HomeMy WebLinkAbout10.20.2020 PR Comm Packet Agenda
CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION
TELECONFERENCE MEETING NOTICE
Tuesday, October 20, 2020
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the
following is a general outline of our procedures:
Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted
pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health
Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone:
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The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation.
Commissioners Aires, Battaglia, DeNardi, Firpo, and Lock, and Vice Chair Uy and Chair Camacho and essential City staff will participate via Teleconference. Members of the public may submit their comments on
any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL
BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting
to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.
Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and
request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda
item number you wish to address or the topic of your public comment. California law prevents the
Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter
may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing
in advance of the meeting. The email and phone line below will be monitored during the meeting
and public comments received will be read into the record. The City encourages the submission
of comments by 6:00pm on Tuesday, October 20, 2020, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather
than read verbatim.
Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time
limitation for public comment.
Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be
pleased to answer your questions when the Commission is not in session.
KRISTY CAMACHO CHAIRPERSON ROBERT UY BETTY BATTAGLIA VICE CHAIR COMMISSIONER WILLIAM LOCK MICHAEL AIRES SECRETARY COMMISSIONER RUTH DeNARDI STEPHEN FIRPO COMMISSIONER COMMISSIONER
SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
GREG MEDIATI DEPUTY DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING
Teleconference Meeting
Tuesday, October 20, 2020
7:00 p.m.
A G E N D A
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Agenda Review
V. Approval of Minutes of the September 15, 2020 Meeting
VI. Citizen Participation (Citizen comment on items not agendized/informational only)
VII. Beautification Committee
VIII. Old Business
A. 2020/21 Annual Co-Sponsorship Status Update – October
B. Capital Projects Update
C. COVID-19 Response and Modified Operations Update
IX. New Business
A. Cancellation of November or December Meetings
X. Friends of Parks and Recreation
XI. Items from Commission
XII. Items from Staff
A. Calendar of Events
B. Administrative Update
XIII. Adjournment
Next Meeting:
Regular Meeting: Tuesday, November 17, 2020
CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, September 15, 2020
I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, September 15, 2020, via teleconference due to the COVID-
19 pandemic and local Shelter in Place health orders.
II. ROLL CALL: Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy
Absent: All were present.
Staff: Sharon Ranals, ACM/Director of Parks and Recreation Greg Mediati, Deputy Director of Parks and Recreation Joshua Richardson, Parks Manager
Angela Duldulao, Recreation Manager
Kari Jung, Administrative Assistant Erin O’Brien, Recreation Supervisor III. PLEDGE OF ALLEGIANCE: Skipped.
IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE AUGUST 18, 2020, MEETING: Approved by motion as amended. Motion: Commissioner Firpo / Seconded: Commissioner DeNardi.
VI. CITIZEN PARTICIPATION: None. VII. BEAUTIFICATION COMMITTEE
Deputy Director Mediati reported that there has not been a Beautification Committee meeting since February of this year and there is nothing new to report and reminded the committee that this is the time of year that the Beautification Awards would have taken place.
VIII. OLD BUSINESS: A. 2020-21 Annual Co-Sponsored Group Renewals Manager Duldulao updated the Commission on the status of the IACC membership requirement sharing that President Kay McGough met with the Club on 9/1 and would
return to the Commission at the November meeting to report on the outcome as there
were several steps that needed to take place. The AARP application is still pending as there are no planned activities or events before January and the group was reminded that the agreement needed to be submitted and approved prior to any activities or events. Ballet Folklorico is continuing to work on their application as well. Both
baseball groups have submitted partial applications and staff is vetting information
submitted. Manager Duldulao reported the receipt of an anonymous letter addressed
Parks and Recreation Commission Minutes of the Meeting of September 15, 2020
Page 2
“To Whom It May Concern” (received by the City Manager) and was CCed to Council, the Commission, and the SSFYBL, SSFPD, and SSFPAL in relation to the Cooperstown fundraiser, explaining that the request was outside of the scope of the co-
sponsorship agreements. ACM Ranals will forward a copy to the Commission for their
review. Commissioner Firpo inquired if the groups have been made aware of the letter and Manager Duldulao reported that she would follow up with them. Commissioner
DeNardi shared that fees had been collected for the fundraiser to be held at the
Fernekes Building but that the shut down due to the pandemic resulted in the cancelling of the event. Commission Uy shared that if the funds are donated to the non-profit organization it is with no strings attached and may be applied to future use. Chair Camacho agreed that the inquiry was outside the scope of the co-sponsorship
agreement, but that staff should share the letter with the organization for their
reference. B. COVID-19 Response and Modified Operations Update: Manager Duldulao advised the Commission that the change in the State’s strategy for
re-opening hasn’t had much change on the reopening efforts that staff has made,
although current air quality has temporarily closed outdoor pilot programs. Aquatics – the pool is closed under the current guidelines from the state and it will remain closed for a minimum of six weeks. Many participants have expressed disappointment on the closure along with their gratitude to staff for their efforts.
Commissioner Lock inquired if the City is responding to every inquiry/comment received. Manager Duldulao shared that Acting Supervisor Noce responded to all comments/inquires he receives. Commissioner Lock further shared his desire that the Commission respond directly to all comments/inquires received. Chair Camacho indicated that she would follow up further with ACM Ranals about possibly taking
on that task. Commissioner Lock inquired about the School District denial of the City’s request to utilize their pools as they want to minimize the number of people on campus, even though the campuses appear to be empty. Chair Camacho shared that the teachers are on campus, working from their classrooms as well as the district staff maintaining the properties. She further explained that the School District is a
separate entity and not under the jurisdiction of the City. She recommended that the item can be addressed by the joint committee for further discussion. Childcare – Manager Duldulao shared that the full day childcare program opened on 08/24 as planned to assist students with their distance learning programs. The current air quality has impacted the program and staff continues to respond to these
challenges as well as the different schedules that the kids have due to different programs they may be enrolled in. Spruce has 5/10 enrolled and staff continues to work through the waiting list. All families identified as essential workers were able to be accommodated. Commissioner Uy shared that his children are enrolled in the Monte Verde program and is impressed with how the program is being run and how
the children’s needs are being met. He shared that this program is a model of how this can be accomplished and wished that it could be expanded. Chair Camacho inquired if there is a need/demand to expand further. Manager Duldulao shared that staff is working with expansion as related to transition into the hybrid model, but not
Parks and Recreation Commission Minutes of the Meeting of September 15, 2020
Page 3
beyond the current schools served. Chair Camacho inquired about the Little Steps program at 50% capacity and Manager Duldulao explained that the qualifiers for that program (Big Lift) limit participation and those eligible seem to be choosing not to
send their children. ACM Ranals shared that the grant specifically does not allow co-
mingling fee-paying students with the grant funded students. Chair Camacho inquired if we can go back and inquire with the grantor if due to COVID-19, the restrictions could temporarily be relaxed to allow for more students to be served. Chair Camacho inquired about expanding into the Fernekes or additional City sites. Manager
Duldulao explained that staff was focusing on the current program offering and any
additional expansion would require additional staff as well. Deputy Mediati further explained the need to keep cohorts intact, therefore not mixing kids from different schools into the same afterschool program. Classes – Manger Duldulao shared that staff was excited to start offering outdoor in-
person classes in addition to the virtual classes. Staff has priced the virtual classes as
50% of the in person class prices as suggested by the Commission and the public seems to be going along with that fee structure. A registration postcard was sent out in lieu of the activity guide. Commissioner DeNardi really liked the postcard, appreciated the new virtual classes offered like the family fitness and yoga, and
shared that Park2Park is a great program. Commissioner Lock inquired if there is a
limit of attendees for the virtual classes and if so, how that number is determined. Manager Duldulao shared that there are limits determined in discussion with the instructors. Each virtual class has a virtual attendant to assist with getting the attendees into the meeting. Chair Camacho inquired about the use of restrooms for
the outdoor in-person classes. Manager Duldulao explained that staff is working on a plan to open the restrooms after receiving feedback from the community. Cultural Arts Commission - Meeting is this Thursday and they will be hosting a virtual Dia de Muertos art exhibit lasting from late October through November. Commissioner Battaglia inquired if the artists need to be 18 and older. Manager
Duldulao confirmed the age requirement and Chair Camacho inquired if the Commission would consider entries from youth. Manager Duldulao confirmed that entries would be free. Rentals – Tennis courts reservations at Orange Park were temporarily suspended due to air quality but will resume as conditions improve. Sign-ups for the 11/12 & 12/02
blood drives will fill fast. Staff is reviewing requests essential services meetings on a case-by-case basis as additional staffing considerations are required. Staff has been able to accommodate the Fire Department written exam as well as other requests. Permits for the two baseball co-sponsored groups have been approved. Seniors – staff continues to provide meal deliveries (over 6,000 food boxes have been
delivered to over 1,650 residents since mid-March), information referrals, and telephone welfare checks. Staff is looking into providing some in-person services like rides to grocery stores and doctor appointments. Chair Camacho inquired if Library stops could be included once the program starts. Commissioner Battaglia inquired if trips for seniors for doctor appointments were occurring. ACM Ranals explained that
these services are being looked into at this time, not yet on-going, but that there are other programs out there for the cancer patient transportation. Commissioner Firpo inquired if a volunteer group was being utilized. ACM Ranals shared that the City Attorney expressed liability concerns with the City matching up volunteers with
Parks and Recreation Commission Minutes of the Meeting of September 15, 2020
Page 4
individuals and that any services provided would be done by City staff. The Senior driver was doing the food box deliveries, utilizing a grant program. Sports – Park2Park will resume next week at Alta Loma. Sports camps for youth are
being launched with the Fall activities as well.
Special Events – Halloween theme Drive-in will be October 23rd and the virtual Thanksgiving Fun Run November 14th-21st. IX. New Business:
A. Drive-In Movie Night – Supervisor O’Brien shared the news that staff has been
working on the details for a Halloween themed Drive-in Movie night utilizing the vacant lot at El Camino and Spruce. A 20’x 40’ screen on ECR side would be set up with cars entering on Huntington. Pre-registration will be required to accommodate the limited number of cars and prevent cars from lining up ahead of time. Staff is
considering ideas to make the event more interactive, like having a car decorating
contest. Staff has narrowed the choice of movies for the Commission to consider: Ghostbusters, Hocus Pocus, Casper, and Beetlejuice. Commissioner Uy shared his preference for Ghostbusters as his first choice or Beetlejuice. Commissioner Firpo inquired if there was going to be just one showing or two and how many cars would
be allowed. Commissioner DeNardi inquired about how the location was obtained,
about the availability of restrooms, and that Casper was her 1st choice and Ghostbusters was her 2nd choice. Commissioner Firpo inquired about how audio would be delivered. Chair Camacho inquired about neighbor notifications. Commissioner Lock and Chair Camacho both vetoed Beetlejuice. Commissioner
Lock inquired if popcorn would be sold. Supervisor O’Brien shared that due to cost limitations, there would be only one showing and that staff is still working with the vendor on how many cars would be allowed, but the screen size would be adequate for up to 200 cars, depending on the space. Several sites were reviewed and this site was determined to be the most appropriate. A lot of legwork went into securing the
site. Portable restrooms and handwashing stations will be available. Concessions would not be allowed, but staff is considering pre-paid snack packs. Chair Camacho shared that Ghostbusters as her 1st choice and Hocus Pocus as her 2nd choice. Commissioner Battaglia shared Hocus Pocus as her 1st choice. Chair Camacho inquired about Nightmare Before Christmas. Supervisor O’Brien shared that
typically animated movies are shown and staff was taking the opportunity to try something different. Commissioner Aires shared Hocus Pocus as his 1st choice but wanted to defer to what the demographics would appreciate. Supervisor O’Brien shared that Ghostbusters seems to be the winner as mentioned as the 1st or 2nd choice by most. Chair Camacho inquired about how staff was going to get the word out in
addition to social media. Supervisor O’Brien shared that flyers were being distributed through the schools, at Park2Parks, through Seniors’ mailings and a few other avenues in additional to social media. X. Friends of Parks and Recreation:
Manager Duldulao updated the Commission that the Friends haven’t had any recent meetings but they are still collecting donations for the Senior Meal Box program as well as for the Richard Holt memorial bench.
