HomeMy WebLinkAbout01 21 2020 P&R Comm Packet - FINAL
Agenda
CITY OF SOUTH SAN FRANCISCO
SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION
Tuesday, January 21, 2020
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. The regular meetings are held
on the third Tuesday of each month at 7:00 p.m., in the Council Chambers at the Municipal Services
Building, 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a
general outline of our procedures.
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection at the Parks and Recreation Department in the
Municipal Services Building. If, however, the document or writing is not distributed until the regular
meeting to which it relates, then the document or writing will be made available to the public at the
location of the meeting, as listed on this agenda.
Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item,
please complete a Speaker Card located at the entrance to the Chamber and submit it to the Director of
Parks and Recreation. Please be sure to indicate the Agenda item number you wish to address or the topic
of your public comment. California law prevents the Commission from taking action on any item not on the
Agenda (except in emergency circumstances). Your question or problem may be referred to staff for
investigation and/or action where appropriate or the matter may be placed on a future Agenda for more
comprehensive action or report. When your name is called, please come to the podium, state your name
and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER
SPEAKER. Thank you for your cooperation.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be
pleased to answer your questions when the Commission is not in session.
KRISTY CAMACHO
CHAIRPERSON
ROBERT UY BETTY BATTAGLIA
VICE CHAIR COMMISSIONER
RUTH DeNARDI STEPHEN FIRPO
COMMISSIONER COMMISSIONER
WILLIAM LOCK
COMMISSIONER COMMISSIONER
SHARON RANALS
ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING Municipal Services Building Community Room 33 Arroyo Drive Tuesday, January 21, 2020
7:00 p.m.
A G E N D A
I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the December 9, 2019, Meeting
VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Presentation of Be a Team, Keep South City Clean Poster Contest VIII. Beautification Committee IX. Old Business A. Election of Commission Secretary
X. New Business A. Sign Hill Restoration Project Update B. 2020 Calendar of Events Update C. CPRS District 4 Awards Update XI. Friends of Parks and Recreation
XII. Items from Commission XIII. Items from Staff A. February Calendar of Events B. Administrative Update C. CPRS Statewide Conference Registration
XIV. Adjournment Next Meeting: Regular Meeting: Tuesday, February 18, 2020
CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM MONDAY, DECEMBER 9, 2019
I. CALL TO ORDER: 7:02 p.m. A special meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Monday, December 9, 2019, at the Municipal Services Building, 33
Arroyo Drive, South San Francisco, California.
II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, and Uy
Absent: Commissioner Lock
Staff: Sharon Ranals, Assistant City Manager / Parks and Recreation Director Greg Mediati, Deputy Director Jake Gilchrist, Director Capital Projects
Angela Duldulao, Recreation Manager
Kari Jung, Administrative Assistant Laura Armanino, Childcare Supervisor Kelli Jo Cullinan, Senior Services Supervisor Erin O’Brien, Classes Supervisor
Mike Mulkerrins, Sports / Rentals Supervisor
Kim Morrison, Childcare Assistant Supervisor Morena Gallagher, Administrative Assistant Marie Patea, Executive Assistant to the City Manager
III. PLEDGE OF ALLEGIANCE: Complete IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE November 19, 2019, MEETING: No changes and
approved by motion as written. Motion: Commissioner Camacho / Second: Commissioner Uy. VI. Citizen Participation: Megan Woodridge addressed the Commission about the Civic Campus Playground after the
presentation. She is a teacher at Parkway Heights Middle School, president of the co-sponsored SSF Mother’s Club, and mother of a 1 year old boy and a 3.5 year old boy. Megan expressed her excitement about the plans presented. Her main goal is to ensure there is a fence around the park area as well as how accessible the restrooms and water fountains are to the park. She raised concerns with the play features (mounds) as well as drainage for
water run-off to ensure no standing water on the slides after rain. VII. Beautification Committee: DD Mediati shared that there are no announcements at this time. The next meeting is scheduled for January 21, 2020.
Parks and Recreation Commission Minutes of the Meeting of December 9, 2019
Page 2
VIII. OLD BUSINESS: A. Civic Campus Playground Alternatives ACM Ranals introduced DCP Jake Gilchrist to provide an update on the Civic
Campus playground alternatives. Jake provided a brief update on the overall project
and explained that the park is not currently fully funded, but that the designs being presented are inclusive and reflect the architecture and activity of the site, and that it footprint of the playground area is smaller than Orange Memorial Park. Erin Trompeter of SmithGroup presented the two alternatives for discussion, noting
commonalities between the two include: framework/rightsizing for footprint, main
elements, age group zones (0-2yrs, 2-5yrs, and 5-12yrs), synthetic turf in middle un-programmed, garden, promenade, plaza, and event plaza. Chair Battaglia expressed her thanks to the presentation team and shared her
preference for the Nature/Adventure design with a softer more pleasing look.
However, she does prefer the tower structure from the Tech/Innovation design. She express concerns for:
• Nearby restrooms
• Fencing all around the play area
• Water drainage Commissioner Uy acknowledged that the Nature/Adventure themed design is very
nice, however the Tech/Innovation them makes more sense with the building design. He expressed his preference for a flat play area (no mounds). He has kids aged six and ten, and parks with mounds are difficult for parents and pose potential for tripping injuries. The Tech/Innovation design appears to provide newer/different features while the Nature/Adventure design is the same as many other parks. The brighter
colors shown on the right are preferred. Commissioner DeNardi shared that she gravitated towards the Nature/Adventure design. Even though the building planned is modern, South San Francisco is bringing history and future together. Children’s play should be hands on, familiar, and sensory.
