriated to local jurisdictions and other organizations for meaningful projects at the discretion of the Board of Supervisors, Parks and Recreation staff submitted a funding proposal for an invasive plant eradication and habitat restoration project on Sign Hill Park in fall 2017. The proposal was accepted Supervisor Dave Pine’s Office, and forwarded to the Board of Supervisors for final authorization. The Board of Supervisors approved funding this project in July 2018. The awarded proposal appropriates $75,600 over two years for staffing and supplies. The city is supplementing this funding with General Fund monies and salary savings from vacant hourly positions. Sign Hill, geographically located in South San Francisco and geologically a part of San Bruno Mountain, is home to over 70 native and ecologically critical species of botanical life in need of conservation. The presence of several species of invasive plants threatens the existence of the existing Sign Hill ecosystem, which also is a habitat for several species of endangered butterfly. Threats to biodiversity are compounded by consequences of drought, inappropriate species planted by volunteers in years past, and impassable terrain. A team of volunteers in coordination with the Parks and Recreation Department has been working to stem the spread of these invasive species, but lacks sufficient resources to adequately conserve and protect threatened vegetation; thus, in its current condition, the spread of invasive species is largely uncontained. Staff Report To: Parks and Recreation Commission Date: November 19, 2019 Subject: Urban Forest Master Plan Update This past year, Parks staff hired a Natural Resources Specialist, Emma Lewis, and a Natural Resources Aide, Daniel Simoni, who are responsible for the identification of species to be replaced, and the removal of invasive species and planting of natives. In addition to their targeted work on Sign Hill, Emma is scheduling regular volunteer events on Sign Hill, planned for the second Wednesday of the month, and the following Saturday from 9:00 a.m. – 12:00 p.m. Emma Lewis will attend the Parks and Recreation Commission Meeting, and verbally report on efforts completed to date, and planned work. By: Greg Mediati Deputy Director of Parks and Recreation Staff Report DATE: January 21, 2020 TO: Parks and Recreation Commission FROM: Recreation Manager SUBJECT: 2020 Event Calendar RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the adopted Parks and Recreation Department’s 2020 event calendar. BACKGROUND/DISCUSSION By way of this report, the Parks and Recreation Department is releasing the adopted 2020 Event Calendar to be reviewed by the Parks and Recreation Commission, enclosed here as Attachment 1. Staff will be prepared to verbally report on this document. Note that all dates are subject to change, or events may be postponed or cancelled due to inclement weather. By: _______________________________ Angela Duldulao Recreation Manager Attachments The Parks and Recreation Department's mission is to provide opportunities for physical, cultural and social well being; protect and enhance the physical environment; and ensure the effective and efficient use of public facilities and open space. 2020 Events City of South San Francisco Contact Us Municipal Services Building 33 Arroyo Drive South San Francisco, CA (650) 829-3800 www.ssf.net/rec ABOUT US OUR SPECIAL EVENTS Each year, we host many public special events in various interest areas with the hope that they will serve our residents. If you would like to provide feedback on any of our events and activities, please email [email protected]. Parks and Recreation Department New Year’s Day/Programs Closed Winter Session Classes Begin Martin Luther King Jr. Holiday/Programs Closed Middle School Dance Seniors Valentine's Day Cards for the Troops January February Senior Dance Chinese New Year Party Seniors Valentine's Special Dance CAC General Art Show & Karaoke CAC General Art Show Presidents Day/Programs Closed Summer Camp Lottery Applications Accepted/Priority Registration Spring Session Registration Begins March Senior Health Fair Summer Camp Registration Begins Spring Camp Spring Session Classes Begin April After School Program Lottery Registration/Priority Registration CAC Youth Art Show Easter Egg Hunt Adult Softball League Begins Senior Volunteer Luncheon Junior Giants Registration Begins Arbor Day Youth Karate Tournament May Farmers Market Opening Downtown Summer Session Registration Begins Preschool Graduation Senior Pancake Breakfast Memorial Day Holiday/Programs Closed Memorial Day Flag Ceremony Last Day of School @SSFUSD Junior Giants First Pitch Meeting June First Day of Summer Camp Summer Session Classes Begin Junior Giants Coaches Meeting Junior Giants Begins Outdoor Movie Night in the Park Adult Summer Basketball Begins July Programs Closed Independence Day/Programs Closed Oyster Point Fireworks Show CAC Photography Show