Parks and Recreation Commission Minutes of the Meeting of September 15, 2020
Page 5
XI. Items from Commission: Commissioner Aires – applaud the communications team; social media is relevant and
helpful. He would like to monitor the success of the virtual classes and see what can be
carried over once the COVID-19 crisis ends. Commissioner Battaglia – looking forward to Park2Park and acknowledged that staff is doing a great job.
Commissioner DeNardi – expressed her interest in the donated Giraffe sculpture ACM Ranals stated that there are additional steps to take, but it should be installed by the end of the year. Coastal Cleanup as a neighborhood cleanup is a great idea.
Commissioner Firpo – shared that he notices and appreciates staff for all efforts from the
variety of virtual classes offered to readying the MSB as a cooling station when temperatures soared. Commissioner Lock – inquired about the status of the Storm Water Capture project. Deputy
Mediati shared that the timeline has been pushed back for construction to start May 2021,
delayed about a year from the original schedule. Verde will kick off 100% design for ballfield replacement on top. Commissioner Lock concurred with Commissioner Firpo that staff is doing a great job.
Commissioner Uy – love childcare program, appreciates how staff has pivoted to virtual programming, and that the Park2Park will be helpful with kids and families and improve mental health. Chair Camacho – expressed appreciation of staff being responsive to the community and
keeping the community engaged on a day-to-day basis. She has heard a lot of great feedback from the community regarding the childcare programs. She commended staff for attending the Equity and Diversity Inclusion Training and inquired if staff would report on practices that can be implemented.
XII. Items from Staff: A. Calendar of Events. No questions or comments were submitted on the Calendar of Events. ACM Ranals shared appreciation to staff for keeping track and putting together as many items as possible.
B. Administrative Updates Chair Camacho inquired if Commissioners had any questions related to the previously shared administrative updates. No questions were posed. XIII. Adjournment: 8:38 p.m.
Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: October 20, 2020
TO: Parks and Recreation Commission FROM: Recreation Manager SUBJECT: 2020/21 Annual Co-Sponsorship Renewals - October RECOMMENDATION
It is recommended that the Parks and Recreation Commission by motion approve co-sponsorship renewal for the 2020/21 fiscal year for the following groups: Italian American Citizens Club, South San Francisco Shetland Pinto Mustang/Pee Wee Baseball, and South San Francisco Youth Baseball Managers Association.
BACKGROUND/DISCUSSION This report is a continuation of annual co-sponsorship renewals presented to the Parks and Recreation Commission at the July and August 2020 meetings. As explained at those meetings,
understanding that COVID-19 may present various challenges to each co-sponsored group as well
as the personal lives of individuals involved, the Department has been flexible in terms of granting an extension of the application deadline to co-sponsored groups. The following list identifies groups pending approval (i.e., staff has received the group’s renewal application and is recommending that the Commission approve the group’s co-sponsorship renewal), groups whose applications have been
approved, and groups that have requested an extension to complete their application.
PENDING APPROVAL 1. Italian American Citizens Club 2. South San Francisco Shetland Pinto Mustang/Pee Wee Baseball
3. South San Francisco Youth Baseball Managers Association
APPROVED 4. South San Francisco Mother’s Club 5. Historical Society of South San Francisco
6. South San Francisco Aquatics Club
7. South San Francisco United Youth Soccer League
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: 2020/21 Annual Co-Sponsorship Renewals - October Page: 2
TO BE REVIEWED AT A FUTURE MEETING 8. AARP Chapter 3156 The co-sponsorship benefit to this group is primarily in the use of City facilities
for meetings and events. AARP Chapter 3156 has confirmed that they will not consider resuming in-person programs until January 2021 and will not require the use of City facilities until then. Staff will maintain contact with AARP Chapter 3156 to stay apprised of their plans. 9. Ballet Folklorico of South San Francisco
The co-sponsorship benefit to this group primarily covers the City’s liability of class participants who also travel and perform with Ballet Folklorico, in addition to allowing use of City facilities outside of class hours for additional practice time to prepare for performances. Ballet Folklorico has indicated that their group has no performance plans in the near future, and will plan to return with their renewal
request at a future meeting. As a reminder for considering the approval of the co-sponsored group applications, co-sponsored groups are those organizations that are recreational in nature, bring people of like interests together, and provide opportunities for social exchange and development. Benefits of co-sponsorship include
modest staff support, inclusion of promotional materials in the Activity Guide, ability to participate with Department events, and reduced cost of facility usage as available. Each group is required to have a membership and governing board consisting of no less than 51% South San Francisco residents.
In order to maintain the privileges associated with co-sponsored status, groups are required to submit an annual report which includes program, membership, and financial information. Staff reviews the reports and prepares a summary and recommendation to the Parks and Recreation Commission. CO-SPONSORED GROUP SUMMARIES
As of this report, the following co-sponsored groups have completed their co-sponsorship application. Staff recommends that the Commission approve the co-sponsorship applications for the following groups:
1. Italian American Citizens Club President: Dan McGough Vice President: Linda Grassi Membership: 340 (46% South San Francisco residents)
Beginning Balance: $22,897 Revenue: $42,611 Disbursements: $37,988 Ending Balance: $27,520
Update: IACC’s renewal application was originally discussed at the Commission’s August meeting and a decision to approve IACC’s co-sponsorship renewal was put on hold citing concerns from several Commissioners about IACC’s requirement for IACC members to be U.S.
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: 2020/21 Annual Co-Sponsorship Renewals - October Page: 3
citizens or legal residents. At the Commission’s request, IACC is in the process of eliminating this requirement from its bylaws. The process involves: 1) Notice to members in the IACC newsletter that a vote is needed; 2) mailing the ballot to members via U.S. Mail; and 3) counting
of the ballots to determine if approval was achieved by a simple majority (50% + 1) of the members. Ballots are due by October 15, and IACC President Kay McGough anticipates being able to report on the results at the Commission meeting. Activities: The Italian American Citizen’s Club is a social organization that is heavily involved
in the sport of bocce and members participate in several tournaments a year. Additional activities include recreational games, classes, and meet and greets. Membership is open to those who are 18 years of age or older, U.S. Citizens or legal residents, and new members must be sponsored by a current member. Dues are $50 per year. Board meetings are held every other month.
With regard to not meeting the 51% South San Francisco resident requirement among their membership, IACC reports that they were in compliance on December 31, 2019. However, the group accepted six new members in January and have since been hampered by COVID-19 from soliciting new members. In addition, following the Department’s clarified definition of Organization Officers in the co-sponsorship agreement to include “…executive officer
positions, board of directors, trustees, agents, or other leadership roles with control or substantial influence over the organization’s policies or operations as may be designated by the organization bylaws,” IACC also admits that they fall short of the 51% South San Francisco resident requirement among their organization officers. IACC has identified a plan to address this ratio at their next election of officers, a process that typically starts by identifying candidates
beginning in September and ending in an election in January. This process may change given the challenges COVID-19 has imposed on the group’s ability to meet in person. In the meantime, IACC has instituted meetings by Zoom and is working on developing ways to carry on with the group’s business matters.
2. South San Francisco Shetland Pinto Mustang/Pee Wee Baseball President: Woody Rael Secretary: Cathy Burton-Meza Membership: 196 (79% South San Francisco residents)
Beginning Balance: $14,836 Revenue: $45,136 Disbursements: $43,943 Ending Balance: $16,029
Activities: The South San Francisco Shetland Pinto Mustang/Pee Wee Baseball League is a youth baseball league for children in Kindergarten through 5th grade. The League meets every other month on the third Thursday of the month beginning in January. Teams meet twice a week for practice from February –June and play games four times a week from April –June. The League hosts one tournament a year over the Memorial Day weekend. The League also hosts a
fundraiser during the season. The annual registration fee is $160.
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: 2020/21 Annual Co-Sponsorship Renewals - October Page: 4
3. South San Francisco Youth Baseball Managers Association President: Juan Bustos Vice President: Lincoln Chew
Membership: 120 (75% South San Francisco residents) Beginning Balance: $ 86,486 Revenue: $136,266 Disbursements: $122,606
Ending Balance: $100,146 Activities: The South San Francisco Youth Baseball Managers Association is a youth baseball league for children ages 11-14. The Association meets quarterly on the second Sunday of the month. Practices are held 2-3 times per week from March - June. Games are held 2-3 times per
week from April - June. The Association hosts one fundraiser a year, along with a raffle to raise money for uniforms and a trip to Cooperstown, NY for the championship team. The Association also hosts tournament games. The annual registration fee is $160. SUMMARY
Staff has reviewed the co-sponsorship applications and finds that the Italian American Citizens Club, South San Francisco Shetland Pinto Mustang/Pee Wee Baseball, and South San Francisco Youth Baseball Managers Association qualify for renewal of their co-sponsorship status. Staff would like to recognize these groups for their volunteerism and for offering exceptional
recreation and enrichment opportunities for South San Francisco residents.
Angela Duldulao Recreation Manager
Staff Report
DATE: August 20, 2020 TO: Parks and Recreation Commission
FROM: Philip Vitale, Deputy Director of Capital Projects Jacob Gilchrist, Director of Capital Projects SUBJECT: Capital Programs Update
RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the Gardiner Park Improvement Project.
BACKGROUND/DISCUSSION The City’s Capital Projects team will be prepared to verbally present an update on the construction and mural process for Gardiner Park. A brief update is also summarized below.
Gardiner Park Improvement Project Update Since last update to Commission in August 2020, park construction continued with minor delays associated with COVID-19. Park construction is nearly complete with play equipment, site furnishing, lighting, fences, railings and planting installed. Final inspections are underway with a
Ribbon Cutting event planned for 10:00am on Tuesday, October 27, 2020. Due to County Health Ordinances related to COVID-19, attendance is limited. Guests must RSVP by Friday, October 23, 2020. Following the October 27th event, the park will remain open to the public with COVID-19 social distancing guidelines in effect.
Design of the park mural by artist Sirron Norris is anticipated to begin in November with opportunities for community input on mural themes. Additional opportunities for community input on mural design alternatives is planned for December with installation to take place in February 2021.
By: Philip Vitale Deputy Director of Capital Projects
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Staff Report
DATE: October 20, 2020 TO: Parks and Recreation Commission
FROM: Recreation Manager & Parks Manager SUBJECT: COVID-19 Response and Modified Operations Update
RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the current status
of Departmental modified operations in response to COVID-19.
