HomeMy WebLinkAboutMinutes 2020-05-27 @7:00So��N SAV MINUTES
REGULAR MEETING
U p
_. CITY COUNCIL
c4LIFORN�P CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, MAY 27, 2020
7:00 p.m.
Teleconference via GoToMeeting
City Council conducted this meeting in accordance with
California Governor Newsom 's Executive Orders N-25-20 and
N-29-20 and COVID-19 pandemic protocols.
CALL TO ORDER Mayor Garbarino called the meeting to order at 7:00 p.m.
ROLL CALL City Clerk Govea Acosta called the roll. Everyone listed in
roll call participated virtually. The meeting was broadcast live
on Astound -Channel 26, Comcast -Channel 27 and streamed
online.
Participating Remotely: Councilmembers Matsumoto,
Nagales, and Nicolas, Vice Mayor Addiego, and Mayor
Garbarino.
AGENDA REVIEW
City Manager Futrell requested postponement of Administrative Business Item No. 15 to the June
10, 2020 City Council meeting. The Council agreed.
ANNOUNCEMENTS FROM STAFF
City Manager Futrell reminded the community that the city remains in a shelter -in-place order and
urged residents to stay home when they can and wear face masks in public. He provided an
overview of the most recent modifications to the shelter -in-place order by the County of San Mateo
Health Officer, including resuming construction of all projects. He encouraged the community to
practice social distancing and to support local restaurants as they are open for takeout. He
announced that Community Programs Manager Sheri Boles would be leaving the city and thanked
her for many years of service to the city.
Economic and Community Development Deputy Director Selander provided an update on the
COVID-19 response programs. The Rental Assistance program was available to any low-income
household that was having trouble paying their rent and encouraged residents in need to visit the
city's website or call (650) 829-6620 for more information. The program to -date had served 39
households and about half of the appropriated funds had been spent. The Small Business Loan
program received over 170 applications in the first round and 152 of businesses qualified for the
lottery. Ten businesses were selected in the first round and currently in the underwriting process.
The second round of applications had opened and would be accepted through Friday, May 29, 2020.
Assistant to the City Manager Fernandez thanked Council for all their support and provided an
update on the food distribution events. She encouraged interested residents with questions to call
(650) 829-6616 or contact Second Harvest Food Bank at 1-800-984-3663. She also provided
information regarding the Great Plates Delivered program that provides seniors and other adults at
high risk with meals delivered to their homes.
PRESENTATIONS
1. Presentation by the San Mateo County Office of Elections in preparation of the City's
November 2020 District Elections (Jim Irizarry, Assistant Assessor -County Clerk -Recorder
& Assistant Chief Elections Officer)
Assistant Assessor -County Clerk -Recorder & Assistant Chief Elections Officer Irizarry presented
an overview of the San Mateo County Office of Elections preparations for the city's November
District Elections. He provided an overview of the March election and indicated that the November
Election countywide would have 163 seats up for election, 98 jurisdictions on the ballot, and an
estimated 250 candidates. The November election would have an estimated 45 voting centers and
33 ballot drop-off locations. The box locations are governed by statute and would subject to change
based on the number of registered voters and any executive orders that may come from the
governor. The San Mateo County Office of Election was taking vigorous steps with all vote centers
to ensure compliance with public health orders. The larger voting centers in the county would
handle appointments via a scheduling system for candidate filings and petitions drop offs, which
would begin in July. For district elections, a candidate must reside in the district that they represent
and voters can only vote in the district that they reside in. As a requirement of the Voters Choice
Act, postcards will be mailed to each voter in a new districts. Anyone interested in working as a
vote center representative should visit the San Mateo County Office of Elections website.
2. Recitation of a proclamation recognizing June as National Safety Month in South San
Francisco, honoring and thanking our community's frontline medical professionals and
healthcare workers who are caring for COVID-19 patients and their families. (Richard
Garbarino, Mayor)
Vice Mayor Addiego read into the record a proclamation recognizing June as National Safety
Month in South San Francisco, honoring and thanking our community's frontline medical
professionals and healthcare workers who are caring for COVID-19 patients and their families.
