HomeMy WebLinkAboutMinutes 2020-02-26 @7:00CALL TO ORDER
R CST .T . CA T .T .
MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
PLEDGE OF ALLEGIANCE
Meeting held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, FEBRUARY 26, 2020
7:00 p.m.
7:04 p.m.
Present: Councilmembers Matsumoto, Nagales, and Nicolas.
Vice Mayor Addiego and Mayor Garbarino.
Kayla Lujan led the pledge of allegiance.
AGENDA REVIEW
No changes.
ANNOUNCEMENTS FROM STAFF
Fire Chief Magallanes provided information and guidance on COVID-19.
PRESENTATIONS
1. Presentation of a Certificate of Recognition to Rachel Reyes, South San Francisco resident
and senior at El Camino High School, for being named 2020 Youth of the Year by the Boys
& Girls Clubs of North San Mateo County. (Richard Garbarino, Mayor)
Vice Mayor Addiego introduced Rachel Reyes and presented her with a Certificate of Recognition.
Ms. Reyes presented a speech and thanked Council for the recognition.
2. Presentation of a proclamation recognizing March as Irish -American Heritage Month in
South San Francisco. (Richard Garbarino, Mayor)
Mayor Garbarino introduced Frank McAuley and presented him with a proclamation recognizing
March as Irish -American Heritage Month. Mr. McAuley thanked Council for the proclamation.
3. Presentation of a proclamation recognizing March as National Women's History Month in
South San Francisco. (Richard Garbarino, Mayor)
Councilmember Matsumoto presented a proclamation recognizing March as National Women's
History Month in South San Francisco to Kayla Lujan. Ms. Lujan accepted the proclamation and
thanked Council for the proclamation.
Councilmember Matsumoto encouraged the community to attend the South San Francisco Women's
Conference on March 7th.
PUBLIC COMMENTS
None.
COUNCIL COMMENTS/REQUESTS
Councilmember Nagales requested clarification on the Regional Housing Needs Allocation
numbers and the implications of the not meeting the established goals. Deputy Director of
Economic Development and Housing Selander provided an overview of the goals and indicated that
the State had not issued guidance on penalties.
Councilmember Nicolas attended the Sustainability Summit in Palm Springs and provided a report
out on the summit.
Vice Mayor Addiego expressed his excitement for the upcoming groundbreaking event for the new
Police Station and 911 Dispatch Center.
Councilmember Matsumoto inquired on the status of the Safeway site on Spruce Avenue and El
Camino Real. Director of Economic Development and Housing Greenwood provided an update on
the project.
Mayor Garbarino rescinded his support for California State Senator Scott Wiener and inquired
whether the city was a partner in Safe Routes to School. City Manager Futrell indicated the city was
a current partner of the Safe Routs to School and would follow up with San Mateo County Office of
Education.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows: Item #6 was pulled for further discussion.
Item #6: Councilmember Matsumoto inquired whether staff would issue guidance on this ordinance.
City Manager Futrell indicated he would work with staff to provide guidance to assist the Council.
4. Motion to approve the Minutes for the meeting of December 11, 2019. (Rosa Govea Acosta,
City Clerk)
5. Report regarding a resolution approving the filing of an application for Department of
Resources Recycling and Recovery funds allocated through the State of California in their
Fiscal Year 2019-2020 budget in the amount of $16,703 to support beverage container
REGULAR CITY COUNCIL MEETING FEBRUARY 26, 2020
MINUTES PAGE 2
recycling programs in City parks and authorizing the Finance Director to adjust the City's
Fiscal Year 2019-2020 revenue budget upon receipt of funds pursuant to budget amendment
#20.036. (Sharon Ranals, Director of Parks and Recreation)
6. Report regarding adoption of two Ordinances that would add section 2.16.050 to Title 2,
Chapter 2.16 and section 2.22.050 to Title 2, Chapter 2.22 of the South San Francisco
Municipal Code pertaining to electronic filing of campaign statements and use of electronic
signatures. (Tony Barrera, Director of Information Technology)
7. Report regarding an Ordinance approving a First Amendment to the Second Amended and
Restated Development Agreement (DAA19-0003) to the Gateway Business Park Master
Plan Project between the City of South San Francisco and between BMR -700 Gateway LP,
BMR -750, 800, 850 Gateway LP, BMR -900 Gateway LP, and BMR -1000 Gateway LP to
make minor modifications to amend provisions relating to childcare facilities within the
development. (Billy Gross, Senior Planner)
Motion Vice Mayor Addiego/Second Councilmember Nicolas: to approve Consent Calendar
items 4-7. Approved by the following roll call vote: AYES: Councilmembers Matsumoto, Nagales
and Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None;
ABSTAIN: None.
