HomeMy WebLinkAboutMinutes 2020-12-09 @7:00V'CK SAN MINUTES
REGULAR MEETING
U C
., CITY COUNCIL
�gtrioR�P CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, DECEMBER 9, 2020
7:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with
California Governor Newsom's Executive Orders N-25-20 and
N-29-20 and COVID-19 pandemic protocols.
1. CALL TO ORDER Mayor Garbarino called the meeting to order at 7:00 p.m.
2. ROLL CALL Present: Councilmembers Matsumoto, Nagales, and Nicolas,
Vice Mayor Addiego, and Mayor Garbarino.
REMOTE PUBLIC COMMENTS
3. Members of the public wishing to participate were encouraged to submit public comments in
writing in advance of the meeting to all-cc@ssfnet by 4: 00 p.m. on Wednesday, December 09,
2020. The following individuals provided remote public comments:
• Russell Lee
• Marcela Rivera
4. Resolution No. 182-2020 canvassing returns and declaring results of the 2020 Statewide
General Election of November 3, 2020.
Assistant City Clerk Avila read the resolution canvassing returns and declaring results of the 2020
Statewide General Election of November 3, 2020.
Motion — Vice Mayor Addiego/Second – Councilmember Nagales: to approve Resolution No.
182-2020 canvassing returns and declaring results of the 2020 Statewide General Election of
November 3, 2020 by roll call vote: AYES: Councilmembers Matsumoto, Nicolas, and Nagales,
Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
5. Outgoing comments from Councilmember Matsumoto
Councilmember Matsumoto delivered outgoing remarks.
6. Outgoing comments from Mayor Garbarino
Mayor Garbarino delivered outgoing remarks. The Council read a Proclamation honoring him for
his years of service.
7. Public Comments by Elected Officials for outgoing Councilmembers. The following Elected
Officials provided remote public comments:
• California Assemblymember Phil Ting
• California Assemblymember Kevin Mullin
• San Mateo County Supervisor Dave Pine
• San Mateo County Supervisor David Canepa
• Daly City Councilmember Pamela DiGiovanni
• Brian Perkins from the Office of Congresswoman Jackie Speier
• Honorable Pradeep Gupta
• San Bruno Mayor Rico Medina
• South San Francisco Unified School District Trustee Eddie Flores
• California State Senator Josh Becker
• Millbrae City Councilmember Gina Papan (email read by Assistant City Clerk Avila)
• Steven Mattas
• California State Senator Scott Wiener
• James RuiGomez from the San Mateo Council Building Trades Council
• Daly City Vice Mayor Juslyn Manalo
• Ray Larios
• Honorable Wayne Lee
• San Mateo County Harbor District Board Commissioner Virginia Chang Kiraly
• Jefferson Union High School District Board of Trustee Nick Occhipinti
Vice Mayor Addiego recognized various elected officials in attendance. He thanked Mayor
Garbarino and Councilmember Matsumoto for all their years of public service in South San
Francisco.
Councilmember Nagales recognized and thanked Councilmember Matsumoto for her years of
service. He also thanked and recognized Mayor Garbarino for his years of service.
Councilmember Nicolas expressed her admiration for Councilmember Matsumoto and thanked her
for her dedication to the City. She recognized Mayor Garbarino for his years serving the City and
thanked him for his service.
Meeting recessed: 8:43 p.m.
Meeting resumed: 8:48 p.m.
8. Vice Mayor resumes meeting
9. Vice Mayor declares the purpose of the meeting: Reorganization of the City Council
a. Virtual Oaths of Office administered to incoming Councilmembers:
Oaths of Office were administered as follows:
Elected Oficial
Mark Nagales, District 2
James Coleman, District 4
REGULAR CITY COUNCIL MEETING
MINUTES
Sworn in by:
Amy Lam and Aiden Nagales
Hector Camacho- President of the San
Mateo County Board of Education
DECEMBER 09, 2020
PAGE 2
Public comments were provided by the following individuals:
• Marcela Rivera
• Edward Holman
b. Nominations for Mayor; close of nominations; appointment
Motion — Councilmember Nagales/Second – Councilmember Nicolas: to nominate and appoint
Honorable Mark Addiego to serve as Mayor of the City of South San Francisco by roll call vote:
AYES: Councilmembers Nagales, Nicolas, Coleman, and Vice Mayor Addiego; NAYS: None;
ABSENT: None; ABSTAIN: None.
