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Home My WebLink AboutReso 38-2022 (22-158)City of South San Francisco P.O. Box 711 (city Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 38-2022 File Number: 22-158 Enactment Number: RES 38-2022 A RESOLUTION APPROVING THE PURCHASE OF ONE BASIC LIFE SUPPORT (BLS) AMBULANCE IN THE AMOUNT OF $185,702 WITH ADDED EQUIPMENT AND TECHNOLOGY IN THE AMOUNT $77,163 FOR A TOTAL NOT TO EXCEED AMOUNT OF $262,865; AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH RED SKY EMERGENCY VEHICLES IN THE AMOUNT OF $245,565; AND APPROVE BUDGET AMENDMENT 22.055 TO APPROPRIATE $202,406 FROM GENERAL FUND RESERVES AND $60,459 FROM THE PUBLIC SAFETY IMPACT FEE FUND INTO THE VEHICLE REPLACEMENT FUND. WHEREAS, the South San Francisco Fire Department (SSFFD) is recommending the purchase of one basic life support (BLS) ambulance, and WHEREAS, the SSFFD has two front-line Advanced Life Support (ALS) ambulances operating 24 hours a day, one front-line Basic Life Support (BLS) ambulance operating 12 hours per day, and two reserves consisting of one ALS and one BLS that serve as back-up when ambulances need to be serviced or when the demand for increased staffing arises; and WHERES, the department strives to maintain an ambulance replacement schedule where the three ALS ambulances are replaced every nine years on a staggered three-year cycle and the BLS ambulances every 10 years on a five-year staggered cycle which was disrupted by the COVID-19 pandemic; and WHEREAS, ambulance manufacturer build times are extending from the usual one year, to two and half years pushing replacement of the next ALS ambulance from nine years to 13 years; and WHEREAS, since August of 2021 to the last week of February 2022 our BLS ambulance (vehicle 507) has been out of service, awaiting an emissions part that has failed and has forced the department to rely on a reserve BLS ambulance (vehicle 526) that was built in 2003; and WHEREAS, staff contacted Red Sky Emergency Vehicles to find ambulance purchase options and found that a demonstration model ambulance was available for immediate purchase at a significant discount; and the demonstration model, a 2021 Crestline Ford F350 Type 1 ambulance, was evaluated by fire department staff and corporation yard mechanics; and WHEREAS, the purchase price of the vehicle with taxes, added technology, equipment, paint and graphics is $262,865; and City of South San Francisco Page 1 File Number: 22-158 Enactment Number: RES 38-2022 WHEREAS, Budget Amendment 22.055 in the amount of $262,865 consists of $202,406 coming from General Fund Reserves and $60,459 of eligible Public Safety Impact Fees. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby take the following actions: 1. Approves the purchase of one basic life support (BLS) ambulance in the amount of $185,702. 2. Approves the purchase of equipment and technology in the amount $77,163. 3. Authorizes the City Manager to enter into a purchase agreement with Red Sky Emergency Vehicles in the amount of $245,565, attached hereto as Exhibit A. 4. Authorizes the City Manager to execute a purchase agreement for related equipment. 5. Approves budget amendment 22.055 in the amount of $262,865 appropriating $202,406 from General Fund Reserves and authorizing the use of $60,459 from the Public Safety Impact Fee Fund into the Vehicle Replacement Fund. 6. Authorizes the City Manager to take any other action consistent with carrying out the intent of this resolution. E3 At a meeting of the City Council on 3/23/2022, a motion was made by Councilmember Flores, seconded by Councilmember Addiego, that this Resolution be approved. The motion passed. Yes: 5 Mayor Nagales, Vice Mayor Nicolas, Councilmember Coleman, Councilmember Flores, and Councilmember Addiego Attest by Rosa Govea Acosta, City Clerk City of South San Francisco Page 2 1240 E. Locust Street, Suite 203, Ontario, CA 91671 W CCLP150 TYPE 1 AMBULANCE I W > FORD F350 4X4 DIESEL CHASSIS U Z W C7 W W Richard Walls, EMS Chief City of South San Francisco Fire Department 480 North Canal Street South San Francisco, CA 94080 Chief Walls: February 28, 2022 Thank you for giving us the opportunity