BACKGROUND/DISCUSSION Since the September 2020 Parks and Recreation Commission meeting, San Mateo County has
improved its COVID-19 rating on California’s Blueprint for a Safer Economy by moving from the
“widespread” tier 1 to the “substantial” tier 2 on September 22, 2020. The tiers in order of greatest to least severity are:
• Tier 1 - Widespread: Many non-essential indoor business operations are closed
• Tier 2 - Substantial: Some non-essential indoor business operations are closed
• Tier 3 - Moderate: Some indoor business operations are open with modifications
• Tier 4 - Minimal: Most indoor business operations are open with modifications
At a minimum, counties must remain in a tier for at least three weeks, and must meet the next tier’s criteria for two consecutive weeks before moving forward. More information about the Blueprint can be found at covid19.ca.gov. Data available on this website as of this report indicates that San
Mateo County has not yet met the threshold for moving into the “moderate” category.
Many virtual and in-person, outdoor recreation programs continue to carry on as outlined in the September report as part of the fall session of classes that will continue through November. Unfortunately, poor air quality due to wildfires statewide led to the cancellation of several outdoor activities for several days at a time. Childcare programs also closed on days when the air quality
index reached the “unhealthy” level of 151 or more. To provide some consistency in determining program cancellations/closures due to air quality, the Department established the following guidelines:
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: COVID-19 Response and Modified Operations Update Page: 2
AQI in Good (0 – 50) or Moderate (51 – 100)
• An AQI in this range does not impact indoor or outdoor activities.
AQI in Unhealthy for Sensitive Groups (101 – 150)
• Staff will begin closely monitoring the air quality once it reaches 101 or more and will consider cancelling outdoor activities based on the timing of notification (see section below).
• An AQI of 126 or higher will most likely result in the cancellation of outdoor activities, although activities may be cancelled with a lesser AQI in this range as determined by the Department’s administrative team.
• All indoor activities will be allowed to continue.
AQI in Unhealthy (150 – 200) or higher
• All outdoor activities will be cancelled.
• Indoor activities will be reviewed and cancelled on a case by case basis.
• All Childcare Programs will be closed. Timing of Notification To the extent possible, the Parks and Recreation Department will review the air quality forecast and
make decisions about program cancellations in advance. However, the Department may still cancel
programs outside of this notification period if the air quality near or at the time of the program is deemed to be unsafe to staff or participants. Cancellation of programs that start in the morning (i.e., Childcare Programs, Park to Park, Tennis
Reservation Program) – When air quality is a concern, program cancellations will be determined by 3:00 p.m. the day before the program, based on the air quality forecast, to allow time to notify participants. Cancellation of programs that start in the afternoon – Program cancellations will be determined by
10:00 a.m. on the day the program is scheduled to take place. Special Events While COVID has forced the cancellation of many traditional fall events, the Department is pleased to celebrate the season with a few new and modified events. More information is available at
www.ssf.net/rec. Halloween Virtual Costume Contest Throughout the month of October
Community members are encouraged to safely get into the Halloween spirit by entering the virtual Halloween costume contest. All South San Francisco residents are eligible to enter and a prize will be awarded to the top winners in each category. Photos will be shared on the Department’s social media accounts. The deadline to enter the contest is 5:00 p.m. on Thursday, October 29.
The Great-Jack-O-Lantern Hunt Throughout the month of October
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: COVID-19 Response and Modified Operations Update Page: 3
Residents are encouraged to create and display jack-o-lantern pumpkins around their homes for neighbors to see. Carve a pumpkin, decorate with sidewalk chalk, or use the template provided by
the Parks and Recreation Department to create these festive pumpkins. When walking around your neighborhood count to see how many jack-o-lanterns you can find! Halloween Drive-in Movie: Ghostbusters Friday, October 23, 2020 at 6:30 p.m.
Location: Former shopping center at the corner of Spruce Ave. & El Camino Real Cost: FREE. Registration for this event is closed. The Department is thrilled to offer South San Francisco residents a safe, socially distanced community event. On Friday, October 23, registered participants will enjoy a drive-in movie at the
old shopping center at the corner of Spruce Avenue and El Camino Real. The featured film will be the 1984 crowd favorite “Ghostbusters.” Registration opened to the public on Monday, October 5 and filled up within 2 hours of opening. There are currently 100 cars registered and over 350 individuals estimated to be in attendance. While there are a large number of people on the waitlist, the Department’s first priority is to keep the community members safe. In following both County
and State guidelines, cars will be spaced 6-feet apart, therefor limiting the total number of attendees who can be accommodated for this event. Attendees of the drive-in movie have the option to participate in the Halloween car decorating competition. This car decorating contest is another opportunity for community members to get in the Halloween spirit.
Parks and Recreation staff worked with the Economic and Community Development Department to connect with the property owner of the former shopping center at Spruce Avenue and El Camino Real. The property owner generously agreed to let the City use his property for this event, free of cost. In the generous spirit of the community, neighboring See’s Candies also donated some sweets to be distributed at the drive-in movie. Staff have heard from several residents who expressed
appreciation for an opportunity to safely gather as a community during this pandemic. Día de Muertos/Day of the Dead Virtual Art Show October 26 – November 22, 2020 (Artwork submission deadline: Thursday, October 15, 2020) Location: www.ssf.net/culturalarts
Cost: Artist entries and public participation are both FREE. Donations are accepted. The Cultural Arts Commission presents the first virtual art gallery exhibit, celebrating the cultural traditions of Día de Muertos/Day of the Dead. The 2020 pandemic caused the cancellation of several annual Commission art gallery shows. Due to ongoing restrictions, the Commission is offering this
originally scheduled art gallery event as an online experience. Digital image entries of 2-dimensional and 3-dimensional art works are invited. Viewing will be open to the public and free. The platform for this exhibit will be through Padlet.com. The link to the gallery will be available through www.ssf.net/culturalarts.
In conjunction with the art exhibit there will be a downloadable art craft activity designed by Commissioner Lenita Boldenweck. The activity involves the creation of Day of the Dead masks and skeleton. The craft activity will be accessible through social media and www.ssf.net/culturalarts.
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: COVID-19 Response and Modified Operations Update Page: 4
47th Annual Thanksgiving Fun Run (Virtual) November 14 – 22, 2020 Location: Participant’s choice
Cost: $5 ages 13 and up. $15 for a t-shirt. Kids 12 and under are free. This year’s 47th annual Thanksgiving Fun Run will take place virtually for the first time between November 14 – November 22. Participants will have the week to run or walk their 5k and can do it multiple times if desired. Each registered participant can track their time using any app or device
(MapMyRun, Apple Health, Samsung Health, Run Tracker, Strava, Garmin, FitBit, or any other device/mobile app). Prizes will be awarded to the top participants in each age group and everyone will receive a ribbon for participating. Winter Wonderland at Orange Park
Month of December; Santa visits on December 12 Location: Joseph A. Fernekes Recreation Building The windows of the Joseph A. Fernekes Recreation Building at Orange Park will be transformed into a Winter Wonderland for the public to enjoy. Details for this event are still in progress, but the
public can look forward to enjoying different wintery scenes such as Night Before Christmas,
Sweetland, Woodland, etc. Santa will be making a personal visit on Saturday, December 12. Recreation Restoration of Operations Plan (ROOP) Regardless of whether or not San Mateo County reaches Tier 3 in the near future, the Department
has decided not to consider opening its community centers to the public until after the new year. This decision was made to minimize the potential risk of COVID exposure to staff and participants over the Thanksgiving, Christmas, and New Year holidays, when many are likely to gather with family and friends.
When planning indoor operations, staff is particularly focused on following the state’s COVID guidelines for gyms and fitness centers. At Tier 2, gyms can open indoors with modifications at 10%. At the Tier 3, the capacity increases to 25% in addition to allowing the operation of indoor pools. Staff is in the process of planning modified, indoor, in-person offerings, potentially beginning in mid-January 2021 anticipating the indoor capacity under different tiers. Given the tenuous nature
of the winter program schedule, the Department will not publish a Winter Activity Guide and instead, will produce a postcard or brochure that refers the public to the Department’s website for the latest information. Virtual classes and programs are expected to continue. Some opportunities for expanding in-person operations are listed below. All will involve enhanced
cleaning efforts in addition to following state and county public health guidelines: 1. Indoor fitness and dance classes, sports camps – Anticipating the rainy winter weather, the Department anticipates moving its current outdoor dance and fitness classes, and sports camps indoors for the winter class session. The Department will consider adding more indoor classes as the tiers allow for greater indoor capacity.
2. Magnolia Center amenities available by reservation – Amenities include the use of fitness equipment, computers, billiards, and ping pong. Seniors will have access to these amenities on a reservation basis and capacity will be limited to allow social distancing.
Staff Report To: Parks and Recreation Commission Date: October 20, 2020 Subject: COVID-19 Response and Modified Operations Update Page: 5
3. Open gym at Terrabay – Badminton, basketball, and the fitness room would reopen by reservation. Badminton and basketball would follow similar rules currently being applied to the outdoor tennis reservation program, including limiting play to members of the same
household/social bubble as well as the number of people on a court at a time. 4. Return of “blanket” rental groups – Blanket rental groups are groups that rent city facilities on a regular basis. This includes co-sponsored group activities, church groups, senior dance clubs, and groups who regularly hold business meetings in city facilities. Depending on the activity, the Department will entertain proposals from blanket rental
groups who wish to resume modified activities in City facilities. Proposals must follow state and county guidelines. 5. More Aquatics programs – When possible, Orange Pool will reopen with lap swim by reservation. The next stages of expanding the program could include family lap swim, aquatic fitness classes, and private swim lessons.
Parks Update Playground and Restroom Opening In recent weeks, Parks staff have been preparing to open both bathrooms and playgrounds. Starting
on October 2, playgrounds opened to the public with safety precautions and signage about health protocols and rules. With assistance from Recreation Division staff, playgrounds are being disinfected daily, focusing on high touch areas such as slides and swings among others. Additionally, signage is being posted at playgrounds informing residents of the maximum capacity at each playground as well as providing health guidance for those using playgrounds. Staff are also
working on setting up queueing areas for residents to wait if playgrounds are at capacity. The Parks Division will also periodically disinfect playgrounds with a hose attachment that uses a chlorine solution to disinfect structures. In coordination with playgrounds opening, restrooms will also be opening. Restrooms will be
cleaned thoroughly a minimum of two times a day by Parks staff. In addition to increased cleaning frequency, each bathroom will also have signage stating the cleaning frequency as well as guidance to help enforce social distancing and health protocols while using park facilities. The increased requirements for opening these facilities presents a challenge to the Parks Division to
balance all of the regular duties that the Division performs in addition to COVID protocols at these facilities and the guidance employees must follow while working with other staff. Thankfully, the Recreation Division and Facilities Division have been able to assist with supplies and staff to help share the burden in a unified response to re-opening public facilities.
By:
Angela Duldulao Recreation Manger
By:
Joshua Richardson Parks Manager
Staff Report
DATE: October 20, 2020 TO: Parks and Recreation Commission
FROM: Deputy Director of Parks and Recreation SUBJECT: Cancellation of November or December Meetings
RECOMMENDATION It is recommended that the Parks and Recreation Commission discuss the potential cancellation of the November or December Parks and Recreation Commission Meetings, and provide direction to staff.