CAC Photography Show Adult Softball Summer League August Final Day of Summer Camp Fall Session Registration Begins SSFUSD School Begins SSF Senior Picnic Outdoor Movie Night in the Park Middle School Fall Sports Evaluation Cultural Arts BBQ September Labor Day/Programs Closed Fall Session Classes Begin Middle School Fall Sports Begin Coastal Clean Up Day City Hall 100th Anniversary Celebration October CAC Show: Day of the Dead CAC Show: Day of the Dead Columbus Day/Programs Closed Halloween Extravaganza Middle School Dance November Holiday Boutique Veterans Day/Programs Closed Thanksgiving Fun Run Class Registration for Winter Begins Thanksgiving/Programs Closed Thanksgiving/Programs Closed December Santa Comes to Town IPP Wreath Workshop Winter Camp Recreation Administrative Offices Closed Christmas Eve/City Offices Closed at Noon Christmas Day/Programs Closed Winter Camp New Year’s Eve Holiday Nutcracker 1 6 20 24 24 7 14 14 15 17 21-28 24 13 14 23-27 23 1-10 3-4 4 13 17 18 24 26 2 4 15 17 25 25 28 28 1 1 2 8 19 TBD 3 4 4 10 11 13 July is Parks and Recreation Month! 7 10 12 21 21 25-26 30 7 8 8 19 26 9 10 12 24 TBD 7 11 14 16 26 27 5 6 21-23 21-25 24 25 28-30 31 TBD *TBD= To be determined. Dates may be subject to change [Updated 01.16.2020] Staff Report DATE: January 21, 2020 TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: California Parks and Recreation Society District IV Awards RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the 2020 California Parks and Recreation Society District IV Awards. BACKGROUND/DISCUSSION Each year, staff submit several award applications for the California Parks and Recreation Society (CPRS) District IV Awards. CPRS District IV is a local chapter of the statewide California Parks and Recreation Society, a non-profit organization that supports industry professionals through education, networking, resources and advocacy. District IV serves the counties of San Francisco, San Mateo, and Santa Clara. Award applications for four categories are accepted. 1. The Volunteer & Sponsor Citation Award is presented to a person or organization whose voluntary contribution of time and effort to recreation, park and human services programs significantly improved services. 2. The Professional Merit Award is presented to those who have made a significant contribution to their agency or the field of parks, recreation and/or human services. 3. The Distinguished Professional Award for lifetime achievement is District IV’s most highly honored award. It may be presented to a professional who has demonstrated leadership and initiative and has made significant contributions to CPRS and the fields of parks, recreation and/or human services. 4. The Award of Excellence recognizes outstanding projects or programs in the categories of Recreation Programming, Promoting Healthy Communities, Parks Planning, Facility Design or other related areas. Award of Excellence serves to recognize and promote agency successes, new creative approaches and best practices. Staff Report To: Parks and Recreation Commission Date: January 21, 2020 Subject: California Parks and Recreation Society District IV Awards This year, staff is submitting applications for the following individuals and programs. Woody Rael and Jim Elder, South San Francisco Youth Baseball League volunteers and past presidents are being recognized for the Volunteer Citation Award for their many years of dedicated service to the city and its youth athletes. Rena Donati, former Cultural Arts Commissioner, is also nominated for the Volunteer Citation Award for her years of advocacy and volunteerism for local fiber arts programs and art shows. Rena served as a Cultural Arts Commissioner from 2004 – 2016, and is a leading member of the Green House Quilters, a local quilting organization. Richard Holt, former Parks and Recreation Commissioner, has been nominated for the Distinguished Professional Award for his many years of service to the Department and its constituents, and for his support of the Friends of Parks and Recreation, Police Activities League, Improving Public Places Committee, and programs for all ages and abilities, among countless others. The Department’s Circle 3.0 Arbor Day Planting Event was nominated for the Award of Excellence. As part of this event, staff and volunteers planted 400 trees in South San Francisco, in partnership with the California High Speed Rail Authority, West Coast Arborists, and the California Urban Forests Council. This tremendous program is part of a larger effort to enhance the city’s urban forest. The award banquet will be held on Thursday, February 27 at 6:00 p.m. at the Mountain View Community Center. Transportation may be arranged by staff. Staff will be making dinner reservations for awardees, their guests, staff, and Commissioners who are able to attend. By: Greg Mediati Deputy Director of Parks and Recreation PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: February 