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HomeMy WebLinkAboutOrd. 1625-2021 (21-608)File Number: 21-608 City of South San Francisco City Council Ordinance: ORD 1625-2021 P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Enactment Number: ORD 1625-2021 ORDINANCE ADDING CHAPTER 2.83 TO TITLE 2 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE RELATED TO THE ESTABLISHMENT OF A YOUTH COMMISSION. WHEREAS, the City Council of the City of South San Francisco sees the need for input and advice from the youthful community; and WHEREAS, the youthful community of South San Francisco would benefit by a vehicle for communication with the municipal government of South San Francisco; and WHEREAS, the City Council believes the need exists for the issues of youth to be handled in a positive manner with programs that benefit both the City Council and the youthful community. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The City of South San Francisco finds that all recitals are true and correct and are incorporated herein by this reference. SECTION 2. A new Chapter 2.83 of Title 2 of the City of South San Francisco Municipal Code is adopted to read as follows: 2.83.010 Establishment; Composition; Appointment; Qualifications The Youth Commission is established. The Youth Commission shall consist of a maximum of 15 members, except upon creation, as described in section 2.83.020 of this chapter. The City Council shall appoint the members of the Commission. Members of the Commission shall be at least 14 and no more than 22 years of age and either live within the City of South San Francisco Page 1 File Number: 21-608 Enactment Number: ORD 1625-2021 limits of the City of South San Francisco or the South San Francisco Unified School District ("SSFUSD"). If a Commission member lives outside of the City limits but inside SSFUSD they must either be enrolled in or have graduated from a SSFUSD school. In selecting Commission members, the City Council shall strive to maintain geographic representation of South San Francisco's neighborhoods. 2.83.020 Initial Membership The initial membership of the Commission shall consist of all members of the former City of South San Francisco Youth Advisory Council who choose to continue to serve. As the initial members of the Commission age out, resign, or are not reappointed, the membership will decrease until it is less than the maximum established in section 2.83.010(b) of this chapter. At that point, the maximum membership will apply going forward. 2.83.030 Terms Except for initial members of the Commission, the term of each member of the Commission shall be two years and until a successor is appointed and qualified. The initial term of members of the Commission shall be one year. After initial members of the Commission have served for one year, they may each be reappointed for a term of two years. 2.83.040 Vacancies If a vacancy occurs on the Commission, the City Council shall appoint an individual to serve the remaining unexpired term of the former incumbent. Notwithstanding the immediately preceding sentence, the City Council may choose not to fill a vacancy created by the resignation or disqualification of an initial member of the Commission if the total membership of the Commission is greater than the maximum set forth in section 2.83.010(b) of this chapter. 2.83.050 Chairperson, Vice -Chairperson, Secretary At the first meeting of each School Year, the Commission shall elect a Chairperson and a Vice -Chairperson. The term of said offices shall be one year. The Vice Chairperson shall serve in the absence of the Chairperson. A member of City staff designated by the City Manager shall serve as Commission Secretary. 2.83.060 Meetings The Commission shall hold regular meetings at least once every two months. It shall provide in its bylaws or by resolution for the time and place of its regular meetings. City of South San Francisco Page 2 File Number: 21-608 Enactment Number. ORD 1625-2021 A majority of the then -serving members of the Commission shall constitute a quorum. All meetings of the Commission shall be open to the public and comply with the Brown Act (California Government Code sections 54950 et seq.). If the day designated as a regular, adjourned regular, special or study meeting falls upon a legal holiday, the Commission shall meet upon the next succeeding day which is not a holiday unless otherwise ordered by the Commission. The Commission may create, amend, and repeal its own bylaws or otherwise establish rules of procedure and other rules for the conduct of its business by resolution. The Secretary of the Commission shall ensure the preparation and maintenance of minutes of the business conducted and actions taken by the Commission. 2.83.060 Compensation Members of the Commission shall be eligible for a stipend in an amount established by the City Council. Each member of the Commission may decline the stipend. 2.83.070 Attendance at meetings Commission members may be removed by a majority vote of the City Council following three excused or two unexcused absences during the course of one fiscal year. An absence is considered excused when a Commission member notifies the Secretary of the intended absence at least twenty-four hours prior to the scheduled meeting time. All other absences are considered unexcused. 