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HomeMy WebLinkAboutMinutes 2020-02-12 @6:00CALL TO ORDER ROLL CA 1,1, AGENDA REVIEW MINUTES SPECIAL MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO Meeting held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, FEBRUARY 12, 2020 6:00 p.m. 6:02 p.m. Present: Councilmembers Matsumoto, Nagales, and Nicolas, Vice Mayor Addiego and Mayor Garbarino. No changes. PUBLIC COMMENTS — comments are limited to items on the Special Meeting Agenda. None. CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific item as follows: Councilmember Matsumoto pulled item #2 for further discussion. 1. Report regarding adoption of Resolution No. 15-2020, request to the Metropolitan Transportation Commission for the allocation of Fiscal Year 2019-2020 Transportation Development Act Article 3 Pedestrian/Bicycle project funding totaling $400,000 for the South San Francisco East Grand Avenue-Caltrain Bicycle and Pedestrian Access Project. (Christina Fernandez, Assistant to the City Manager) 2. Report regarding Resolution No. 16-2020 to approve a side letter agreement to the Memorandum of Understanding (MOU) between the City of South San Francisco and the International Association of Firefighters (IAFF) Local 1507 to provide for additional compensation for canine search handlers. (Leah Lockhart, Human Resources Director) Councilmember Matsumoto requested clarification on the retroactive date. Human Resources Director Lockhart indicated that the addendum would be retroactive to July 1, 2019. Motion Councilmember Matsumoto/Second Vice Mayor Addiego: to approve Consent Calendar items #I - 2. Unanimously approved by roll call vote. LEGISLATIVE BUSINESS 3. Report regarding two Ordinances that would add section 2.16.050 to Title 2, Chapter 2.16 and section 2.22.050 to Title 2, Chapter 2.22 of the South San Francisco Municipal Code pertaining to electronic filing of campaign statements and use of electronic signatures. (Tony Barrera, Director of Information Technology) Director of Information Technology Barrera presented the report and provided an overview of the proposed ordinances to allow digital signatures. The use of electronic signatures on legally binding documents has become increasingly prevalent in the private sector and now with public agencies. The first ordinance to add to the Municipal Code is section 2.16.050. This section would allow the City to accept digital campaign statements, reports and other documents by elected officers, candidates committees, or other persons who are required to file documents under Title 9, Chapter 4 of the Government Code, and who have received contributions and have made expenditures totaling less than two thousand dollars ($2,000) in a calendar year. The City entered into an agreement with Granicus LLC, which provides an online electronic filing system approved by the California Secretary of State. The second ordinance would add section 2.22.050 to the Municipal Code. This section would allow the City to use and accept electronic signatures on legally binding documents. The policy would apply to all signatures used in processing independent contracts and requests for proposals as well as internal communications, routing slips, external correspondence, and other official activities. In 1999, California adopted a version of the Uniform Electronic Transactions Act (UETA) in Civil Code sections 1633.1 to 163 3.17, giving electronic signatures the same legal effect as manual or "wet" signatures. 3a. Ordinance adding section 2.16.050 to Title 2, Chapter 2.16, of the South San Francisco Municipal Code pertaining to electronic filing of campaign statements. Motion Councilmember Nicolas/Second Councilmember Nagales: to waive reading and introduce an ordinance adding section 2.16.050 to Title 2, Chapter 2.16, of the South San Francisco Municipal Code pertaining to electronic filing of campaign statements. Unanimously approved by roll call vote. 3b. Ordinance adding section 2.22.050 to Title 2, Chapter 2.22, of the South San Francisco Municipal Code pertaining to electronic signatures. Motion Councilmember Nicolas/Second Councilmember Nagales: to waive reading and introduce an ordinance adding section 2.22.050 to Title 2, Chapter 2.22, of the South San Francisco Municipal Code pertaining to electronic signatures. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 4. Report regarding Resolution No. 17-2020, approving administrative, plan check, and inspection services agreements with CSG Consultants, Inc. and West Coast Code Consultants, Inc. in an amount not to exceed $1,000,000 total for each year of a two year period for each firm with the ability to renew for an additional two years at the City's sole discretion, and authorizing the City Manager to execute agreements on behalf of the City. (Jason Hallare, Senior Engineer) SPECIAL CITY COUNCIL MEETING FEBRUARY 12, 2020 MINUTES PAGE 2 Senior Engineer Hallare presented the report and indicated that South San Francisco has experienced rapid growth in the biotech and housing industries resulting in a significant increase in the Engineering Division's workload. Land development services encompass engineering and surveying plan reviews, permitting, and construction inspection services to accommodate each project's specific requirements. He provided an overview of the Engineering Division's permits and mapping projects and staffing levels and needs. Councilmember Matsumoto expressed her support of services offered by West Coast Code Consultants to staff and residents. She requested a year to date expenditure report for contract services. Councilmember Nagales requested clarification on the number of Request for Proposals (RFP) sent. Senior Engineer Hallare indicated that staff sought proposals from 18 firms to provide a well- qualified, multi -disciplinary and success -oriented team to deliver comprehensive municipal engineering services to support the Engineering Division's land development process. Councilmember Nicolas inquired about the process of qualification. Public Works Director/City Engineer Kim provided an overview of the process. Motion Vice Mayor Addiego/Second Councilmember Nicolas: To approve Resolution No. 17- 2020, approving administrative, plan check, and inspection services agreement with CSG Consultants, Inc. and West Coast Code Consultants, Inc. in an amount not to exceed $1,000,000 total for each year of a two year period for each firm with the ability to renew for an additional two years at the City's sole distraction, and authorizing the City Manager to execute agreements on behalf of the City. Unanimously approved by roll call vote. 5. Report regarding Resolution No. 18-2020, authorizing the submittal of an application for the San Mateo County Shuttle Program Funding in an amount of $1,002,225 and committing a 25% matching contribution of $334,075 from South San Francisco Local Measure A funds, in support of the South City Shuttle program. (Sarah Henricks, Management Analyst II) Management Analyst Henricks presented the report and indicated that the South City Shuttle has been in operation since November 2014, funded by three rounds of San Mateo County Transportation Authority (TA) Shuttle Program funds. She provided an overview of shuttle services including the FY 2019 - 2020 funding cycle. Staff procured and installed automated passenger counters (APCs) on both shuttles to increase accuracy of ridership counts and improve shuttle safety. The TA, in conjunction with the City/County Association of Governments of San Mateo County (C/CAG), issued a Call for Projects on January 13, 2020 for the San Mateo Shuttle Program. The $10 million program is a combination of C/CAG funds from the Countywide Congestions Relief Plan and TA funds from the Measure A Sales Tax Program. Funding is available on a competitive basis for a two-year funding cycle: fiscal years 2020 - 2021 and 2021 - 2022. To seek funding pursuant to this Call for Projects, TA and C/CAG require a governing board resolution from the City committing the City to the completion of the South City Shuttle. The projected cost of the Free South City Shuttle program over the next two years is $1,336,300. If approved, new Measure A or C/CAG congestions relief funds would cover 75 percent ($1,002,225) SPECIAL CITY COUNCIL MEETING FEBRUARY 12, 2020 MINUTES PAGE 3 of the project costs. The proposed city match for the next two years is 25% of the project costs ($334,075). This amounts to approximately $167,040 per year for FY 2020 - 2021 and FY 2021 - 2022. Staff proposes the matching funds come from the City's local Measure A fund. This is an increase to the current funding model of approximately $27,540 per year. Councilmember Matsumoto expressed her support of the program and thanked staff and former interns for their outreach efforts to increase ridership. She suggested adding a route to Westborough Middle School and reminded community members that shuttle services are a free service. Councilmember Nagales inquired about expanding routes to include residents in the Westborough and Winston Manor neighborhoods. Management Analyst Henricks indicated that expansion of services is only available to meet ridership density. Public Comments Leslie Fong, resident of South San Francisco, addressed the Council to inquire about shuttle services and suggested including a weekend service to alleviate with the downtown congestion. Motion Councilmember Matsumoto/Second-Vice Mayor Addiego: To approve Resolution No. 18-2020, authorizing the submittal of an application for the San Mateo County Shuttle Program Funding in an amount of $1,002,225 and committing a 25% matching contribution of $334,075 from South San Francisco Local Measure A funds, in support of the South City Shuttle program. Unanimously approved by roll call vote. ADJOURNMENT Being no further business Mayor Garbarino adjourned the meeting at 6:36 p.m. Res ectfully submitted by: 4 osa Govea Acosta, CMC, CPMC City Clerk Approved by the City Council: -t / U SPECIAL CITY COUNCIL MEETING MINUTES Approved by: J aaJ Richard Garbarin Mayor /2-()20 FEBRUARY 12, 2020 PAGE 4