PUBLIC HEARING
8. Report regarding holding a Public Hearing on the City's housing, community, and economic
development needs for the Fiscal Year 2020-2021 One Year Action Plan and providing
direction to the Community Development Block Grant Subcommittee regarding funding
priorities. (Kris Romasanta, Community Development Coordinator) .
At 7: S7 p. m., Councilmember Nagales recused himself from the discussion of this item.
Public Hearing Opened: 7:58 p.m.
Community Development Coordinator Romasanta presented the report and indicated that the city is
in the first year of a two-year grant cycle. In order to receive CDBG funds, the city is required to
hold two public hearings, and provide direction to the Community Development Block Grant
Standing Committee regarding funding priorities.
Melissa Lukin, Executive Director for Rebuilding Together Peninsula addressed Council, provided
an overview of services, and requested continued support for the programs.
Bernadette Mellott, Executive Director for Ombudsman Services of San Mateo County Inc.
addressed Council, provided an overview of services and requested continued support for the
program.
Karen Bettuchi, Operations and Development Director for IEP Collaboration, Inc. addressed
Council regarding the organization and proposed program seeking funding.
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Evelyn Benitez, Project Coordinator for Legal Aid Society of San Mateo County, addressed
Council, provided an overview of services and requested continued support for the program.
Timothy Russell, Program Director for Renaissance Entrepreneurship Center, addressed Council,
provided an overview of services and requested continued support for the program.
Lisa Health, Project Manager for Center for Independence for Individuals with Disabilities,
addressed Council, provided an overview of services and requested continued support for the
program.
Amanda LeBlanc with Rape Trauma Services addressed Council, provided an overview of services
and requested continued support for the program.
Peter Dunne, Chief Real Estate Officer for Habitat for Humanity Greater San Francisco, addressed
Council, provided an overview of the development project and requested funding for the project.
Madison Priest, on behalf of United Way Bay Area addressed Council, provided an overview of
services and requested funding for the program.
Laura Fanucchi, on behalf of Human Investment Project Housing, provided an overview of services
and requested continued support for the program.
Patricia Springer, on behalf of Community Overcoming Relationship Abuse, provided an overview
of services and requested continued support for the program.
Cristina Figueroa Cortes, Fair Housing Director for Project Sentinel addressed Council, provided an
overview of services and requested continued support for the program.
Jose Mares, on behalf of Samaritan House Safe Harbor Shelter, shared his experience at the shelter
and requested continued support.
Alyssa Canfield, on behalf of StarVista Transitional Youth Services, provided an overview of
services and requested continued support for the program.
William Gomez, Program Director for LifeMoves addressed Council, provided an overview of
services and requested continued support for the program.
Ortensia Lopez, on behalf of El Concilio of San Mateo County, provided an overview of services
and requested continued support for the program.
Karen Wilmer, on behalf of Friends for Youth, provided an overview of the program and requested
funding for the program.
Mayor Garbarino expressed his gratitude to all the organizations and provided the next steps in the
CDBG funding process.
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Public Hearing Closed: 8:38 p.m.
At 8:39 p.m., Councilmember Nagales rejoined the meeting.