3. Recitation of a proclamation declaring June as LGBTQ+ Pride Month in South City and
paying tribute to the 1969 Stonewall Uprising in Manhattan. (Richard Garbarino, Mayor)
Councilmember Matsumoto read into the record a proclamation declaring June as LGBTQ+ Pride
Month in South City and paying tribute to the 1969 Stonewall Uprising in Manhattan. San Mateo
County LGBTQ+ Commissioner Krystal Cansino thanked the Council for the recognition and
support. Commissioner Cansino also invited the community to visit the website
www.smcpridecelebration.com for a calendar of events for pride month.
REMOTE PUBLIC COMMENTS
Members of the public wishing to participate were encouraged to submit public comments in
writing in advance of the meeting to all-cc@ssfnet 6: 00 p.m. on Wednesday, May 27, 2020.
REGULAR CITY COUNCIL MEETING MAY 27, 2020
MINUTES PAGE 2
The Assistant City Clerk Avila read into the record the following public comments received from
members of the public:
• Pastor Michael Coutts, on behalf of Hillside Church of God, extended their gratitude to city
officials for keeping the city safe and requested the reopening of places of worship.
• Liza Normandy, on behalf of the SSF Chamber of Commerce requested that Council
consider reducing the minimum three-year requirement for the Micro -Loan Program.
• Amanda Parker, community member requested Council consider a form of congratulating
graduates during the COVID-19 pandemic.
COUNCIL COMMENTS/REQUESTS
Councilmember Nicolas thanked volunteers and staff that assisted during the food distribution
events.
Councilmember Matsumoto thanked staff and the community for their participation at the Kaiser
Permanente event for frontline medical staff. She also thanked Communications Director Arroyo
and Mayor Garbarino for the Memorial Day services.
Vice Mayor Addiego thanked Mayor Garbarino for hosting the Memorial Day celebration during
COVID-19. He requested that staff respond to Pastor Michael to address his request to resume
services. City Attorney Woodruff indicated there were still Statewide and County orders in effect,
under the County's order places of worship were not allowed to resume services. At this time, the
city does not have the power to make a determination of resuming services at places of worship.
Councilmember Nagales thanked staff, volunteers and Council for several events hosted in the city.
He discussed the rental assistance program and shared his concerns about the program. He
encouraged residents to call the YMCA at (650) 276-410 and requested to adjourn in memory of
Geraldine (O'Connor) McConnell, a former South San Francisco resident.
Mayor Garbarino requested to adjourn the meeting in memory of Barbara Firpo, mother of Parks
and Recreation Commissioner Firpo. He thanked staff and volunteers for their participation in city
events and for their assistance in preparing the Memorial Day video honoring fallen soldiers. He
recognized and thanked Sheri Boles for her years of service. Mayor Garbarino requested staff work
with hanging a banner to congratulate graduates of South San Francisco and provided an update on
bills making their way through legislation.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in a
discussion of the following specific items: Items #4, # S, #7, #8, #10, #11 and #13 were pulled for
further discussion.
Item No. 4: Mayor Garbarino noted a correction in the meeting minutes of March 25, 2020.
Item No. 5: Councilmember Matsumoto requested clarification on the disparity of amounts in the
bids. Water Quality Control Plant Superintendent Schumacker indicated that the $475k covers the
coating job, which covers all equipment and $200k temporary dewatering facilities increases the
cost. Staff would work with contractors to keep cost down and was the reason to reject all bids.
REGULAR CITY COUNCIL MEETING MAY 27, 2020
MINUTES PAGE 3
Councilmember Nicolas inquired whether the bids were similar to the Request for Proposal
estimates. Water Quality Control Plant Superintendent Schumacker indicated that the $475k was the
initial cost of the project and $200k was an addendum. Councilmember Nicolas inquired whether
this project was part of the overall maintenance plan. Water Quality Control Plant Superintendent
Schumacker indicated it was included in the facility plant update in 2012.
Items No. 7, 8 and 10: Councilmember Matsumoto and Nicolas congratulated Library Director
Sommers for her efforts in providing books to the community and obtaining various grants. Library
Director Sommers thanked Council for the recognition and indicated that there had been positive
feedback from the community.
Item No. 11: Vice Mayor Addiego inquired about the parking requirement for Accessory Dwelling
Units in a neighborhood that had a parking permit program. Economic Community Development
Director Greenwood indicated that the legislation indicates that in neighborhoods where parking
permits are required, Accessory Dwelling Units do not have parking requirements.