2020 Day Date Event Time Location Saturday 01 Sunday 02 Monday 03 Improving Public Places Committee meeting 5:30 p.m. Corp. Yard conference room Tuesday 04 Wednesday 05 Thursday 06 Friday 07 Senior Dance Chinese New Year Party 10:00 a.m. – 2:00 p.m. Saturday 08 Sunday 09 Monday 10 Tuesday 11 Wednesday 12 City Council Meeting 7:00 p.m. MSB Council Chambers Thursday 13 Friday 14 Seniors Valentines Special Dance CAC General Art & Karaoke 4:30 p.m. – 8:00 p.m. 5:30 p.m. – 8:00 p.m. Magnolia MSB Saturday 15 CAC General Art 10:00 a.m. – 4:00 p.m. MSB Sunday 16 Monday 17 Presidents Day/Program Closed Tuesday 18 Josh Richardson’s birthday Parks & Recreation Commission meeting 7:00 p.m. MSB Council Chambers Wednesday 19 Thursday 20 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber Friday 21 Summer Camp Lottery Applications Accepted/Priority Registration Saturday 22 Improving Public Places Event 9 am-12 pm Sign Hill 23 Monday 24 Spring Session Registration Begins Tuesday 25 Wednesday 26 City Council Meeting 7:00 p.m. MSB Council Chambers Thursday 27 CPRS District 4 Award Dinner 6:00 pm Mountain View Friday 28 Saturday 29 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: December 12, 2019 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Cultural Arts Commissioner Amethyst Moncé Resigns Amethyst Moncé has resigned from the Cultural Arts Commission because she is moving to Southern California. Commissioner Moncé was first appointed to the Commission on May 28, 2014. The Department is grateful for her many years of service to the City of South San Francisco and cultural arts initiatives. Recreation Staff Attends Big Lift Conference On Wednesday November 20, 2019, Laura Armanino, Supervisor of the Childcare Program, attended the Policy, Partnerships & Practice: Intersections for Early School Success conference by the Center for Early Learning at Silicon Valley Community Foundation and their Bay Area education partners. Staff from the South San Francisco Unified School District, other members of the South San Francisco Big Lift collaborative, and regional Big Lift stakeholders were also in attendance. The one-day conference focused on building effective preschool to third-grade learning communities. The conference explored how local, state and federal policy, thoughtful and courageous partnerships, and research-based best practices can work together for early school success. Historically early childhood education has been disconnected from elementary school system, making collaboration and alignment of practices difficult. Funding streams, learning standards, teacher preparation pathways, and accountability systems are different in preschool compared to elementary school. However, early learning leaders, school administrators, and governments are becoming increasingly aware of the tremendous impact of bridging together these two systems. High-quality early care and education experiences build the foundation for lifelong learning and success, and when these experiences are connected and aligned to kindergarten and elementary education, the benefits for children and their families are multiplied. Opening remarks were made by Mary Ann Dewan, Ph. D., County Superintendent of Schools for Santa Clara County Office of Education. City Council Reorganization Event Preparation and Setup The City Council Reorganization was held at the Municipal Service Building on Tuesday, December 3, 2019. The Social Hall, Betty Weber Room as well as the Atrium were used for this Bi-Weekly Update December 12, 2019 Page 2 of 3 event and staff worked together cleaning and preparing the interior and exterior of the building. Facility Rentals staff worked a total of 55 hours for this event which included cleaning chairs, setup and working the day of the event. Santa Comes to Town The annual Santa Comes to Town event, organized by Sheri Boles in the City Manager’s Office, took place on Saturday, December 7, 2019 at City Hall where families were able to enjoy some snacks and drink hot cocoa as well as take pictures with Santa. This year, the weather conditions were very wet and cold, but the crowd still showed up! Facility rentals staff helped support this event by completing setup and breakdown as well as working the event. In all, two part-time recreation staff worked a combined total of 24 hours. Holiday Boutique Recap The Senior Services Program held its annual Holiday Boutique on Saturday, November 2 at the Municipal Services Building. Over 40 vendors participated in the event and over 900 people attended the boutique to enjoy the festivities and find those very special items to purchase. There was holiday music, cookies, coffee, hot chocolate, and candy canes for all who attended. There was also a raffle with some great prizes donated from the vendors and the grand prize of a one night stay at The Best Western Grosvenor Hotel in South San Francisco. The vendors, attendees, and Senior Services team were very