BACKGROUND/DISCUSSION Staff is agendizing this item as an opportunity to cancel one or both of the remaining regular Parks and Recreation Commission meetings in 2020, scheduled for November 17 and December 15, if so
desired.
By:
Greg Mediati Deputy Director of Parks and Recreation
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: October 2020
Day Date Event Time Location TBD CAC Virtual Art Show: Day of the Dead
(dates TBD October – November)
Online
Thursday 01
Friday 02
Saturday 03
Sunday 04
Monday 05 Improving Public Places Committee meeting
(tentative)
5:30 p.m. Corp. Yard
conference room
(TBD)
Tuesday 06
Wednesday 07
Thursday 08
Friday 09 CAC Show: Day of the Dead TBD
Saturday 10 CAC Show: Day of the Dead TBD
Sunday 11
Monday 12 City Holiday/Programs Closed
Tuesday 13
Wednesday 14 City Council Meeting 7:00 p.m. MSB Council
Chambers
or online (TBD)
Thursday 15 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber
or online (TBD)
Friday 16
Saturday 17
Sunday 18
Monday 19
Tuesday 20 Parks & Recreation Commission meeting 7:00 p.m. MSB Council
Chambers or online
(TBD)
Wednesday 21
Thursday 22
Friday 23 Halloween-themed Drive-In Movie 6:30 p.m. Vacant lot at Spruce
& El Camino
Saturday 24
Sunday 25
Monday 26 Dia de Muertos Art Show Begins Online
Tuesday 27 Gardiner Park Ribbon Cutting (RSVP req’d) 10:00 a.m. Gardiner Park
Wednesday 28 City Council Meeting 7:00 p.m. MSB Council
Chambers or online
(TBD)
Thursday 29 Virtual Costume Contest Deadline 5:00 p.m.
Friday 30
Saturday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: November 2020
Day Date Event Time Location
Sunday 01
Monday 02 Improving Public Places Committee meeting
(tentative)
5:30 p.m. Corp. Yard
conference room or
Online (TBD)
Tuesday 03 Election Day
Wednesday 04
Thursday 05
Friday 06
Saturday 07
Sunday 08
Monday 09
Tuesday 10
Wednesday 11 Veterans Day/Programs Closed
City Council Meeting
7:00 p.m.
MSB Council
Chambers or Online
(TBD)
Thursday 12
Friday 13
Saturday 14 Winter Class Registration Begins
Virtual Thanksgiving Fun Run (Nov. 14 – 21)
Online
Sunday 15
Monday 16
Tuesday 17 Parks & Recreation Commission meeting 7:00 p.m. MSB Council
Chambers or Online
(TBD)
Wednesday 18
Thursday 19 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber
or Online (TBD)
Friday 20
Saturday 21
Sunday 22 Dia de Muertos Art Show Ends Online
Monday 23
Tuesday 24
Wednesday 25 City Council Meeting 7:00 p.m. MSB Council
Chambers or Online
(TBD)
Thursday 26 Thanksgiving/Programs Closed
Friday 27 Thanksgiving/Programs Closed
Saturday 28
Sunday 29
Monday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: December 2020
Day Date Event Time Location TBD Nutcracker
Tuesday 01
Wednesday 02
Thursday 03
Friday 04
Saturday 05 Santa Comes to Town
Sunday 06 IPP Wreath Workshop
Monday 07 Improving Public Places Committee meeting 5:30 p.m. Corp. Yard
conference room
Tuesday 08
Wednesday 09 City Council Meeting 7:00 p.m. MSB Council
Chambers
Thursday 10
Friday 11
Saturday 12
Sunday 13
Monday 14
Tuesday 15 Parks & Recreation Commission meeting 7:00 p.m. MSB Council
Chambers
Wednesday 16
Thursday 17 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber
Friday 18
Saturday 19
Sunday 20
Monday 21 Winter Camp
Recreation Administrative Offices Closed
Tuesday 22 Winter Camp
Recreation Administrative Offices Closed
Wednesday 23 Winter Camp
Recreation Administrative Offices Closed
City Council Meeting
7:00 p.m. MSB Council
Chambers
Thursday 24 Recreation Administrative Offices Closed
Christmas Eve/City Offices Closed at Noon
Friday 25 Christmas Day/Programs Closed
Saturday 26
Sunday 27
Monday 28 Winter Camp
Tuesday 29 Winter Camp
Wednesday 30 Winter Camp
Thursday 31 New Year’s Eve/City Offices Closed at Noon
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: September 17, 2020
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Poor Air Quality Impacts Recreation Programs While the Parks and Recreation Department has worked hard to offer the community new and modified recreational opportunities in response to the limitations imposed by COVID-19, the poor air quality over the past
month has added another challenge to the Department’s operations.
In-person outdoor recreation classes that were scheduled to begin on Monday, September 14 have been delayed by one week in the hopes that the air quality index will improve to a more moderate level. The new Park to Park mobile recreation program, which so far has only been able to happen once since opening last week, will also be
delayed by a week, along with the Orange Park tennis court reservation program. Assuming the air quality
improves, all of these activities will resume on Monday, September 21. Participants who are impacted by cancelled tennis court reservations or recreation classes receive a credit for the missed reservation or class. The Department considers a decision to cancel outdoor activities when the air quality reaches “Unhealthy for Sensitive Groups” levels, a value of 101 to 150 according to the Environmental Protection Agency’s (EPA) Air Quality
Index (AQI).
The Childcare Program has also been cancelled several times due to poor air quality. While Preschool and the Full Day Childcare Program largely take place inside, staff and children have been affected by the air quality in several ways. First, several school sites are situated in a way that requires staff and children to walk outdoors to
get to the restroom. Second, small classrooms with doors leading outside are more directly exposed to outside air
whenever people enter and exit the room. Third, outdoor time for staff and children has become a necessity to minimize COVID exposure. While staff and children enjoy the outdoors, a dedicated cleaning staff member airs out the classroom while disinfecting surfaces and toys. When weighing the importance of the childcare services provided and safety considerations for staff and children, the Department has established a policy to close the
Childcare Program when the air quality is forecasted to reach “Unhealthy” levels (an AQI value of 151 to 200)
or higher. See Attachment 1 for a letter sent to Childcare families that explains this policy. Cancellation of recreation programs is also a disappointing turn of events for the Department’s part-time staff members, who do not receive work hours when programs
are cancelled. Many of these staff are committed to their craft and to the community, and
are looking forward to building a more robust recreation program after being furloughed. Digital Activity Guide While the start of fall classes has been delayed by one week, now beginning on Monday,
September 21, community members can still browse through the Department’s digital Activity Guide (see Attachment 2), or online at www.ssf.net/rec-catalog to view and sign up for recreation classes.
Bi-Weekly Update September 17, 2020
Page 2 of 5
Senior Connections Newsletter, Fall 2020 Edition Please see Attachment 3 for the Fall 2020 Edition of the Senior Connections Newsletter, published by the
Department’s Senior Services Program. The newsletter is mailed to subscribers and is also available online at www.ssf.net/seniors. Childcare Program Update
The following table indicates enrollment in Preschool and the Full Day Childcare Program. Children who were already enrolled in the after school program and whose parents identified as essential workers were given first priority to enroll in the Full Day Program. All of the children in this group are currently being served. As is typical each school year even under normal circumstances, registration is still in progress as the Department allocates
remaining spaces to families on the waiting list. Preschool and Full Day Childcare Program Enrollment as of September 8, 2020
Note: Enrollment is still in progress. These numbers are subject to change.
Preschool Enrollment / Capacity
Siebecker 20 / 20
Westborough 20 / 20
Little Steps 5 / 10
TOTAL 45 / 50
School Enrollment / Capacity
Buri Elementary School 21 / 24
Monte Verde Elementary School 22 / 24
Ponderosa Elementary 16 / 24
Spruce Elementary School 5 / 10
Martin & Los Cerritos Elementary School (REAL Programs) 17 / 24
TOTAL 81 / 106
Essential Services and City Meetings
While San Mateo County’s status on the State’s Blueprint for a Safer Economy still restricts most indoor activities, the Department has continued to open its facilities for essential services and city meetings, as well as provide staff support to other City functions. The Department has hosted or supported the following in-person activities:
• Red Cross Blood Drive (July 1 and September 8. Future blood drives scheduled for November 12 and December 2.)
• Sister Cities-sponsored blood drive with Vitalant Blood Donation (September 10)
• Census Mask Giveaway (July 13 and September 19)
• SSF Fire Department written exam, hosted by Human Resources Department (September 10)
Bi-Weekly Update September 17, 2020
Page 3 of 5
All events that took place indoors were staffed by Recreation part-time staff members to ensure that proper social distancing requirements were maintained, temperature checks were being taken, as well as sanitization of each
table, chair, and bathroom was being completed on a regular basis.
Sports Field Permits to Co-Sponsored Groups The Department has reviewed and approved proposals from the two co-sponsored baseball leagues to operate
baseball camps in accordance with the COVID-19 guidance for youth sports. The permits issued are as follows:
South San Francisco Shetland, Pinto, Mustang/Pee Wee Baseball Dates: July 18 - Sept. 13 | Locations: Buri, Avalon
South San Francisco Youth Baseball Managers Association
Dates: July 13 – Oct. 10 | Locations: Alta Loma, Callero August Free Virtual Class Recap
A donation from the South San Francisco Friends of Parks and Recreation and grant funds from Kaiser Permanente Northern California Benefit Program allowed the Department to pilot virtual classes in July and August at no cost. The success and lessons learned during this pilot period is a major impetus for the Department’s move into fee-based virtual classes for the fall class session. The list below provides a summary of the number of
registrants in each virtual class offered in August.
• Ballet - 9 classes, 195 students
• Belly dancing - 2 classes, 45 students
• Hawaiian Hula - 62 students
• Knitting - 16 students
• Osteo pilates - 25 students
• Stretch & flow - 25 students
• Tabata LIIT (Low Impact Interval Training) - 25 students
• Tai Chi Chuan - 20 student
Total student count: 413
Post-class survey responses from participants have mostly very positive ratings. Participants are very appreciative of the Department’s efforts to keep families engaged in the variety of classes that have been offered and have
consistently showed their appreciation for the teachers who have done a masterful job adjusting their teaching
styles in order to teach online. Many have expressed their hope that the Department continue to offer these virtual classes in the fall.
Bi-Weekly Update September 17, 2020
Page 4 of 5
Cultural Arts Update Upcoming Art Initiatives
In light of changes to Cultural Art programs due to COVID-19, the Commission addressed several new goals at their August 20 regular meeting. The Future Art Plan subcommittee members developed a survey to get a better understanding of the community’s interests, trends, and objectives for arts programs. The Commission also
approved the presentation of a Day of the Dead virtual art gallery exhibit in lieu of the in-person program that
was originally scheduled. Since it will be virtual, the exhibit will be extended for a longer period. Other components to the virtual exhibit that were discussed included a downloadable craft activity and a neighborhood exhibit. Five commissioners provided extensive ideas for fundraiser activities. They will be addressed further at a future meeting. In the meantime, the Cultural Arts web page will include a notice with directions for those
wanting to donate to the Jack Drago Youth Art Scholarship and other Cultural Arts programs.