c. Nominations for Vice Mayor; close of nominations; appointment
Motion Councilmember Nicolas/Second – Councilmember Coleman
Honorable Mark Nagales to serve as Vice Mayor of the City of South
vote: AYES: Councilmembers Nagales, Nicolas, Coleman and Mayor
ABSENT: None; ABSTAIN: None.
10. Incoming remarks from Councilmember Coleman, District 4
Councilmember Coleman delivered incoming remarks.
11. Incoming remarks from Councilmember Nagales, District 2
Vice Mayor Nagales delivered incoming remarks.
12. Incoming remarks from Mayor
Mayor Addiego delivered incoming remarks.
: to nominate and appoint
San Francisco by roll call
Addiego; NAYS: None;
1. CALL TO ORDER Mayor Addiego called the meeting to order at 9:29 p.m.
2. ROLL CALL Present: Councilmembers Coleman and Nicolas, Vice Mayor
Nagales, and Mayor Addiego.
3. Report regarding options for filling a vacancy in an at -large City Council office. (Sky
Woodruff, City Attorney and Rosa Govea Acosta, City Clerk)
City Attorney Woodruff presented the report and provided background information on the vacant
City Council seat. He indicated that the at -large vacancy was due to the election of Vice Mayor
Nagales to represent District 2. State law requires the Council to fill the vacancy by February 5,
2021 and provided two options for the Council to proceed. He provided additional information on
the appointment process and indicated that holding a special election would cost between $600,000
and $700,000.
Councilmember Nicolas indicated she was inclined to vote for the appointment process due to the
substantial cost of holding a special election.
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 3
Vice Mayor Nagales went over the process of calling a special election with City Attorney
Woodruff. He indicated he was leaning towards supporting an appointment process.
Councilmember Coleman agreed with the Vice Mayor and stated that special elections had a
significantly less voter turnout. He agreed with public comment speakers that the person appointed
should not run for City Council in November 2022.
Mayor Addiego agreed with his colleagues' comments and indicated that the City and County of
San Francisco had recently asked an appointed member not to run in a future election.
Vice Mayor Nagales inquired whether there would be any legal recourse should the person
appointed change their mind about running for election in November 2022. City Attorney Woodruff
stated the Council could make it clear to the applicants; however, there would be no recourse should
they change their mind.
The consensus of the Council was to move forward with an appointment process.
CONSENT CALENDAR
The Assistant City Clerk duly read the Consent Calendar:
4. Motion to approve the Minutes for the meetings of October 14, 2020, October 21, 2020 and
October 27, 2020.
5. Report regarding Ritvik Kumar declining Housing Authority Commission appointment, and
Luis Antonio Mercado's continued service on the Commission until the next recruitment in
Spring of 2021. (Rosa Govea Acosta, City Clerk, and Sky Woodruff, City Attorney)
6. Report regarding Resolution No. 183-2020 approving an Agreement between the City of
South San Francisco and the San Mateo County Flood and Sea Level Rise Resiliency
District for shared maintenance services of the Colma Creek Flood Channel. (Eunejune
Kim, Public Works Director)
7. Report regarding adoption of Ordinance No. 1616-2020 amending Section 20.300.010 of the
South San Francisco Municipal Code ("Performance Standards") to include a reference to
the local agency override process (Adena Friedman, Senior Planner).
Motion — Councilmember Nicolas/Second – Councilmember Coleman: to approve Consent
Calendar items 4-7 by roll call vote: AYES: Councilmembers Nicolas and Coleman, Vice Mayor
Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
Vice Mayor Nagales recused himself from the meeting at 9:50 p.m.
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 4
PUBLIC HEARING
Public Hearing opened: 9:51 p.m.
