HomeMy WebLinkAboutReso 72-2020 (20-358)File Number: 20-358
City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 72-2020
Enactment Number: RES 72-2020
RESOLUTION AMENDING THE EXISTING LANDSCAPE
MAINTENANCE SERVICES AGREEMENT WITH BRIGHTVIEW
LANDSCAPE SERVICES, INC. OF MENLO PARK, CALIFORNIA
FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES IN
ORDER TO EXTEND THE TERM OF THE AGREEMENT BY
TWELVE MONTHS BEGINNING JULY 1, 2020 THROUGH JUNE
30, 2021 FOR AN ADDITIONAL ANNUAL AMOUNT NOT TO
EXCEED $583,146, FOR A TOTAL AMOUNT NOT TO EXCEED
$1,749,438.
WHEREAS, the City of South San Francisco (City) currently contracts out for certain specialized
landscape maintenance services throughout the City; and
WHEREAS, these specialized contracted services are necessary to keep up with the extensive and varied
landscape maintenance responsibilities of the City in order to maintain the City's safety and aesthetic
objectives; and
WHEREAS, the current landscape maintenance contract with Brightview Landscape Services, Inc. was
first entered into in July 2018, for a two year term, expiring June 30, 2020 with a possibility of three, one
year extensions; and
WHEREAS, the original contract value of $1,166,292 for Fiscal Years 2018-2019 and 2019-2020, will
be amended by $583,146 for an additional twelve month term for Fiscal Year 2020-2021 starting July 1,
2020 extending through June 30, 2021 for a total contract amount not to exceed $1,749,438.
WHEREAS, due to the current COVID-19 pandemic and subsequent financial burden placed on the
City's General Fund, staff have worked with Brightview Landscape Services to keep the contract amount
at the same price from the previous two year term. This price will be honored for the term of the one
year extension, from July 1, 2020 through June 30, 2021 and will be renegotiated at the end of this term
or the contract will go out to the public for bid; and
WHEREAS, staff recommends amending the current landscape maintenance services agreement with
Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape maintenance
services from an amount.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that
the City Council hereby amends the landscape services agreement with Brightview Landscape Services,
Inc. of Menlo Park, California for citywide landscape maintenance services in order to extend the term
of
City of South San Francisco
File Number: 20-358
Enactment Number. RES 72-2020
the agreement by twelve months beginning July 1, 2020 through June 30, 2021 for an additional amount
not to exceed $583,146, for a total amount not to exceed $1,749,438, conditioned on Brightview
Landscape Services, Inc.'s timely execution of the project contract and submission of all required
documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the landscape
services agreement and any other necessary documents on behalf of the City, subject to approval as to
form by the City Attorney.
At a meeting of the City Council on 5/27/2020, a motion was made by Vice Mayor Addiego, seconded by
Councilmember Nicolas, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Garbarino, Vice Mayor Addiego, Councilmember Nagales, Councilmember
Nicolas, and Councilmember Matsumoto
Attest by alztoC
-1-7oR : Rosa GoNVa Acosta, City Clerk
City of South San Francisco
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND BRIGHTVIEW LANDSCAPE SERVICES, INC.
THIS FIRST AMENDMENT TO THE LANDSCAPE MAINTENANCE SERVICES
AGREEMENT is made at South San Francisco, California, as of May 27, 2020, by and between
THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and
BRIGHTVIEW LANDSCAPE SERVICES, INC. (“Contractor”), (sometimes referred together as
the “Parties”) who agree as follows:
RECITALS
A. On July 1, 2018, City and Contractor entered that certain Landscape Maintenance
Services Agreement (“Agreement”) whereby Contractor agreed to provide landscape
maintenance services for streetscape, parkways, and Common Greens within the City of South
San Francisco. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor
hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1: Term. The June 30, 2020 end date for the term of services identified in
Section 1 of the Agreement is hereby replaced with June 30, 2021.
3. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the City
agrees to pay Contractor a sum not to exceed $1,749,438, with the understanding that up
to $1,166,292 has already been paid to Contractor.
Contractor agrees this is the City’s total contribution for payment of costs under the Agreement
unless additional payments are authorized in accordance with the terms of the Agreement and
said terms of payment are mutually agreed to by and between the parties in writing.
4. Scope of Services. The Scope of services is amended and attached as Exhibit B to this
Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If there
is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement
will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONTRACTOR
By: By:
Mike Futrell Name:
City Manager Title:
Approved as to Form:
By:
City Attorney
EXHIBIT B
SCOPE OF WORK
Scope: Both parties agree that the scope of work shall not be expanded.
Irrigation Tech: The additional cost for an irrigation technician shall be removed from the contract price.
Irrigation work performed by Brightview Landscape Services, Inc. shall be scaled down to twenty to twenty-four
(20 to 24) hours each week.
Arbor Chips: Brightview Landscape Services, Inc. shall provide arbor chips, free of charge, to the City.
Contract Price: The contract price shall not increase for 2020-21. Fees are based on the following schedules
from the original agreement, plus a $60,000 contingency for as needed improvements outside the scope of the
agreement.
EXHIBIT B
EXHIBIT B
Contract contingency: $60,000
TOTAL AMENDMENT VALUE: $583,146