Jim Fitzpatrick Presentation The Cultural Arts Commission recognized the achievement of local resident artist and former City employee, Jim
Fitzpatrick, at their August 20, 2020 regular meeting. He was selected by ArtTour International Magazine as one
of their Top 60 Masters of Contemporary Art. ArtTour International is an award-winning multi-media platform based in New York City and serving an international community of artists. Jim is a former employee with the South San Francisco Police Department and Fire Department, who also served as acting Deputy Fire Marshal. He has exhibited his work locally and in New York and has been featured as one of ATIM’s Top 60 Masters of
Contemporary Art in every edition since 2014. An article on his achievement will be posted on the Cultural Arts
– News & Event web page at www.ssf.net/culturalarts. Upcoming Special Events
As part of the fiscal year 2020-21 budget process, the Department was approved $6,000 to host a drive-in movie
event. After reviewing several location options, staff have selected the vacant lot at Spruce Avenue and El Camino Real as the site to hold the October 23, 2020 drive-in movie with a Halloween theme. Staff will be working with Starry Movie Nights to determine the capacity for the selected site with a 20’x 40’screen.
Also as part of the fall lineup of events, the Department will be hosting its first virtual Fun Run from November
14 – November 21. Participants will have the week to run or walk their 5k and can do it multiple times if desired. Participants can complete the walk/run on their own schedule, and can take as long as they want (a short walk each day), or they can finish it as quickly as they want in a day. Prizes will be awarded to the top participants in each age group.
More details about both events will be coming soon.
Bi-Weekly Update September 17, 2020
Page 5 of 5
Parks Division Update Hanging Baskets on Grand Avenue
The Parks Division has been working to install several hanging baskets on Grand Avenue and one on Linden Avenue, in conjunction with outdoor dining locations. Currently there are baskets located at seven different locations, improving aesthetics
in front of ten businesses. In addition to hanging these baskets from the light poles on
Grand Avenue, staff also focused on refreshing plant material, landscape mulch, and performing a general clean-up of all planters on Grand Avenue. Staff have chosen lantana and geraniums for plant
material, due to their hardy nature and drought
tolerance. They are also very attractive plants and will add a splash of color at each location. Additionally, there are extra baskets ready for installation as more businesses choose to have
outdoor dining as an option.
Attachment 1
Dear Childcare Families,
Thank you for your patience and understanding during our recent program closures. We have drafted
new policies and procedures to help us with the additional challenges we are facing. Operating a
program during COVID has many challenges. Now we are also dealing with air quality issues. We
primarily use the AirNow website at http://www.airnow.gov to monitor the Air Quality Index (AQI).
When the air quality has an AQI of 151-200 (unhealthy), we are no longer able to safely go outside. Part
of operating a childcare program is to be able to have access to the outdoors, especially during COVID.
Increasing outdoor time, airing out classrooms and being able to do deep cleaning while students are
outside are part of the protocol in keeping everyone safe. Not being able to follow these protocols puts
staff and students at an increased risk.
When the air quality is, or is projected to be, unhealthy (AQI of 151-200) or worse, we will be closing our
programs and asking all staff and students to shelter in place at home.
When the air quality has an AQI of 101-150 (Unhealthy for Sensitive Groups), program will operate as
follows:
• It is OK to be active outside for short activities.
• For longer activities, we will take more breaks and do less intense activities.
• We will watch for symptoms and take action as needed for students with asthma, please make
sure you have given your coordinator your students inhaler. If your student is sensitive, you may
want to consider keeping them home on these days.
Coordinators will be reaching out to you in regards to how best to communicate closures via phone call,
email or text. When contacted, please respond so that we can confirm you received the information.
We are providing a link on www.ssf.net/childcare so that you can access information online as well. At
this time per our parent handbook, we will not be issuing refunds, but if this is something that will be an
ongoing issue, we will revisit that policy.
We understand that closing our program may cause an inconvenience for families. Please understand
that the combination of COVID and poor air quality has led us to make this decision to keep everyone
safe.
Senior
Zoom with us…..6
2020 Fall
Magnolia Center Connections
Food and Meal
Services ……….........3
Puzzles and
games…….….……......11
Special Edition
https://www.ssf.net/seniors
Memories from Magnolia Center
We hope to see you soon!
2
The Parks and Recreation Department misses you, but staff have been working hard to bring you a variety of
classes and programs this Fall.
From audio tours, virtual classes, and even outdoor in-person instruction: we think there is an exciting experience
for everyone to enjoy. For a complete list of offerings visit or website at: www.ssf.net/rec or call the Parks &
Recreation office for assistance: 650-829-3800.
RESIDENT REGISTRATION OPENS: FRIDAY, SEPTEMBER 4, 6:00 AM.
Stay safe and healthy. We hope to see you soon.
Did you know that the Parks and Recreation Department has created an online Virtual
Recreation and Resource Center? During these challenging times, the South San
Francisco Parks and Recreation Department is still committed to providing fun, educa-
tional, and recreational resources for community members of all ages. You can access
the webpage from your smartphones or computers at https://www.ssf.net/virtualrec.
Take a virtual tour through a museum, learn a foreign language, join SSF instructors for
an online class, and so much more! Stafh are continuously updating the site, so be sure
to check back often.
SSF Parks and Rec is online !
3
Special Edition
Food & Meal Services
City of South San Francisco:
City of South San Francisco Magnolia Senior Center Food Box Program:
Due to generous donations from the SSF City Team and SSF citizens, we have set up a Food Box program for seniors,
over 60 years old and living in SSF, to receive a healthy and delicious food box from a local produce company, Rocko’s
Produce. If you need a food box, please call Kelli Jo Cullinan, Senior Services Supervisor, at 650-829-3822. Thank you to
the SSF Team and our community for helping to serve our seniors during these challenging times. Stay healthy and take
care.
Second Harvest Food Bank
1-800-984-3663
https://www.shbf.org/
YMCA Community Resource Center
1-650-276-4101
https://www.ymcasf.org/community-resource-center-ymca
Meals on Wheels
1-650-323-2022
https://www.penvol.org/mealsonwheels/
St Vincent De Paul provides meal assistance to the elderly.
344 Grand Ave. (650) 589-9039
Chajinel Foundation provides nutritious food to homebound older adults in South San Francisco.
Call 650-741-6107 or e-mail [email protected]. https://www.chajinel.com/
General Food Assistance for San Mateo County:
Second Harvest Food Bank: If you are not a senior citizen, but you are experiencing food insecurity in your household, you
can call the Food Connection Line at Second Harvest Food Bank at (800) 984-3663 or text "FOOD" to 1-408-455-5181 or
email [email protected].
Jewish Family and Children's Services- The Food Bank and the grocery shopping assistance is open to all. Food can be
delivered throughout San Mateo County, except the Coast, for those 60 years and over. Shopping to be paid for by
client with cash, credit card or check. Food bank is limited to items in their bank and is free. JFCS can be reached at
650-931-1860 or email them at [email protected].
Grocery Stores and More that Have Hours for Older Adults
City of South San Francisco larger grocery stores: https://www.ssf.net/home/showdocument?id=19154
Bay Area stores that have “Senior Hours”: https://sf.funcheap.com/city-guide/grocery-store-senior-hour/
San Mateo Great Plates Delivered Program
California’s Governor Newsom started a home delivered meals program for people who are needing to stay at home due to
Covid-19. If eligible, you can receive free home delivered meals from restaurants in your neighborhood. Please call the Aging
and Adult Services Hotline at 1-800-675-8437 for eligibility information and to apply for SMC Great Plates Delivered Program.
Support Services & Information
Special Edition
Due to the current COVID-19 Shelter in Place Order, many community organizations have made changes to
their services, hours and staffing. These resources are current as of the time of this newsletter being updated. Please call ahead or visit a program's website for more information. Updated 8/17/2020
Benefits:
Social Security National: 1-800-772-1213
(TTY 1-800-325-0778)
https://www.ssa.gov/onlineservices/
Field Office Locator
https://secure.ssa.gov/ICON/main.jsp
Caregivers Resources for Those Caring for Older
Adults, Adults with Disabilities Impacted by
COVID-19
Institute on Aging Services: 415-750-4111
https://www.ioaging.org/services
San Mateo County In-Home Support Services (IHSS) Eligi-
bility and Application Aging and Adult Services Hotline 1-
800-675-8437
https://www.smchealth.org/home-supportive-services
Caregiving
San Mateo County Public Authority for In-Home Sup-
portive Services (IHSS): 650-372-6507
https://www.smchealth.org/public-authority
Family Caregiver Alliance: 800-445-8106 toll-free
415-434-3388 local
https://www.caregiver.org/
Alzheimer’s Association 24/7 Helpline: 1-800-272-3900
https://www.alz.org/
COVID-19 Information- San Mateo County
San Mateo County services and information on COVID-19
https://www.smcgov.org/
San Mateo County Health COVID-19 Call Center: Available 24/7
For information and referral for health and human services or for
non-medical questions about COVID-19, contact 211 at: 2-1-1-
(or 1-800-273-6222) or text your zip code to: 898211. https://
www.smchealth.org/coronavirus
Social Distancing Video (Available in English, Chinese and Span-
ish)
https://www.smchealth.org/pod/video-social-distancing
San Mateo County services and information on COVID-19
https://www.smcgov.org/
Questions about Social Distancing
https://www.smchealth.org/sites/main/files/file-attachments/
smc_health_-_social_distancing_040320_final_0.pdf Connect with Others:
Friendship Line
The Friendship line provides counseling and support to
older adults and adults living with disabilities in both crisis
and non-urgent situations.
1-800–971–0016
www.ioaging.org/services/friendship-line
Peninsula Family Service Senior Peer Counseling
(650) 403-4300 ext.4322
https://www.peninsulafamilyservice.org/our-programs/
older-adult-services/seniorpeercounseling/
Well Connected: a community made up of participants,
stafh, facilitators, presenters, and other volunteers who care
about each other and who value being connected. All
groups are accessible by phone from wherever you are at
no cost to you. To register, call (877) 797-7299, or
[email protected]
https://covia.org/services/well-connected/
Employment/Unemployment Resources
Employee Rights: Families First Coronavirus Response Act (FFCRA)
https://www.dol.gov/sites/dolgov/files/WHD/posters/
FFCRA_Poster_WH1422_Non-Federal.pdf
Employment Opportunities: San Mateo County Public Authority for
In-Home Supportive Services (IHSS)
650 372-8507
https://www.smchealth.org/contact/become-caregiver
Peninsula Family Service Financial Empowerment https://
www.peninsulafamilyservice.org/our-programs/financial-
empowerment/
State of California Employment Development Department (EDD)
https://edd.ca.gov/Unemployment/Filing_a_Claim.htm
4
Connect with Others (continued):
Peninsula Health Care District-Older Adult Resource Line
All those 60+ in San Mateo County can stay connected to
resources and services during this time of “sheltering in place”.
An experienced professional support team will be able to
connect you to a wide range of community resources including
food services. The Adult Resource Line is open Monday-Friday,
7:30 a.m. – 4:00 p.m. Please call 650-780-7542.
5
Housing:
HIP HOUSING:HIP provides referrals for Shared Housing
Options & Home Equity Conversions Call 650-348-6660.
By appointment only.
