HomeMy WebLinkAboutReso 112-2022 (22-485)San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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(Grade Separation Category)
Memorandum of Understanding (MOU)
between the San Mateo County Transportation Authority
and the
Cities of South Francisco and San Bruno and the
Peninsula Corridor Joint Powers Board
for the Preliminary Engineering/Environmental Phase for the South Linden Avenue and
Scott Street Grade Separation Project
This memorandum of understanding (MOU) is entered into as of the _____ day of
______________, 2022 (Execution Date), by and between the San Mateo County
Transportation Authority (TA), the cities of South San Francisco (Lead Sponsor) and San
Bruno (collectively, the "Sponsors") and the Peninsula Corridor Joint Powers Board (JPB),
each of which is referred to herein individually as "Party" and jointly as "Parties."
RECITALS
WHEREAS, on June 7, 1988, the voters of San Mateo County approved a ballot measure to
allow the collection and distribution by the TA of a half-cent transactions and use tax in San
Mateo County for 20 years with the tax revenues to be used for highway and transit
improvements pursuant to the Transportation Expenditure Plan presented to the voters
(Original Measure A); and
WHEREAS, on November 2, 2004, the voters of San Mateo County approved the
continuation of the collection and distribution by the TA of the Measure A half-cent
transaction and use tax for an additional 25 years to implement the 2004 Transportation
Expenditure Plan, beginning January 1, 2009 (New Measure A); and
WHEREAS, the Project meets the intent of the 1988 Transportation Expenditure Plan and
the 2004 Transportation Expenditure Plan designates 15 percent of the New Measure A
revenue to fund grade separation projects; and
WHEREAS, on November 7, 2013, the TA programmed and allocated up to $650,000 from
the Measure A Grade Separation Program Category for the South Linden Avenue and Scott
Street Grade Separation Project (Project) Project Study Report (PSR) through Resolution
2013-24; and
WHEREAS, the Sponsors collaborated with the JPB to complete the PSR in April 2021;
and
WHEREAS, the Sponsors selected a preferred alternative for the Project and requested the
TA provide $4,950,000 funds to support the Preliminary Engineering/Environmental phase
for the Project; and
EXHIBIT A
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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WHEREAS, on March 3, 2022, the TA programmed and allocated up to $4,950,000
million in Measure A funds (Measure A Funds) for the Preliminary Engineering/
Environmental phase (Scope of Work) of the Project through Resolution 2022-09,
contingent upon the Sponsors securing $550,000 in local matching funds; and
WHEREAS, the Sponsors and the JPB have agreed that the JPB will be the lead
implementing agency for the Scope of Work as described in Section A.2, below; and
WHEREAS, the TA, Sponsors and the JPB desire to enter into this memorandum of
understanding (MOU) in accordance with guidelines established by the TA to establish the
process, terms and conditions governing the allocation and Expenditure of Measure A Funds
on the Scope of Work and Project.
Now, THEREFORE, the Parties to this MOU agree as follows:
A. Project Description and Scope
1. Project Description. This Project is the South Linden Avenue and Scott Street Grade
Separation in South San Francisco and San Bruno, California.
2. Scope of Work. The Scope of Work is the Preliminary Engineering/ Environmental
Phase as described in Exhibit A, "Scope of Work Information," which is attached to this
MOU and incorporated herein by this reference.
3. Limited to Scope of Work. This MOU is intended to cover only the Scope of Work.
B. Funding and Payment
1. Funding Commitment. The TA will provide up to $4,950,000 of Measure A Funds
contingent upon the Sponsors securing and providing $550,000 in local matching funds
and providing at least 10% of the total Scope of Work Costs (Scope of Work Costs). In
no event will the TA pay out more than its 90% pro-rata share of the Scope Work Costs.
2. Unused Funds. Any unused Measure A Funds allocated hereunder but not required to
complete the Scope of Work will revert to the New Measure A Grade Separation
Program for the TA to reallocate to any eligible project through its usual funding
allocation and programming activities.