She expressed her preference for the darker colors. She had concerns about trees depicted, and if they are existing or planted. Commissioner Firpo expressed his preference for the Tech/Innovation design due to the proximity to the building as well as it being something different than other parks.
He expressed his concerns about rain run-off if the area is flat and whether there is a play structure in the 2-5 year old zone. He prefers the brighter colors and is pleased with the fence around the park. Commissioner Camacho shared that she preferred the Nature/Adventure design. She
does like the Tech/Innovation design, however the feel of the community seems like the Nature/Adventure design will be better appreciated. Concerns included:
• 2-5 year old zone from the Tech/Innovation design seems to include more inclusive play products (roller table); mounds are not inclusive
• Fencing on the Nature/Adventure design is too plain; prefer to have sensory features along the structure
Parks and Recreation Commission Minutes of the Meeting of December 9, 2019
Page 3
• Would like to have a special swing or more inclusive strap seat
• Would prefer to have few features now so that all features are 100%
inclusive and add more later if cost is a factor DCP Gilchrist addressed comments/concerns:
• Fencing is a central component
• Seating areas allow views of playground
• The restroom is located in the lobby of the building, on the first floor
• At the edge of the turf area is a family, single user restroom and water
fountain is planned
• Drainage is always a challenge but the surface should drain quickly. Code requires that slide landing is perfectly level and therefore drains slowly
• Larger and taller structures require a lot more space for ramping. Everything
is fully ADA compliant to code, but going beyond the code involves balancing the available space with potential use
• Design team has noted that certain elements from each are preferred and
will come back in February after additional outreach and Council review
ACM Ranals wrapped up with her thoughts that both designs are nice. Originally, there was no budget for the park in the design, and staff is working on grants and other funding sources. An exterior restroom is one of the most expensive elements, and therefore the design will include the infrastructure for a future restroom if it can’t be
funded at the time of construction. 5 minutes recess was taken at 7:45 pm Meeting resumed at 7:50 pm
B. Orange Memorial Park Ballfield construction update DCP Gilchrist presented the Commission with an update on the redesign that DD Mediati shared last month. The ballfield redesign has been spurred by the Orange Park Storm Water Capture project which determined that the current ballfields was the best location. The Caltrans grant for the storm water capture project includes restoring the
ballfields to a like condition, partially funding this project. Ground is scheduled to break in 2020 and will be about a year in construction. Design is planned to complete and go to bid in 2021 and should be in construction for about a year. He introduced Derek McKee of Verde Design to share the updated presentation and discuss the
utilization of synthetic turf.
Commissioner Firpo inquired about concessions storage Commissioner Uy shared that he is not a fan of synthetic turf and shared the following
concerns and comments:
• Whether there are carcinogen concerns
• Is padding present to reduce injuries
• Cost of replacement vs. maintenance and damage
• City of San Bruno locks up the fields for use by user groups only
Parks and Recreation Commission Minutes of the Meeting of December 9, 2019
Page 4
Commissioner Camacho inquired about:
• Do co-sponsored groups sign agreements?
• What are the infill costs from most to least? Are there plant-based options?
• Where are the bullpens located?
• Who is responsible for moving the portable fences between uses and where are
they stored when not in use? DCP Gilchrist addressed questions/comments:
• He does not advocate synthetic fields across the board; however this field
location lends itself to synthetic field to allow increased use and addresses a shortage of playing fields in the City.
• Some storage facilities are integrated into the project as part of the water capture
project. Details for additional storage and seating are still being discussed.
• It is easier to replace the turf in patches over the high-use areas. DD Mediati addressed questions/comments:
• Rentals/Sports staff meet with users and review rules and regulations when
issuing permits.
• Study is in process related to the portable fences (moving and storage) as well as for field prep and maintenance.
C. Gardiner Park update DCP Gilchrist reported that, after incorporating the Commission’s prior comments, the project is now out for bid with two items to note: 1. The Commission had requested that the design of the basketball court include three hoops. The vendor recommended that the basketball court be designed with
just one court with adjustable (hand-crank) height hoops. The alternate is about 1/3 the price of what was originally requested and makes better use of the space/design. 2. S. Norris, a Mission District (SF) muralist, is assisting with the playground and court color scheme selections to integrate with the art installation
Chair Battaglia inquired about the location of the art. DCP Gilchrist advised that the back fence of the basketball court is a 4’ retaining wall with a solid wall on top. That is where the artwork will be installed.
Commissioner Camacho inquired if the art will be graffiti resistant? DCP Gilchrist shared that the anti-graffiti coating will be applied after. IX. New Business:
A. Election of officers Chair Battaglia motioned Commissioner Camacho for Chair, Commissioner Uy seconded.
Parks and Recreation Commission Minutes of the Meeting of December 9, 2019
Page 5
ACM Ranals polled: Commissioner DeNardi - Aye Commissioner Firpo - Aye
Commissioner Uy - Aye
Commissioner Camacho - Aye Chair Battaglia - Aye Motion passed.
Chair Camacho requested nominations for Vice-Chair. Commissioner Battaglia
nominated Commissioner Uy and Commissioner DeNardi seconded. ACM Ranals polled: Commissioner DeNardi - Aye
Commissioner Firpo - Aye
Commissioner Uy - Aye Chair Camacho - Aye Commissioner Battaglia - Aye Motion passed.