Report regarding a public hearing on the Program Year 2019-20 (PY 19-20) Consolidated
Annual Performance and Evaluation Report (CAPER) for the Community Development
Block Grant Program and adopting a resolution approving the PY 19-20 CAPER and
authorizing its submittal to the U.S. Department of Housing and Urban Development
(Heather Ruiz, Acting Community Development Coordinator)
Acting Community Development Coordinator Ruiz presented the Consolidated Annual
Performance and Evaluation Report (CAPER) for Program Year 2019-2020. She thanked the
Community Development Block Grant (CDBG) Subcommittee and stated that HUD requires
jurisdictions that receive CDBG funds to submit a year-end CAPER. The CAPER describes how the
City utilized its CDBG funds to address the City's housing and community development needs. It
further compares the City's accomplishments to the goals set in the PY 19-20 Annual Action Plan
(AAP). The CAPER outlines the funded activities, residents served, and a comprehensive
accounting of all CDBG funds.
In PY 19-20, the City spent $595,666 in CDBG funding and $16,171 in HOME administrative
funding received from the San Mateo County HOME Consortium. The City used these CDBG
funds to support a number of programs including public services, home repair programs, and public
improvements. There were one hundred forty nine (149) individuals served through the City's
public service programs, which provided foster youth services, rape trauma services, and other
public services. Two hundred and thirty two (232) individuals either experiencing homelessness or
at risk of homelessness were served through housing and homeless services providers. Twenty (20)
persons received comprehensive fair housing services, including case investigations, consultations,
and referrals through the City's fair housing program. Twenty-six (26) households were served
through the City's housing rehabilitation programs through organizations like Rebuilding Together
Peninsula, El Concilio of San Mateo County, and Center for Independence of Individuals with
Disabilities. Additionally, a portion of CDBG funds went toward the Gardiner Park Renovation
Project, which replaced the older play equipment and installed new rubberized safety surfacing.
Councilmember Nicolas stated she was very pleased with all the assistance provided to the residents
through the various programs and services.
Councilmember Coleman stated he was excited to be joining the CDBG Subcommittee.
Public Hearing closed: 9:59 p.m.
Motion— Councilmember Nicolas/Second Councilmember Coleman: to approve Resolution No.
184-2020, by roll call vote: AYES: Councilmembers Nicolas and Coleman, and Mayor Addiego;
NAYS: None; ABSENT: Vice Mayor Nagales; ABSTAIN: None.
Vice Mayor Nagales rejoined the meeting at 10: 00 p. m.
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 5
ADMINISTRATIVE BUSINESS
9. Report regarding a resolution approving an Access and Permit agreement between the City
of South San Francisco and the San Mateo County Flood and Sea Level Rise Resiliency
District, and a resolution awarding a construction contract to Minerva Construction Inc. of
San Francisco, California for the Orange Memorial Park Storm Water Capture Project
(Project No. sd1801) in an amount not to exceed $8,747,430, authorizing a total construction
budget of $11,371,659, and authorizing the City Manager to execute agreements on behalf
of the City. (Bianca Liu, Senior Civil Engineer)
Senior Civil Engineer Liu presented the report and provided background information on the Orange
Memorial Park Storm Water Capture Project. The Project's primary goal is to help the City and
Caltrans comply with the Regional Water Quality Control Board's (RWQCB) Municipal Regional
Permit (MRP) which stipulates a regulatory limit requirement for trash, mercury and
polychlorinated biphenyl (PCB) load reductions in waters flowing to San Francisco Bay. RWQCB
had established minimum pollutant load reduction limits for each county and its cities and the MRP
requires that a portion of the pollutant load reductions shall be through green infrastructure.
The City subsequently entered a second Cooperative Implementation Agreement, No.
D43CIASF0002 dated September 20, 2019, with Caltrans for a total amount of $6,000,000 which
allowed for expansion of the Project to increase the amount of water quality treatment provided in
terms of diversion, pretreatment, and infiltration capacity. The Project now includes a water capture
facility at this site with 30 cubic feet per second diversion and over 1.8 million gallons of storage,
which will capture and treat approximately fifteen percent of the average annual drainage volume in
Colma Creek at the Project site, which provides regional benefits to both South San Francisco and
additional areas in San Mateo County.