3. Insufficient Funding. In the event that additional funding is needed to complete the
Scope of Work, the JPB will identify the additional amounts needed and review those
estimates with the Sponsors. While the Parties will work together to identify potential
sources of funding, it is the responsibility of the Sponsors to obtain the necessary funds
to complete the Scope of Work. The TA may consider requests for additional funding
but is under no obligation to grant such requests.
4. Funding Commitment. The Sponsors and the JPB will assess and confirm their ability
to implement the Scope of Work within budget as part of the reporting requirements
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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established in Section F.2, below. The Sponsors must further notify the TA between
reporting cycles if the budget will not be sufficient to implement the Scope of Work.
The TA reserves the right to suspend its funding obligation upon such notice, and the
suspension will continue until the Sponsors develop a credible funding plan acceptable
to the TA to fund and implement the Scope of Work.
5. Use of Funds. The Sponsors and the JPB will use Measure A Funds only for the Scope
of Work. The Sponsors and the JPB will not use Measure A Funds provided pursuant to
this MOU to replace other local taxes or revenues already programmed and available for
use for the same purpose.
If the TA determines that any of the Sponsors or the JPB have used Measure A Funds
other than for the approved Scope of Work, the TA will notify Sponsors and the JPB of
its determination. Within thirty (30) days of receipt of notification, the Party that
misused Measure A Funds (the “Responsible Party”) will either (a) repay such funds to
the TA, or (b) explain in writing how the funds in question were spent for the approved
Scope of Work. The TA will respond to the Responsible Party's written explanation
within thirty (30) days of receipt. Unless otherwise stated in the response, the TA's
response will be final, and the Responsible Party will repay any funds used other than
for the approved Scope of Work within thirty (30) days.
6. Reimbursement Basis. The JPB may seek reimbursement from the TA and the Sponsors
for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs
must be incurred and paid by the JPB prior to requesting reimbursement. Sufficient
documentation must accompany all requests for reimbursement, including the submittal
of all due operations and progress reports.
7. Accounting and Reimbursement Procedures. The JPB, in coordination with and to the
satisfaction of the TA, will establish procedures for Scope of Work accounting and
requests for reimbursement, which shall be submitted in a form consistent with the
“Reimbursement Claim Form” attached to this MOU as Exhibit C. The JPB and the
Sponsors will maintain all necessary books and records in accordance with generally
accepted accounting principles.
8. Invoices; Payments. No more than once a month and no less than once every three
months, the JPB must prepare and submit billing statements consistent with the
Reimbursement Claim Form with all required supporting documentation. Supporting
documentation may include, but is not limited to, copies of associated vendor invoices,
backup documentation, checks and payment advice.
Claims for reimbursement and supporting documentation must be submitted:
a. To the TA:
by email to [email protected]
or otherwise delivered to:
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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Accounts Payable
San Mateo County Transportation Authority
1250 San Carlos Avenue
San Carlos, CA 94070
b. To the Sponsors:
CITY OF SSF: City of South San Francisco
P.O. Box 711
South San Francisco, CA 94083
Attn: City Manager
CITY OF SAN BRUNO: City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Attn: City Manager
The TA and the Sponsors will endeavor to disburse reimbursements for approved Scope
of Work Costs within thirty (30) days after the TA's approval of each claim, subject to
the limits on the TA's maximum contribution as established in Section B.1.
C. Term
1. Term of MOU. This MOU is effective upon the Execution Date, and will terminate upon
the earliest of: (a) six months after the written acceptance/endorsement of the Sponsor of
the completion of the Scope of Work, (b) termination by Sponsor, the JPB or the TA
pursuant to section C.3, C.4, C.5, or C.6, or (c) three years and six months from the date
of the execution of this MOU.
2. Time of Performance. The Project Scope of Work must be completed no later than three
years from the date of the execution of this MOU.