Camacho requested if selection of Secretary shall be deferred until Commissioner Lock returns. Commissioner Firpo motioned and Commissioner DeNardi seconded. ACM Ranals polled:
Commissioner Denardi - Aye Commissioner Battaglia - Aye Chair Camacho - Aye Commissioner Uy - Aye Commissioner Firpo - Aye
Motion passed. Commissioner DeNardi expressed thanks to Commissioner Battaglia for her service as Chair.
X. Friends of Parks and Recreation: EA Patea shared that there was nothing to report at this time. XI. Items from Commission: Commissioner Firpo attended the Council Reorganization and gave kudos to staff for the
setup and especially to Austin Navarro for his responsiveness to issues. Commissioner Uy reported that he was a judge for the Keep SSF Clean Poster Contest which was a lot of fun with over 200 entries from kids in kindergarten through 5th grade.
Commissioner DeNardi expressed that Richard Holt will be missed by the community and that he and his wife have been prominent community leaders, shared so much of their time throughout their life without hesitation, and were always present and volunteering of themselves. Richard’s encouragement is the reason why she is now a commissioner herself
Parks and Recreation Commission Minutes of the Meeting of December 9, 2019
Page 6
and would like the Commission to consider a memorial representing what he meant to the community.
Commissioner Battaglia congratulated staff in response to the letter received from a resident
Andrea Graham regarding the swing installed at Winston Manor Park; the video and thank you letter shared was heartfelt. Thank you for the invite to the employee’s luncheon. The Wreath Making Workshop was great fun. Congratulations to Erin O’Brien for her appointment to the fundraising committee, to Devin Stenhouse who is now supervising
Classes, and to Brian Noce who is doing a great job over at the pool. She expressed how
much she will miss Richard Holt’s presence, support, mentorship, smile, and his interest in the senior programs. Chair Camacho expressed her thanks to DD Mediati for the installation of the swing and
that he is invaluable to the department. She thanked the Commission for the honor to be
Chair, a year too early. This will be a different experience than three years ago during her first as Chair when Richard was her mentor. She will miss his smile, kind words, hula dancing, and terrible wreath making skills. She will do her best to honor Richard and pay tribute to his honor and dedication and make him proud this year in his stead.
XII. Items from Staff: A. January Calendar of Events. ACM Ranals reviewed the January 2020 Calendar of events, highlighting Valentines Cards for the Troops and the Middle School Dance.
Additionally, ACM addressed that tickets for the Nutcracker are available to pick up this evening. CPRS District IV awards will be in Cupertino in February and if Commission has any suggestions to nominate a volunteer, business, or professional category please forward to staff. And finally, to thank Commissioner Battaglia for her
time as Chair this past year. Manager Duldulao shared that the CPRS Conference is 03/10-03/13 in Long Beach this year (and next year as well). Pre-registration ends on 01/22.
B. Administrative Updates ACM Ranals advised that the weekly reports are attached to the packets. XIII. Adjournment: 8:44 p.m. in honor of Richard Holt with our deepest sympathies to his beloved wife Jeanette. In memory of our fellow commissioner and dear friend Richard Holt
who died on December 7. Richard loved and made a tremendous impact in our South San Francisco community and our entire Parks and Recreation family. We thank him for a lifetime of dedicated service, for setting an example to all of us as commissioners, for being a dear friend, trusted colleague and confidant. He will be missed by all of us. Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: January 21, 2020
TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: Sign Hill Habitat Restoration Project RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of ongoing weed
eradication and habitat restoration activities on Sign Hill Park. BACKGROUND/DISCUSSION San Mateo County voters approved a half-cent general sales tax in November 2012 (Measure A),
which was subsequently reauthorized by voters in November 2016 (Measure K). On May 16, 2017, the Board approved the Measure K allocation plan in which the County anticipated Measure K receipts of approximately $81.6 million annually. The plan included $7 million in one-time loans or grants, divided equally among the five supervisorial districts, for district-specific needs
and projects.
Upon learning that these funds would be appropriated to local jurisdictions and other organizations for meaningful projects at the discretion of the Board of Supervisors, Parks and Recreation staff submitted a funding proposal for an invasive plant eradication and habitat restoration project on
Sign Hill Park in fall 2017. The proposal was accepted Supervisor Dave Pine’s Office, and
forwarded to the Board of Supervisors for final authorization. The Board of Supervisors approved funding this project in July 2018. The awarded proposal appropriates $75,600 over two years for staffing and supplies. The city is supplementing this funding with General Fund monies and salary savings from vacant hourly positions.
Sign Hill, geographically located in South San Francisco and geologically a part of San Bruno Mountain, is home to over 70 native and ecologically critical species of botanical life in need of conservation. The presence of several species of invasive plants threatens the existence of the existing Sign Hill ecosystem, which also is a habitat for several species of endangered butterfly.
Threats to biodiversity are compounded by consequences of drought, inappropriate species planted
by volunteers in years past, and impassable terrain. A team of volunteers in coordination with the Parks and Recreation Department has been working to stem the spread of these invasive species, but lacks sufficient resources to adequately conserve and protect threatened vegetation; thus, in its current condition, the spread of invasive species is largely uncontained.
Staff Report To: Parks and Recreation Commission Date: November 19, 2019 Subject: Urban Forest Master Plan Update
This past year, Parks staff hired a Natural Resources Specialist, Emma Lewis, and a Natural Resources Aide, Daniel Simoni, who are responsible for the identification of species to be
replaced, and the removal of invasive species and planting of natives. In addition to their targeted work on Sign Hill, Emma is scheduling regular volunteer events on Sign Hill, planned for the second Wednesday of the month, and the following Saturday from 9:00 a.m. – 12:00 p.m.
Emma Lewis will attend the Parks and Recreation Commission Meeting, and verbally report on efforts completed to date, and planned work.
