HomeMy WebLinkAboutReso 71-2020 (20-362)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 71-2020
File Number: 20-362 Enactment Number: RES 71-2020
RESOLUTION AMENDING AN EXISTING AGREEMENT WITH
THE COUNTY OF SAN MATEO FOR A ONE-YEAR EXTENSION
OF ANIMAL CONTROL SERVICES BEGINNING JULY 1, 2020
THROUGH JUNE 30, 2021 FOR AN ADDITIONAL ANNUAL
AMOUNT NOT TO EXCEED $708,050, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE AMENDMENT.
WHEREAS, the City of South San Francisco (City) currently provides animal control services
throughout the City through a shared regional Agreement between twenty cities (Cities) in San Mateo
County (County) and the County; and
WHEREAS, animal control services are necessary to capture and house stray animals, regulate
Dangerous and Vicious animals, remove dead animals from public property, and provide licenses and
other important services for pets in order to maintain public safety and promote and protect animal
welfare; and
WHEREAS, the current animal control Agreement with the County of San Mateo was first entered into
in March, 2015, for a five-year term, expiring June 30, 2020; and
WHEREAS, the County of San Mateo has contracted with Peninsula Humane Society (PHS) since 1952,
with PHS continuing to serve as the vendor providing services under the current and extended animal
contract; and
WHEREAS, the County of San Mateo has conducted a performance audit of the PHS, and will continue
to evaluate the existing agreement before making recommendations regarding a long-term contract; and
WHEREAS, fees for services to be charged by PHS in fiscal year 2020-21, including animal license fees
and replacement tags, will not be increased from the current fiscal year; and
WHEREAS, the total operating cost for PHS for 2020-21 will not exceed $6,625,381, which has not
increased over the current fiscal year, and South San Francisco's prorated percentage of the total cost for
2020-2021 is identified at 9.97%, for an estimated annual cost of $660,550; and
WHEREAS, the total county -wide administrative fee to be assessed on a prorated basis by the County to
Cities participating in the current Agreement will be approximately $475,000, with South San
Francisco's prorated percentage estimated at $47,500 for 2020-21; and
WHEREAS, South San Francisco's total prorated annual cost of approximately $660,550, combined
with the prorated administrative fee to be assessed by the County totals $708,050; and
City of South San Francisco
File Number. 20-362 Enactment Number. RES 71-2020
WHEREAS, the Amendment to the existing Agreement, attached hereto and incorporated herein, revises
the Memorandum of Understanding (MOU) between the Cities and the County (Parties) regarding
Funding of Construction of an Animal Care Shelter, dated September 9, 2014, to provide that the total
cost of the Shelter construction project is being updated, and the Parties agree that, when available,
County will provide to each City the final total cost of the Shelter construction, which will be paid
proportionately by each City as provided by the MOU, and further, the Parties acknowledge and agree
that continued animal control and shelter services to a City is contingent on that City approving any
amended cost and proportionate share, as previously agreed in the MOU; and
WHEREAS, due to the current COVID-19 pandemic and subsequent financial burden placed on the
City's General Fund, it is prudent to amend the agreement for animal services by approving a one-year
extension, from July 1, 2020 through June 30, 2021, with no increase in animal license fees or operating
costs for PHS; and
WHEREAS, staff recommends joining twenty other cities in San Mateo County in amending certain
provisions in the current Agreement with the County of San Mateo, and approving a one-year extension
for citywide animal control and shelter services.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby approves the Amendment attached hereto and incorporated herein as Exhibit A,
and amends the Agreement with the County of San Mateo, California for citywide animal control and
shelter services extend the term of the Agreement by twelve months beginning July 1, 2020 through June
30, 2021 for an additional amount not to exceed $708,050 for 2020-21, conditioned on the County's
timely execution of the project contract and submission of all required documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Amendment to
the Agreement between the County of San Mateo and the Cities in substantially the same form as that in
Exhibit A, and to execute necessary documents on behalf of the City to facilitate the intent of this
Resolution, all subject to approval as to form by the City Attorney.