pleased with the event. Staff is already planning for the 2020 Holiday Boutique scheduled on Saturday, November 7, 2020. Kaiser Sponsorship for Senior Health Fair The Senior Services Program applied for and received a $4,000 sponsorship for the 2020 Senior Health Fair from Kaiser Permanente. There has been a long-standing partnership with Kaiser for the health fair and staff is excited to continue working with the Kaiser team to keep the health fair thriving. The Health Fair will be held on March 13 at the Municipal Services Building from 9:00 a.m. – 12:00 p.m. There will be a plethora of services offered from Kaiser in the Social Hall and booths for community information in the Atrium. Seniors on the Move The County of San Mateo organizes an annual event, titled On the Move (formerly Seniors on the Move), which provides an opportunity for attendees to hear from experts on how to stay active and healthy as they grow older, learn valuable information on how to avoid scams, and participate in a refresher course on driver safety. Senior Services Program team members John Lau and Veronica Ortiz hosted an information table at this event and shared information about Bi-Weekly Update December 12, 2019 Page 3 of 3 the program at Magnolia Center with over 130 attendees. Several attendees spoke highly of the services offered at the Magnolia Center. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: December 19, 2019 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update Improving Public Places Clean Up and Planting Event The Improving Public Places group and the Parks and Recreation Department hosted their last cleanup event of the year this past Saturday. The volunteer event focused on the bio-swale area near the Orange Memorial Park parking lot and bocce ball courts. Volunteers refreshed the decomposed granite pathway and river cobble swale. They also worked on trimming vegetation, cleaning up the area, and replacing plant material that has declined. While the weather was not ideal, a core group of IPP members and volunteers made a significant difference in the area. Ballfield Maintenance Update While most field maintenance efforts are on hold during the rainy weather, Parks staff have been working at Callero Ballfield installing a concrete pad for a new backflow and irrigation booster pump. Currently the forms and base rock are installed, and staff is waiting on a few dry days to pour the concrete. Once this project is complete Callero Ballfield will have appropriate irrigation pressure to keep the field in good playing condition through the summer. The Department plans on having this work completed by the end of winter. Municipal Services Building Planters Park staff are refreshing the four planters in the atrium of the Municipal Services Building. Old declining plant material was removed, fresh soil was added and brought up to an appropriate height, and new attractive plants were added. These new plants give a burst of color and freshness to the entire atrium. Bi-Weekly Update December 19, 2019 Page 2 of 2 Sign Hill Restoration The recent rains have been very beneficial for the Department’s Sign Hill restoration efforts. The wet weather has prompted the sprouting of many native plant species and created softer soils allowing staff to easily pull invasive plants. The rain also brought out some of our resident wildlife like the native Arboreal Salamander, photographed here. Staff has completed work removing Coyote Brush that was suffocating native grassland and seeded native grasses and California Poppy in areas that have been cleared of invasive growth. These areas are flagged for monitoring and will have thorough records kept about viability and success of our efforts. There has also been preparation work for biweekly volunteer projects beginning in January, as well as an extensive, multi-faceted outreach effort to recruit volunteers for Sign Hill work days. Sustainable Landscaping Practices Training Parks staff recently attended a refresher training for Rescape Bay-Friendly Landscaping on December 10. The training covers eco-friendly landscape practices, current industry trends, integrated pest management (IPM), and improving soil structure. This training is important in helping keep Parks staff up to date with current methods and knowledgeable about the field in which they work. General Storm Clean Up With the recent bout of winds and rain, Parks staff have been focusing on mitigating flooding and ensuring that park areas are safe for residents. The City has lost a few small street trees and fallen branches in our parks, but fortunately no major incidents have occurred this season. City tree crew efforts throughout the year, including structural pruning and removing hazardous trees and limbs, has had a positive impact on mitigating the number of tree related incidents. