HomeMy WebLinkAboutMinutes 2018-12-10MINUTES OF THE REGULAR MEETING
OF THE HOUSING AUTHORITY OF THE
CITY OF SOUTH SAN FRANCISCO, CA
HELD ON DECEMBER 10, 201&
The Commissioners of the Housing Authority of the City of South San Francisco met at their
regular meeting at the office of the Authority at 350 C Street, South San Francisco, California at
6:03 p.m. on Monday, December 10, 2018.
The meeting was called to order by Chairman Murillo, followed by the Pledge of Allegiance.
Present were as follows and a quorum was declared:
PRESENT: D. VongSpillan, L. Parenti, S. Pitocchi, M. Murillo, D. Perez, L. Mercado
ABSENT: None
Also present was Eloise Heden, former Commissioner, and Coz Giannoulis from C&J Roofing
Co., Inc.
A plaque was presented to Eloise Heden for the eight years of service as a Commissioner on the
Housing Authority Board.
The ChahTnan jurnped to New Business, A. Malarkey Roofing Products: Coz Giannou is gave a
presentation to guide the Housing Authority with specifications for future roofing projects
around the Authority. Mr. Giannoulis inspected some roofs in the Authority and reported that
the roofs were lacking ventilation which was causing premature roof failure. Mr. Giannoulis
also inspected the 4 bedroom flat decks were installed with prolucts not conducive with South
San Francisco weather. The other items requiring attention are gutters and windows. Some
specifications for the bidding process are using "hot dipped" nails and 6 nails per shingle
(condensation will rot out cheaper nails); air vents need to be placed properly for the roof type,
the authority has two roof types, 1) with an attic and 2) cathedral. The best time of year to put a
roof on around this area, is May, June, and September and for a warranty the existing roof will
need to be torn off. Question: What's the cost to replace the roof for the six unit building at
4000 sq. feet? With prevailing wage roughly about $10 to $15/per sq ft. The Board thanked Mr.
Giannoulis for his presentation.
The Board discussed the need to have repairs to the four decks in the four 4 -bedroom units.
Currently one unit has water leaking from the deck area that Mr. Giannoulis will check in the
near future.
The Board discussed the difference between traditional shingles vs. metal roofs. The Board
wanted the old roof bid emailed and a draft of the next roof bid.
Commissioner Perez asked if there were any no or low-income loans or grants for Housing
Authorities for replacement of roofs.
PREVIOUS MINUTES: A motion was made by Commissioner VongSpillan and seconded by
Commissioner Parenti that the minutes for the regular meeting, held on November 13„ 2018, be
approved as amended. Motion passed unanimously.
PUBLIC COMMENT: None
APPROVAL OF DISBURSEMENTS:
A motion was made by Commissioner Parenti and
seconded by Commissioner Pitocchi that checks #4638 through #4666 be approved. Motion
passed unanimously.
At this time Commissioner Pitocchi requested to have item V.C. Job Descriptions ... carried over
to the February 2019 meeting and the following items added to the Unfinished Business section
for the February 2019 meeting: A. Update on Curb Appeal Landscaping, B. Job
Descriptions/Salaries from S SF, San Mateo Co. and Housing Authorities, C. Abandoned
Vehicles Update, D. Update on Live Scan, E. Document Retention Policy, F. Corrections for
Personnel Policy, G. Roofing Bid Updates
UNFINISHED BUSINESS: V.A. An oral report was given by the Executive Director regarding
the landscape company not mowing the lawn in the authority for'3 weeks due to failure of their
mower, after discussion about the terms of their contract, Commissioner Pitocchi stated that
"they need to have a mower regardless of circumstances ... they must follow the terms of the
contract to be paid for services..." A motion was made by Commissioner Mercado and
seconded by Commissioner Perez to pay 50% of the December 2018 bill. Motion passed
unanimously.
NEW BUSINESS: See first page for details.
CLOSED SESSION: The Board went into closed session at 8:11 p.m. The Board came out of
closed session at 8:25 p.m., a motion was made by Commissioner Pitocchi and seconded by
Commissioner VongSpillan to pay the invoice of McGlashan & Sarrail in the amount of $505.00.
Motion passed unanimously.
The tape quit and turned off.
BUDGET SESSION: None
INFORMATION ONLY: The Executive Director reported on Tenants' Accounts Receivable.
COMMENTS FROM EXECUTIVE DIRECTOR/ COMMISSIONERS: None
ADJOURNMENT: With no objection, Chairman Murillo adjourned the meeting at 8:33 p. m.
Seal
Attest
Chairman
Secretary