At a meeting of the City Council on 5/27/2020, a motion was made by Councilmember Nagales, seconded by
Councilmember Nicolas, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Garbarino, Vice Mayor Addiego, Councilmember Nagales, Councilmember
Nicolas, and Councilmember Matsumoto
Attest by
J:;e,, Rosa GoNW Acosta, City Clerk
City of South San Francisco
AMENDMENT TO AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND
THE CITIES OF ATHERTON, BELMONT, BRISBANE, BURLINGAME, COLMA,
DALY CITY, EAST PALO ALTO, FOSTER CITY, HALF MOON BAY,
HILLSBOROUGH, MENLO PARK, MILLBRAE, PACIFICA, PORTOLA VALLEY,
REDWOOD CITY, SAN BRUNO, SAN CARLOS, SAN MATEO, SOUTH SAN
FRANCISCO, AND WOODSIDE FOR FACILITATION AND COORDINATION OF
ANIMAL CONTROL SERVICES
THIS AMENDMENT TO AGREEMENT is entered into this first day of July, 2020, by and
between the County of San Mateo, hereinafter called "County," and Atherton, Belmont,
Brisbane, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Half Moon Bay,
Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, Redwood City, San Bruno, San
Carlos, San Mateo, South San Francisco, and Woodside, each hereinafter individually called a
“City” and collectively called the “Cities,” and, together with the County, the “Parties”;
W I T N E S S E T H:
WHEREAS, the Parties previously entered into an Agreement for Facilitation and
Coordination of Animal Control Services on or about July 1, 2015 (“Agreement”); and
WHEREAS, such agreements are authorized by Section 51300, et seq. of the California
Government Code;
WHEREAS, the Parties wish to amend the Agreement to extend the term by one year,
to June 30, 2021, and to make certain other amendments to the Agreement as set forth herein.
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS
FOLLOWS:
1. The original Exhibit B (Proportionate Share of the Cost) in the Agreement is replaced in
its entirety with a new Exhibit B (rev. July 1, 2020), attached hereto and incorporated by
this reference.
2. A new Attachment 2 (Amendment to Agreement Between the County of San Mateo and
Peninsula Humane Society, SPCA) is hereby added to the Agreement, and attached and
incorporated by this reference.
3. A new Attachment 3 (Memorandum of Agreement Regarding Funding for Construction
of Animal Control Shelter entered into by the Parties and dated September 9, 2014), is
hereby added to the Agreement, and attached and incorporated by this reference.
4. Section 4.1 of the Agreement is replaced in its entirety by a new section 4.1, to read
as follows:
“4.1 a. The County will pay Animal Control Contractor the following agreed-to amounts.
These costs are to be reimbursed by the Cities as provided in Section 3.8 above.
Fiscal Year Amount
2015-16 $5,944,135
2016-17 $6,122,459
2017-18 $6,275,521
2018-19 $6,463,786
2019-20 $6,625,381
2020-21 $6,625,381
b. The County will pay Animal Licensing Contractor the following agreed-to amounts.
These costs are to be reimbursed by the Cities as provided in Section 3.8 above.
Contract Amount Current Contract
2013-2016 2019-2022
One-year license $3.80 per license $4.28 per license
Multi-year license $3.80 for the first
year and $2 for each
additional year
$4.28 for the first year
and $2 for each
additional year
Late fees collected $2.50 collection
service fee for each
license
$2.50 collection service
fee for each license
Replacement tags $3.80 per tag $4.28 per tag
Bank and supply
fees
Actual cost Actual cost
5. Section 4.2 of the Agreement is replaced in its entirety with a new Section 4.2
which shall read as follows:
4.2 The County shall provide the services as outlined in this Agreement for the following
estimated amounts. Parties will only be invoiced for the actual costs to provide said
services as outlined in this Agreement and are to be reimbursed by the Cities as provided
in Section 3.8 above.
Fiscal Year Amount
2015-16 $420,000
2016-17 $433,000
2017-18 $442,000
2018-19 $455,000
2019-20 $466,000
For FY 2020-21, the Cities will be billed for and pay actual costs based on each City’s
proportionate share of costs. In November 2020, the actual cost will be determined using
the estimates provided to the Cities in March, and based on the contracted methodology
set forth in section 3.8 of the Agreement, in which each City’s annual contract costs are
based on that City’s 3-year rolling average of usage (shelter and field services) and offset
by that City’s share of the licensing revenue for the last calendar year. The licensing
revenue is divided on a percentage basis determined by the number of licenses sold in
each City.