3. Termination by Sponsor. The Sponsors may at any time terminate this MOU by giving
ten (10) days’ written notice to the TA and the JPB. A termination by one Sponsor will
be considered by the TA as a termination by both Sponsors. If the Sponsors terminate
because of the JPB's default, the TA will submit to the JPB a detailed statement of
payments and costs paid or reimbursed by the TA and the Sponsors in connection with
the Scope of Work and termination. The JPB will reimburse the TA and the Sponsors
for all such funds within ninety (90) days of the TA’s submission to the JPB of said
statement. If the Sponsors terminate for convenience, the TA will submit to the
Sponsors a detailed statement of payments and costs it paid or reimbursed in connection
with the Scope of Work and termination. The Sponsors will reimburse the TA for all
such funds within ninety (90) days of the TA’s submission to Sponsor of said statement.
If the Sponsors terminate for the TA’s default, neither the Sponsors nor the JPB will
have any obligation to make any payments or reimbursements to the TA.
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4. Termination by the JPB. The JPB may at any time terminate this MOU by giving ten
(10) days’ written notice to the Sponsors and the TA. If the JPB terminates due to the
Sponsors' default, the TA will submit to Sponsors a detailed statement of payments and
costs paid or reimbursed in connection with the Scope of Work and termination. The
Sponsors will reimburse the TA for all such Funds within ninety (90) days of the TA’s
submission to Sponsors of said statement. If the JPB terminates for convenience, the
TA will submit to the JPB a detailed statement of payments and costs paid or reimbursed
by the TA and the Sponsors in connection with the Scope of Work and termination. The
JPB will reimburse the TA and the Sponsors for all such funds within ninety (90) days
of the TA’s submission to the JPB of said statement. If the JPB terminates for the TA’s
default, neither the JPB nor the Sponsors will have any obligation to make any payments
or reimbursements to the TA.
5. Termination by the TA. The TA may at any time terminate this MOU, with or without
cause, by giving ten (10) days' written notice of such termination. If the TA terminates
the Scope of Work for Sponsors' default, Sponsors will reimburse the TA for all funds
paid or reimbursed by the TA in connection with performance of this MOU. Default by
one Sponsor will be considered by the TA as a default by both Sponsors. If the TA
terminates the Scope of Work for JPB’s default, the TA will submit to the JPB a detailed
statement of payments and costs paid or reimbursed by the TA and the Sponsors in
connection with the Scope of Work and termination. The JPB will reimburse the TA and
the Sponsors for all such funds within ninety (90) days of the TA’s submission to the JPB
of said statement. If the TA terminates the MOU for convenience, the TA will pay to
Sponsors and the JPB all costs and expenses incurred by Sponsors and the JPB as a result
of such termination.
6. Termination by the Parties. If it is mutually agreed by the Parties that it would be in their
mutual best interest to terminate or suspend work under this MOU, none of the Parties
may seek, and none of the Parties will be entitled, to receive further reimbursement for
any costs or expenses incurred in connection with the Scope of Work nor termination of
this MOU.
7. Expiration of TA Financial Obligations. Any and all financial obligations of the TA
pursuant to this MOU will expire upon the expenditure of the TA’s maximum
contribution to the Project as established in Section B.1, above, or upon termination of
this MOU under Section C.1, above.
D. TA Responsibilities
1. The TA will make available up to $4,950,000 of Measure A Funds for the Scope of
Work in accordance with the conditions set forth in Section B above.
2. The TA will review, process, and audit (at its discretion) invoices and other
documentation of expenditures for work performed under this MOU. The TA will also
track the accumulation and expenditure of Measure A Funds allocated for the Scope of
Work, and process other documentation of expenditures in compliance with TA
accounting and budgeting requirements.
