HomeMy WebLinkAboutMinutes 2020-06-24 @6:30yo�zN,sF MINUTES
SPECIAL MEETING
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WEDNESDAY, JUNE 24, 2020
6:30 p.m.
Teleconference via GoToMeeting
City Council conducted this meeting in accordance with
California Governor Newsom 's Executive Orders N-25-20 and
N-29-20 and COVID-19 pandemic protocols.
CALL TO ORDER Mayor Garbarino called the meeting to order at 6:30 p.m.
ROLL CALL Present: Councilmembers Matsumoto, Nagales, and Nicolas,
Vice Mayor Addiego, and Mayor Garbarino.
AGENDA REVIEW
No Changes.
PUBLIC COMMENTS — comments are limited to items on the Special Meeting Agenda.
Members of the public wishing to participate were encouraged to submit public comments in
writing in advance of the meeting to [email protected] 4:30 p.m. on Wednesday, June 24, 2020. The
following public comments were received:
Public Comment submitted regarding Item #1:
• Mimi C
Public Comment submitted regarding Item 42:
• Alessandra Cannon
• Daniel Jimenez
9 Daniel Perez
• Luz Jimenez
0 Daniela Guevara
• O Perez
• Evan Klein
ADMINISTRATIVE BUSINESS
1. Report regarding Resolution No. 79-2020 authorizing the appropriation of $14,232.37 in
Childcare Impact Fees to fund the relocation and installation of a portable classroom at
Ponderosa Elementary School for City -operated Before and After School Programs. (Greg
Mediati, Deputy Director of Parks and Recreation)
Deputy Director of Parks and Recreation Mediati introduced the item and provided background
information on the Before and After School Programs at various school campuses. In the adopted
Fiscal Year 2019-20 Operating Budget, the City Council authorized the expansion of the Before and
After School Program at Ponderosa Elementary School in order to accommodate an additional 40
children and meet the growing need for high-quality childcare services at this location. The
expansion was contingent upon the ability to provide an additional physical space for the program
to take place.
The South San Francisco Unified School District (SSFUSD) identified a portable in good condition
located on another SSFUSD property for the program to use. The District assisted the City by
coordinating the relocation of the portable, and the installation of new flooring, painting, plumbing,
and electrical hook-ups. The District has agreed to share 50% of the costs associated with these
improvements. As such, the City's share for this work is $14,232.37, which may be charged against
Childcare Impact Fees.
Staff recommended that the City Council adopt a resolution authorizing the appropriation of
$14,232.37 in Childcare Impact Fees to fund the relocation and installation of a portable classroom
at Ponderosa Elementary School for City -operated Before and After School Programs.
Councilmember Matsumoto requested clarification on the payment status of the SSFUSD invoice.
Deputy Director of Parks and Recreation Mediati stated that general funds were going to be used to
pay the invoice; however, upon analysis it was determined that Child Care Impact fees were an
eligible form of payment. The City's payment was still pending to the SSFUSD.
Councilmember Nicolas expressed her support and inquired whether the increase of children
capacity was prior to COVID-19. Deputy Director of Parks and Recreation Mediati stated that the
increase was prior to the COVID-19 pandemic and staff was still analyzing the future approach but
it would depend on the structure of the SSFUSD and County Health Officer orders.
Motion— Councilmember Nicolas/SecondCouncilmember Nagales: To approve Resolution No.
79-2020 authorizing the appropriation of $14,232.37 in Childcare Impact Fees to fund the relocation
and installation of a portable classroom at Ponderosa Elementary School for City -operated Before
and After School Programs, by roll call vote: AYES: Councilmembers Matsumoto, Nagales and
Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN:
None.
2. Report regarding Resolution No. 80-2020 awarding a construction contract to Burch
Construction Company of San Francisco, California for the Linden Avenue Phase I Traffic
Calming Improvements Project (No. stl60l) in an amount not to exceed $605,980.00 and
authorizing a total construction budget of $908,970.00. (Angel Torres, Senior Civil
Engineer)
Senior Civil Engineer Torres introduced the item and provided background information on the
Linden Avenue Phase I Traffic Calming Improvements project. Staff advertised a notice inviting
bids for the project on February 19, 2020 and again on February 26, 2020. On February 27, 2020,
staff issued Addendum No. 01 to replace the proposal index page, clarifying forms to be submitted
with the proposal and by the successful lowest bidder.
SPECIAL CITY COUNCIL MEETING JUNE 24, 2020
MINUTES PAGE 2
On March 3, 2020, staff issued Addendum No. 02 to replace the bid schedule for the base bid; to
modify the special conditions and technical specifications to account for services to be provided by
PG&E and Calwater during construction; to add a utility potholing bid item; and to reduce the
allotted working days (WD's) from 120 to 50 WD's so as to complete the construction work within
the C/CAG TDA grant allotted time for submitting a full reimbursement request. On March 5,
2020, staff issued Addendum No. 03 to replace the irrigation drawings that relocated the irrigation
controller and water service point of connection.
On March 11, 2020, staff received six (6) bid responses. The lowest responsible bidder was Burch
Construction Company of San Francisco, California. Staff has verified the lowest bidder's current
contractor's license with the California State Licensing Board and found it to be in good standing.
The available budget is $1,577,045.27 including grant, and city matching funds using Measure A
funds would be allocated during the 2020-2021 Budget and Capital Improvement Plan, scheduled to
be approved on June 24, 2020. This level of funding is sufficient to support the base bid costs for
the construction contract, plus the construction contingency allowance and estimated construction
management allowance.
Staff recommended awarding the construction contract to Burch Construction Company of San
Francisco, California, for the Linden Avenue Phase 1 Traffic Calming Improvements Project which
will address the needs to improve safety for pedestrians and bicyclists along the Linden Avenue
corridor and help mitigate conflicts between pedestrians, bicyclists and motor vehicles and
encourage economic development.
Vice Mayor Addiego acknowledged the various public comments received and inquired about the
public meetings held for this project. Senior Civil Engineer Torres stated there was a noticed
neighborhood meeting held on February 15, 2018 at Spruce Elementary School. Vice Mayor
Addiego stated that the Mayor had mentioned moving Cypress Park to a more visible location and
inquired about city's park in -lieu fees. City Manager Futrell stated that $2.7 million was collected
from the Cadence project and more were forthcoming.
Councilmember Matsumoto expressed her support for the project given that the majority of the
project funds were coming from grants.
Councilmember Nicolas acknowledged the various public comments she received and inquired on
the requirements for holding public meetings for these types of projects. City Manager Futrell
indicated that one is typical however; this project was originally in the Pedestrian Master Plan, in
which various public meetings were held.
Mayor Garbarino provided clarification on grant funding for projects and thanked Vice Mayor for
mentioning the need of a city park. City Manager Futrell indicated that a park study session item
would be included for the July 21, 2020 Special City Council meeting.
Motion— Councilmember Nagales/Second—Vice Mayor Addiego: To approve Resolution No. 80-
2020 awarding a construction contract to Burch Construction Company of San Francisco, California
for the Linden Avenue Phase I Traffic Calming Improvements Project (No. st1601) in an amount not
to exceed $605,980.00 and authorizing a total construction budget of $908,970.00, by roll call vote:
AYES: Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor
Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
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ADJOURNMENT
Being no further business Mayor Garbarino adjourned the meeting at 6:53 p.m.
Respectfully submitted by: Approved by:
Cindy v la kichard Garbarino
Assistant City Clerk Mayor
Approved by the City Council: 0! /Z 2 /2, &7
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