6. Section 5.3 of the Agreement is hereby amended by the addition of a subsection c.
which shall read as follows:
“c. The Parties acknowledge that the new Shelter has been constructed and PHS is
occupying it in order to provide animal control services as set forth in Attachments 1 and
2. Further, the Parties have previously entered into a Memorandum of Agreement
regarding Funding of Construction of an Animal Care Shelter, dated September 9, 2014
(“Memorandum”), attached and incorporated as Attachment 3. The Parties agree that the
total cost of the shelter construction project is being updated as provided by Section 2 of
the Memorandum, and the Parties agree that, when available, County will provide to
Cities the final total cost of the Shelter construction which will be paid proportionately by
each City as provided by the Memorandum. Further, the Parties acknowledge and agree
that the proportionate share of each City will be amended as provided by section 3 of the
Memorandum. The Parties acknowledge that continued animal control and shelter
services to a City as provided herein is contingent on that City approving any amended
cost and proportionate share, as previously agreed in the Memorandum.”
7. Section 5.8 of the Agreement is hereby replaced in its entirety with a new Section
5.8, to read as follows:
“Term and Termination. Subject to compliance with all terms and conditions, the term of
this Agreement shall be from July 1, 2015 through June 30, 2021.
Except as otherwise provided by this section, this Agreement may not be terminated by
any party during the effective period from July 1, 2015 through June 30, 2021. Each City
is responsible for its annual percentage share under this Agreement for the entire term of
this Agreement.
In the event any City fails to pay its percentage share as set forth in this Agreement and
Exhibit B, every other City shall promptly pay its Proportionate Share of Cost of the non-
payment, unless and until the County is able to recover the non-payment from the late or
non-paying City.
This Agreement shall automatically terminate in the event of termination of the Animal
Control Services Agreement. Upon termination, the County shall have no further
obligation to provide, facilitate or coordinate services specified herein or in the Animal
Control Services Agreement or Animal Licensing Services Agreement. Each City shall
promptly pay its Proportionate Share of Cost as set forth in Exhibit B for all services
rendered prior to termination.”
8. Section 5.15 of the Agreement is hereby replaced in its entirety with a new
Section 5.15 to read as follows:
“5.15 Notices. Any notice, request, demand, or other communication required or
permitted under this Agreement shall be deemed to be properly given when both: (1)
transmitted via facsimile to the telephone number listed below or transmitted via email to
the email address listed below; and (2) sent to the physical address listed below by either
being deposited in the United States mail, postage prepaid, or deposited for overnight
delivery, charges prepaid, with an established overnight courier that provides a tracking
number showing confirmation of receipt.
Any notices required by or given pursuant to this Agreement to any City shall be in
writing and shall be delivered to the Clerk of that City at the address of the principal
business offices of the respective City listed in the introduction of this Agreement or at
such other address as any City may specify in writing to the County.
In the case of County, to:
Name/Title: Louise F. Rogers, Chief of San Mateo County Health
Address: 225-37th Avenue San Mateo, CA 94403
Telephone: 650.573.2912
Facsimile: 650.573.2788
Email: [email protected]”
9. All other terms and conditions of the Agreement shall remain in full force and effect
except as expressly amended herein.
