HomeMy WebLinkAboutMinutes 2021-02-10 @7:009��CH SANF MINUTES
REGULAR MEETING
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CITY COUNCIL
c411FOCITY OF SOUTH SAN FRANCISCO
WEDNESDAY, FEBRUARY 10, 2021
7:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with
California Governor Newsom's Executive Orders N-29-20 and
N-63-20 and COVID-19 pandemic protocols.
CALL TO ORDER Mayor Addiego called the meeting to order at 7:00 p.m.
Meeting recessed: 7: 01 p.m.
Meeting resumed: 8:10 p. m.
ROLL CALL Present: Councilmembers Coleman, Flores and Nicolas, Vice
Mayor Nagales, and Mayor Addiego
AGENDA REVIEW
No Changes
ANNOUNCEMENTS FROM STAFF
None
PRESENTATIONS
1. Presentation regarding financing the Civic Campus and Street Paving Program. (Janet Salisbury,
Finance Director; Matthew Ruble, Principal Engineer; Jacob Gilchrist, Capital Projects
Director)
Finance Director Salisbury presented the report and provided an overview of the 2015 Measure W
voter -approved %2 cent sales tax current revenue and expenditures. She indicated that the city's
rating is AAA. The Civic Campus funding total cost is $191,800,000, which includes a 4.7 million
dollar fundraising target. In 2019, the city established a Joint Powers Authority called the South San
Francisco Public Facilities Financing Authority, revenue bond issuer, noting that the city's rating
allows it to borrow at a favorable rate.
Capital Projects Director Gilchrist presented the photovoltaic (solar) panel options for the Civic
Campus and Corporation Yard, an estimated additional cost of $4 million. He provided an overview
of the benefits, including providing a clean energy source for three major city facilities. The City
Council expressed their support for solar panels and sustainable materials. Principal Engineer Ruble
discussed the Street Paving and Bond program with an estimated cost of $24 million.
The Council provided feedback to staff. City Manager Futrell indicated that, given the Council's
consensus, staff would proceed with the full package with bonds to be issued in May 2021.The item
will be brought back for Council approval in the near future.
REMOTE PUBLIC COMMENTS
2. Members of the public were encouraged to submit public comments in writing in advance of
the meeting via GoogleDocs by S: 00 p.m. on the day of the meeting.
None
COUNCIL COMMENTS/REQUESTS
Councilmember Nicolas thanked Communications Director Arroyo for securing a $15k grant from
Peninsula Clean Energy to educate the community on climate change. She informed the community
and residents 70 years and older about the Got Wheels! Program offered through the Peninsula
Family Service. The program provides affordable transportation for Daly City, Colma, Brisbane,
South San Francisco, San Bruno, Millbrae, Burlingame, Hillsborough, Half Moon Bay, Montara,
Moss Beach, and El Granada residents. For more information, residents are encouraged to call the
Got Wheels! Program Coordinator: (650) 403-4300, extension 4329. She requested to adjourn the
meeting in memory of Nieves Calara, Glen Grivas, and Jacoba Perez.
Councilmember Flores expressed his appreciation for the support and guidance during his
onboarding to the City Council. Through conversations with the Rotary Club and the partnership of
CVS, he announced that residents of the Rotary Plaza age 65 and older would be receiving their
vaccinations on February 25, 2021. He addressed food insecurities and urged the Council to
consider programs that would offer relief to local businesses after and during the pandemic. He
suggested implementing a comprehensive "shop local" program in collaboration with the South San
Francisco Chamber of Commerce, similar to the Genentech Goes to Town program that would
provide vouchers for community members and businesses. City Manager Futrell indicated that staff
would explore the feasibility and update the Council via a Thursday memo. Councilmember Flores
requested that Spanish translation services be implemented for the City Council meetings. City
Clerk Govea Acosta indicated that her office would begin to offer interpretation services in Spanish,
Chinese, and Tagalog beginning March 10, 2021.
Vice Mayor Nagales discussed Senate Bill COVID-19 (SB 91), which extended the eviction
moratorium through June 30, 2021, and provided the State of California with $2.6 billion in
emergency rental assistance to households and landlords impacted by the COVID-19 pandemic. He
indicated that the County of San Mateo would receive approximately $47 million in funding and
encouraged staff to reach out to the County of San Mateo for additional information. He requested
a Drive through Food Distribution event within the next few months.