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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E. JPB Responsibilities
1. The JPB is the lead implementing agency responsible for delivering the Scope of Work
and agrees to:
a. Manage performance of the Scope of Work, including developing and carrying out
the Scope of Work on schedule and within budget;
b. Provide technical oversight for performance of the Scope of Work;
c. Lead coordination with any permitting agencies as necessary for performance of the
Scope of Work;
d. Obtain the necessary permits and approvals required for performance of the Scope of
Work;
e. Procure and administer the consultant/contractor services to complete the Scope of
Work.
f. Maintain ongoing coordination with the Sponsors and keep the Sponsors apprised of
developments, such as award of contracts or potential changes that may affect the
scope, schedule, or budget of the Project or Scope of Work, including outreach
efforts pertaining to Caltrain patrons, Caltrain operations, the Caltrain Modernization
(CalMod) and California High Speed Rail (HSR) programs;
g. Consult with Sponsors where necessary/appropriate;
h. Prepare and provide to Sponsors status reports including anticipated and expended
costs and Scope of Work delivery milestones and schedule forecasts as required for
the Sponsor to complete and submit Progress reports and the Final Report as
described in Sections F.2 and F.4, below; and
i. Prepare and submit invoices to the TA in accordance with Section B.8 above.
F. Sponsor Responsibilities
1. The Sponsors are responsible for political and public endorsement of the Project and
agree to:
a. Be the public face of the Project for purposes of leading outreach efforts, pertaining
to the grade separation of South Linden Avenue and Scott Street, to local
stakeholders and community members, including coordination of public meetings
and solicitation of public comment.
b. Provide input and oversight based on local policies and desires regarding the
outcome of and deliverables of the Project.
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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c. Actively participate in meetings related to the Scope of Work.
2. The Lead Sponsor will prepare and submit to the TA quarterly progress reports during
the entire term of the MOU covering all Scope of Work activities during the previous
quarter using the Progress Reporting Template in Exhibit B. The reports shall describe:
the current status of, and any changes in, scope, schedule, budget, and funding plans of
the Scope of Work and the Project; any risk factors; the work performed during the
previous quarter and projected for the next quarter; Scope of Work Costs projected to be
expended during the next quarter; and any other information requested by the TA.
3. The Lead Sponsor will review progress reports prepared and provided by the JPB and
submit them to the TA.
4. Within ninety (90) days of the JPB and Sponsors’ completion and acceptance of work
performed under this MOU, the Lead Sponsor will prepare and submit to the TA a final
report detailing the following and any other relevant information:
a. A description of the Project, including a statement detailing any overall progress and
success of the Scope of Work and the Project, a compilation of any data collected
during the active phase(s) of the Project, and changes/additions to the scope of the
Project.
b. Total costs for the Scope of Work, including an accounting of all Measure A Funds
expended in connection with the Scope of Work, and reflecting any unexpended
Measure A Funds that may remain.
c. An explanation and the status of any outstanding obligations or potential obligations
related to the Scope of Work.
d. A discussion of any pertinent issues or problems that arose during the
implementation of the Scope of Work.
e. Any copies of press articles, press releases, newsletter articles and any other
publicity materials regarding the Project.
f. Written confirmation that no further reimbursements associated with the Scope of
Work are anticipated and that all draw-down requests have been made.
5. The Sponsors may, at their discretion:
a. Review any professional services agreements, change orders and any other
agreements that the JPB has entered into for the performance of Scope of Work;
however, the JPB retains ultimate authority over contracting and related decisions.
b. Review the work products and deliverables produced by the JPB and/or its
contractors/consultants for performance of the Scope of Work, including reports,
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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designs, drawings, plans, specifications, schedules and other materials; however, the
JPB retains authority to accept or reject contractor/consultant work.
c. Review and audit invoices and other documentation of the expenditure of Measure A
Funds allocated for the Scope of Work; however, the JPB retains ultimate authority
for expenditure of Measure A Funds on the Project.
6. The Sponsors will approve or endorse, in writing, the final deliverables or work products
produced by the JPB and/or its contractors/consultants for the Scope of Work.