County of San Mateo Department of Housing:
https://housing.smcgov.org/
COVID-19 San Mateo County Eviction Regulations:
https://housing.smcgov.org/covid-19-smc-eviction-
regulations
Office of Governor Gavin Newsom 90 Day Grace Period on
Mortgage Payments:
https://www.gov.ca.gov/
Pet Care
Peninsula Humane Society Making a plan for your pet and
pet food bank 650-988-5280
https://phs-spca.org/covid19/
Phone Lines
Aging and Adult Services Hotline- San Mateo County’s 24-
hour information and emergency response line. It helps older
adults, people with disabilities, dependent adults, and caregiv-
ers access the services they need to keep them safe. The hot-
line is stafhed by knowledgeable and experienced social work-
ers and public health nurses. (800) 675-8437
https://www.smchealth.org/contact/24-hour-emergency-
advice-line
Peninsula Family Service
211- Connects Bay Area residents with health & human service
programs in their local community:
https://www.211bayarea.org/
Prescription Delivery
CVS- Must sign up for text alerts or download app to be notified
of delivery options: cvs.com/content/delivery
https://www.cvs.com/content/delivery
NOWRX Free delivery within 5 hours of receiving prescription
from South San Francisco to North San Jose. No signature
required at delivery with the exception of controlled
substances. (650) 386-5761 or www.nowrx.com.
Walgreens- Sign up for text alerts and then chose delivery
option
https://www.walgreens.com/topic/pharmacy/walgreens-
express.jsp
Scams:
Aging and Adult Services Adult Protective Services:
https://www.smchealth.org/aging-and-adult-services-
protection
County of San Mateo District Attorney Illegal Price Gouging
During COVID-19 Emergency:
https://da.smcgov.org/price-gouging-covid-19
The United States Department of Justice Coronavirus (COVID-
19):
https://www.justice.gov/coronavirus
Stress and Coping:
Centers for Disease Control and Prevention https://
www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/
managing-stress-anxiety.html
Institute on Aging Friendship Line Toll Free:
1-800-971-0016
www.ioaging.org/services/friendship-line
Peninsula Health Care District-Older Adult Resource Line
All those 60+ in San Mateo County can stay connected to
resources and services during this time of “sheltering in
place”. An experienced professional support team will be
able to connect you to a wide range of community resources
including food services. The Adult Resource Line is open
Monday-Friday, 7:30 a.m. – 4:00 p.m. Please call 1-650-780-
7542.
Star Vista Main office: 650-591-9623
https://star-vista.org/
Support Services & Information
Special Edition
Financial Support
Core Service Agencies
https://hsa.smcgov.org/core-service-agencies-emergency-safety
-net-assistance
6
Looking for something fun?
Why not ZOOM with us?
As we are heading into another month of shelter in place, Magnolia center is looking at
alternatives to keep everyone in the community connected. In an efhort to adapt to these
changing times, Magnolia center is looking to put together an online activity group! We are
open to ideas and we’re looking at using Zoom as a way to play games, do group activities, or
just staying connected and having fun.
If you are interested in joining us and exploring the many options available, please let us know!
Contact us at 650-829-3822 or send us an e-mail at [email protected] or [email protected]
HIP Housing is a non-profit based in San Mateo County that matches homeowners or renters who have extra space or
a second unit with people who are looking for a place to rent or have a housing voucher to support their rent.
HIP Housing is still here for you! Before COVID-19, HIP Housing’s North County Home Sharing Coordinator offered in-
person appointments to apply to our free Home Sharing Program on Tuesdays at the Magnolia Senior Center. Once it
is safe to reopen the Center, HIP Housing plans to once again offer in-person meetings. In the meantime, we now offer
virtual appointments!
HIP Housing now uses Google Hangouts Meet for virtual appointments and HelloSign to accept applications online.
Our Home Sharing Coordinators can teach you how to use Hangouts Meet and HelloSign over the phone. Once your
application has been processed and if you qualify for the program, we can search for potential housemates. We give
you their name, phone number, profile information, and an interviewing guide that includes an Inventory checklist and
valuable community resources. After your phone interview with a potential housemate, we suggest that you contact
the references of the potential housemate. Some of our clients have also arranged virtual tours for their potential
housemate. If you decide to match with one of our clients, we facilitate a virtual meeting for you and your new house-
mate to sign a Living Together Agreement that puts your living arrangement and rental terms into writing. After you
match, we provide on-going follow-up support.
To schedule a virtual appointment or to learn more about the Home Sharing Program, please complete our inquiry
form at hiphousing.org/programs/home-sharing-program/ or call Esperanza Jacuinde, North County Home Sharing
Coordinator at call (650) 999 6442 and leave a message. Don’t forget to mention the Magnolia Senior Center!
Your Spare Room Can
Change a Life!
7
Refreshing your Driving skills
could reduce your auto
insurance costs.
When you take the AARP Smart Driver™ online course, you could be eligible for a multi-year discount on
your auto insurance. Plus safer driving can save you more than just money. The course teaches proven
driving techniques to help keep you and your loved ones safe on the road.
Additionally, you’ll learn:
Important facts about the efhects of medication on driving.
How to reduce driver distractions.
How to maintain the proper following distance behind another car.
Proper use of safety belts, air bags, anti-lock brakes and new technology
found in cars today.
Techniques for handling left turns, right-of-way, and roundabouts.
Age-related physical changes and how to adjust your driving to compensate.
To Register, Log On to: https://www.aarpdriversafety.org/
For more information call: 1 800 350 7025
I miss the members and our meetings. I hope everyone stays safe and we look
forward to seeing you again!
AARP SSF Chapter
President’s Message
We are accepting 2020 newsletter subscriptions.
The cost is FREE for our subscribers. Please fill out
this form and mail it back to us at:
City of South San Francisco Senior Services
33 Arroyo St.
South San Francisco, CA 94080
You can also send us your email address to
receive an electronic copy to [email protected]
Name ________________________
Telephone ________________________
Address
Street ________________________
City ________________________
Zip ________________________
Newsletter Subscription
Senior ESL Classes now available online
While many organizations have had to close due to the pandemic, we are
very grateful that HICAP of San Mateo County has been able to continue
providing unbiased Medicare counseling to Medicare beneficiaries in our
county. HiCap counselors continue to provide over the phone assistance
and they have also been giving presentations about Medicare.
Clients who are interested in services provided by HiCap can reach them
by phone at 650-627-9350 or on their website at:
www.selffelpelderly.org
HICAP is here to serve the community!
ESL classes are continuing with online with instructor Qing Cai until Magnolia
Center re-opens. New students are welcome to join the class at any time.
Former students can continue to practice their English communication skills.
This course is designed to provide a comfortable, efhective and fun environ-
ment for all. The only prerequisite is that the students are able to recognize
and pronounce the English alphabet.
Students will have the opportunity to develop their reading, writing, listening,
pronunciation and speaking skills through high interest stories. Students will be required to lead a class discussion,
take notes and share with the class. A final evaluation will be given at the end of the semester.
Contact Magnolia Center at 650 829 3820.
Senior Connections subscription is now free!
In an efhort to better serve our community,
Senior Connections newsletter is free for
anyone who wishes to be on our mailing list!
Simply fill out the subscription form on page 8
and mail it to us. We’ll keep you up to date
and connected to all the news and events
going on for our Senior Community!
8
9
10
Making Ginger Ale at
Home!
Ginger is an old and versatile spice. Not only can you cook with it, but you can also use it
to make a delightful drink at home. Ginger is usually harvested in the fall, so will be lots of
fresh ginger this time of the year. Here is a fun project where you can make fresh ginger
ale at home.
Ingredients List:
1 cup granulated sugar
1/2 cup water
2 tablespoons fresh grated ginger.
1. Peel your ginger and grate it finely. If you do not have a grater, you will have to chop it up fine-
ly with a knife. Add 1/2 cup of water to your sauce pan and place this over medium heat. Add the
grated ginger and the sugar to the sauce pan. Continue stirring until the sugar is completely dis-
solved into the water.
2. Turn ofh the heat once the sugar is completely dissolved. Let this solution steep for 1 hour to
get the best flavor.
3. Strain the solution through a mesh strainer to remove the solids. If you do not have a mesh
strainer, you can use a paper towel, but this will take longer and you have to be careful not to
tear the paper towel.
4.You have now made ginger syrup! You can add three or four tablespoons over ice and add
seltzer water. You have now created home made ginger ale! Enjoy!
5.You can store the rest of the syrup in a bottle once it has
cooled. Ginger Ale is meant to enjoy fresh and should not age.
Keep the syrup in the refrigerator to preserve it longer.
6. There is also a way to make alcoholic ginger beer, but please
contact us for the super-duper-secret recipe.
Responsible seniors only!
Recommended Tools List:
Sauce Pan
Mesh Strainer
Funnel
Grater
11
Riddles to ponder….
We know many of you like to solve our weekly riddles at Magnolia Center.
Here are some riddles for you to enjoy while the Center remains closed.
The answers are at the bottom. A1: They want to lie low. A2:One brick, the last one.A3: A one story house doesn’t have stairs. A4:A fence Q1: Why do outlaws sleep on the ground after robbing a bank?
Q2: How many bricks does it take to complete a brick building?
Q3: If you live in a one story house made of redwood, what color are the stairs?
Q4: What runs around the whole yard without moving?
Boggle! G H U T
O M S I
T B A W
A N G F
E E C A
A L E P
H N B O
I T T Y
1__SHUT__ 5___________
2__________ 6___________
3__________ 7___________
4__________ 8___________
9__________ 10__________
1__________ 5___________
2__________ 6___________
3__________ 7___________
4__________ 8___________
9__________ 10__________
Boggle is a fun word game where you
try to see how many words you can find
hidden in the grids. Words can go up
and down, left and right, and diagonal.
For example on chart one, you can
make the word “SHUT” by selecting “S”,
“H”, “U” and “T”. How many words can
you find in each puzzle?
Set 1 Set 2
There are lots of well known expressions in English that we all
hear. Every so often, there is a saying that contradicts another
saying. Which one should we believe? See if you can match
these expressions with their opposites. The answers are at the
bottom.
1. Don’t look a gift horse in
the mouth.
2. Two heads are better
than one.
3. Squeaky wheel gets the
grease.
4. Opposites Attract.
A. Too many chefs spoil the
broth
B. Birds of a feather flock
together
C. Beware of Greeks bearing
gifts.
D. Empty can rattles the
loudest.
Opposite Expressions Answers: 1-C, 2-A, 3-D, 4-B
South San Francisco Senior Services
P.O. Box 711
South San Francisco, CA 94080
Magnolia Center
Senior Services Information
Magnolia Center/Adult Day Care/MSB
(650) 829-3822
[email protected]
Contact Us
Magnolia Center pictured above.
Websites:
https://www.ssf.net/
https://www.ssf.net/seniors
https://www.ssf.net/virtualrec
Every 10 years, the federal government is required to count all
residents in the United States, citizens and noncitizens alike,
through a national census. The information is used to make sure
everyone is equally represented in our political system and that
government resources are allocated fairly. It is also used to make
important decisions about community programs and services, like
where to build homes and parks, establish public transit routes,
build new roads and offer language access services. Get Started!