Councilmember Coleman discussed hosting a drive -up and in-home vaccination event for seniors in
the old town neighborhood with limited mobility in partnership with Kaiser Permanente. He urged
the Council to consider retroactive pay and daycare workers when the Hazard Pay ordinance is
brought back for Council approval.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows: Item 3 was pulled by Mayor Addiego for further discussion.
3. Motion to approve the Minutes for the meetings of December 1, 2020, and December 9, 2020.
(Rosa Govea Acosta, City Clerk)
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4. Report regarding Resolution No. 31-2021 authorizing the acceptance of $31,370.66 in donations
from the South San Francisco Association of Firefighters Local 1507 Charity Foundation. (Jess
Magallanes, Fire Chiej)
5. Report regarding Resolution No. 32-2021 determining the continued existence of an emergency
and the need to continue emergency repairs in response to the Sign Hill Diamond Fire. (Greg
Mediati, Deputy Director of Parks and Recreation)
6. Report regarding a resolution authorizing the filing of grant application(s) for all Cal
Recycle grants for which the City of South San Francisco is eligible and for the resolution
authorizing on its behalf the submittal of grant application(s) by a lead agency for which the
City of South San Francisco is eligible. (Eunejune Kim, Director of Public Works)
6a. Resolution No. 33-2021 of City Council of the City of South San Francisco authorizing
submittal of application(s) for all Cal Recycle grants for which the City of South San
Francisco is eligible.
6b. Resolution No. 34-2021 of the City Council of the City of South San Francisco authorizing
on its behalf the submittal of grant application(s) by a lead agency for which the City of
South San Francisco is eligible.
7. Report regarding Ordinance No. 1617-2021 amending South San Francisco Municipal Code
Section 2.04.010 to authorize the City Council to set regular meeting times by resolution (Sky
Woodruff, City Attorney)
Motion — Vice Mayor Nagales/Second – Councilmember Flores: To approve Consent Calendar
items 4-7 by roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice Mayor
Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
CONSENT CALENDAR – Agenda Item No. 3
Item No. 3: Mayor Addiego requested a separate motion to approve the meeting minutes since
Councilmember Flores was appointed to the City Council January 2021.
3. Motion to approve the Minutes for the meetings of December 1, 2020, and December 9, 2020.
(Rosa Govea Acosta, City Clerk)
Motion — Councilmember Nicolas/Second – Councilmember Coleman: To approve Consent
Calendar Item 3, by roll call vote: AYES: Councilmembers Coleman, Nicolas, Vice Mayor Nagales
and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: Councilmember Flores.
PUBLIC HEARING
Public Hearing opened: 9:12 p.m.
8. Report regarding a public hearing relating to the bond financing for the Grand and Linden
Family Apartments (201-219 Grand Avenue and 418 Linden Avenue) including issuance of
tax-exempt bonds by the California Statewide Communities Development Authority (CSCDA)
in an aggregate principal amount not to exceed $45 million. (Julie Barnard, Economic
Development Coordinator)
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8a. Resolution No. 35-2021 approving the issuance of multifamily housing revenue bonds for the
Grand and Linden Family Apartments by the California Statewide Communities Development
Authority.
Economic Development Coordinator Barnard presented the report relating to the bond financing for
the Grand and Linden Family Apartments (201-219 Grand Avenue and 418 Linden Avenue)
including issuance of tax-exempt bonds by the California Statewide Communities Development
Authority (CSCDA) in an aggregate principal amount not to exceed $45 million. In December
2015, the City approved the Grand and Linden Family Apartments project, planned for the
following downtown properties: 201-219 Grand Avenue (Successor Agency -owned properties),
entitled for a mixed-use project with 47 housing units, ground floor commercial, a leasing office,
and a resident lounge; and 418 Linden (City -owned property), entitled for residential use only project
with 37 housing units, with some flexibility to allow for live/work spaces. All 84 of the units would
be affordable.
In March 2020, City Council approved amendments to the agreements with ROEM Development
Corporation, which governs the disposition of the above referenced properties and the undertaking
of the Project. At that time, the Close of Escrow was extended (along with subsequent performance
milestones like start of construction) and now set for October 26, 2020. At that time, the City
Council also considered and approved amendments to previous entitlements and the conversion of a
$3.5 million affordable housing grant to a loan, of which $500,000 will be repaid in five years. She
noted that the financing for this project was heavily dependent on the Developer securing
$78,755,000 in financing.