10. This Amendment shall become effective upon execution by all Parties.
In witness of and in agreement with this Agreement’s terms, the parties, by their duly authorized
representatives, affix their respective signatures:
COUNTY OF SAN MATEO
By:
President, Board of Supervisors, San Mateo County
Date:
ATTEST:
By:
Clerk of Said Board
ATTEST: TOWN OF ATHERTON
_________________________________
Town of Atherton, Clerk By
Dated:
ATTEST: CITY OF BELMONT
_________________________________
City of Belmont, Clerk By
Dated:
ATTEST: CITY OF BRISBANE
_________________________________
City of Brisbane, Clerk By
Dated:
ATTEST: CITY OF BURLINGAME
_________________________________
City of Burlingame, Clerk By
Dated:
ATTEST: TOWN OF COLMA
_________________________________
Town of Colma, Clerk By
Dated:
ATTEST: CITY OF DALY CITY
_________________________________
City of Daly City, Clerk By
Dated:
ATTEST: CITY OF EAST PALO ALTO
_________________________________
City of East Palo Alto, Clerk By
Dated:
ATTEST: CITY OF FOSTER CITY
_________________________________
City of Foster City, Clerk By
Dated:
ATTEST: CITY OF HALF MOON BAY
_________________________________
City of Half Moon Bay, Clerk By
Dated:
ATTEST: TOWN OF HILLSBOROUGH
_________________________________
Town of Hillsborough, Clerk By
Dated:
ATTEST: CITY OF MENLO PARK
_________________________________
City of Menlo Park, Clerk By
Dated:
ATTEST: CITY OF MILLBRAE
_________________________________
City of Millbrae, Clerk By
Dated:
ATTEST: CITY OF PACIFICA
_________________________________
City of Pacifica, Clerk By
Dated:
ATTEST: TOWN OF PORTOLA VALLEY
_________________________________
Town of Portola Valley, Clerk By
Dated:
ATTEST: CITY OF REDWOOD CITY
_________________________________
City of Redwood City, Clerk By
Dated:
ATTEST: CITY OF SAN BRUNO
_________________________________
City of San Bruno, Clerk By
Dated:
ATTEST: CITY OF SAN CARLOS
_________________________________
City of San Carlos, Clerk By
Dated:
ATTEST: CITY OF SAN MATEO
_________________________________
City of San Mateo, Clerk By
Dated:
ATTEST: CITY OF SOUTH SAN FRANCISCO
_________________________________
City of South San Francisco, Clerk By
Dated:
ATTEST: TOWN OF WOODSIDE
_________________________________
Town of Woodside, Clerk
EXHIBIT B
PROPORTIONATE SHARE OF COST
FY 2020-21 Proportionate Share of Cost:
Atherton 0.96%
Belmont 2.87%
Brisbane 0.83%
Burlingame 3.70%
Colma 0.52%
Daly City 10.35%
East Palo Alto 8.48%
Foster City 3.02%
Half Moon Bay 1.97%
Hillsborough 1.63%
Menlo Park 4.56%
Millbrae 2.26%
Pacifica 5.41%
Portola Valley 0.45%
Redwood City 12.99%
San Bruno 5.94%
San Carlos 3.14%
San Mateo 14.26%
South San Francisco 9.97%
Woodside 1.11%
County 5.59%
Attachment 2
Page 14 of 60
AMENDMENT TO AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND
THE PENINSULA HUMANE SOCIETY & SPCA, A CALIFORNIA NONPROFIT
CORPORATION
THIS AMENDMENT TO THE AGREEMENT is entered into this 01 day of July 2020,
by and between the County of San Mateo, hereinafter called "County," and Peninsula Humane
Society, hereinafter called "Contractor".
W I T N E S S E T H:
WHEREAS, pursuant to Government Code, Section 31000, County may contract with
independent contractors for the furnishing of such services to or for County or any Department
thereof; and
WHEREAS, County and Contractor (collectively hereinafter, “Parties”) on July 01, 2015
entered into a written Agreement for Animal Control and Shelter Services, which is set to expire
on June 30, 2020, in which Contractor agreed to perform and County agreed to compensate
Contractor for performance of certain specified animal care, animal control, and shelter services
(hereinafter, “Services Agreement” or “Agreement” ); and
WHEREAS, the Parties wish to amend the Services Agreement to extend the term by
one year, increase the amount not to exceed contract amount by $6,625,381, and other
amendments as described herein;
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS
FOLLOWS:
1.
Section 2.2 Facilities and Equipment of the Agreement is hereby deleted in its entirety.
2. Exhibit A Leased Areas of the Agreement is hereby replaced with a new Exhibit A,
Animal Shelter Facility Use and Maintenance Agreement, attached and incorporated by
this reference.