By: Greg Mediati Deputy Director of Parks and Recreation
Staff Report
DATE: January 21, 2020
TO: Parks and Recreation Commission FROM: Recreation Manager SUBJECT: 2020 Event Calendar RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of the adopted Parks and Recreation Department’s 2020 event calendar. BACKGROUND/DISCUSSION
By way of this report, the Parks and Recreation Department is releasing the adopted 2020 Event Calendar to be reviewed by the Parks and Recreation Commission, enclosed here as Attachment 1. Staff will be prepared to verbally report on this document. Note that all dates are subject to change, or events may be postponed or cancelled due to inclement weather.
By: _______________________________
Angela Duldulao Recreation Manager Attachments
The Parks and Recreation
Department's mission is to provide
opportunities for physical, cultural
and social well being; protect and
enhance the physical environment;
and ensure the effective and efficient
use of public facilities and open
space.
2020 Events
City of South San Francisco
Contact Us
Municipal Services Building
33 Arroyo Drive
South San Francisco, CA
(650) 829-3800
www.ssf.net/rec
ABOUT US
OUR SPECIAL
EVENTS
Each year, we host many public special
events in various interest areas with
the hope that they will serve our
residents.
If you would like to provide feedback
on any of our events and activities,
please email [email protected].
Parks and Recreation Department
New Year’s Day/Programs Closed
Winter Session Classes Begin
Martin Luther King Jr. Holiday/Programs Closed
Middle School Dance
Seniors Valentine's Day Cards for the Troops
January
February
Senior Dance Chinese New Year Party
Seniors Valentine's Special Dance
CAC General Art Show & Karaoke
CAC General Art Show
Presidents Day/Programs Closed
Summer Camp Lottery Applications
Accepted/Priority Registration
Spring Session Registration Begins
March
Senior Health Fair
Summer Camp Registration Begins
Spring Camp
Spring Session Classes Begin
April
After School Program Lottery
Registration/Priority Registration
CAC Youth Art Show
Easter Egg Hunt
Adult Softball League Begins
Senior Volunteer Luncheon
Junior Giants Registration Begins
Arbor Day
Youth Karate Tournament
May
Farmers Market Opening Downtown
Summer Session Registration Begins
Preschool Graduation
Senior Pancake Breakfast
Memorial Day Holiday/Programs Closed
Memorial Day Flag Ceremony
Last Day of School @SSFUSD
Junior Giants First Pitch Meeting
June
First Day of Summer Camp
Summer Session Classes Begin
Junior Giants Coaches Meeting
Junior Giants Begins
Outdoor Movie Night in the Park
Adult Summer Basketball Begins
July
Programs Closed
Independence Day/Programs Closed
Oyster Point Fireworks Show
CAC Photography Show
CAC Photography Show
Adult Softball Summer League
August
Final Day of Summer Camp
Fall Session Registration Begins
SSFUSD School Begins
SSF Senior Picnic
Outdoor Movie Night in the Park
Middle School Fall Sports Evaluation
Cultural Arts BBQ
September
Labor Day/Programs Closed
Fall Session Classes Begin
Middle School Fall Sports Begin
Coastal Clean Up Day
City Hall 100th Anniversary Celebration
October
CAC Show: Day of the Dead
CAC Show: Day of the Dead
Columbus Day/Programs Closed
Halloween Extravaganza
Middle School Dance
November
Holiday Boutique
Veterans Day/Programs Closed
Thanksgiving Fun Run
Class Registration for Winter Begins
Thanksgiving/Programs Closed
Thanksgiving/Programs Closed
December
Santa Comes to Town
IPP Wreath Workshop
Winter Camp
Recreation Administrative Offices Closed
Christmas Eve/City Offices Closed at Noon
Christmas Day/Programs Closed
Winter Camp
New Year’s Eve Holiday
Nutcracker
1
6
20
24
24
7
14
14
15
17
21-28
24
13
14
23-27
23
1-10
3-4
4
13
17
18
24
26
2
4
15
17
25
25
28
28
1
1
2
8
19
TBD
3
4
4
10
11
13
July is Parks and Recreation Month!
7
10
12
21
21
25-26
30
7
8
8
19
26
9
10
12
24
TBD
7
11
14
16
26
27
5
6
21-23
21-25
24
25
28-30
31
TBD
*TBD= To be determined.
Dates may be subject to change [Updated 01.16.2020]
Staff Report
DATE: January 21, 2020
TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: California Parks and Recreation Society District IV Awards RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the 2020 California
Parks and Recreation Society District IV Awards. BACKGROUND/DISCUSSION Each year, staff submit several award applications for the California Parks and Recreation Society
(CPRS) District IV Awards. CPRS District IV is a local chapter of the statewide California Parks and Recreation Society, a non-profit organization that supports industry professionals through education, networking, resources and advocacy. District IV serves the counties of San Francisco, San Mateo, and Santa Clara.
Award applications for four categories are accepted. 1. The Volunteer & Sponsor Citation Award is presented to a person or organization whose voluntary contribution of time and effort to recreation, park and human services
programs significantly improved services.
2. The Professional Merit Award is presented to those who have made a significant contribution to their agency or the field of parks, recreation and/or human services. 3. The Distinguished Professional Award for lifetime achievement is District IV’s most highly honored award. It may be presented to a professional who has demonstrated
leadership and initiative and has made significant contributions to CPRS and the fields of
parks, recreation and/or human services. 4. The Award of Excellence recognizes outstanding projects or programs in the categories of Recreation Programming, Promoting Healthy Communities, Parks Planning, Facility Design or other related areas. Award of Excellence serves to recognize and promote
agency successes, new creative approaches and best practices.