The Developer received a reservation letter for their Low -Income Housing Tax Credits in
September 2020. Prior to this, the Developer had experienced some trouble securing tax credit
financing. ROEM was unsuccessful in securing tax credit financing in the December 2019
application round because, although they submitted ahead of the deadline, the credits were allocated
on a first -come -first-served basis and the TCAC had a much higher volume of applications than is
typical. The Developer reapplied for tax credits in January 2020, which was the first competitive
round for 4% bonds in more than a decade. The application was considered in April 2020 and was
unsuccessful because it was less competitive than some other projects that reviewed by TCAC at
that time.
Due to the effects of COVID-19 and the Shelter in Place ("SIP") orders, TCAC delayed the next
possible application date from May 2020 to July 2020. The Developer worked to ensure that their
development would be far more competitive than their previous applications and, once again,
submitted well ahead of the deadline. The project secured all requested tax credit financing at the
September 2020 TCAC meeting and the project is now fully funded. Per the Developer's Schedule
of Performance, construction will commence on site immediately following close of escrow, which
is set for March 15, 2021.
As part of its efforts to finance the Project, the Developer is pursuing tax-exempt bonds, which are
issued by the California Statewide Communities Development Authority. California state statutes
authorize cities and certain other public agencies to issue tax-exempt revenue bonds to reduce the
financing costs of multifamily rental housing developments. Because repayment of the bonds is
backed solely by project revenues, all liability and obligation relating to repayment of such bonds
rests on the borrower of the bond sale proceeds (i.e. the developer/owner). Projects are generally
financed on a secured, non-recourse basis, meaning that the borrower is obligated to make payments
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on the debt from project revenues only, and the lender's primary security for the financing is the
asset itself. In the event of the developer defaulting on the payments the property would revert to
the investor who buys the bonds.
The bonds issued by the CSCDA for the Project will be the sole responsibility of the borrower, in
this case ROEM Development Corporation. The City of South San Francisco would have no
financial or legal obligation, liability, or responsibility for the Project or the repayment of the bonds
for the financing of the Project. All financing documents with respect to the issuance of the bonds
will contain clear disclaimers that the bonds are not obligations of the City of South San Francisco
or the State of California but are to be paid for solely from funds provided by the borrower, ROEM.
The City Council thanked staff for their efforts and the Developer for their dedication to the project.
Public Hearing closed: 8: 01 p.m.
Motion — Vice Mayor Nagales/Second – Councilmember Nicolas: To add Resolution No. 35-2021
approving the issuance of multifamily housing revenue bonds for the Grand and Linden Family
Apartments by the California Statewide Communities Development Authority, by roll call vote: AYES:
Councilmembers Coleman, Flores, Nicolas, Vice Mayor Nagales and Mayor Addiego; NAYS:
None; ABSENT: None; ABSTAIN: None.
ADMINISTRATIVE BUSINESS
9. Report regarding Resolution No. 36-2021 approving the parcel map for 201 Grand Avenue,
authorizing the recordation of the parcel map and all related documents. (Jason Hallare,
Senior Civil Engineer)
Senior Civil Engineer Hallare presented the report and indicated that on December 9, 2015, the City
Council approved an entitlements request by the South San Francisco Successor Agency and
Brookwood Group to construct a mixed-use building consisting of 47 residential units and 5,160
square feet of retail space. The project is located at and referred to as 201 Grand Avenue
(previously 255 Cypress Avenue) which is at the corner of Grand Avenue and Cypress Avenue.
This site consists of addresses 201-219 Grand Avenue (APNs 012-316-100, 012-316-110, 012-316-
080 and 012-316-090). The site, formerly owned by the South San Francisco Successor Agency,
was transferred to the City of South San Francisco in 2016. Pursuant to the State of California
Redevelopment Agency law, the City is in the process of selling former Redevelopment Agency
sites. As part of this process the City selected the developer, ROEM Development Corporation, to
develop 47 units on the 201-219 Grand Avenue property.
He indicated that the City Engineer and the City's technical reviewer, with concurrence of all
affected city departments and divisions, have determined that parcel map 20-0478 for 201 Grand
Avenue is in compliance with the Subdivision Map Act, the City's Subdivision Ordinance, and all
applicable conditions of approval for said development. Parcel Map 20-0478 would merge the
existing four parcels into a single 0.46 acre parcel to construct a mixed-use building. A subdivision
improvement agreement is not included as part of this parcel map since the conditions of approval
did not require a subdivision improvement agreement nor any major public improvements. The
developer will obtain an encroachment permit prior to building.
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Motion Councilmember Flores/Second – Councilmember Coleman: To approve Resolution No.