Item No. 13: Mayor Garbarino Mayor inquired about the city's benefit of contributing to the
County's animal control services. Assistant City Manager Ranals provided an overview of the
program and services included.
4. Motion to approve the Minutes for the meetings of March 25, 2020 and April 8, 2020.
5. Report regarding Resolution No. 64-2020 rejecting all bids for the Water Quality Control Plant
and Pump Station Coating and Corrosion Protection Project, Phase One (Project No. ss1307 &
ss1901), authorizing the City Manager to reject all bids on behalf of the City (Brian Schumacker,
Water Quality Control Plant Superintendent and Peter Vorametsanti, Engineering Division
Consultant)
6. Report regarding Resolution No. 65-2020 approving an Outside Sewer Service Agreement with
the owners of 340 Alta Vista Drive (APN # 013-121-040), and authorizing the City Manager to
execute the agreement for recordation. (Jason Hallare, Senior Civil Engineer)
7. Report regarding Resolution No. 66-2020 authorizing an agreement between the San Mateo
County Library and the South San Francisco Public Library to provide staffing for the Big Lift
Inspiring Summers program in South San Francisco and approving Budget Amendment 20.043
accepting up to $9,209 in reimbursement funding. (Valerie Sommer, Library Director)
8. Report regarding Resolution No. 67-2020 authorizing the acceptance of $3,750 in grant funding
from the California Library Association to support Pop-up Library Programming at local
non -library community meal "grab and go lunch" sites and approving Budget Amendment
20.046. (Valerie Sommer, Library Director)
9. Report regarding Resolution No. 68-2020 approving purchase agreements for the furnishing of
bulk process chemicals at the Water Quality Control Plant for the fiscal year 2020-21; and
authorizing the City Manager to execute the necessary agreements. (Brian Schumacker, Water
Quality Control Plant Superintendent).
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MINUTES PAGE 4
10. Report regarding Resolution No. 69-2020 authorizing the acceptance of $5,000 in grant funding
from the California State Library in crisis collection funding to address the increased demand for
e -resources as library buildings are closed and approving Budget Amendment 20.045. (Valerie
Sommer, Library Director)
11. Report regarding adoption of an Ordinance No. 1599-2020 amending Title 20 of the South San
Francisco Municipal Code to modify regulations pertaining to Accessory Dwelling Units.
(Gaspare Annibale, Associate Planner & Stephanie Skangos, Associate Planner)
12. Report regarding Resolution No. 70-2020 to approve one-year extensions to the Memorandums
of Understanding between the City of South San Francisco and AFSCME Local 829, Teamsters
Local 856 (Confidential Unit and Mid -Management Unit), and IUOE Local 39, including a three
percent (3%) wage increase effective July, 2020 (Leah Lockhart, Human Resources Director)
13. Report regarding Resolution No. 71-2020 amending an existing agreement with the County of
San Mateo for continued facilitation and coordination of animal control and licensing services
for an additional one-year term beginning July 1, 2020 through June 30, 2021, and authorize the
City Manager to execute the amendment. (Sharon Ranals, Assistant City Manager)
Motion— Councilmember Nagales/Second—Councilmember Nicolas: to approve Consent
Calendar items 4-13, by roll call vote: AYES: Councilmembers Matsumoto, Nagales and Nicolas,
Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
ADMINISTRATIVE BUSINESS
14. Report regarding Resolution No. 72-2020 amending the existing landscape maintenance services
agreement with Brightview Landscape Services, Inc. of Menlo Park, California for citywide
landscape maintenance services in order to extend the term of the agreement by twelve months
beginning July 1, 2020 through June 30, 2021 for an additional amount not to exceed $583,146,
for a total amount not to exceed $1,749,438. (Greg Mediati, Deputy Director of Parks and
Recreation)
Deputy Director of Parks and Recreation Mediati presented the report and provided background
information on the item. The Landscape Maintenance Services Project (Project) includes all
specialized labor, material and tools necessary to maintain all ornamental planting, including, but
not limited to lawns, groundcovers and shrubs (trees are excluded), safety zones, drainage facilities,
weed control on median hardscapes, poles, posts, sprinkler heads, lateral irrigation lines up to the
valves (not including valves or water mains downstream of the water meter), irrigation controllers,
and public walkways, including the cost of necessary repairs, replacements, care, supervision, and
any and all other items necessary for the proper maintenance and operation thereof. The work does
not include repairs and maintenance of lighting systems, gates, benches, railings, homeowner
fences, walls, sidewalks and curb and gutter (except weed control).