to provide you with a proposal for a new, stock Type I ambulance which we currently have available. The specifications, spec highlights and photos of the unit are attached. Detailed specs are attached, but a few highlights of each of the proposed configuration. We understand that keeping your ambulances on the street and productive is vital. For that reason, our focus is ensuring fast, convenient service. Our closest service partner is California Emergency Vehicles in Tracy. They have a great deal of experience in emergency vehicle repairs, and also radio, lighting, and electronics installation. We are also happy to work with any internal resources or other, local service locations that you find work really well for you. We are pleased to extend the following pricing for your consideration. Pricing (#F22P-20456) Description Price One (1) CCLP150 Type I Ambulance (#F22P-20456), 2022 Ford F350XLT 4x4 diesel $169,000.00 chassis, per attached spec summary. Sales Tax, 9.875%, San Mateo County, City of South San Francisco $16,688.75 California Tire Fee, $1.75 / tire 12.25 Total $185.701.00 *Assumes that City of South San Francisco Fire Deportment is exempt from California DMV license and registration fees. In addition, if there are items which you would like to change or modify (e.g. add Stryker Powerl-oad cot, wrap the unit in red, add radios and communications equipment), we are happy to provide a separate quote for those items. Payment Terms: Payment shall be made directly to RedSky Emergency Vehicles or as directed by RedSky Emergency Vehicles. Payment is due at time of delivery. Delivery: Available for immediate delivery. The Seller shall not be liable for failure to deliver or for any delay in delivering the motor vehicles covered by this agreement where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of the Seller. Additions or deletions may be made, but would be quoted separately and affect timing of final delivery. Delivery Terms: FOB City of South San Francisco Fire Department RedSky Emergency Vehicles redskyemergency.com 1240 E. Locust :Street, Suite 203, Ontario, CA 91671 w J _U 2 U-0 >- w Sales & Use Taxes: The price for the motor vehicle specified in this agreement does not include Use Taxes (Federal, z State, or Local) unless expressly stated. Purchaser assumes and agrees to pay, unless prohibited by W wlaw, and such Use, or Occupational Taxes imposed on or applicable to the transaction covered by w this agreement, regardless of which parry may have primary tax liability. Validity: First come, first serve. Thank you for this opportunity, and we look forward to future discussions about your ambulance needs. Please do not hesitate to contact me with any questions. I can be reached at 304.839.4051 anytime. Respectfully, Kirsten Skyba VP – Operations & Customer Service ReclSky Emergency Vehicles redskyemergency.com 1240 E. Locust Street, Suite 203, Ontario, CA 91671 W CCLP150 TYPE 1 AMBULANCE � Updated March 2, 2022 = AMBULANCE UPGRADES /MODIFICATIONS > z Richard Walls, EMS Chief w City of South San Francisco Fire Department w 480 North Canal Street W South San Francisco, CA 94080 Chief Walls: Thank you for giving us the opportunity to provide you with a proposal for changes & upgrades to the new, stock CCLP150 (F22P-20456) Type I ambulance that we proposed recently. We are pleased to extend the following pricing for your consideration. Upgrade Pricing Description Price 1 Red wrap, with one of three available 3M red colors. Samples to be provided to $7,330.00 South San Francisco Fire for color selection. Includes removal and reinstallation of all lights and hardware for wrap installation. 