Staff Report To: Parks and Recreation Commission Date: January 21, 2020 Subject: California Parks and Recreation Society District IV Awards
This year, staff is submitting applications for the following individuals and programs. Woody Rael and Jim Elder, South San Francisco Youth Baseball League volunteers and past presidents are being recognized for the Volunteer Citation Award for their many years of
dedicated service to the city and its youth athletes. Rena Donati, former Cultural Arts Commissioner, is also nominated for the Volunteer Citation Award for her years of advocacy and volunteerism for local fiber arts programs and art shows. Rena served as a Cultural Arts Commissioner from 2004 – 2016, and is a leading member of the
Green House Quilters, a local quilting organization. Richard Holt, former Parks and Recreation Commissioner, has been nominated for the Distinguished Professional Award for his many years of service to the Department and its constituents, and for his support of the Friends of Parks and Recreation, Police Activities League,
Improving Public Places Committee, and programs for all ages and abilities, among countless others. The Department’s Circle 3.0 Arbor Day Planting Event was nominated for the Award of Excellence. As part of this event, staff and volunteers planted 400 trees in South San Francisco, in
partnership with the California High Speed Rail Authority, West Coast Arborists, and the California Urban Forests Council. This tremendous program is part of a larger effort to enhance the city’s urban forest. The award banquet will be held on Thursday, February 27 at 6:00 p.m. at the Mountain View
Community Center. Transportation may be arranged by staff. Staff will be making dinner reservations for awardees, their guests, staff, and Commissioners who are able to attend.
By: Greg Mediati Deputy Director of Parks and Recreation
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: February 2020
Day Date Event Time Location
Saturday 01
Sunday 02
Monday 03 Improving Public Places Committee meeting 5:30 p.m. Corp. Yard
conference
room
Tuesday 04
Wednesday 05
Thursday 06
Friday 07 Senior Dance Chinese New Year Party 10:00 a.m.
– 2:00 p.m.
Saturday 08
Sunday 09
Monday 10
Tuesday 11
Wednesday 12 City Council Meeting 7:00 p.m. MSB Council
Chambers
Thursday 13
Friday 14 Seniors Valentines Special Dance
CAC General Art & Karaoke
4:30 p.m. –
8:00 p.m.
5:30 p.m. –
8:00 p.m.
Magnolia
MSB
Saturday 15 CAC General Art 10:00 a.m. – 4:00 p.m. MSB
Sunday 16
Monday 17 Presidents Day/Program Closed
Tuesday 18 Josh Richardson’s birthday
Parks & Recreation Commission meeting
7:00 p.m. MSB Council
Chambers
Wednesday 19
Thursday 20 Cultural Arts Commission meeting 6:30 p.m. MSB Betty
Weber
Friday 21 Summer Camp Lottery Applications Accepted/Priority
Registration
Saturday 22 Improving Public Places Event 9 am-12 pm Sign Hill 23
Monday 24 Spring Session Registration Begins
Tuesday 25
Wednesday 26 City Council Meeting 7:00 p.m. MSB Council
Chambers
Thursday 27 CPRS District 4 Award Dinner 6:00 pm Mountain View
Friday 28
Saturday 29
CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM
DATE: December 12, 2019
TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update Cultural Arts Commissioner Amethyst Moncé Resigns
Amethyst Moncé has resigned from the Cultural Arts Commission because she is moving to Southern California. Commissioner Moncé was first appointed to the Commission on May 28, 2014. The Department is grateful for her many years of service to the City of South San Francisco and cultural arts initiatives.
Recreation Staff Attends Big Lift Conference On Wednesday November 20, 2019, Laura Armanino, Supervisor of the Childcare Program, attended the Policy, Partnerships & Practice: Intersections for Early School Success conference
by the Center for Early Learning at Silicon Valley Community Foundation and their Bay Area education partners. Staff from the South San Francisco Unified School District, other members of the South San Francisco Big Lift collaborative, and regional Big Lift stakeholders were also in attendance.
The one-day conference focused on building effective preschool to third-grade learning communities. The conference explored how local, state and federal policy, thoughtful and courageous partnerships, and research-based best practices can work together for early school success. Historically early childhood education has been disconnected from elementary school system, making collaboration and alignment of practices difficult. Funding streams,
learning standards, teacher preparation pathways, and accountability systems are different in preschool compared to elementary school. However, early learning leaders, school administrators, and governments are becoming increasingly aware of the tremendous impact of bridging together these two systems. High-quality early care and education experiences build the foundation for lifelong learning and success, and when these experiences are connected and
aligned to kindergarten and elementary education, the benefits for children and their families are multiplied. Opening remarks were made by Mary Ann Dewan, Ph. D., County Superintendent of Schools for Santa Clara County Office of Education. City Council Reorganization Event Preparation and Setup
The City Council Reorganization was held at the Municipal Service Building on Tuesday, December 3, 2019. The Social Hall, Betty Weber Room as well as the Atrium were used for this
Bi-Weekly Update December 12, 2019
Page 2 of 3
event and staff worked together cleaning and preparing the interior and exterior of the building. Facility Rentals staff worked a total of 55 hours for this event which included cleaning chairs, setup and working the day of the event.
Santa Comes to Town The annual Santa Comes to Town event, organized by Sheri Boles in the City Manager’s Office, took place on Saturday, December 7, 2019 at City Hall where families were able to enjoy some
snacks and drink hot cocoa as well as take pictures with Santa. This year, the weather conditions
were very wet and cold, but the crowd still showed up! Facility rentals staff helped support this event by completing setup and breakdown as well as working the event. In all, two part-time recreation staff worked a combined total of 24 hours.