Attachment 2
Page 2 of 60
3. Section 4.1 of the Agreement is amended to read as follows:
In consideration of the services provided by Contractor in accordance with all terms,
conditions, and specifications set forth herein and in Exhibit C, County shall make
payment to Contractor based on the rates and in the manner specified in Exhibit E. In no
event shall the County’s fiscal obligation under this Services Agreement exceed the
$38,056,663, except as provided by 7.1 of this Services Agreement.
This not to exceed amount includes the $6,625,381 added by this amendment for the
period July 1, 2020 through June 30, 2021.
4. Section 9.3 Lease Agreement of the Agreement is hereby deleted and replaced in its
entirety with a new Section 9.3 Shelter Facility to read as follows:
9.3 Shelter Facility. The Parties agree that, notwithstanding any reference to the prior
Lease in Section 7.3 or elsewhere in the Agreement, the prior Lease of the Shelter
grounds as referenced in the Agreement has terminated and Contractor has moved to and
is occupying the new County owned Animal Shelter. Contractor shall occupy and use
the newly constructed County owned Animal Shelter at 12 Airport Blvd, San Mateo, CA
94401 for the provision of services under this Agreement with the permission of County
only for a term coterminous with this Agreement, under the terms of the Animal Shelter
Facility Use and Maintenance Agreement, attached hereto and incorporated by this
reference as Exhibit A.
5. Section 9.1 Services Agreement of the Agreement is hereby amended to read as follows:
9.1 Term of Services Agreement. Subject to compliance with all terms and
conditions, the term of this Services Agreement shall be from July 1, 2015, through June
30, 2021.
In the event of termination, all finished or unfinished documents, data, studies, maps,
photographs, reports, and materials (hereafter referred to as materials) prepared by
Contractor under this Services Agreement shall become the property of County and shall
be promptly delivered to County. Upon termination, Contractor may make and retain a
copy of such materials. Contractor shall be entitled to receive payment for work/services
provided prior to termination of this Services Agreement. Such payment shall be that
portion of the full payment which is determined by comparing the work/services
completed to the work/services required by this Services Agreement.
Attachment 2
Page 3 of 60
6. Section 23 Notices of the Agreement is amended to read as follows:
23. Notices Any notice, request, demand, or other communication required or
permitted under this Services Agreement shall be deemed to be properly given when
both: (1) transmitted via facsimile to the telephone number listed below or transmitted
via email to the email address listed below; and (2) sent to the physical address listed
below by either being deposited in the United States mail, postage prepaid, or deposited
for overnight delivery, charges prepaid, with an established overnight courier that
provides a tracking number showing confirmation of receipt.
In the case of County, to:
Name/Title: Louise Rogers, Chief of the Health System
Address 225-37th Avenue, San Mateo, CA 94403
Telephone: 650.573.2532
Facsimile: 650.573.2788
Email: [email protected]
In the case of Contractor, to:
Name/Title: Ken White, President
Address: 1450 Rollins Road, Burlingame, CA 94010
Telephone: 650.685.8502
Facsimile: 650.348.7891
Email: [email protected]
7. Original Exhibit E Payments and Rates is replaced with Revised Exhibit E, Payments and
Rates, attached and incorporated into this Agreement by this reference.
8. Original Attachment 1 Public Works Inspection, dated March 16, 2009, of the Agreement
is deleted.
9. Original Attachment 2 Quarantine Algorithm of the Agreement is hereby replaced with a
new Attachment 2 Quarantine Algorithm (revised and approved June 16, 2016), attached
and incorporated as Attachment 2 by this reference.
10. All other terms and conditions of the Agreement between the County and Contractor
shall remain in full force and effect except as expressly amended herein.
11. This Amendment shall become effective upon execution by the Parties, but only if the
amendment also extending the term of the agreement between the County and the twenty
cities for animal control services to June 30, 2021 has been fully executed by County and
the twenty cities.
