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HomeMy WebLinkAboutReso 51-2020 (20-269)File Number: 20-269 City of South San Francisco City Council Resolution: RES 51-2020 P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Enactment Number: RES 51-2020 RESOLUTION APPROVING SECOND AMENDMENTS TO THE CURRENT CONSULTING SERVICES AGREEMENTS FOR ADMINISTRATIVE, PLAN REVIEW, AND INSPECTION SERVICES FOR THE BUILDING DIVISION WITH CSG CONSULTANTS INC., AND WEST COAST CODE CONSULTANTS INC., RESPECTIVELY, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENTS. WHEREAS, the City uses consultants to help provide plan review and inspection services for time -sensitive and/or highly complex, technical construction projects; and WHEREAS, on May 28, 2016, the City Council approved consulting services agreements with Consultants Inc. ("CSG") and West Coast Code Consultants, Inc. ("WC3") for Administrative, Plan Review, and Inspections Services, through May 28, 2018; and WHEREAS, on June 20, 2018, the City Council further extended the agreements with CSG and WC3 for an additional two years as contemplated by the agreement terms, through May 28, 2020; and WHEREAS, in anticipation of the expiration dates, the City initiated a competitive Request for Proposals (RFP) process in order to select consultants for the next two years and maintain continuity of Building plan review services; and WHEREAS, the RFP process was placed on hold due to the COVID-19 pandemic and associated Shelter -in -Place Orders issued by the State of California and San Mateo County; and WHEREAS, by extending the end date of the two existing contracts with CSG and WC3, the City can maintain continuity of Building plan review and inspection services up to one additional year without the need for any additional City funding; and WHEREAS, staff recommends extend the existing contracts with CSG and WC3 for additional time through the 20-21 Fiscal Year and ending on June 30, 2021; and WHEREAS, funding for these services will be offset by using allocated funds under the existing 2018-2020 consulting services agreements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the Second Amendments to the current consulting services agreements for Administrative, Plan Review, and Inspections Services for the Building Division with CSG Consultants Inc., and West Coast Code Consultants Inc., attached hereto and incorporated herein as Exhibit A and Exhibit B, respectively City of South San Francisco Page 1 File Number. 20-269 Enactment Number. RES 51-2020 BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City Manager to execute the Second Amendments in substantially the same form as Exhibits A and B, upon CSG Consultants Inc. and West Coast Code Consultants Inc. timely execute the same and submit all other required documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED, by the City Council of the City of South San Francisco that the City Council authorizes the City Manager to take any action consistent with the intent of this Resolution. At a meeting of the City Council on 4/22/2020, a motion was made by Councilmember Nagales, seconded by Councilmember Matsumoto, that this Resolution be approved. The motion passed. Yes: 5 Mayor Garbarino, Vice Mayor Addiego, Councilmember Nagales, Councilmember Nicolas, and Councilmember Matsumoto Attest by '4 V Aot* 4,�L 4sa Govea Acosta, City Clerk City of South San Francisco Page 2 SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CSG CONSULTANTS, INC. THIS SECOND AMENDMENT TO THE SERVICES AGREEMENT is made at South San Francisco, California, as of April 22, 2020, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and CSG CONSULTANTS, INC. (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On May 28, 2016, City and Consultant entered that certain Consulting Services Agreement (“Agreement”) whereby Consultant agreed to provide to the City services described in the Scope of Work. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. On May 28, 2018, City and Consultant executed a First Amendment to the Agreement extending its term to May 28, 2020. C. City and Contractor now desire to further amend the Agreement to extend its term through Fiscal Year 2020-2021 so that contractor can provide additional services. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1.1. The term of services identified in Section 1.1 of the Agreement, as modified by the First Amendment, is hereby extended to end on June 30, 2021. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO CSG CONSULTANTS, INC. By: By: Mike Futrell, City Manager Name: _______________________ Approved as to Form: By: City Attorney 3511694.1 Attested: By: City Clerk SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND WEST COAST CODE CONSULTANTS, INC. THIS SECOND AMENDMENT TO THE SERVICES AGREEMENT is made at South San Francisco, California, as of April 22, 2020, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and West Coast Code Consultants, Inc.(“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On May 28, 2016, City and Consultant entered that certain Consulting Services Agreement (“Agreement”) whereby Consultant agreed to provide to the City services described in the Scope of Work. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. On May 28, 2018, City and Consultant executed a First Amendment to the Agreement (“First Amendment”) extending its term to May 28, 2020. C. City and Contractor now desire to further amend the Agreement to extend its term through Fiscal Year 2020-2021 so that contractor can provide additional services. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1.1. The term of services identified in Section 1.1 of the Agreement, as modified by the First Amendment, is hereby extended to end on June 30, 2021. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO West Coast Code Consultants, Inc. By: By: Mike Futrell, City Manager Name: _______________________ Approved as to Form: By: City Attorney 3511694.1 Attested: By: City Clerk