36-2021 approving the parcel map for 201 Grand Avenue, authorizing the recordation of the parcel
map and all related documents, by roll call vote: AYES: Councilmembers Coleman, Flores, Nicolas,
Vice Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
10. Report Regarding Resolution No. 37-2021 amending the Executive Salary Schedule for the
City of South San Francisco to Incorporate Provisions of the Amended City Manager
Employment Agreement (Leah Lockhart, Human Resources Director)
Human Resources Director Lockhart presented the report and indicated that on November 24, 2020
the City Council approved Amendment No. 6 to the employment agreement with City Manager C.
Michael Futrell to modify his annual base salary of $289,934.34 by three percent (3%), to
$298,632.37, effective April 22, 2020. She noted that the change in Mr. Futrell's compensation was
consistent with the 2020 cost -of -living adjustments granted to all other regular City employees,
pursuant to Council -approved Memorandums of Understanding with each employee group.
In accordance with Government Code §54953 and Ca1PERS requirements, the City's salary and
wage schedule must be updated and made publicly available to reflect any approved changes to the
local agency executive salaries. She presented amended Executive Salary Schedules effective April
22, 2020, as well as updated Salary Schedules for subsequent amendments effective July 10, 2020
and December 25, 2020. All amendments reflected the three percent (3%) increase to the City
Manager's salary effective April 22, 2020, expressed as an hourly equivalent rate.
Motion — Councilmember Nicolas/Second – Councilmember Flores: To approve Resolution No.
37-2021 amending the Executive Salary Schedule for the City of South San Francisco to
Incorporate Provisions of the Amended City Manager Employment Agreement, by roll call vote:
AYES: Councilmembers Coleman, Flores, Nicolas, Vice Mayor Nagales and Mayor Addiego;
NAYS: None; ABSENT: None; ABSTAIN: None.
11. Report regarding the Comprehensive Annual Financial Report for fiscal year ended June 30,
2020, mid -year update for fiscal year ending June 30, 2021, and additional appropriation
requests. (Janet Salisbury, Director of Finance)
11 a. Resolution No. 38-2021 approving the Comprehensive Annual Financial Report for fiscal year
ended June 30, 2020, mid -year update for fiscal year ending June 30, 2021, and additional
appropriation requests.
Director of Finance Salisbury presented the Comprehensive Annual Financial Report for fiscal year
ended June 30, 2020, mid -year update for fiscal year ending June 30, 2021, and additional
appropriation requests. She discussed General Fund revenues and expenditures. The FY 2020-21
budgeted expenditures of $122.4 million and total expense through December 31St of $60 million.
She provided an overview of the FY 2019-20 General Fund surplus and reserves including
unfunded Capital Projects and Reserve considerations.
Councilmember Coleman requested clarification on the Oyster Point Sea Level Rise project. City
Manager Futrell provided an overview of the project and funding.
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Vice Mayor Nagales requested clarification on the Orange Memorial Park Ballfields. City Manager
Futrell provided an overview of the project. Assistant City Manager Ranals provided an overview of
funding and explained Caltrans's involvement with the project. He inquired about the additional
staffing request and department vacancies. City Manager Futrell indicated that the City Manager's
Office is not adding additional staff and that funding would cover temporary staff costs. He
expressed his support of funding the position in the Finance Department due to increased
responsibilities.
Motion — Councilmember Coleman/Second - Councilmember Nicolas: To approve Consent
Calendar Item 3, by roll call vote: AYES: Councilmembers Coleman, Flores, Nicolas, Vice Mayor
Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Mayor Addiego requested to adjourn the meeting in memory of longtime San Mateo County
resident, Louise Duchi, Nieves Calara, Glen Grivas, and Jacoba Perez.
CLOSED SESSION
Meeting recessed: 10: 00 p.m.
Meeting resumed. 10: OS p.m.
Entered into Closed Session: 10:06p.m.
12. Closed Session: Conference with Legal Counsel - Anticipated Litigation
(Pursuant to Government Code section 54956.9(d)(4))
Initiation of Litigation: Three potential cases
(Sky Woodruff, City Attorney and Mike Futrell, City Manager)
Resumed from Closed Session: 10: 36 p. m.
Report out of Closed Session by Mayor Addiego: Direction given. No reportable action.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting in memory of Johnnie Rey and all
holocaust victims at 10:37 p.m.
Resp ctfully submitted by:
osa Govea Acosta, CMC, CPMC
City Clerk
Approved by:
- 114'� 4, �
Mark Addiego
Mayor
Approved by the City Council: 13 / % 0 / 202 /
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