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HomeMy WebLinkAboutReso 72-2020 (20-358)File Number: 20-358 City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 72-2020 Enactment Number: RES 72-2020 RESOLUTION AMENDING THE EXISTING LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH BRIGHTVIEW LANDSCAPE SERVICES, INC. OF MENLO PARK, CALIFORNIA FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES IN ORDER TO EXTEND THE TERM OF THE AGREEMENT BY TWELVE MONTHS BEGINNING JULY 1, 2020 THROUGH JUNE 30, 2021 FOR AN ADDITIONAL ANNUAL AMOUNT NOT TO EXCEED $583,146, FOR A TOTAL AMOUNT NOT TO EXCEED $1,749,438. WHEREAS, the City of South San Francisco (City) currently contracts out for certain specialized landscape maintenance services throughout the City; and WHEREAS, these specialized contracted services are necessary to keep up with the extensive and varied landscape maintenance responsibilities of the City in order to maintain the City's safety and aesthetic objectives; and WHEREAS, the current landscape maintenance contract with Brightview Landscape Services, Inc. was first entered into in July 2018, for a two year term, expiring June 30, 2020 with a possibility of three, one year extensions; and WHEREAS, the original contract value of $1,166,292 for Fiscal Years 2018-2019 and 2019-2020, will be amended by $583,146 for an additional twelve month term for Fiscal Year 2020-2021 starting July 1, 2020 extending through June 30, 2021 for a total contract amount not to exceed $1,749,438. WHEREAS, due to the current COVID-19 pandemic and subsequent financial burden placed on the City's General Fund, staff have worked with Brightview Landscape Services to keep the contract amount at the same price from the previous two year term. This price will be honored for the term of the one year extension, from July 1, 2020 through June 30, 2021 and will be renegotiated at the end of this term or the contract will go out to the public for bid; and WHEREAS, staff recommends amending the current landscape maintenance services agreement with Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape maintenance services from an amount. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby amends the landscape services agreement with Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape maintenance services in order to extend the term of City of South San Francisco File Number: 20-358 Enactment Number. RES 72-2020 the agreement by twelve months beginning July 1, 2020 through June 30, 2021 for an additional amount not to exceed $583,146, for a total amount not to exceed $1,749,438, conditioned on Brightview Landscape Services, Inc.'s timely execution of the project contract and submission of all required documents. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the landscape services agreement and any other necessary documents on behalf of the City, subject to approval as to form by the City Attorney. At a meeting of the City Council on 5/27/2020, a motion was made by Vice Mayor Addiego, seconded by Councilmember Nicolas, that this Resolution be approved. The motion passed. Yes: 5 Mayor Garbarino, Vice Mayor Addiego, Councilmember Nagales, Councilmember Nicolas, and Councilmember Matsumoto Attest by alztoC -1-7oR : Rosa GoNVa Acosta, City Clerk City of South San Francisco FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND BRIGHTVIEW LANDSCAPE SERVICES, INC. THIS FIRST AMENDMENT TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT is made at South San Francisco, California, as of May 27, 2020, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and BRIGHTVIEW LANDSCAPE SERVICES, INC. (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On July 1, 2018, City and Contractor entered that certain Landscape Maintenance Services Agreement (“Agreement”) whereby Contractor agreed to provide landscape maintenance services for streetscape, parkways, and Common Greens within the City of South San Francisco. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Contractor now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1: Term. The June 30, 2020 end date for the term of services identified in Section 1 of the Agreement is hereby replaced with June 30, 2021. 3. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $1,749,438, with the understanding that up to $1,166,292 has already been paid to Contractor. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. 4. Scope of Services. The Scope of services is amended and attached as Exhibit B to this Amendment. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO CONTRACTOR By: By: Mike Futrell Name: City Manager Title: Approved as to Form: By: City Attorney EXHIBIT B SCOPE OF WORK Scope: Both parties agree that the scope of work shall not be expanded. Irrigation Tech: The additional cost for an irrigation technician shall be removed from the contract price. Irrigation work performed by Brightview Landscape Services, Inc. shall be scaled down to twenty to twenty-four (20 to 24) hours each week. Arbor Chips: Brightview Landscape Services, Inc. shall provide arbor chips, free of charge, to the City. Contract Price: The contract price shall not increase for 2020-21. Fees are based on the following schedules from the original agreement, plus a $60,000 contingency for as needed improvements outside the scope of the agreement. EXHIBIT B EXHIBIT B Contract contingency: $60,000 TOTAL AMENDMENT VALUE: $583,146