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: December 26, 2019 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Olympic Gold Medalist, Nathan Adrian, Visits Orange Pool Orange Pool had the honor of hosting a five-time Olympic gold medalist, Nathan Adrian, for a commercial filming and photo shoot on Wednesday, December 11. The commercial was for a popular beverage company that is likely filming in advance of the 2020 Olympics. A green screen was set up on the pool deck and photos and videos were filmed while Nathan was in the water. Nathan was very social with staff and was a pleasure to be around. At 6’6” tall, Nathan towered over staff. Childcare Program Update School District Confirms No City-Operated Childcare Services Needed for Summer Planning is already underway for the Childcare Program’s Summer Camp, with public registration by lottery beginning at the end of February. As part of the planning process, staff reached out to the South San Francisco Unified School District to see if the District would be requesting any services from the Parks and Recreation Department’s Childcare Program to Nathan Adrian (left) takes a photo with Acting Recreation Supervisor Brian Noce (second from right) and other Aquatics Program staff members. Bi-Weekly Update December 26, 2019 Page 2 of 3 support the District’s summer programming. In Summer 2019, the Childcare Program was asked to provide after school care for students participating in the District’s Summer STEAM Program. The program, including after school care services, was provided free of charge to participants thanks to a grant received by the District. The City was reimbursed for these services. As evidenced by the e-mail below, District staff confirmed that no services will be needed due to lack of funding. ______________________________________________________________________________ ______________________________________________________________________________ REAL Program Children’s Holiday Boutique On Monday, December 16, and Tuesday, December 17, the Childcare Program hosted a children’s holiday boutique at the Joseph A. Fernekes Recreation Building for students in the Los Cerritos and Martin REAL Programs. One hundred and ten children shopped for family members who live in their household and got to choose from a variety of gifts at no cost. Gifts were made possible from donations and included a variety of items such as socks, scented candles, flashlights, and small toys. Santa’s elves wrapped each gift for the children and organized them into bags to help the children get their gifts safely home for the holidays. Children patiently waiting to get their gifts wrapped. Bi-Weekly Update December 26, 2019 Page 3 of 3 Night of Fun Kris Kringle On Tuesday, December 17, the Full of Fun Program held its “Night of Fun Kris Kringle” at Magnolia Center. The event included arts and craft projects, green “Grinch” pancakes, fruit, and a Kris Kringle gift exchange. Over 20 participants, staff, and volunteers enjoyed a fun-filled evening of holiday cheer. Full of Fun participants enjoy a fun evening of holiday-themed activities. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: January 2, 2020 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Division Update Alta Loma Ballfield Improvements Park staff are installing foul line fencing for Nicolopulous and Rozzi Ballfields at Alta Loma Park. The removable fencing will delineate the field of play when the field is in use, and allows for the fences to be removed when games are not being played. Staff are also repairing the home run fence sleeves that were installed by the youth baseball league previously. When completed, this fencing will allow for safer play, and keep parents and other park users out of the field of play. This is one of many requests from the youth baseball league that has been accomplished this offseason as part of enhanced maintenance activities. City Hall Accessible Ramp Contractors replaced a damaged handrail on the ADA ramp to the Martin Fountain, between the Grand Avenue Library and City Hall after this issue was reported to staff by Councilmember Nicolas. The original handrail was compromised and was replaced and bolted into the concrete slab to make it more stable and ADA compliant. Bi-Weekly Update December 26, 2019 Page 2 of 3 Improving Public Places Project Site Completion Parks staff completed finishing touches to the most recent Improving Public Places project, held on December 14 at Orange Memorial Park. The decomposed granite pathway was compacted to help keep material in place. Parks staff also installed a layer of mulch in all of the planted areas to suppress weeds and give the site a tidy appearance. The work completed by Improving Public Places volunteers and Parks staff has made a noticeable impact to the area. Building Maintenance Division Update Council Chambers Dais Handrail At a recent City Council Meeting, Councilmember Matsumoto pointed out a potential fall hazard on the edge of the dais near the steps. Staff immediately took action to resolve this, and began building a custom handrail in-house. Kudos to Facility Maintenance Supervisor Alex Henry, who is fabricating the handrails. Installation will be completed immediately after fabrication and painting. Bi-Weekly Update December 26, 2019 Page 3 of 3 City Hall Floor Refinishing The hardwood floors on the second floor of City Hall were recently sanded and refinished. Carpet installation, originally scheduled for the same time, was unfortunately delayed by the installer. Carpet installation will not obstruct access to the second floor as the hardwood floor refinishing has, so it will be far less impactful to staff and residents seeking assistance. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: January 9, 2020 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks and Recreation Staff Support for City Events Parks and Recreation staff supported the following events in December: 4th Annual Menorah Lighting – This event took place at City Hall on Monday, December 3, 2019. The event continues to grow with over 75 people in attendance this year. Rabbi Goldman scheduled a juggler and the event had traditional food tasting as well as the lighting of the Menorah. Two Recreation staff members spent 16 hours preparing, working, and cleaning up after this event. This included the setup of tables, chairs, a sound system, and podium. Food Drive – The City Manager’s Office organized their second food drive at the Joseph A. Fernekes Recreation Building on December 19 and 20, with setup beginning on Wednesday, December 18. Two Recreation staff members spent 32 hours preparing, working, and cleaning up after this event, which was a huge success. 2019 Nutcracker Recap; Good Deed in Honor of Rich Holt The 2019 Nutcracker production was once again a huge success. Over 1,600 family, friends, and community members enjoyed performances by the 230 South San Francisco Civic Ballet students that performed at the South San Francisco High School Theater. Under the guidance of Artistic Director, Maria Spremich, and instructor, Kristen Quok, the students began preparation for their roles beginning in September. Over the last several years, the Parks and Recreation View of the Menorah from City Hall looking out towards Grand Ave. Dancers on stage Bi-Weekly Update January 9, 2020 Page 2 of 3 Department’s production has grown, and as a result so has the amount of preparation by not only the dancers and instructors, but parent volunteers and City staff as well. The Parks and Recreation Department has put together a talented team who handle all the behind the scenes tasks including costumes, backdrop changes, and even sound and lighting. Often such a large production requires contracting with vendors to handle most of the backstage work, however we are fortunate to have been able to put together such a capable and talented group of City staff. Each year this group of part-time hourly employees works hard to perfect their roles and always pull together an impressive and seamless production. From start to finish, the 2019 Nutcracker production on stage and behind the scenes was a wonderful showcase enjoyed by the community. This year’s Nutcracker production was dedicated to Parks and Recreation Commissioner, Richard Holt. The remembrance on the program reads as follows: “This 2019 Nutcracker is dedicated to the memory of Parks and Recreation Commissioner Richard Holt; who was a longtime friend, supporter and advocate of the South San Francisco Civic Ballet. Richard’s presence will be missed, but his spirit will dance on in each of us.” In carrying on Rich’s generous spirit, a fellow Parks and Recreation Commissioner, Ruth DeNardi, purchased over a dozen tickets to be given away in Rich’s memory. At Saturday’s matinee show, many community members were touched as they came to purchase tickets, only to find out that their ticket had been paid for in honor of a Parks and Recreation Commissioner. One gentleman was so moved that he even donated $50.00 to the program. These acts of kindness not only reflect Richard Holt’s compassion and generosity, but they also capture the true character of the South San Francisco community. “Be a Team, Keep South City Clean” Poster Contest Winners Thanks to a suggestion by Councilmember Karyl Matsumoto, the Childcare Program conducted its first ever poster contest themed “Be a Team, Keep South City Clean.” Children from the Buri Buri, Monte Verde, Ponderosa and Spruce Before and After School Programs and the Los Cerritos and Martin REAL Programs participated. There were over 300 submissions and one Scenes from backstage: (left) dress rehearsal; (middle) props and costumes stored backstage; (right) rolling up the backdrop Bi-Weekly Update January 9, 2020 Page 3 of 3 winner was selected in each grade level. Commissioners from the Parks & Recreation Commission and the Cultural Arts Commission judged the artwork. Winners will be recognized at the January Parks & Recreation