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Home My WebLink AboutReso 171-2020 (20-648)City of South San Francisco P.O. Box 711 (City Hall, • 400 Grand Avenue) South San Francisco, CA • City Council Resolution: RES 171-2020 File Number: 20-648 Enactment Number: RES 171-2020 RESOLUTION AMENDING AN EXISTING SHUTTLE SERVICES AGREEMENT WITH PARKING COMPANY OF AMERICA, LLC (PCAM) BY AN AMOUNT OF $942,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $2,372,305 AND EXTENDING THE TERM UNTIL JUNE 30, 2022 FOR THE OPERATIONS OF THE SOUTH CITY SHUTTLE. WHEREAS, on May 7, 2020, the San Mateo County Transportation Authority Board of Directors programmed and allocated $1,002,225 from the Measure A Local Shuttle Program Category ("Measure A Funds") for the City of South City Shuttle Project ("the Project"); and WHEREAS, the City is required to provide a 25% match in the amount of $334,075 for the Project; and WHEREAS, the total project budget is $1,336,300 and adequate funds are budgeted for the Project; and WHEREAS, due to the Covid-19 pandemic, South City Shuttle operations were modified to provide service to its clockwise route and halted its counter clockwise service, subsequently causing a reduction in shuttle operations costs; and WHEREAS, the existing agreement with PCAM, LLC provides shuttle services and includes provisions to extend the agreement; and WHEREAS, the City desires to extend the term of the agreement and amend the not to exceed amount. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby approves the Third Amendment to the Shuttle Services Agreement with PCAM, LLC of Los Angeles, California, attached hereto as Exhibit A; extending the term until June 30, 2022 and authorizing an additional $942,000 in compensation, for a total amount not to exceed $2,372,305. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the documents on behalf of the City upon timely submission by PCAM, LLC signed agreement amendment and all other documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other necessary actions consistent with the intent of this resolution. City of South San Francisco Page 1 File Number. 20-648 Enactment Number. RES 171-2020 At a meeting of the City Council on 11/24/2020, a motion was made by Councilmember Matsumoto, seconded by Councilmember Nicolas, that this Resolution be approved. The motion passed. Yes: 5 Mayor Garbarino, Vice Mayor Addiego, Councilmember Nagales, Councilmember Nicolas, and Councilmember Matsumoto Attest by "'8'VM ;L osa Govea Acosta, City Clerk City of South San Francisco Page 2 3rd AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND PCAM, LLC THIS THIRD AMENDMENT TO THE SHUTTLE SERVICES AGREEMENT is made at South San Francisco, California, as of November 24, 2020 by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and PCAM, LLC (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On July 1, 2016, City and Contractor entered that certain SHUTTLE SERVICES AGREEMENT (“Agreement”) whereby Contractor agreed to provide shuttle services for the South City Shuttle. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. Section 8.2 of the Agreement allows for extensions for two (2) additional two (2) year terms. On June 20, 2018, City and Contractor agreed to extend the Agreement for an additional two-year term until June 30, 2020. Subsequently, on June 29, 2020, City and Contractor agreed to extend the Agreement for an additional six (6) months until December 31, 2020. C. City and Contractor now desire to amend the Agreement for an additional eighteen (18) month term and to amend certain terms contained therein, including the total compensation amount. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1.1 Term of Service. The December 31, 2020 end date for the term of services identified in Section 1.1 of the Agreement is hereby replaced with June 30, 2022. 3. Section 2. Compensation. Section 2 of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed Two Million Three Hundred Seventy Two Thousand Three Hundred Five Dollars ($2,372,305), with the understanding that up to $1,430,305.00 has already been paid to Contractor. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Dated: CITY OF SOUTH SAN FRANCISCO PCAM, LLC By: By: Mike Futrell, City Manager Eric Chaves Approved as to Form: By: City Attorney SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. 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RUJDQL]DWLRQ VKRZQ LQ WKH 6FKHGXOH DERYHEHFDXVHRISD\PHQWVZHPDNHIRULQMXU\RU GDPDJH DULVLQJ RXW RI \RXU RQJRLQJ RSHUDWLRQV RU \RXUZRUNGRQHXQGHUDFRQWUDFWZLWKWKDWSHUVRQ RU RUJDQL]DWLRQ DQG LQFOXGHG LQ WKH SURGXFWV FRPSOHWHG RSHUDWLRQV KD]DUG 7KLV ZDLYHU DSSOLHV RQO\ WR WKH SHUVRQ RU RUJDQL]DWLRQ VKRZQ LQ WKH 6FKHGXOHDERYH WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENTCALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be __2___% of the California workers’ compensation premium otherwise due on such remuneration. Schedule Person or Organization Job Description Any person or organization for whom you are required by written contract or agreement to obtain this waiver of rights from us All Operations Notes: 1. This endorsement may be used to waive the company’s right of subrogation against named third parties who may be responsible for an injury. 2. The sentence in ( ) is optional with the company. It limits the endorsement to apply only to specific jobs of the insured, and only to the extent that the insured is required to obtain this waiver. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 04/24/20 Policy No. RM1WC00057201 Endorsement No. Insured PCAM LLC Insurance Company Everest Premier Insurance Company Countersigned By ¤¤ 1983 National Council on Compensation Insurance. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Any person or organization for whom you are required by written contract or agreement to obtain this waiver of rights from us This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 04/24/20 Policy No. RM1WC00057201 Endorsement No. Insured PCAM LLC Premium Insurance Company Everest Premier Insurance Company Countersigned by ____________________________________ WC 00 03 13 (Ed. 4-84) EXHIBIT A Certificate Of Completion Envelope Id: 77AB046349FB4E41902CDE5229E7F5F7 Status: Completed Subject: Please DocuSign: 2nd Amendment for South City Free Shuttle Services Agreement Source Envelope: Document Pages: 79 Signatures: 6 Envelope Originator: Certificate Pages: 5 Initials: 1 Marissa Garren AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Stamps: 1 329 Miller Ave South San Francisco, CA 94080 [email protected] IP Address: 209.234.100.130 Record Tracking Status: Original 9/16/2020 5:16:45 PM Holder: Marissa Garren [email protected] Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Carahsoft OBO City of South San Francisco Location: DocuSign Signer Events Signature Timestamp Dave Bockhaus for EK [email protected] Deputy Director Public Works City of South San Francisco Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 209.234.100.130 Sent: 9/16/2020 5:30:43 PM Viewed: 9/16/2020 6:46:18 PM Signed: 9/16/2020 7:14:45 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Claire Lai [email protected] Signing Group: City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 206.169.145.130 Sent: 9/16/2020 7:14:51 PM Viewed: 9/16/2020 11:24:24 PM Signed: 9/16/2020 11:25:40 PM Electronic Record and Signature Disclosure: Accepted: 9/16/2020 11:24:24 PM ID: abfe74eb-bb8f-408a-98da-dbd7ddbaae0f Mike Futrell [email protected] City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 76.210.6.93 Sent: 9/16/2020 11:25:50 PM Viewed: 9/17/2020 7:47:54 AM Signed: 9/17/2020 7:48:05 AM Electronic Record and Signature Disclosure: Accepted: 9/17/2020 7:47:54 AM ID: a094500b-d257-4327-8557-d80c9cf654e3 Signer Events Signature Timestamp Rosa Govea Acosta [email protected] City Clerk City of South San Francisco Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.161.78.110 Sent: 9/17/2020 7:48:11 AM Viewed: 9/18/2020 4:59:24 PM Signed: 9/18/2020 5:47:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/17/2020 7:48:11 AM Certified Delivered Security Checked 9/18/2020 5:39:51 PM Signing Complete Security Checked 9/18/2020 5:47:08 PM Completed Security Checked 9/18/2020 5:47:08 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO City of South San Francisco (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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