ADMINISTRATIVE BUSINESS
9. Report regarding Resolution No. 25-2020 to adopt the draft Urban Forest Master Plan. (Greg
Mediati, Deputy Director, Parks and Recreation Department)
Deputy Director of Parks and Recreation Mediati provided background information on the Urban
Forest Master Plan and introduced Tina McKeand, Project Coordinator with Davey Resource
Group. The purpose of an Urban Forest Master Plan was to develop a clear set of goals, policies and
objectives that would provide direction for the development, improvement and enhancement of the
city's parks, neighborhood and street trees, which collectively serve as the city's "urban forest." The
plan would serve as a tool to guide tree care and reforestation measures on an immediate, as well as
long-term basis. The vision for the Urban Forest Master Plan includes goals for sustainability,
species diversity, and greater canopy coverage.
Over the past two years, staff had worked closely with the consulting arborists to draft the plan.
During the planning process, consultants reviewed the City's tree inventory, forestry practices, and
met with city stakeholders, including staff from various departments and a subcommittee of the
Parks and Recreation Commission. Parks and Recreation Commission also reviewed the plan at
their November 2019 meeting, and their feedback was incorporated into the document. A public
workshop and surveys were also organized to gather resident feedback, which was all summarized
int e report.
The Urban Forest Master Plan supports Strategic Plan Priority #2: Build and Maintain a Sustainable
City by better informing the city's urban forestry practices and maintenance standards. This will
improve the health and volume of the city's urban forest, which will in turn increase environmental
benefits including water and carbon sequestration, providing shade and habitat, cleaning air, among
countless others.
Councilmember Matsumoto inquired about funding and timeline for implementation of the plan.
Deputy Director of Parks and Recreation Mediati indicated staff would analyze staffing needs and
timing based on the plan. Councilmember Matsumoto suggested the use of interns and existing
partnerships for implementation of the plan.
Councilmember Nicolas echoed Councilmember Matsumoto's suggestions and emphasized the
importance of meeting the goals established in the plan.
Motion Councilmember Matsumoto/Second Councilmember Nicolas: to approve Resolution
No. 25-2020. Approved by the following roll call vote: AYES: Councilmembers Matsumoto,
Nagales and Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None;
ABSTAIN: None.
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10. Report regarding Emergency Rental Assistance Grant Program for South San Francisco
residents facing one-time financial hardship (Kris Romasanta, Community Development
Coordinator)
Community Development Coordinator Romasanta introduced the report and provided background
information. On January 18, 2020, at the City Council's annual retreat, staff presented a report on
Emergency Rental Assistance, which is a common strategy used to prevent homelessness.
Emergency Rental Assistance would provide a one-time financial assistance to local households
that, due to a loss of job or financial hardship, were unable to cover their monthly rent.
After deliberating on this issue at its annual retreat, the City Council directed staff to allocate a
moderate amount of funding - $30,000 - from the City's Housing Trust Fund to provide additional
financial support for the County's Emergency Rental Assistance program. The City's funding
would go to YMCA; it would be restricted to South San Francisco residents; and it would have
fewer programmatic restrictions, thus allowing a greater number of South San Francisco residents to
qualify for assistance.
The proposed program guidelines include the following:
• One-time financial assistance for individuals & families who face an emergency or financial
hardship.
• Must be low -moderate income based on San Mateo County HUD Income guidelines.
• Applicants must show evidence of late payment notice or insufficient funds demonstrating
that tenant would not be able to make rent or deposit.
Staff intended program guidelines to be flexible in order to support the most vulnerable in the
community and requested feedback from the Council on program guidelines. Community
Development Coordinator Romasanta introduced Elita Ramirez staff from the YMCA to field any
questions.
Councilmember Matsumoto expressed her concerns with the overarching need compared to the
amount of funding for the program. Community Development Coordinator Romasanta clarified that
the program was intended to fill the gap for applicants that had been denied through other programs.