Staff recommended amending the Landscape Maintenance Services Agreement with Brightview
Landscape Services, Inc. of Menlo Park, California, for citywide landscape maintenance services in
order to extend the term of the agreement by twelve months beginning July 1, 2020 through June 30,
2021 for an additional amount not to exceed $583,146, for a total amount not to exceed $1,749,438.
By entering into this contract, the city will continue to provide adequate maintenance of these areas
without increasing the burden on the city's General Fund or Common Greens Funds.
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MINUTES PAGE 5
Councilmember Nagales inquired whether city staff could perform the services outlined in the
agreement. Deputy Director of Parks and Recreation Mediati indicated that in general, contracted
work had a lower prevailing wage versus using skilled city staff and the cost would be significantly
higher.
Councilmember Matsumoto inquired whether the landscaping services had stopped during the
shelter -in-place. Deputy Director of Parks and Recreation Mediati indicated that services were
pulled back during that period.
Vice Mayor Addiego echoed Councilmember Nagales point of considering staff perform the
services outlined in the agreement. Deputy Director of Parks and Recreation Mediati would
consider that in the future.
Mayor Garbarino inquired about Brightview Landscape Services, Inc. reduction of hours for the
irrigation technician position (page 1 of report). Deputy Director of Parks and Recreation Mediati
indicated that the position floats between accounts and cities, and no indication of layoffs.
Councilmember Nicolas inquired whether Brightview Landscape Services, Inc. handled cleaning
the medians along El Camino Real and expressed her concerns with safety protocols. Deputy
Director of Parks and Recreation Mediati indicated that the safety concerns were addressed with
Brightview Landscape Services, Inc. and led to dismissal of employees by the company.
Councilmember Nicolas inquired which landscape companies were used in the past and the
opportunity to use local contractors. Deputy Director of Parks and Recreation Mediati provided
information on prior contractors and indicated that by splitting the scope of work it would provide
the ability for smaller and mid-size contractors to bid on future contracts.
Motion —Vice Mayor Addiego/Second—Councilmember Nicolas: To approve Resolution No. 72-
2020 amending the existing landscape maintenance services agreement with Brightview Landscape
Services, Inc. of Menlo Park, California for citywide landscape maintenance services in order to extend
the term of the agreement by twelve months beginning July 1, 2020 through June 30, 2021 for an
additional amount not to exceed $583,146, for a total amount not to exceed $1,749,438, by roll call
vote: AYES: Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor
Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None
15. Report regarding a resolution approving and authorizing the City Manager to execute various
Consulting Services Agreements for On -Call Architectural, Engineering and Other Professional
Services for various approved City -funded projects in the amount not to exceed $300,000 per
fiscal year per agreement with selected consultant. (Jeffrey Chou, Associate Civil Engineer)
Item not heard
ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
None.
CLOSED SESSION
Entered into Closed Session: 8:41 p.m.
REGULAR CITY COUNCIL MEETING MAY 27, 2020
MINUTES PAGE 6
16. Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Properties: 201 Baden Avenue (APN 012-335-100 andAPN 012-335-110)
City Negotiators: Julie Barnard, Economic Development Coordinator
Negotiating Parties: City of South San Francisco and Firehouse Work, LLC and Habitat for
Humanity Greater San Francisco.
Under Negotiation: Review of Price and Terms
Resumed from Closed Session: 9:3 Op. m.
Report out of Closed Session by Mayor Garbarino: Direction given, no reportable action.
ADJOURNMENT
Being no further business Mayor Garbarino adjourned the meeting in memory of Barbara Firpo and
Geraldine (O'Connor) McConnell at 9:31 p.m.
Respectfully submitted by:
Cindy ila
Assistant City Clerk
Approved by:
—"6 - —JaJ��—
Richa d Garbarino
Mayor
Approved by the City Council: 06 / 2 V / 2-o2p
REGULAR CITY COUNCIL MEETING
MINUTES
MAY 27, 2020
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