Attachment 2
Page 4 of 60
In witness of and in agreement with this Agreement’s terms, the Parties, by their duly authorized
representatives, affix their respective signatures:
For Contractor: PENINSULA HUMANE SOCIETY
$:ag4 $ ag $
Contractor Signature Date Name of Signing Person
(please print)
COUNTY OF SAN MATEO
By:
President, Board of Supervisors, San Mateo County
Date:
ATTEST:
By:
Clerk of Said Board
Attachment 2
Page 5 of 60
Exhibit A
(Animal Shelter Facility Use and Maintenance Agreement between County and PHS to be inserted by each City as
labeled as Exh. A to the PHS amendment)
Attachment 2
Page 6 of 60
Exhibit E
Payments and Rates
In consideration of the services provided by Contractor in Exhibit C & D and subject to the
terms of this Services Agreement:
1. County shall pay Contractor in twelve (12) equal monthly installments the annual amount
of:
Fiscal Year and Amount
2015-16 $5,944,135
2016-17 $6,122,459
2017-18 $6,275,521
2018-19 $6,463,786
2019-20 $6,625,381
2020-21 $6,625,381
2. Contractor shall pay County in twelve (12) monthly payments all fees collected for services
provided in Exhibit C and outlined in Exhibit D.
Attachment 2
Page 7 of 60
Attachment 2
Attachment 2
Page 8 of 60
Attachment 2
Page 9 of 60
Attachment 2
Page 10 of 60
Attachment 2
Page 11 of 60
Attachment 2
Page 12 of 60
Attachment 3
page 1 of 34
COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Health System
Date: July 8, 2014
Board Meeting Date: September 9, 2014
Special Notice / Hearing: None
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jean S. Fraser, Chief, Health System
James C. Porter, Director, Public Works
Subject: Approve the Memorandum of Agreement with All Cities in San Mateo County to
Build an Animal Care Shelter
RECOMMENDATION:
Adopt a resolution to approve the Memorandum of Agreement with all cities in San Mateo
County to construct a new Animal Care Shelter at Airport Boulevard in the city of San Mateo
and to provide a 30-year lease agreement for the use of the shelter by all cities, and the
County.
BACKGROUND:
Since 1951, San Mateo County (County) has managed animal control field and sheltering
services for all cities in the County, through a contract with the Peninsula Humane Society /
Society for the Prevention of Cruelty to Animals (PHS/SPCA). PHS/SPCA provides animal
sheltering services in a PHS/SPCA-owned building, located on County property at Airport
Boulevard.
The PHS/SPCA building has been evaluated twice in recent years by the County Public
Works Department. PHS/SPCA has informed the County that its building is inadequate to
meet the current standards for animal care. The Public Works Department has further
determined that it is not viable to significantly repair or upgrade the current building.
PHS/SPCA has determined that it will not construct a new building for services provided
exclusively to the County and cities.
On February 15, 2013, your Board requested a list of capital projects required to improve
the condition of the County’s existing buildings. The list was presented as the Five Year
Facilities Capital Plan to your Board on August 6, 2013, and included was a new animal
shelter building with a total estimated cost of $20 million.
Attachment 3
page 2 of 34
DISCUSSION:
The Public Works Department conducted an extensive review of mandated animal
sheltering services, local utilization and similar Bay Area projects. Ultimately, the Public
Works Department determined that the cost of constructing a new shelter would be
between $15.1 million and $20.2 million. The Public Works Department also considered
alternatives to constructing a new shelter
such as retrofitting County-owned buildings or using pre-fabricated building technologies.
All of the alternatives were determined to be more expensive than building a new shelter
from a life-cycle cost perspective.
A new shelter, similar to the current shelter, would house animals from all cities and
unincorporated areas in the County. All participating entities would save money by sharing
in this service agreement. The County would serve as the lead agency in managing the
construction of the new building, and would be the sole owner of the completed building. All
participating entities, including the County, would share the cost by repaying the County
through a 30-year, interest-free lease agreement. As of May 6,
2014, all participating entities have approved the cost participation Memorandum of
Agreement (Attachment A).
The terms of the Memorandum of Agreement dictate that the lease amount paid by each
participating entity will be calculated each year using a combination of a 3-year average for
shelter usage (weighted at 80%) and population (weighted at 20%)
(Attachment B). The basis for this allocation is to attribute a larger cost share to level of
shelter services used by each participating entity, and a smaller portion to potential use
captured by population.
Construction is expected to begin in the fall of 2014 and be completed within 18 months.