Holiday Boutique Recap
The Senior Services Program held its annual Holiday Boutique on Saturday, November 2 at the Municipal Services Building. Over 40 vendors participated in the event and over 900
people attended the boutique to enjoy the festivities and find those very special items to purchase. There was holiday music, cookies, coffee, hot chocolate, and candy canes for all
who attended. There was also a raffle with some
great prizes donated from the vendors and the grand prize of a one night stay at The Best Western Grosvenor Hotel in South San Francisco. The vendors, attendees, and Senior Services team were very pleased with the event.
Staff is already planning for the 2020 Holiday Boutique scheduled on Saturday, November 7,
2020. Kaiser Sponsorship for Senior Health Fair
The Senior Services Program applied for and received a $4,000 sponsorship for the 2020 Senior
Health Fair from Kaiser Permanente. There has been a long-standing partnership with Kaiser for the health fair and staff is excited to continue working with the Kaiser team to keep the health fair thriving. The Health Fair will be held on March 13 at the Municipal Services Building from 9:00 a.m. – 12:00 p.m. There will be a plethora of services offered from Kaiser in the Social
Hall and booths for community information in the Atrium.
Seniors on the Move The County of San Mateo organizes an annual event, titled On the Move (formerly Seniors on
the Move), which provides an opportunity for attendees to hear from experts on how to stay
active and healthy as they grow older, learn valuable information on how to avoid scams, and participate in a refresher course on driver safety. Senior Services Program team members John Lau and Veronica Ortiz hosted an information table at this event and shared information about
Bi-Weekly Update December 12, 2019
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the program at Magnolia Center with over 130 attendees. Several attendees spoke highly of the services offered at the Magnolia Center.
CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM
DATE: December 19, 2019
TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update Parks Update
Improving Public Places Clean Up and Planting Event The Improving Public Places group and the Parks and Recreation Department hosted their last cleanup event of the year this past Saturday. The volunteer event focused on the bio-swale area near the Orange Memorial Park parking lot and bocce ball courts. Volunteers refreshed the decomposed granite pathway and river cobble swale. They also worked on trimming vegetation,
cleaning up the area, and replacing plant material that has declined. While the weather was not ideal, a core group of IPP members and volunteers made a significant difference in the area. Ballfield Maintenance Update While most field maintenance efforts are on hold during the rainy weather, Parks staff have been
working at Callero Ballfield installing a concrete pad for a new backflow and irrigation booster pump. Currently the forms and base rock are installed, and staff is waiting on a few dry days to pour the concrete. Once this project is complete Callero Ballfield will have appropriate irrigation pressure to keep the field in good playing condition through the summer. The Department plans on having this work completed by the end of winter.
Municipal Services Building Planters Park staff are refreshing the four planters in the atrium of the Municipal Services Building. Old declining plant material was removed,
fresh soil was added and brought up to an appropriate height, and new attractive plants were added. These new plants give a burst of color and freshness to the entire atrium.
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Sign Hill Restoration The recent rains have been very beneficial for the Department’s Sign Hill restoration
efforts. The wet weather has prompted the
sprouting of many native plant species and created softer soils allowing staff to easily pull invasive plants. The rain also brought out some of our resident wildlife like the
native Arboreal Salamander, photographed
here. Staff has completed work removing Coyote Brush that was suffocating native grassland and seeded native grasses and California Poppy in areas that have been
cleared of invasive growth. These areas are
flagged for monitoring and will have thorough records kept about viability and success of our efforts. There has also been preparation work for biweekly volunteer projects beginning in January, as well as an extensive, multi-faceted outreach effort to recruit volunteers for Sign Hill work days.
Sustainable Landscaping Practices Training Parks staff recently attended a refresher training for Rescape Bay-Friendly Landscaping on December 10. The training
covers eco-friendly landscape practices, current industry trends, integrated pest management (IPM), and improving soil structure. This training is important in helping keep Parks staff up to date with
current methods and knowledgeable about the field in which they work. General Storm Clean Up With the recent bout of winds and rain, Parks staff have been focusing on mitigating flooding and
ensuring that park areas are safe for residents. The City has lost a few small street trees and fallen branches in our parks, but fortunately no major incidents have occurred this season. City tree crew efforts throughout the year, including structural pruning and removing hazardous trees and limbs, has had a positive impact on mitigating the number of tree related incidents.
CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM
DATE: December 26, 2019
TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update Olympic Gold Medalist, Nathan Adrian, Visits Orange Pool
Orange Pool had the honor of hosting a five-time Olympic gold medalist, Nathan Adrian, for a
commercial filming and photo shoot on Wednesday, December 11. The commercial was for a
popular beverage company that is likely filming in advance of the 2020 Olympics. A green
screen was set up on the pool deck and photos and videos were filmed while Nathan was in the
water. Nathan was very social with staff and was a pleasure to be around. At 6’6” tall, Nathan
towered over staff.
Childcare Program Update School District Confirms No City-Operated Childcare Services Needed for Summer
Planning is already underway for the Childcare Program’s Summer Camp, with public
registration by lottery beginning at the end of February. As part of the planning process, staff
reached out to the South San Francisco Unified School District to see if the District would be
requesting any services from the Parks and Recreation Department’s Childcare Program to
Nathan Adrian (left) takes a photo
with Acting Recreation Supervisor Brian Noce (second from right) and
other Aquatics Program staff members.