G. Indemnification
1. Each Party shall indemnify, keep and save harmless the other Parties as well as the San
Mateo County Transit District, the Santa Clara Valley Transportation Authority, the City
and County of San Francisco, TransitAmerica Services, Inc. or any successor Operator
of the Service, and the Union Pacific Railroad Company and each of their directors/
councilmembers, officers, agents and employees (collectively, “Indemnitees”) against
any and all suits, claims or actions arising out of any act or omission by the
indemnifying Party, its agents, employees, contractors or subcontractors in connection
with the Scope of Work, including the following:
a. Any injury to persons or property that may occur, or that may be alleged to have
occurred, arising from that Party’s performance of the Project or implementation of
this MOU; or
b. Any allegation that materials or services developed, provided or used by that Party for
the Project infringe or violate any copyright, trademark, patent, trade secret, or any
other intellectual-property or proprietary right of any third party.
In case of any and all suits, claims or actions arising out of any act or omission by the
indemnifying Party, its agents, employees, contractors or subcontractors, each
indemnifying Party further agrees to defend any and all such actions, suits or claims and
pay all charges of attorneys and all other costs and expenses of defenses of the other
Parties and other Indemnitees as they are incurred. If any judgment is rendered, or
settlement reached, against any Indemnitees in any such action, the indemnifying Party
will, at its expense, satisfy and discharge the same.
This indemnification shall survive termination or expiration of the MOU.
H. Miscellaneous
1. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules,
studies, memoranda, and other documents assembled for or prepared by or for; in the
process of being assembled or prepared by or for; or furnished to the TA, the JPB or the
Sponsors under this MOU, are the joint property of the TA, the JPB and the Sponsors.
Each Party is entitled to copies and access to these materials during the progress of the
Project and upon completion of the Scope of Work or termination of this MOU. All
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
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Parties may retain a copy of all material produced under this MOU for use in their
general activities.
2. Attribution to the TA. Sponsors and JPB must include attribution that indicates work on
the Project was funded by Measure A Funds from the TA. This provision applies to any
project or publication that was funded in part or in whole by Measure A Funds.
Acceptable forms of attribution include TA branding on Project-related documents,
construction signs, public information materials, and any other applicable documents.
3. No Waiver. No waiver of any default or breach of any covenant of this MOU by any
Party to this MOU can be implied from any omission by any other Party to take action
on account of such default if such default persists or is repeated. Express waivers are
limited in scope and duration to their express provisions. Consent to an action or actions
does not imply consent to any future action(s).
4. Assignment. No Party can assign, transfer or otherwise substitute its interests or
obligations under this MOU without the written consent of all other Parties.
5. Governing Law. This MOU is governed by the laws of the State of California as applied
to contracts that are made and performed entirely in California.
6. Modifications. This MOU may only be modified in a writing executed by all Parties.
7. Disputes. If a question arises regarding interpretation of this MOU or its performance,
or the alleged failure of a Party to perform, the Party raising the question or making the
allegation must give written notice thereof to the other Party. The Parties will promptly
meet in an effort to resolve the issues raised. If the Parties fail to resolve the issues
raised, alternative forms of dispute resolution, including mediation, may be pursued by
mutual agreement. It is the intent of the Parties to the extent possible that litigation be
avoided as a method of dispute resolution.
8. Attorneys' Fees. In the event legal proceedings are instituted to enforce any provision of
this MOU, the prevailing Party in said proceedings is entitled to its costs, including
reasonable attorneys' fees, in addition to such other remedies to which it may be entitled.
Reasonable attorney’s fees includes fees determined using reasonable market rates for
attorneys even if the attorneys involved are a Party’s salaried staff attorneys.
9. Relationship of the Parties. It is understood that this is an MOU by and between
independent contractors and does not create the relationship of agent, servant, employee,
partnership, joint venture or association, or any other relationship other than that of
independent contractors.
10. Accessibility of Services to Persons with Disabilities. The Project implementation must
comply with, and not subject the Parties to liability under, the Americans with
Disabilities Act, the California Disabled Persons Act, or any other state or federal laws
protecting the rights of persons with disabilities.