Go to: https://my2020census.gov or call 650-363-1800
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: September 24, 2020
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks Update
Buri Buri School Field Update As of the week of September 7, the Parks Division has assumed responsibility for maintenance of the newly completed Buri Buri School Ballfield. This field has the ability to accommodate youth baseball as well as youth soccer games and practices. Having another field that can be programmed for baseball and soccer will help with scheduling and allow for other heavily used fields to be
rested, improving their overall condition. The Parks Division is looking forward to maintaining this new field at a high standard. Hickey Boulevard Debris Clearance For many years, the shoulder area on Hickey
Boulevard between Longford Drive and Dunman Way had been overgrown with blackberry, ivy, and other invasive plant species. Parks staff were able to clear this area making it much more visible and reducing invasive species. This area is now safer for
residents who were concerned about nesting animals and potential fire danger. This clean-up has additionally improved the aesthetics of the area that was rather unsightly before the project.
Before
After
Bi-Weekly Update September 24, 2020
Page 2 of 3
Sellick Park Parks staff have been working on improving the amenities at Sellick Park. Concerns were brought up about a rusting trash can that has since been removed. Additionally, there was an issue regarding
a damaged equipment housing on a Sprint cellular tower located in the park. This issue has been
reported to Sprint’s maintenance team. Additionally, Parks staff are working to replace the main entrance sign to the park, which was knocked down by vandals. This will include relocating irrigation lines and changing landscape around the sign area.
Linden and Pine Greenspot
Due to the streetscape construction on Linden Avenue, the water at the Linden and Pine greenspot was shut off. Recently Parks Division staff have restored irrigation to this area and made minor repairs to irrigation that were not construction related. With these repairs and water restored the turf on this corner will return to green in short order.
The greenspot at the corner of Linden Avenue and Hillside Avenue is likewise very dry. This is due to poor water pressure experienced at this site off of the CalWater distribution line. Staff will explore measures to repair this after consultation with CalWater.
Facilities Update
Magnolia Senior Center Vandalism On August 24, staff was alerted that someone broke into the Magnolia Center. One of the glass doors at the entrance on Grand
Avenue was broken out entirely. SSFPD was called to investigate the incident, and the Building Maintenance team ordered new glass for the door and install plywood to secure the building. The specialty glass took about a week to manufacture and the Building Maintenance team installed it as soon as it arrived. The Park and
Recreation Department will be working with IT to install cameras around the building to deter any future unauthorized attempts to enter the building. No damage to the interior of the building or missing property was reported.
EOC Control Center Project Building Maintenance staff was asked by the Fire Department to assist with a new video display installation project at the Emergency Operations Center (EOC).
Building Maintenance staff worked with the Fire Department to design a display mount backing strong enough to support the new monitors and still have a tidy appearance. Building Maintenance staff
then purchased a maple plywood product, cut it to size and mounted it above the existing white boards. The contractor was then able to mount the display screens and complete the project.
Bi-Weekly Update September 24, 2020
Page 3 of 3
Sneeze Guards Building Maintenance staff was asked by Recreation staff to build custom sneeze guards for
childcare facilities. Childcare staff had some specific attributes to meet their needs. Once the bases
were fabricated, staff cut and mounted the plexiglass barriers. Recreation staff is very satisfied with the end product and requested three more. Building Maintenance staff have since completed two sneeze guards and deployed them to the different sites.
.
Orange Pool Break In On Tuesday, September 15, Acting Recreation Supervisor Brian Noce made his weekly visit to check on Orange Pool and discovered the front door unlocked as well as one of the emergency exit
doors in the natatorium off of its hinges. He immediately reported the incident to the Police
Department, who quickly responded to the scene. Fortunately, the incident was recorded by security cameras, which should aid in the investigation. Once police officers completed their inspection of the building and investigation, Building Maintenance staff responded quickly to board up the emergency exit door. Staff is in the process of getting the door replaced. The interior
offices of the pool remained locked and nothing was vandalized, stolen, or broken. However, trash
was littered around the building and some of the pool’s fitness equipment was out of place. The pool remains closed to the public at this time as directed by the State of California Blueprint for a Safer Economy.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: October 1, 2020
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Upcoming Events Save the date for these upcoming events:
Halloween Drive-in Movie: Ghostbusters Friday, October 23, 2020 at 6:30 p.m. Location: Former shopping center at the corner of Spruce Ave. & El Camino Real Cost: Free. Pre-registration is required and will open in early October.
More information will be coming soon at www.ssf.net/rec. Dia de Muertos/Day of the Dead Virtual Art Show October 26 – November 22, 2020 (Artwork submission deadline: Thursday, October 15, 2020)
Location: www.ssf.net/culturalarts
Cost: Artist entries and public participation are both free. Donations are accepted. 47th Annual Thanksgiving Fun Run (Virtual) November 14 – 22, 2020
Location: Participant’s choice
Cost: $5 ages 13 and up. $15 for a t-shirt. Kids 12 and under are free. This year’s 47th annual Thanksgiving Fun Run will take place virtually for the first time between November 14 – November 22. Participants will have the week to run or walk their 5k and can do it multiple times if desired.
Each registered participant can track their time using any app or device (MapMyRun, Apple Health, Samsung
Health, Run Tracker, Strava, Garmin, FitBit, or any other device/mobile app). Prizes will be awarded to the top participants in each age group and everyone will receive a ribbon for participating. Registration will be ready the week of October 5, 2020. More details will be available at www.ssf.net/rec. Recreation Division Poor Air Quality Cancellation Policy
Given the Recreation Division’s recent focus on developing outdoor programs and the unfortunate, ongoing impact of poor air quality, the Parks and Recreation Department has established a poor air quality cancellation policy to guide decisions about when recreation programs should be cancelled and allow for the timely
notification to program participants.
Information available at www.airnow.gov is used to determine the Air Quality Index (AQI) and its impact to
Bi-Weekly Update October 1, 2020
Page 2 of 4
departmental activities. AQI in Good (0 – 50) or Moderate (51 – 100) ranges
• An AQI in this range does not impact indoor or outdoor activities. AQI in Unhealthy for Sensitive Groups (101 – 150) ranges
• An AQI of 126 or higher will result in the cancellation of outdoor activities, although activities
may be cancelled with a lesser AQI in this range as determined by the Department’s management team.
• All indoor activities will be allowed to continue.
AQI in Unhealthy (150 – 200) range or higher
• All outdoor activities will be cancelled.
• Indoor activities will be reviewed and cancelled on a case by case basis.
• All Childcare Programs will be closed. Timing of Notification To the extent possible, the Parks and Recreation Department will review the air quality forecast and make decisions about program cancellations in advance. However, the Department may still cancel
programs outside of this notification period if the air quality near or at the time of the program is deemed to be unsafe to staff or participants. Cancellation of programs that start in the morning (i.e., Childcare Programs, Park to Park, Tennis Reservation Program): When air quality is a concern, program cancellations will be determined by
3:00 p.m. the day before the program, based on the air quality forecast, to allow time to notify participants. Cancellation of programs that start in the afternoon: Program cancellations will be determined by 10:00 a.m. on the day the program is scheduled to take place.
Cultural Arts Update
Virtual Art Show Celebrating Day of the Dead
The Cultural Arts Commission presents its first virtual art gallery exhibit, celebrating the cultural traditions of
Dia de Muertos/Day of the Dead. It will run from Monday, October 26 through Sunday, November 22. The 2020 pandemic caused the cancellation of several annual Commission art gallery shows. Due to ongoing restrictions, the Commission is offering this originally scheduled art gallery event as an online experience. Digital image entries of 2-dimensional and 3-dimensional art works are invited. There is no charge for artist submissions. Artists
interested in submitting entries may download the complete guidelines from the Current Opportunities for Artists
link at www.ssf.net/culturalarts. Viewing will be open to the public and free. The platform for this exhibit will be through Padlet.com. The link to the gallery will be available through www.ssf.net/culturalarts.
In conjunction with the art exhibit there will be a downloadable art craft activity designed by Commissioner
Bi-Weekly Update October 1, 2020
Page 3 of 4
Lenita Boldenweck. The activity involves the creation of Day of the Dead masks and skeleton. The craft activity will be accessible through social media and www.ssf.net/culturalarts.
Northern California Public Art Administrators Meeting
Cultural Arts Specialist, Ercie Santos, attended the virtual online meeting of the Northern California Public Art Administrators Network (PAAN) on Friday, September 18, 2020. The PAAN administrators represent a regional network of government agencies and art consultants that meet to discuss specific public art issues in their
communities and statewide at large. There were approximately 21 participants representing cities throughout the
Bay Area. The meeting focused on racial and cultural equity initiatives and challenges in local art programs. The three specific areas outlined were program initiatives and how they related to citywide efforts; communications and outreach efforts; and opportunities for emerging artist development. Comments were mixed
from cities that already had initiatives in place and fairly successful artist development programs to municipalities
that due to limited budget and staffing had no initiatives. Interestingly, several attendees remarked that though their cities already had racial equity statements or plans, that the implementation was a problem and often lacking. Some cities had hired consultants to help draft appropriate language in artist’s call and other outreach and communication materials. One participant expressed the need to personally reach out via phone to community
representatives in order to locate artists that could genuinely represent their specific cultural or racial population.
This effort was time consuming but more successful than other types of outreach such as social media or newsletters. The next PAAN meeting is planned for January 2021.
Orange Pool Still Closed Under “Substantial” COVID Tier Under the guidelines established by California’s Blueprint for a Safer Economy, indoor swimming pools must remain closed under the “substantial” tier (red), which is the current tier for San Mateo County. Unfortunately,
Orange Pool cannot resume modified operations until San Mateo County reaches the next “moderate” tier (orange). The Department has received several inquiries from the public wanting the pool to open. Staff is hopeful the COVID numbers in San Mateo County will continue to decrease so the Department can once again open Orange Pool and provide a much-needed service to the community.
Currently, Acting Aquatics Supervisor, Brian Noce, is teaching and recertifying Parks and Recreation employees in CPR, AED, and First Aid. Brian has been an instructor with the American Red Cross for about 12 years and looks forward to this new opportunity to certify and recertify the Parks and Recreation employees. Orange Park Tennis Court Reservation Program Continues Through October
The Department continues to offer the public the opportunity to reserve tennis courts at Orange Park between the hours of 8:00 a.m. – 12:00 p.m. and will continue to do so until the end of October. Tennis players have commented on how much they enjoy the opportunity to reserve courts and have staff on site to confirm reservation times as well as open and close the park bathrooms while they are on duty.
Park to Park Recreation Program The Park to Park program will continue to operate at various parks throughout the community and supply outdoor
Bi-Weekly Update October 1, 2020
Page 4 of 4
games and sport equipment for families to enjoy a day of activities outdoors. The program has been extended and will run through the end of October from 2:30 p.m. – 5:00 p.m. Monday through Thursday.
Parks that are included in the weekly schedule include: Orange Park, Avalon Park, Alta Loma Park, Westborough
Park, Paradise Valley, and Irish Town Green. Recreation staff will be offering many different types of sporting activities such as badminton, volleyball, soccer, corn hole, kite flying, and many other exciting games and activities for families to enjoy. Jim Reidy, Sports Program Recreation Leader, will be the lead person monitoring the program each week. Sports Coordinator Bill Stridbeck will also be assisting each week along with various
part-time recreation staff members as needed.
Fall Youth Sports Camps Public health guidelines still limit youth sports programs to operate with stable cohorts and social distancing.