The Project consists of constructing a diversion and treatment structure to re -direct and treat storm
water runoff to remove trash, debris and sediment before storing the water in an underground,
multi-chambered storage reservoir. The system will also provide water quality treatment and
disinfection so that the water may eventually be used for irrigation in and around Orange Memorial
Park.
Senior Civil Engineer Liu presented Consultant Robert Dusenbury who provided details on the final
design of the project.
Councilmember Nicolas inquired about the project timeline. Mr. Dusenbury stated that the project
would begin in February 2021 with an estimated completion date of April 2022.
Senior Civil Engineer Liu provided an overview of the procurement methods, bid information,
project budget, and construction schedule.
Mayor Addiego thanked City staff and indicated he was very excited to get the project under
construction as it had been many years in the making.
Vice Mayor Nagales thanked City staff for all their work and asked that the community be informed
about the construction.
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 6
Councilmember Coleman suggested reaching out to the South San Francisco School District and
thanked staff for the presentation.
Councilmember Nicolas requested clarification on whose responsibility it was to ensure the forms
complied with current regulations. Senior Civil Engineer Liu indicated it had been an oversite by
staff; however, the form templates had since been updated to comply with current regulations.
9a. Resolution No. 185-2020 awarding a construction contract to Minerva Construction of San
Francisco, California for the Orange Memorial Park Storm Water Capture Project (Project
No. sdl80l) in an amount not to exceed $8,747,430 and authorizing a total construction
budget of $11,371,659.
Motion— Vice Mayor Nagales/Second Councilmember Nicolas: to approve Resolution No. 185-
2020, by roll call vote: AYES: Councilmembers Nicolas and Coleman, Vice Mayor Nagales and
Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
9b. Resolution No. 186-2020 approving and authorizing the City Manager to execute an Access
and Permit Agreement between the City of South San Francisco and the San Mateo County
Flood and Sea Level Rise Resiliency District for the Orange Memorial Park Storm Water
Capture Project.
Motion— Vice Mayor Nagales/Second Councilmember Nicolas: to approve Resolution No. 186-
2020, by roll call vote: AYES: Councilmembers Nicolas and Coleman, Vice Mayor Nagales and
Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
10. Report regarding Resolution No. 187-2020 authorizing the City Manager to execute a
consulting services contract amendment with Akel Engineering Group, Inc. of Fresno
California for the Sewer Master Plan (ssl80l) for $293,692 and authorizing Budget
Amendment 21.028 to add $225,000 for a total project budget of $725,000. (Jason Hallare,
Senior Civil Engineer)
Senior Civil Engineer Hallare presented the report and provided background information on the
Sewer Master Plan. The City of South San Francisco (City) prepared a Sewer Master Plan for the
East of 101 area, and was currently in the process of preparing a Citywide Sewer Master Plan
(ssl801) to include the West of 101 area. Akel Engineering Group, Inc. (Consultant) is the current
design consultant for the City. Akel Engineering prepared the East of 101 Sewer Master Plan and
was working on the Citywide Sewer Master Plan.
As the study of the West of 101 sewer system nears completion, inflow and infiltration (I&I) is
identified as the largest contributor to capacity issues among the sewer conveyance system and the
Water Quality Control Plant (WQCP). I&I increases the sewer flows on the sewer conveyance
system during storms as storm water inadvertently enters the sewer system. The added scope for the
current project is to monitor the West of 101 sewer basins to determine which basins are the largest
contributors to I&I introduced to the system. With this information, the City will determine future
CIP projects that will be the most cost effective at reducing the Citywide I&I. This additional study
will provide additional monitoring locations in order to focus I&I reduction efforts.
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 7
The staff had worked with the Consultant to identify the added scope of sewer basin I&I now
monitoring and determined that the proposed added scope will be an appropriate and effective use
of funds to inform future sewer infrastructure projects. The effort would monitor the sewer system
during the rainy season (January -March), update the Citywide Sewer Master Plan study with I&I
project lists and costs, and provide a Technical Memorandum by October 2021.