Bi-Weekly Update December 26, 2019
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support the District’s summer programming. In Summer 2019, the Childcare Program was asked
to provide after school care for students participating in the District’s Summer STEAM Program.
The program, including after school care services, was provided free of charge to participants
thanks to a grant received by the District. The City was reimbursed for these services. As
evidenced by the e-mail below, District staff confirmed that no services will be needed due to
lack of funding.
______________________________________________________________________________
______________________________________________________________________________
REAL Program Children’s Holiday Boutique On Monday, December 16, and Tuesday, December 17, the
Childcare Program hosted a children’s holiday boutique at the
Joseph A. Fernekes Recreation Building for students in the Los
Cerritos and Martin REAL Programs. One hundred and ten
children shopped for family members who live in their
household and got to choose from a variety of gifts at no cost.
Gifts were made possible from donations and included a
variety of items such as socks, scented candles, flashlights, and
small toys. Santa’s elves wrapped each gift for the children
and organized them into bags to help the children get their gifts
safely home for the holidays.
Children patiently waiting to get
their gifts wrapped.
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Night of Fun Kris Kringle
On Tuesday, December 17, the Full of Fun Program held its “Night of Fun Kris Kringle” at
Magnolia Center. The event included arts and craft projects, green “Grinch” pancakes, fruit, and
a Kris Kringle gift exchange. Over 20 participants, staff, and volunteers enjoyed a fun-filled
evening of holiday cheer.
Full of Fun participants enjoy a fun evening of holiday-themed activities.
CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM
DATE: January 2, 2020
TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update Parks Division Update
Alta Loma Ballfield Improvements Park staff are installing foul line fencing for Nicolopulous and Rozzi Ballfields at Alta Loma Park. The removable fencing will delineate the field of play when the field is in use, and allows for the fences to be removed when games are not being played. Staff are also repairing the home
run fence sleeves that were installed by the youth baseball league previously. When completed,
this fencing will allow for safer play, and keep parents and other park users out of the field of play. This is one of many requests from the youth baseball league that has been accomplished this offseason as part of enhanced maintenance activities.
City Hall Accessible Ramp
Contractors replaced a damaged handrail on the ADA ramp to the Martin Fountain, between the Grand Avenue Library and City Hall after this issue was reported to staff by Councilmember Nicolas. The original handrail was compromised and was replaced and bolted into the concrete slab to make it more stable and ADA compliant.
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Improving Public Places Project Site Completion Parks staff completed finishing touches to the most recent Improving Public Places project, held
on December 14 at Orange Memorial Park. The decomposed granite pathway was compacted to
help keep material in place. Parks staff also installed a layer of mulch in all of the planted areas to suppress weeds and give the site a tidy appearance. The work completed by Improving Public Places volunteers and Parks staff has made a noticeable impact to the area.
Building Maintenance Division Update
Council Chambers Dais Handrail
At a recent City Council Meeting, Councilmember Matsumoto pointed out a potential fall hazard on the edge of the dais near the steps. Staff immediately took action to resolve this, and began building a custom handrail in-house. Kudos to Facility Maintenance Supervisor Alex Henry, who is fabricating the handrails. Installation will be completed immediately after fabrication and
painting.
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City Hall Floor Refinishing The hardwood floors on the second floor of City Hall were recently sanded and refinished.
Carpet installation, originally scheduled for the same time, was unfortunately delayed by the
installer. Carpet installation will not obstruct access to the second floor as the hardwood floor refinishing has, so it will be far less impactful to staff and residents seeking assistance.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: January 9, 2020
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks and Recreation Staff Support for City Events
Parks and Recreation staff supported the following events in December:
4th Annual Menorah Lighting – This event took place at
City Hall on Monday, December 3, 2019. The event
continues to grow with over 75 people in attendance this
year. Rabbi Goldman scheduled a juggler and the event
had traditional food tasting as well as the lighting of the
Menorah. Two Recreation staff members spent 16 hours
preparing, working, and cleaning up after this event. This
included the setup of tables, chairs, a sound system, and
podium.
Food Drive – The City Manager’s Office organized their second food drive at the Joseph A.
Fernekes Recreation Building on December 19 and 20, with setup beginning on Wednesday,
December 18. Two Recreation staff members spent 32 hours preparing, working, and cleaning
up after this event, which was a huge success.
2019 Nutcracker Recap; Good Deed in Honor of Rich Holt
The 2019 Nutcracker production was once again
a huge success. Over 1,600 family, friends, and
community members enjoyed performances by
the 230 South San Francisco Civic Ballet students
that performed at the South San Francisco High
School Theater. Under the guidance of Artistic
Director, Maria Spremich, and instructor, Kristen
Quok, the students began preparation for their
roles beginning in September. Over the last
several years, the Parks and Recreation
View of the Menorah from City Hall
looking out towards Grand Ave.
Dancers on stage
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Department’s production has grown, and as a result so has the amount of preparation by not only
the dancers and instructors, but parent volunteers and City staff as well. The Parks and
Recreation Department has put together a talented team who handle all the behind the scenes
tasks including costumes, backdrop changes, and even sound and lighting. Often such a large
production requires contracting with vendors to handle most of the backstage work, however we
are fortunate to have been able to put together such a capable and talented group of City staff.
Each year this group of part-time hourly employees works hard to perfect their roles and always
pull together an impressive and seamless production. From start to finish, the 2019 Nutcracker
production on stage and behind the scenes was a wonderful showcase enjoyed by the
community.