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11. Warranty of Authority to Execute MOU. Each Party to this MOU represents and
warrants that each person whose signature appears hereon is authorized and has the full
authority to execute this MOU on behalf of the entity that is a Party to this MOU.
12. Severability. If any portion of this MOU, or the application thereof, is held by a court of
competent jurisdiction to be invalid, void or unenforceable, all remaining portions of
this MOU, or the application thereof, will remain in full force and effect.
13. Counterparts. This MOU may be executed in counterparts.
14. Entire MOU. This MOU constitutes the entire agreement between the Parties pertaining
to its subject matter and supersedes any prior or contemporaneous written or oral
agreement between the Parties on the same subject.
15. Compliance with Laws. In performance of this MOU, the Parties must comply with all
applicable Federal, State and local laws, regulations and ordinances.
16. Notices. All notices affecting any of the clauses of this MOU must be in writing and
mailed postage prepaid by certified or registered mail, return receipt requested, or by
personal delivery or overnight courier to the appropriate address indicated below or at
such other place(s) that any Party may designate in written notice to the others. Notices
are received upon delivery if personally served, one (1) day after mailing if delivered via
overnight courier, or two (2) days after mailing if mailed as provided above.
To TA: San Mateo County Transportation Authority
1250 San Carlos Avenue
P.O. Box 3006
San Carlos, CA 94070-1306
Attn: Authority Secretary
To JPB: Peninsula Corridor Joint Powers Board
1250 San Carlos Avenue
P.O. Box 3006
San Carlos, CA 94070-1306
Attn: JPB Secretary
To City of South San Francisco: City of South San Francisco
P.O. Box 711
South San Francisco, CA 94083
Attn: City Manager
To City of San Bruno: City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Attn: City Manager
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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IN WITNESS WHEREOF, the Parties have hereunder subscribed their names the day and year
indicated below.
CITY OF SOUTH SAN FRANCISCO
By:
Name: Mike Futrell
Its: City Manager
Approved as to Form:
City At torney for the City of South San Francisco
CITY OF SAN BRUNO
By:
Name: Jovan Grogan
Its: City Manager
Approved as to Form:
City Attorney for the City of San Bruno
PENINSULA CORRIDOR JOINT POWERS
BOARD
By:
Name: Michelle Bouchard
Its: Acting Executive Director
Approved as to Form:
_________________________________________
Attorney for the JPB
SAN MATEO COUNTY TRANSPORTATION
AUTHORITY
By:
Name: Carter Mau
Its: Acting Executive Director
Approved as to Form:
_________________________________________
Attorney for the TA
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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EXHIBIT A: SCOPE OF WORK INFORMATION
South Linden Avenue and Scott Street Grade Separation Project
Sponsoring Agencies: City of South San Francisco (SSF)
City of San Bruno
SSF Contact (Lead Sponsor): Angel Torres, Senior Engineer
(650) 829-6660, [email protected]
315 Maple Avenue
South San Francisco, CA 94080
San Bruno Contact: Hae Won Ritchie, Deputy Director of Public Works
(650) 616-7065, [email protected]
567 El Camino Real
San Bruno, CA 94066
Lead/Implementing Agency: Peninsula Corridor Joint Powers Board (JPB)
JPB Contact: Alex Acenas, Senior Project Manager
(650) 730-0502, [email protected]
1250 San Carlos Avenue
San Carlos, CA 94070
Project Description and Scope of Work:
This South Linden Avenue and Scott Street Grade Separation Project (Project) will raise the
railroad between Colma Creek Bridge in South San Francisco, CA and the I-380 overcrossing in
San Bruno, CA, with grade separation structures at South Linden Avenue in South San
Francisco and Scott Street in San Bruno. South Linden Avenue will be partially lowered and
reconstructed with pedestrian and bicycle access and safety improvements. At the Scott Street
crossing, motor vehicle access will be closed and a pedestrian and bicycle undercrossing will be
constructed.