Councilmember Nicolas requested clarification on awarding Akel Engineering Group, Inc. with an
additional project and wanted to ensure it was the best option for the City. Senior Civil Engineer
Hallare stated that it was the best option for the City given the time constraints. Mr. Akel provided
further clarification on the project.
Councilmember Coleman requested clarification on the instruments used to monitor the pipelines.
Mr. Akel provided clarification on the meters used to monitor the pipelines.
Motion— Councilmember Nicolas/Second Councilmember Coleman: to approve Resolution No.
187-2020, by roll call vote: AYES: Councilmembers Nicolas and Coleman, Vice Mayor Nagales
and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
11. Report regarding a Resolution No. 188-2020 approving and authorizing the City Manager to
execute three agreements facilitating a Public Private Partnership with GTE Mobilnet of
California Limited Partnership, d/b/a Verizon Wireless (Tony Barrera, Director of
Information Technology)
Director of Information Technology Barrera presented the report and provided background
information on the project. The City of South San Francisco (City) is proposing to enter into three
agreements relating to wireless and fiber optic facility deployments with Verizon, to achieve a
public-private partnership (PPP). The PPP will allow new technologies and facilitate the installation
of fiber optic and wireless infrastructure throughout the City to improve the quality of life for
residents.
The PPP is comprised of a Strategic Joint Development Agreement (SJDA), a Conduit Occupancy
Agreement (COA), and a Small Cell Master License Agreement (MLA). The SJDA governs the
overall structure of the PPP, and the COA and MLA sets forth the terms for fiber optic facilities and
small cell wireless facilities deployment, respectively.
Collaboration between the City and Verizon involves significant investment from Verizon to build
required infrastructure to support the citizens living in the community, with the commitment by the
City to reduce its pole attachment rate for small cell deployment on City -owned light poles and
provide existing conduit space in City -owned conduits to accommodate Verizon's wireline
deployment. In return, through the proposed MLA and COA, the City will be able to receive
payment for the use of its light poles, recover administrative costs associated with processing small
cell applications and deployment, and retain control over the manner in which small cells and fiber
optic cables are deployed on City property, including aesthetics and design of small cell facilities.
The expansion of wireless and fiber optic infrastructure in the City would also beneficial to
accommodate future advancements in technology and digital services.
Vice Mayor Nagales inquired about the generated revenue stream. Director of Information
Technology Barrera indicated he would need Verizon Wireless to provide the information. Vice
Mayor Nagales proposed using the funds from the agreement to expand Wi-Fi throughout the City.
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 8
City Manager Futrell suggested approving the MLA tonight and allocating the funds in an
upcoming financial report to Council.
Motion— Councilmember Nicolas/Second Vice Mayor Nagales: to approve Resolution No. 188-
2020, by roll call vote: AYES: Councilmembers Nicolas and Coleman, Vice Mayor Nagales and
Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMNTS
12. C/CAG Committee Vacancies for Elected Officials. (Mayor)
Vice Mayor Nagales requested the support of the City Council to represent the City of South San
Francisco on the Association of Bay Area Governments (ABAG). The consensus of Council was to
nominate Vice Mayor Addiego and Rick Bonilla.
There was a consensus of the Council to nominate the following elected officials:
Domestic Violence Council- Ruben Abrica
Housing and Community Development Committee- Ron Collins and Donna Colson
Local Agency Formation Commission- Ann Schneider
San Mateo County Transportation Authority- Julia Mates and Carlos Romero
Councilmember Coleman would like to revisit the handling of public comments at City Council
meetings and requested the item be discussed at the next meeting.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 11:03 p.m.
Respectfully submitted by:
Cindy Uila
Assistant City Clerk
Approved by:
U� J
Mark A diego
Mayor
Approved by the City Council: 2- / 10 / 202 1
REGULAR CITY COUNCIL MEETING DECEMBER 09, 2020
MINUTES PAGE 9