The current building would remain open during construction. The County also will be the
lead agency in evaluating potential environmental impacts; each city will have an
opportunity to comment at the time the County determines what environmental review
process is appropriate.
The lease payments would commence once the new building receives its certificate of
occupancy, projected to be in late 2015.
Approval of this Memorandum of Agreement contributes to the Shared Vision 2025
outcome of a Healthy Community by providing a facility to quarantine and shelter animals.
It is anticipated that the completed facility will shelter 17,500 animals during FY 2015-16.
PERFORMANCE MEASURE(S):
Measure FY 2013-14 Actual FY 2015-16 Projected
Number of animals sheltered. 17,409 17,500
Attachment 3
page 3 of 34
FISCAL IMPACT:
The County is willing to advance the funding – estimated to be between $15.1 million and
$20.2 million - for the new building’s construction, as all participating entities have approved
the Memorandum of Agreement. Additionally, the County will participate in Attachment 3
page 3 of 35
the lease as a partner with the cities; the County’s estimated share of lease payments,
based on Memorandum of Agreement payment methodology, is expected to be $19,611 to
$26,235 annually.
Attachment 3
page 31 of 34
ATTACHMENT B
Methodology = Based on an 3-yr avg of shelter use (80%) and % of population (20%)
ANIMAL CONTROL COSTS PROPOSED COST DISTRIBUTION - ESTIMATED LEASE AMOUNTS TO RECOUP CONSTRUCTION COSTS
CITY Shelter Use Shelter Use Shelter Use $15,100,000 $20,200,000
CALENDAR YEAR
Yr 1 2009 Actual Yr 2 2010 Actual Yr 3 2011 Actual
3 YR AVG OF SHELTER
USE POPULATION % of Total Pop
EST ANNUAL LEASE
AMT EST ANNUAL LEASE
AMT
Atherton 1.12% 1.00% 0.36% 0.83% 6,914 1.0% $4,297 $5,749
Belmont 3.26% 3.54% 2.65% 3.15% 25,835 3.6% $16,304 $21,811
Brisbane 0.99% 0.99% 0.71% 0.90% 4,282 0.6% $4,211 $5,633
Burlingame 3.51% 3.48% 3.20% 3.40% 28,806 4.0% $17,713 $23,696
Colma 0.61% 0.98% 0.60% 0.73% 1,792 0.2% $3,191 $4,268
Daly City 8.52% 9.57% 10.16% 9.42% 101,123 14.1% $52,087 $69,679
East Palo Alto 6.61% 6.75% 8.44% 7.27% 28,155 3.9% $33,205 $44,420
Foster City 2.82% 2.39% 1.93% 2.38% 30,567 4.3% $13,866 $18,550
Half Moon Bay 5.21% 5.04% 2.47% 4.24% 11,324 1.6% $18,660 $24,962
Hillsborough 1.59% 1.29% 1.14% 1.34% 10,825 1.5% $6,912 $9,247
Menlo Park 4.90% 4.95% 4.50% 4.78% 32,026 4.5% $23,748 $31,769
Millbrae 1.90% 1.99% 1.98% 1.96% 21,532 3.0% $10,896 $14,576
Pacifica 5.72% 6.38% 4.78% 5.63% 37,234 5.2% $27,874 $37,288
Portola Valley 0.90% 0.76% 0.16% 0.61% 4,353 0.6% $3,053 $4,084
Redwood City 12.91% 13.24% 13.25% 13.13% 76,815 10.7% $63,647 $85,143
San Bruno 5.23% 5.19% 6.86% 5.76% 41,114 5.7% $28,954 $38,734
San Carlos 3.35% 3.45% 3.00% 3.27% 28,406 4.0% $17,134 $22,921
San Mateo 15.82% 14.67% 17.84% 16.11% 97,207 13.5% $78,490 $105,000
S. San Francisco 9.08% 9.34% 11.99% 10.14% 63,632 8.9% $49,733 $66,530
Woodside 4.41% 1.27% 1.07% 2.25% 5,287 0.7% $9,801 $13,111
County 1.57% 3.73% 2.92% 2.74% 61,222 8.5% $19,611 $26,235
Total 100.00% 100.00% 100.00% 100.00% 718,451 100.0% $503,387 $673,405
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