Commission meeting. Winners and their artwork are available in Attachment 1. Orange Pool Winter Maintenance Orange Pool was closed to the public from December 23 – 27, which allowed time for much needed deep cleaning performed by the pool’s part-time staff. Staff cleaned the pool deck, locker rooms, and lobby bathrooms as well as routine cleaning of the office, windows, and pump rooms. With Orange Pool’s busy schedule and typical seven day per week operation, the pool facility gets a lot of use. The downtime in December is a great time for staff to do a more thorough cleaning that typically is not possible during other times of the year. Attachment 1 “Be a Team, Keep South City Clean” Poster Contest Winners Kindergarten – Jalen Wong – Ponderosa Elementary School 1st Grade – Brianna Locicero – Buri Buri Elementary School 2nd Grade – Suanty Phou, Jr. – Spruce Elementary School 3rd Grade – Lexie Shum – Monte Verde Elementary School 4th Grade – Andrea Amaral – Monte Verde Elementary School 5th Grade – Holly Shum – Monte Verde Elementary School CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: January 16, 2020 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Division Update Callero Ballfield Parks staff have been working closely with contractors to install a new backflow and pressure boosting irrigation pump at Callero Ballfield. Staff is happy to report that the pump, backflow, and all new plumbing have been installed. Electrical connections still need to be installed, which is planned for the coming weeks. Upon completion, this new system will dramatically increase the pressure for the sports field irrigation system, which will keep the turf green through the dry season and increase overall turf health and player safety. Sign Hill Restoration Update This week marked the first volunteer events for the “Sign Hill Stewards,” a volunteer program created and led by Parks Division staff, and funded in part by San Mateo County Measure K Funding. The program will aid in efforts to remove invasive species, plant and reestablish native species, and help rehabilitate Sign Hill’s natural ecosystems. The first volunteer event was held on January 8, where eight volunteers participated – a rather impressive number for the inaugural mid-week event. This past Saturday, another 10 volunteers attended. At each event, volunteers learned about the species that occur on Sign Hill, the history of Sign Hill, and planted over 100 plants of various native species, supplied by the San Bruno Mountain Watch Nursery. Volunteer outreach will continue and the Parks Division is using all advertising resources available to reach the community and engage residents. Staff will follow up with recommendations by Bi-Weekly Update January 16, 2020 Page 2 of 3 Councilmember Matsumoto to engage students to participate in this program. Volunteer events are regularly scheduled twice a month on the second Wednesday of the month, and the following Saturday. Building Maintenance Division Update City Hall Hardwood Floor Refinishing and New Carpet As part of the ongoing City Hall improvements, Building Maintenance staff worked with a contractor to refinish the hardwood floors on the second floor and to replace the carpet on the stairs and rear foyer. The existing red carpet was worn and badly faded. Several different products and colors were presented to City Councilmembers for approval. Councilmembers elected to change the color from red to a nice rich blue with a slightly different pattern. The final product and installation looks great and gives a very stately appearance to City Hall, just in time for its 100 year anniversary. Bi-Weekly Update January 16, 2020 Page 3 of 3 Westborough Recreation Building Floors Over the holidays, staff also worked with another contractor to replace the floors at the Westborough Recreation Building. The existing floors were a combination of vinyl tile and carpet, which were worn from extensive usage over many years. There was also a slight subsurface water intrusion issue during heavy rains, which was addressed with a waterproofing barrier installed prior to floor installation. The floor is now cleaner, more durable and easier to maintain. Staff has received compliments from the class participants as well as parents using the childcare services in this building. Orange Pool Shower Issue Staff was recently notified of patron complaints that the showers in the locker rooms at Orange Pool were occasionally too hot. Building Maintenance staff investigated the issue and determined that the mixing valve for the showers might not be operating as designed. This system is a centrally located mixing valve design, allowing all showers to have a single temperature. Staff working alongside a mechanical contractor have replaced the mixing valve and adjusted the boiler to a comfortable temperature. Staff believes these changes will address the complaints and provide a better experience for the public.