The Project aims to improve safety and decrease expected future traffic delays due to growth in
vehicle traffic, greater frequency of Caltrain service, and the eventual addition of high-speed
rail. Although located in different cities, the two grade separations are proposed to be
undertaken as a combined effort. Since the two crossing locations are located only 1,850 feet
apart, the grade separation of one crossing could affect the other.
Project Schedule:
Begin End _
Preliminary Engineering 06/22 10/24
Environmental Scoping and Clearance 08/22 10/24
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Scope of Work Budget/ Source of Funding:
Include funding plan for scope of work defined above, including requested portion of budget for
sponsors and JPB.
Task/Activity Measure A
Funding Amount
City of SSF
Funding Amount
City of San Bruno
Funding Amount Total
Preliminary
Engineering
$3,712,500 $289,987 $122,513 $4,125,000
Environmental Scoping
and Clearance
$1,237,500 $96,663 $40,837 $1,375,000
Total $4,950,000 $386,650 $163,350 $5,500,000
*Total costs listed b y each task/activity are best estimates a nd ma y be subject to change within the overall total
amount for the awarded phase of the project work scope during the course of the project upon mutual
agreement by the Parties’ authorized representatives.
City of South San Francisco and City of San Bruno Project Contributions:
The City of South San Francisco (SSF) is contributing a total of $386,650 to pay for City of
SSF staff time and JPB’s consultant costs as follows:
Task Funding Amount
SSF staff participation and project oversight $80,000
Contribution to JPB consultants $306,650
The City of San Bruno (SB) is contributing a total of $163,350 to pay for City of SB staff time
and JPB’s consultant costs as follows:
Task Funding Amount
SB staff participation and project oversight $34,000
Contribution to JPB consultants $129,350
Note: Total costs listed by each task are best estimates and may be subject to change within the overall total
amount for the awarded phase of the Project work scope during the course of the Project upon mutual agreement by
the Parties’ authorized representatives.
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
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Measure A Project Cash Flow Projection
The cash flow projection is provided for informational purposes only.
1st Quarter
(Jul 1-Sept 30)
2nd Quarter
(Oct 1-Dec 31)
3rd Quarter
(Jan 1-Mar 31)
4th Quarter
(Apr 1-Jun 30)
1st Quarter
(Jul 1-Sept 30)
2nd Quarter
(Oct 1-Dec 31)
3rd Quarter
(Jan 1-Mar 31)
4th Quarter
(Apr 1-Jun 30)
$412,500 $412,500 $412,500 $412,500 $1,650,000 $412,500 $412,500 $412,500 $412,500 $1,650,000
$137,500 $137,500 $137,500 $137,500 $550,000 $137,500 $137,500 $137,500 $137,500 $550,000
$550,000 $550,000 $550,000 $550,000 $2,200,000 $550,000 $550,000 $550,000 $550,000 $2,200,000
$550,000 $1,100,000 $1,650,000 $2,200,000 $2,750,000 $3,300,000 $3,850,000 $4,400,000
1st Quarter
(Jul 1-Sept 30)
2nd Quarter
(Oct 1-Dec 31)
3rd Quarter
(Jan 1-Mar 31)
4th Quarter
(Apr 1-Jun 30)
$412,500 $0 $0 $0 $412,500 $1,650,000 $1,650,000 $412,500 $3,712,500 $3,712,500
$137,500 $0 $0 $0 $137,500 $550,000 $550,000 $137,500 $1,237,500 $1,237,500
$550,000 $0 $0 $0 $550,000 $2,200,000 $2,200,000 $550,000 $4,950,000 $4,950,000
$4,950,000 $4,950,000 $4,950,000 $4,950,000Cumulative to Date
Total
FY25
FY24 FY25
Environmental
Preliminary Engineering
Subtotal
for
FY23-FY25
Project
Total
Subtotal
FY25 FY23
Environmental
Total
Cumulative to Date
Phase/Activity
(e.g. Planning, PSE,
Construction)
Subtotal
FY24
Preliminary Engineering
Phase/Activity
(e.g. Planning, PSE,
Construction)
FY23
Subtotal
FY23