2 Stryker PowerLoad powered cot retention system and installation 3 Labor to install two (2) customer -supplied dual -band, dual remote head Kenwood radios; includes magnetic mic kit, console face plate and misc. hardware 4 David Clark digital system with four headsets; including installation and programming 5 Install customer -supplied In -Motion router and antennas 6 Install customer -supplied RAM style mount for tablet in front compart. of ambulance 7 Whelen Arges Pro Focus (ARGES2) with flat mount kit, including installation on cab roof. Sub -Total Sales Tax, 9.875%, San Mateo County, City of South San Francisco $28,525.00 $4,895.00 $11,425.00 $540.00 $330.00 $1,438.00 $54,483.00 $5,380.20 Total $59.863.20 Payment Terms: Payment shall be made directly to RedSky Emergency Vehicles or as directed by RedSky Emergency Vehicles. Payment is due at time of delivery. The Seller shall not be liable for failure to deliver or for any delay in delivering the quoted items covered by this agreement where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of the Seller. Additions or deletions may be made, but would be quoted separately and affect timing of final delivery. Thank you for this opportunity, and we look forward to future discussions about your ambulance needs. Respectfully, RedSky Emergency Vehicles redskyemergency.com 1240 E. Locust Street, Suite 203, Ontario, CA 91671 J �> z Kirsten Skyba w VP — Operations & Customer Service Irw 2 w RedSky Emergency Vehicles redskyemergency.com Metro Mobile Communications 1140 Old County Road, Suite A Belmont, CA 94002-3919 phone 650-367-1992 1 800-383-2929 fax 650-832-1943 Bill To: CITY OF SOUTH SAN FRANCISCO FIRE DEPT, ACCTS PAYABLE 480 NORTH CANAL ST SOUTH SAN FRANCISCO, CA 94080 PO # Sales Order # 45334 This quote valid for 30 days. Quote Date: 2/15/2022 Sched Ship Date: 4-6 weeks Ship To: Richard Walls EMS Chief City of South San Francisco Fire Departme 480 North Canal Street, South San Francis Main. 650.829.3950 1 Office. 650.877.8664 Rep: SINGR Terms: Net 30 [email protected] Qty Item Id Description Unit Price Extended Price DUAL -BAND SINGLE -HEAD RADIO: 1 EQUIPMENT Kenwood NX-5700BK VHF Mobile Radio, 770.00 770.00T 1 EQUIPMENT Kenwood NX-5800BK UHF Mobile Radio 770.00 770.00T 1 EQUIPMENT 5AFMM-MR Dual Deck, Single Head, Dual Speaker Remote 1,335.00 1,335.00T Mount Package 1 SERVICE L-5032 Factory Assembly Code 150.00 150.00 2 OTHER KCT-46 Ignition Sense Kit 15.00 30.00T 1 OTHER KWD-5100CV License Key for P25 Conventional Operation 575.00 575.00T 1 NASPO NASPO #02702 30% Discount (Kenwood Products Only) -1,044.00 -1,044.00T 1.5 SERVICE -basic Labor: assemble, program, and bench check radio 165.00 247.50 TRI -BAND DUAL -HEAD RADIO: 1 EQUIPMENT Kenwood NX-5700BK VHF Mobile Radio 770.00 770.00T 1 EQUIPMENT Kenwood NX-5800BK UHF Mobile Radio 770.00 770.00T 1 EQUIPMENT Kenwood NX-5900BK 700/800 Mobile Radio 1,058.00 1,058.00T 1 EQUIPMENT 5AFFMM-MR Dual -Deck Dual -Head Dual -Speaker Remote 2,106.00 2,106.00T Mount Package 1 SERVICE L-5037 Factory Assembly Code 160.00 160.00 3 OTHER KCT-46 Ignition Sense Kit 15.00 45.00T 1 OTHER Add 3rd Deck Configuration Package 399.00 399.00T --KRK-15BM, KCT-23M3 ,KES-5A, KAP -2, KCT-71M4, KCT-46 2 OTHER KWD-5100CV License Key for P25 Conventional Operation 575.00 1,150.00T 1 OTHER KWD-5101 TR License Key for Phase I Trunking 520.00 520.00T 1 OTHER KWD-5102TR License Key for Phase II Trunking 400.00 400.00T 1 NASPO NASPO #02702 30% Discount (Kenwood Products Only) -2,045.00 -2,045.00T 3 SERVICE -basic Labor: assemble, program, and bench check radio 165.00 495.00 1 1 SHIPPING 1 Shipping --to MMC shop in Belmont CA --included 1 0.001 0.00 MMC Rep Signature Subtotal Sales Tax (9.875%) Total Date Authorized Purchaser Signature Date Page 1 Metro Mobile - - - - ComrnuNnications 1140 Old County Road, Suite A Belmont, CA 94002-3919 phone 650-367-1992 1 800-383-2929 fax 650-832-1943 Bill To: CITY OF SOUTH SAN FRANCISCO FIRE DEPT, ACCTS PAYABLE 480 NORTH CANAL ST SOUTH SAN FRANCISCO, CA 94080 PO # Sales Order # 45334 This quote valid for 30 days. Quote Date: 2/15/2022 Sched Ship Date: 4-6 weeks Ship To: Richard Walls EMS Chief City of South San Francisco Fire Departme 480 North Canal Street, South San Francis Main. 650.829.3950 1 Office. 650.877.8664 Rep: SINGR Terms: Net 30 [email protected] Qty Item Id Description Unit Price Extended Price 5 OTHER Mobile Antenna Kit 79.00 395.00T 3 OTHER Troy Face Plate 45.00 135.00T 5 MISC HARDW... Miscellaneous Installation Hardware 20.00 100.00T in CCD\ I �hnr h—rlI nhnrnc in inn4nll quoteed Kenweed estimated) 165.0 1,95C.00 Subtotal Sales Tax (9.875%) Total MMC Rep Signature Date Authorized Purchaser Signature Page 2 $14,241.50 $813.60 $15,055.10 Date