2.83.080 Commission roles and responsibilities The Commission shall be an advisory body to the City Council. The fundamental responsibility of the Commission shall be to advise and make recommendations to the City Council on issues affecting the community through a youth focused lens. The Commission's role includes, but is not limited to, the following: Identify the concerns and needs of the children and youth of South San Francisco; examine existing social, economic, educational, and recreational programs for children and youth; develop and propose plans that support or improve such programs; and make recommendations thereon to the City Council. Identify the unmet needs of South San Francisco's children and youth through personal contact with these young people, school officials, leaders of religious organizations, and others; and hold public forums in which both youth and adults are encouraged to participate. City of South San Francisco Page 3 File Number: 21-608 Enactment Number: ORD 1625-2021 Elicit the interest, support, and mutual cooperation of private groups (such as fraternal orders, service clubs, associations, religious organizations, businesses, and youth organizations) and City-wide neighborhood planning collaborative efforts for children, youth and families that initiate and sponsor recommendations that address the social, economic, educational, and recreational needs of children and youth in South San Francisco. Advise the City Council about how such recommendations could be coordinated in the community to eliminate duplication in cost and effort. Hold and conduct forums on such problems, activities, and concerns of youth in which various governmental, and private groups, and other community organizations, may be invited to participate to the extent the commission deems such desirable. Advise about available sources of governmental and private funding for youth programs. Submit recommendations to the City Council about juvenile crime prevention, job opportunities for youth, recreational activities for teenagers, intergenerational programs, opportunities for effective participation by youth in the governmental process, and changes in City ordinances and regulations that are necessary to improve the social, economic, educational, and recreational advantages of children and youth. Respond to requests for comment and recommendation on matters referred to the Commission by officers, departments, agencies, boards, commissions, and advisory committees of the City, as well as regional governmental organizations seeking input from children and youth regarding their projects and programs. Report to the City Council on the activities, goals, and accomplishments of the Commission at least once each fiscal year, beginning in fiscal year 2021-2022. 2.83.090 City Council consideration of Commission proposals The City Council will receive and consider proposals, suggestions, and ideas initiated by the Commission, subject to scheduling on the City Council agenda to accommodate other City Council business. 2.83.100 Commission use of social media The Commission may operate and maintain its own social media accounts subject to the limits in this section. Posts on the Commission's social media accounts shall clearly identify that they represent the view of the Commission and not the City Council or City. Posts on the Commission social media accounts shall reflect the consensus or majority view of the Commission and not the views of the individual responsible for each post. The Commission shall include in its bylaws or by resolution approve guidelines for the use of its social media City of South San Francisco Page 4 File Number: 21-608 Enactment Number.' ORD 1625-2021 accounts by members of the commission. The Commission's social media guidelines shall be developed in consultation with the Secretary and City Attorney, and shall to the extent practicable, be consistent with the City's policies regarding use of social media. 2.83. 110 Commission expression of views The City Council encourages the Commission and its members to freely express their views, even when those views are not the same as the views of the City Council or individual members of the Council. Members of the Commission may not always agree with each other or the City Council or members of the City Council. Open and respectful communication of ideas is important and valued. Members of the Commission do not speak for the Commission as a whole unless authorized to do so by a vote of the Commission or when reflecting the consensus or majority view of the Commission. As an advisory body to the City Council, the Commission and its members are expected to observe the City's rules of decorum and to deal with the public, City staff, and the City's elected and appointed officials in a manner that maintains a working relationship that enables ongoing collaboration for the public benefit. SECTION 3. Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. SECTION 4. Publication and Effective Date Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk's Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk's Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. Introduced at a regular meeting of the City Council of the City of South San Francisco held the 14th day of July 2021. At a meeting of the City Council on 7/28/2021, a motion was made by Councilmember Nicolas, seconded by Councilmember Coleman, that this Ordinance be adopted. The motion passed. City of South San Francisco Page 5 File Number: 21-608 Enactment Number: ORD 1625-2021 Yes: 5 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, Councilmember Coleman, and Councilmember Flores Attest by F/Osa Govea Acosta, City Clerk 0 Mark Addiego, Mayor City of South San Francisco Page 6