Councilmember Nagales expressed his gratitude to Council for bringing the item forward. He
requested clarification on the process for potential applicants and suggested capping funding
requests to a certain dollar amount. Community Development Coordinator Romasanta indicated that
the goal of the program was to assist with a portion of the rent and not pay the total amount in order
to reach the majority of residents. Deputy Director of Economic Development and Housing
Selander indicated that staff did not recommend having a cap on assistance and provided various
examples for the reasoning. She suggested having program guidelines that establish how often the
program could be used. Councilmember Nagales requested staff to report back to Council on the
outcome of the program. YMCA staff Ramirez indicated they are required to provide reporting to
various agencies and would provide the reporting to city staff.
Vice Mayor Addiego requested clarification on the program guidelines and suggested a requirement
for applicants that mismanage funds. Deputy Director of Economic Development and Housing
Selander indicated Council could modify the program guidelines to include a training course for
those types of applicants.
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11. Report regarding Resolution No. 26-2020 accepting mid -year financial report and amending
the Fiscal Year 2019-2020 adopted budget. (Janet Salisbury, Director of Finance)
Finance Director Salisbury introduced the report and provided background information on the mid-
year budget for Fiscal Year 2019-2020. She indicated that the report summarizes the city's financial
analyses conducted by staff based upon actuals for the first half and projections for the latter half of
FY 2019-20. In addition, it outlines the additional budget appropriations requests for FY 2019-20
from the various City Departments for the Council's consideration. Overall, based on actual results
from July 1, 2019 through December 31, 2019 and projections through year-end, staff expects that
total revenues were on track to meet budgeted expenditures.
Council adopted FY2019-20 budget projected revenues of almost $113.9 million. Once prior year
encumbrances of approximately $11.9 million are taken into account, the total Council adopted
FY2019-20 revenue budget is $125.8 million. Subsequent Council actions from July 2019 through
January 2020 increased the budgeted revenues by approximately $1 million, making the total
FY2019-20 budget $127.6 million. Staff is conservatively projecting that based upon actual revenue
receipts through December 2019. City revenues are on track to meet that budgeted revenue target of
$127.6 million.
Based upon a review of mid -year results and accounting reconciliations, the General Fund surplus
for FY 2019-20 at mid -year is approximately $2.2 million. This surplus was driven by
reconciliations as it relates prior year encumbrances. Staff informed Council as part of year-end
results for FY2018-19 that expenditure overages vs. budget in the Economic Community and
Development Department and Public Works was a timing issue based upon encumbrances made in
the prior fiscal year and that it would normalize in FY2019-20.
The operating budget at the mid -year point remained on target. The expected General Fund surplus
revenues offset expenditure appropriations request without decreasing reserve levels and ultimately
maintaining the City's prudent financial position. Staff requests that Council accept the mid -year
results and appropriate per the requested budget adjustments.
Vice Mayor Addiego expressed his discontent with the staff report not reflecting the updated
information requested in the Budget Subcommittee Meeting. Finance Director Salisbury indicated
that due to implications of the Brown Act the staff report could not be updated prior to the Council
meeting. Vice Mayor Addiego requested that future staff reports to be accurate and would agree to
move the item forward.
Councilmember Matsumoto indicated pursing various partnerships to acquire land from the County
to build affordable housing.
Councilmember Nagales shared that California State Assembly Member David Chiu would be
introducing a bill to reduce development fees in order to increase affordable housing supply.
Motion Councilmember Nicolas/Second Vice Mayor Addiego: to approve Resolution No. 26-
2020. Approved by the following roll call vote: AYES: Councilmembers Matsumoto, Nagales and
Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN:
None.
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MINUTES PAGE 7
ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
None.
ADJOURNMENT
Being no further business Mayor Garbarino adjourned the meeting in memory of Reynold "Fitz"
FitzPatrick, Fire Captain Raymond Figueroa and Firefighter Patrick Jones at 10:06 p.m.
Respectfully submitted by:
Cind vila
Assistant City Clerk
Approved by:
s
t
F
i and Garb no
Mayor
Approved by the City Council: 0 / / o2c;2— / o,20"20
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