This year’s Nutcracker production was dedicated to Parks and Recreation Commissioner,
Richard Holt. The remembrance on the program reads as follows: “This 2019 Nutcracker is
dedicated to the memory of Parks and Recreation Commissioner Richard Holt; who was a
longtime friend, supporter and advocate of the South San Francisco Civic Ballet. Richard’s
presence will be missed, but his spirit will dance on in each of us.” In carrying on Rich’s
generous spirit, a fellow Parks and Recreation Commissioner, Ruth DeNardi, purchased over a
dozen tickets to be given away in Rich’s memory. At Saturday’s matinee show, many
community members were touched as they came to purchase tickets, only to find out that their
ticket had been paid for in honor of a Parks and Recreation Commissioner. One gentleman was
so moved that he even donated $50.00 to the program. These acts of kindness not only reflect
Richard Holt’s compassion and generosity, but they also capture the true character of the South
San Francisco community.
“Be a Team, Keep South City Clean” Poster Contest Winners
Thanks to a suggestion by Councilmember Karyl Matsumoto, the Childcare Program conducted
its first ever poster contest themed “Be a Team, Keep South City Clean.” Children from the Buri
Buri, Monte Verde, Ponderosa and Spruce Before and After School Programs and the Los
Cerritos and Martin REAL Programs participated. There were over 300 submissions and one
Scenes from backstage: (left) dress rehearsal; (middle) props and costumes stored backstage;
(right) rolling up the backdrop
Bi-Weekly Update January 9, 2020
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winner was selected in each grade level. Commissioners from the Parks & Recreation
Commission and the Cultural Arts Commission judged the artwork. Winners will be recognized
at the January Parks & Recreation Commission meeting. Winners and their artwork are available
in Attachment 1.
Orange Pool Winter Maintenance Orange Pool was closed to the public from December 23 – 27, which allowed time for much
needed deep cleaning performed by the pool’s part-time staff. Staff cleaned the pool deck,
locker rooms, and lobby bathrooms as well as routine cleaning of the office, windows, and pump
rooms. With Orange Pool’s busy schedule and typical seven day per week operation, the pool
facility gets a lot of use. The downtime in December is a great time for staff to do a more
thorough cleaning that typically is not possible during other times of the year.
Attachment 1
“Be a Team, Keep South City Clean” Poster Contest Winners
Kindergarten – Jalen Wong – Ponderosa Elementary School
1st Grade – Brianna Locicero – Buri Buri Elementary School
2nd Grade – Suanty Phou, Jr. – Spruce Elementary School
3rd Grade – Lexie Shum – Monte Verde Elementary School
4th Grade – Andrea Amaral – Monte Verde Elementary School
5th Grade – Holly Shum – Monte Verde Elementary School
CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM
DATE: January 16, 2020
TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update Parks Division Update
Callero Ballfield Parks staff have been working closely with contractors to install a new backflow and pressure boosting irrigation pump at Callero Ballfield. Staff is happy to report that the pump, backflow, and all new plumbing have been installed. Electrical connections still need to be installed, which
is planned for the coming weeks. Upon completion, this new system will dramatically increase
the pressure for the sports field irrigation system, which will keep the turf green through the dry season and increase overall turf health and player safety.
Sign Hill Restoration Update This week marked the first volunteer events for the “Sign Hill Stewards,” a volunteer program created and led by Parks Division staff, and funded in part by San Mateo County Measure K
Funding. The program will aid in efforts to remove invasive species, plant and reestablish native
species, and help rehabilitate Sign Hill’s natural ecosystems. The first volunteer event was held on January 8, where eight volunteers participated – a rather impressive number for the inaugural mid-week event. This past Saturday, another 10 volunteers attended. At each event, volunteers learned about the species that occur on Sign Hill, the history of Sign Hill, and planted over 100
plants of various native species, supplied by the San Bruno Mountain Watch Nursery. Volunteer
outreach will continue and the Parks Division is using all advertising resources available to reach the community and engage residents. Staff will follow up with recommendations by
Bi-Weekly Update January 16, 2020
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Councilmember Matsumoto to engage students to participate in this program. Volunteer events are regularly scheduled twice a month on the second Wednesday of the month, and the following Saturday.
Building Maintenance Division Update
City Hall Hardwood Floor Refinishing and New Carpet
As part of the ongoing City Hall improvements, Building Maintenance staff worked with a contractor to refinish the hardwood floors on the second floor and to replace the carpet on the stairs and rear
foyer. The existing red carpet was worn and badly
faded. Several different products and colors were presented to City Councilmembers for approval. Councilmembers elected to change the color from red to a nice rich blue with a slightly
different pattern. The final product and installation
looks great and gives a very stately appearance to City Hall, just in time for its 100 year anniversary.
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Westborough Recreation Building Floors Over the holidays, staff also worked with another contractor to replace the floors at the Westborough Recreation
Building. The existing floors were a combination of vinyl tile
and carpet, which were worn from extensive usage over many years. There was also a slight subsurface water intrusion issue during heavy rains, which was addressed with a waterproofing barrier installed prior to floor installation. The floor is now
cleaner, more durable and easier to maintain. Staff has
received compliments from the class participants as well as parents using the childcare services in this building. Orange Pool Shower Issue
Staff was recently notified of patron complaints that the showers in the locker rooms at Orange
Pool were occasionally too hot. Building Maintenance staff investigated the issue and determined that the mixing valve for the showers might not be operating as designed. This system is a centrally located mixing valve design, allowing all showers to have a single temperature. Staff working alongside a mechanical contractor have replaced the mixing valve and adjusted the boiler to a
comfortable temperature. Staff believes these changes will address the complaints and provide a
better experience for the public.