FY24
Operating Responsibility: JPB
Maintenance Responsibility: JPB
Project Implementation Responsibility: JPB
Project Oversight Responsibility: SSF, San Bruno, JPB
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
15 18605505.2
EXHIBIT B: PROGRESS REPORTING TEMPLATE
REPORTING PERIOD: FROM mm/dd/yyyy TO mm/dd/yyyy
SMCTA Project # 00XXX – [Project Title/Phases]
[Carryover to additional pages as necessary]
Contact: [Name, Title, Phone, email, address]
1) Scope:
[Describe scope of work, specify project limits, phases of project. Identify the Measure A funded
components]
Status Summary: [Provide Status]
Issues: [List any issues, i.e. potential scope changes]
_____________________________________________________________________________
___________________________
2) Schedule: Original Baseline Current Baseline Current Forecast
Major Milestones:
Start Finish Start Finish Start Finish
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
Progress This Period:
[Describe progress and activities]
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
16 18605505.2
Measure A Funds Expended This Period: $
Future Activities, Next Period:
[Describe planned future activities]
Projected Measure A Funds Expenditure Next Period: $
Issues: [List any issues, such as impacts to schedule]
_____________________________________________________________________________
___________________________
3) Scope of Work Total Budget:
A B C D E F
Phase/Activity
Original Budget
(per Funding
Agreement)
Updated Cost
Estimate
Total Change
from Approved
(B-A)
Total Expended
to Date
% of Revised
Budget
Expended
(D/B)
% of Work
Completed
- 0.00% 0.00%
- 0.00% 0.00%
- 0.00% 0.00%
Total Project - - - - #DIV/0!
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
17 18605505.2
4) Scope of Work Measure A Budget:
Phase/Activity
A B C D E F
Original
Measure A
allocation
(per
Funding
Agreement)
Current
Measure
A
allocation
Change in
Measure A
allocation from
Approved/Funding
Agmt (B-A)
Total
Measure
A
Expended
to date
% of
current
Measure A
allocation
expended
(D/B)
% of Work
Completed
#DIV/0!
#DIV/0!
#DIV/0!
Total Scope of
Work $0 $0 $0 $0 #DIV/0!
Issues: [List any issues, i.e. potential cost increases]
_____________________________________________________________________________
____________________________
5) Funding: [List additional sources as needed, Fill out the following matrix for each phase for
the Scope of Work. i.e. environmental, design, etc.]
Issues: [List any issues such as changes in non-Measure A funding]
Submit Progress Reports To: [email protected]
(address to be provided)
or
SMCTA
Programming & Monitoring
1250 San Carlos Avenue
San Carlos, CA 94070
Original Original %Current Current %
Estimated at
Completion EAC %
SMCTA #DIV/0!#DIV/0!#DIV/0!
Others:
Federal (specify)#DIV/0!#DIV/0!#DIV/0!
State (specify)#DIV/0!
Other (specify)
Total - #DIV/0!- #DIV/0!- #DIV/0!
Contribution Contribution Contribution
San Mateo County Transportation Authority/City of South San Francisco/City of San Bruno
Preliminary Engineering/Environmental phase for the South Linden Avenue and Scott Street Grade Separation Project
18 18605505.2
SMCTA Project ID:
SMCTA Project Allocation:
Claim Date:
Claim Number:
Claim Period:
Claim Amount:
Measure A
Consultant/Contractor/% of % of % of Prior Total Life to Date Budget
Vendor Invoice #Invoice Total Fund Source1 Ttl Fund Source2 Ttl Measure A Ttl Measure A $ Measure A $Balance
############
############
############
############
Total - - ####- ####- ####-$ - -
Quarterly Progress Report included?Y/N
Please issue check payable to: Agency
Contact person
Address
Exhibit C
$0.00
Funding Source
REIMBURSEMENT CLAIM
San Mateo County Measure A Funds