Given this guidance, Sports Coordinator, Bill Stridbeck, has implemented two outside sports camps. Bill was able to fill a 3rd – 5th grade RAPP Basketball Camp along with a 5th – 8th grade Flag Football Receiving Camp. Both camps began the week of September 21, and are complying with the public health regulations. RAPP basketball camp is being held on the blacktop area of Paradise Valley Park, which has several six-foot rims to make it easier
for the children to shoot the basketball. The Flag Football Camp is held at Orange Park and concentrates on
receiving drills and passing routes to better prepare the campers for the upcoming middle school flag football league. Feedback has been positive. Staff continues to make plans for alternative sports offerings through the next season,
including running more outdoor camps, if mandatory modifications to youth sports programs still apply.
Parks &Recreation
Department staff
members (front, left to right) Cynthia Lin, Jim Reidy, and Bill Stridbeck pose
with Park to Park
participants in the background.
La Catrina by Evangelina Portillo
South San Francisco Cultural Arts Commission
VIRTUAL ART GALLERY EXHIBIT
Exhibit Dates:
October 26 through
November 22
For online exhibit visit
www.ssf.net/culturalarts
Featuring 2-D & 3-D Art
For Information:
Ercie Santos, Cultural Arts Specialist
[email protected]
PH: (650) 829-3810
SSF Parks and Recreation Department
(650) 829-3800
2020
Entry & Viewing - Free!
Artists Entry Deadline:
Thursday, October 15
Digital images and
Online application only
Guidelines and Entry Form available at
www.ssf.net/culturalarts - Select the
“Current Opportunities for Artists” link
La Catrina by Evangelina Portillo
La Ciudad de Sur San Francisco
Comisión Cultural de Artes
Exposición de Arte En Línea Celebrando
Fecha de Exposición:
26 de Octubre hasta
22 de Noviembre
Para el sitio en linea, seleccione
www.ssf.net/culturalarts
Presentando
Obras de Arte en 2-D & 3-D
2020
Información:
Ercie Santos, Cultural Arts Specialist
[email protected]
PH: (650) 829-3810
South San Francisco
Departamento de Parques y Recreación
(650) 829-3800
Entrada - Gratis
PARA LOS ARTISTAS
La fecha tope: Jueves, 15 de Octubre
Solo imágenes digitales
Información, Reglas y Formulario
de Aplicación disponible en
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CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: October 8, 2020
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks Update
Sign Hill Virtual Walk Throughout this summer and going into fall, Parks staff assigned to the Sign Hill Habitat Restoration Project have been collaborating with San Bruno Mountain Watch to create a virtual guided hike for Sign Hill. The hike will be available for free on both the Google and Apple app
stores in the coming weeks as part of a larger collection of hikes for San Bruno Mountain. The hike will feature important moments in Sign Hill’s history with photos, quotes, and videos. This exciting collaboration will ensure that City residents continue to have opportunities to safely engage with the Sign Hill Habitat Restoration Project despite COVID-19. This project also serves as a great opportunity to activate youth and adults to explore Sign Hill safely and responsibly,
while educating them about this valuable historic and environmental resource that can be found within their own backyard. Coastal Cleanup On Saturday, September 26, fifteen volunteers representing “Team
South San Francisco” participated in Coastal Cleanup 2020. This year's Coastal Cleanup was adapted to keep volunteers safe during COVID-19 by formatting it as a remote cleanup event. Instead of gathering in one location, volunteers were encouraged to remove litter
in their neighborhood or local parks. Volunteers recorded the trash
they picked up using the Clean Swell app, which categorizes the trash items and averages weights of items found during the cleanup. Over 25 pounds of trash, approximately 451 trash items, was removed from our community.
While this year saw fewer volunteers than our normal coastal cleanup, the overall event was a success throughout the region, and South San Francisco was able to engage volunteers in a new format. In total, the San Mateo County Coastal Cleanup effort picked up 9,710 pounds of trash, engaging a total of 1,500 volunteers. South San Francisco Parks and Recreation Department was
one of many teams organized by San Mateo County Health working to keep our waterways and
city clean. The Parks Division plans to continue to use the Clean Swell app throughout the year to help engage
Bi-Weekly Update October 8, 2020
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volunteers and incentivize our residents to help keep our city clean year round. It has in-app “rewards” and allows for metrics to be tracked so residents can engage in friendly competition, seeing who can pick up more trash. This will be advertised on our Parks and Recreation webpage
for residents to learn more, and the Division’s Natural Resources staff members will help run and
monitor the program. Playgrounds Re-opening On Tuesday, October 29, the State announced that playgrounds may begin to open. Unfortunately,
this guidance was not provided ahead of time and cities across the State have had to react quickly
to respond to public pressure. The Parks Division has created a timeline and plan to be able to regularly clean and sanitize playgrounds beginning on October 14, 2020. Initial playground sanitization will happen prior to then, but regular scheduled cleaning will not be implemented until that date. Until that time, playgrounds are considered to be “use at your own risk,” and the Division
has posted safety guidelines and warnings at each playground entrance. Additionally, information
regarding these guidelines has been distributed via email newsletter. Playgrounds will receive an initial disinfecting hose down using a chlorine solution, and then a regular cleaning of frequently touched surfaces at least once a day, if not more. More permanent
signage will also be installed informing residents how to use playgrounds safely, and establishing
a maximum capacity for each playground. As playgrounds are reopening, the Parks Division will also be opening bathrooms to accommodate frequent hand washing requirements. Restrooms will be cleaned twice a day starting on October 14, but will remain closed until then.
Facilities Update
Magnolia Center Interior Painting Update Building Maintenance staff has been working on repairing and painting the walls in the large bingo room and reception area at the Magnolia Center. The walls have blistered and peeled over the years
due to water infiltration from the skylight. Using scaffolding and a man-lift, staff has been able to repair the damaged sheetrock and paint the top of the very high walls. Staff also spent weeks in detailed painting the dedication message in the bingo room. The message was painted in gold to contrast the walls, so it really stands out, as intended. The Building Maintenance staff will continue painting, as time permits.
Bi-Weekly Update October 8, 2020
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MSB Social Hall Floors Refinishing
Last week, Building Maintenances staff, working with a contractor refinished the Social Hall
hardwood floor at the Municipal Services Building. This was an optimal time to work on the floors while the building is closed to the public and any events. The floor was cleaned and buffed to remove any dirt and light scratches. Then two coats of polyurethane was applied to protect the floors. The floor is now ready for the next event, once the building has been reopened.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: October 15, 2020
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Cultural Arts Update California Alliance of Public Art Administrators Network Meeting Update
Cultural Arts Specialist, Ercie Santos, attended a virtual California Alliance of Public Art Administrators Network (CAPAA) meeting on Friday, October 2. These administrators represent the statewide network of government agencies and art consultants that meet monthly to discuss specific public art issues. The meeting’s focus was on understanding current systems and considering solutions allowing for racial equity in outreach and selection for public art opportunities. Specific topics included breakout discussions on policy level, staffing levels, selection
processes, and program development. The challenge of Proposition 29 restrictions, which does not allow race or affirmative action as a selection criteria, were also mentioned. Overall recommendations involved incorporating training, mentorship and stepping stone programs, utilizing easily understandable RFP and other similar documents, and facilitating conversations with artists on current processes and how they encourage or discourage participation.
Day of the Dead Craft Activity A special interactive feature of the Día de Muertos (Day of the Dead) Virtual Art Exhibit is a mask/skeleton craft activity designed by Cultural Arts Commissioner Lenita Boldenweck. The first 2018 presentation of the Day of the Dead show included several different craft activities that engaged many delighted guests. Since the pandemic
limited activities to virtual presentations, the Commission agreed that this interactive component was an important addition to the virtual art exhibit. Día de Muertos (Day of the Dead) is observed in late October and early November in Mexico and world-wide in regions with people of Mexican ancestry. This joyful cultural tradition honors the life of deceased family members
and friends. An integral symbol is the elaborate skull make-up and costume of traditional characters. The skeleton serves to exemplify the dead mischievously imitating the living. People represent the skull in masks or face painting that can signify deceased relatives, friends, or a self-expression.
Mask kits will be distributed at upcoming Park and Recreation events including Park to Park, Movie Night and by the Senior Services Program. The template and instructions will be available to download on the Cultural Arts Commission webpage at www.ssf.net/culturalarts. Social
media outreach will also be incorporated for the public to take advantage
of this cultural art activity.
Bi-Weekly Update October 15, 2020
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Halloween Movie Night Update The Parks and Recreation Department is thrilled to offer the South San Francisco residents a safe, socially
distanced community event. On Friday, October 23, registered participants will enjoy a drive-in movie at the old
shopping center at the corner of Spruce Avenue and El Camino Real. The featured film will be the 1984 crowd favorite “Ghostbusters.” Registration opened to the public on Monday, October 5 and filled up within 2 hours of opening. There are currently 100 cars registered and over 350 individuals estimated to be in attendance. While there are a large number of people on the waitlist, the Department’s first priority is to keep the community
members safe. In following both County and State guidelines, cars will be spaced 6-feet apart, therefor limiting
the total number of attendees who can be accommodated for this event. Attendees of the drive-in movie have the option to participate in the Halloween car decorating competition. This car decorating contest is another opportunity for community members to get in the Halloween spirit.
Parks and Recreation staff worked with the Economic and Community Development Department to connect with
the property owner of the former shopping center at Spruce Avenue and El Camino Real. The property owner generously agreed to let the City use his property for this event, free of cost. In the generous spirit of the community, neighboring See’s Candies also donated some sweets to be distributed at the drive-in movie. Staff have heard from several residents who expressed appreciation for an opportunity to safely gather as a community
during this pandemic.
Halloween Virtual Costume Contest Throughout the month of October, residents are encouraged to safely get into the Halloween spirit. The Parks
and Recreation Department has created a virtual Halloween costume contest. All South San Francisco residents are eligible to enter and a prize will be awarded to the top winners in each category. Photos will be shared on the South San Francisco Parks and Recreation Department’s social media accounts. Whether they are spooky, silly, or creative, we cannot wait to see the costumes! The deadline to enter the contest is 5:00 p.m. on Thursday, October 29. For more information and details on how to submit a picture visit www.ssf.net/rec or call the Parks
and Recreation office at (650) 829-3800. The Great-Jack-O-Lantern Hunt The Parks and Recreation Department is also encouraging the community to join in the great jack-o-lantern hunt.
This year, residents are encouraged to create and display jack-o-lantern pumpkins around their homes for neighbors to see. Carve a pumpkin, decorate with sidewalk chalk, or use the template provided by the Parks and Recreation Department to create these festive pumpkins. When walking around your neighborhood count to see how many jack-o-lanterns you can find!
S o u t h S a n F r a n c i s c o
P a r k s & R e c r e a t i o n D e p a r t m e n t
I n v i t e s t h e C o m m u n i t y t o o u r 1 s t
C o r n e r o f S p r u c e A v e & E l C a m i n o R e a l
F r e e E v e n t *
*Pr e-Reg is t ra t ion i s r e qu ired as s paces a r e li m i ted
WHO YA GONNA CALL...
A ttend ee s are enc ourage d to g et i n to the Hallow ee n spiri t and
p art icipate in our Spoo ky Car Comp etit io n !
H a l l o w e e n D r i v e -I n M o v i e N i g h t
F r i d a y , O c t o b e r 2 3
6 :3 0 P M